Cold Weather Glove Inserts Market Survey-5_21_26.pdf
PDF 310 KB Posted
- Attached to
- Cold Weather Glove Inserts
- Solicitation number
- 8415-01-644-6075
About this file
This is an Informal Market Research Survey issued by the Defense Logistics Agency (DLA) Troop Support on May 21, 2026, regarding Cold Weather Glove Inserts. The survey is designed to gather industry input on acquisition strategy, manufacturing capabilities, pricing, and delivery timelines to inform the development of a future formal solicitation.
The Government seeks to procure three types of cold weather glove inserts: Coyote (PGC 04120), Black (PGC 04119), and Foliage Green (PGC 03098), each conforming to specification A-A-55119A dated September 23, 2022. The anticipated contract structure is a single Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a 36-month base term divided into three 12-month tiered pricing periods. Estimated annual quantities are 270,000 pairs per tier period for both Coyote and Black variants and 14,400 pairs per tier period for Foliage Green, with combined minimum guaranteed quantity of 138,720 pairs and maximum contract quantity of 2,494,800 pairs across all three items. Delivery will be made to multiple distribution centers: Pendergrass Distribution Center (Georgia), Peckham Inc. OCIE-North (Michigan), and Travis Association for the Blind (Texas), with FOB Destination and inspection/acceptance at origin.
Respondents must provide manufacturing capability data, estimated unit pricing for each tier period, production lead times, minimum economic quantities, subcontracting information, and commerciality assessments. The Government anticipates a 30-day solicitation period and requests feedback on the feasibility of submitting Product Demonstration Models within that timeframe. Survey responses must be submitted to John Crandley at John.Crandley@dla.mil by June 4, 2026, at 3:00 PM Eastern Time. The document includes detailed guidance on the Materials Costs Economic Price Adjustment clause using Department of Labor Producer Price Indexes, with provisions for up to one price adjustment per year and adjustment ceilings/floors of 10 percent. All items are subject to Berry Amendment compliance requirements for domestic sourcing of clothing and textile items.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| A-A-55119A.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
DEFENSE LOGISTICS AGENCY
Troop Support
700 Robbins Avenue Philadelphia, Pennsylvania 19111-5092
May 21, 2026
SUBJECT: Informal Market Research Survey – Cold Weather Glove Inserts
Item #1: Cold Weather Glove Inserts Purchase Description: A-A-55119A dated 23 September 2022. Gloves, Inserts, Cold Weather, Type I or Type II
PGC: 03098, 04119, 04120
NSN: 8415-01-644-6075(s)
DLA Troop Support is conducting an informal market research on the above items to determine an acquisition strategy that will enhance our support of military customers worldwide, as well as to determine what industry is capable of providing the Cold Weather Glove Inserts . For this reason, DLA Troop Support would appreciate your firm sharing its expertise and insight into how these items can be most efficiently procured.
This informal market survey is intended to gather information in regard to the fulfillment of the Cold Weather Glove Inserts. The acquisition approach listed below was designed to promote competition and to ensure a viable industrial base for the supply of the Cold weather Glove Inserts . DLA Troop Support anticipates awarding one Firm-Fixed Price, Indefinite Delivery, Indefinite Quantity Contract Type consisting of a three-year contract whereby the offerors may offer separate prices for each one-year tiered price period. DLA Troop Support requires input from industry to formulate our acquisition strategy regarding how many contracts are necessary, the length of the contract(s), and what type of companies and how many companies are interested in competing for the requirement. Your firm’s response to the questionnaire will help the Government to determine an appropriate term for the contract based on the current capabilities of the industry.
It should be noted that this inquiry, in no way, should be interpreted as a solicitation for offers.
No information provided in response to this inquiry will be considered binding between the vendor and the Government. With this in mind, please review specifications for the above listed items and answer the questions on the attached pages. The answers you provide will remain confidential.
Please return this survey to John Crandley at John.Crandley @dla.mil by Monday June 4, 2026, 3:00 PM Local Philadelphia, PA time.
NOTE: This is a MARKET RESEARCH SURVEY, NOT A REQUEST FOR A BID/PROPOSAL. Please review the following pages and provide current market prices. Thank you for your time and consideration.
I. Government Requirement(s):
The quantities provided below are estimates and may change at the time of solicitation based on changes in demand and supply position.
mailto:John.Crandley%20@dla.mil
Item 1: Glove Inserts, Cold Weather Coyote (PGC: 04120) The quantities are for a 36-month ordering period. Within the 36-month ordering period, there are three 12-month tiered pricing periods.
Tier Period Minimum Quantity
Annual Estimated Quantity
Maximum Quantity
Tier 1 - (12 months) 67,560
270,000 Tier 2 - (12 months) 270,000 Tier 3 – (12 months) 270,000
TOTAL 67,560 810,000 1,215,000
Notes:
1. The Minimum Quantity is 67,560 pairs.
2. The Annual Estimated Quantity (AEQ) is 270,000 pairs for each Tier period (Tier 1, Tier 2 and Tier 3). AEQ refers to the Government's good faith estimate of the requirements during a specified contract tier period. The AEQ does not obligate the government to order a specific quantity, it is provided for informational purposes only.
3. The Maximum Quantity is 1,215,000 pairs and reflects the sum of approximately 150% of the AEQ for each Tier period (a total of 3 Tiers) to account for fluctuations in customer demand. The Government reserves the right to place orders up to the Maximum Contract Quantity. The Government is not obligated to order the Contract Maximum Quantity;
however, the Government has the legal right to order up to this quantity prior to the final expiration of any resultant contract. The Government is only required to order the Contract Guaranteed Minimum Quantity listed above
4. The Army is the user of the glove inserts. This is a bag item.
5. Ordering period: 36-month base term. Within the 36-month ordering period, there are three 12-month tiered pricing periods.
6. Delivery Destination (PGC: 04120):
DoDAAC: SC0150
RIC: VSTQ
LVI – Army 3 PL Pendergrass Distribution Center 596 Bonnie Valentine Way – DOOR 20-23 Pendergrass, GA 30567
DODAAC: UY0157
RIC: VSTG
Peckham Inc.
OCIE- North 5408 W. Grand River Ave. Bldg. 6 Lansing, MI 48906
DoDAAC: SD0131
RIC: VSTZ
Travis Association For The Blind AF & MC 3PL -Distribution Services 4512 South Pleasant Valley Road
Austin, Texas 78744
7. FOB Destination: Inspection/Acceptance at Origin
Item 2: Glove Inserts, Cold Weather, Black (PGC:04119) The quantities provided below are estimates and may change at the time of solicitation based on changes in demand and supply position.
The quantities are for a 36-month ordering period. Within the 36-month ordering period, there are three 12-month tiered pricing periods.
Tier Period Minimum Quantity
Annual Estimated Quantity
Maximum Quantity
Tier 1 - (12 months) 67,560
270,000 Tier 2 - (12 months) 270,000 Tier 3 – (12 months) 270,000
TOTAL 67,560 810,000 1,215,000
Notes:
1. The Minimum Quantity is 67,560 pairs.
2. The Annual Estimated Quantity (AEQ) is 270,000 pairs for each Tier period (Tier 1, Tier 2 and Tier 3). AEQ refers to the Government's good faith estimate of the requirements during a specified contract tier period. The AEQ does not obligate the government to order a specific quantity, it is provided for informational purposes only.
3. The Maximum Quantity is 1,215,000 pairs and reflects the sum of approximately 150% of the AEQ for each Tier period (a total of 3 Tiers) to account for fluctuations in customer demand. The Government reserves the right to place orders up to the Maximum Contract Quantity. The Government is not obligated to order the Contract Maximum Quantity;
however, the Government has the legal right to order up to this quantity prior to the final expiration of any resultant contract. The Government is only required to order the Contract Guaranteed Minimum Quantity listed above.
4. The Army is the user of the glove inserts. This is a bag item.
5. Ordering period: 36-month base term. Within the 36-month ordering period, there are three 12-month tiered pricing periods.
6. Delivery Destination (PGC: 04119):
DoDAAC: SC0150
RIC: VSTQ
LVI – Army 3PL Pendergrass Distribution Center
Peckham Inc.
OCIE- North 5408 W. Grand River Ave. Bldg. B
Travis Association For The Blind AF & MC 3PL -Distribution Services
Item 3: Glove Inserts, Cold Weather, Foliage Green (PGC - 03098) The quantities provided below are estimates and may change at the time of solicitation based on changes in demand and supply position.
The quantities are for a 36-month ordering period. Within the 36-month ordering period, there are three 12-month tiered pricing periods.
Tier Period Minimum Quantity
Annual Estimated Quantity
Maximum Quantity
Tier 1 - (12 months) 3,600
14,400 Tier 2 - (12 months) 14,400 Tier 3 – (12 months) 14,400
TOTAL 3,600 43,200 64,800
Notes:
1. The Minimum Quantity is 3,600 pairs.
2. The Annual Estimated Quantity (AEQ) is 14,400 pairs for each Tier period (Tier 1, Tier 2 and Tier 3). AEQ refers to the Government's good faith estimate of the requirements during a specified contract tier period. The AEQ does not obligate the government to order a specific quantity, it is provided for informational purposes only.
3. The Maximum Quantity is 64,800 pairs and reflects the sum of approximately 150% of the AEQ for each Tier period (a total of 3 Tiers) to account for fluctuations in customer demand. The Government reserves the right to place orders up to the Maximum Contract Quantity. The Government is not obligated to order the Contract Maximum Quantity;
however, the Government has the legal right to order up to this quantity prior to the final expiration of any resultant contract. The Government is only required to order the Contract Guaranteed Minimum Quantity listed above.
4. The Army is the user of the glove inserts. This is a bag item.
5. Ordering period: 36-month base term. Within the 36-month ordering period, there are three 12-month tiered pricing periods.
6. Delivery Destination (PGC: 03098):
DoDAAC: SC0150
RIC: VSTQ
LVI – Army 3PL Pendergrass Distribution Center
Peckham Inc.
OCIE- North 5408 W. Grand River Ave. Bldg. B
Travis Association For The Blind AF & MC 3PL -Distribution Services
Please note: The Government intends to combine three items (Item 1, Item 2 and Item 3) in one solicitation.
The Government reserves the right to order any combination of the three items for the listed above quantities.
Total All items (Items 1 through 3)
Tier Period Minimum Quantity
Annual Estimated Quantity
Maximum Quantity
Tier 1 – Year 1 138,720
554,400 Tier 2 - Year 2 554,400
Tier 3 - Year 3 554,400 Total 138,720 1,663,200 2,494,800
II. Company Description:
Please provide as much insight/information as possible on the following questions to the best of your knowledge at this point in time:
1. Company Identification and Contact Information
Company Name: ______________________________________________ Company Address: ____________________________________________ Company Main Phone Number: __________________________________ Company CAGE: ______________________________________________ Point of Contact #1
Name: ___________________________________________________ Title/Position: _____________________________________________ Phone: ___________________________________________________ Email: ___________________________________________________
Point of Contact #2 Name: ___________________________________________________ Title/Position: _____________________________________________ Phone: ___________________________________________________ Email: ____________________________________________________
a. Business size (Large or Small)?
NOTE: NAICS Code is 315990– Apparel Accessories and Other Apparel; Small business being defined as a firm that employs less than 600 people)
b. If you are a Manufacturer, are you planning to submit an offer on this solicitation?
(Y/N) _________
1) If no, why? __________________________________________________
2) If yes, what is the manufacturing address/ Place of Performance:
a. Will any part of the manufacturing process be subcontracted? (Y/N) _________
i. What percentage will be subcontracted? ____________ %
ii. What is/are the subcontractor(s) company name and address?
iii. What is/are the subcontractor(s)’s CAGE code?
2. Commerciality:
a. Is the item commercial or modified commercial in accordance with Federal Acquisition
Regulation (FAR) 2.101? For example: is the item of a type used by the general public;
sold or offered for sale to the general public? Is the modification of a type available in the commercial marketplace?
FAR 2.101 - Commercial product means— (1)A product, other than real property, that is of a type customarily used by the general public or by nongovernmental entities for purposes other than governmental purposes, and– (i)Has been sold, leased, or licensed to the general public; or
(ii)Has been offered for sale, lease, or license to the general public;
(2)A product that evolved from a product described in paragraph (1) of this definition through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a Government solicitation;
(3)A product that would satisfy a criterion expressed in paragraph (1) or (2) of this definition, except for-
(i)Modifications of a type customarily available in the commercial marketplace; or (ii)Minor modifications of a type not customarily available in the commercial marketplace made to meet Federal Government requirements. “Minor modifications” means modifications that do not significantly alter the nongovernmental function or essential physical characteristics of an item or component, or change the purpose of a process. Factors to be considered in determining whether a modification is minor include the value and size of the modification and the comparative value and size of the final product. Dollar values and percentages may be used as guideposts, but are not conclusive evidence that a modification is minor;
(4)Any combination of products meeting the requirements of paragraph (1), (2), or (3) of this definition that are of a type customarily combined and sold in combination to the general public;
(5)A product, or combination of products, referred to in paragraphs (1) through (4) of this definition, even though the product, or combination of products, is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor; or
(6)A nondevelopmental item, if the procuring agency determines the product was developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple State and local governments or to multiple foreign governments
b. If the answer to (a) is no, does your firm deal in commercial products that would be comparable to the item required and/or can they be used in lieu of the item? If so, could you provide examples?
c. Are you aware of commercial items available in the marketplace that you could manufacture with minor modification to meet government requirements and Berry Compliance?
3. Item Required:
Please provide your Minimum/Maximum Manufacturing Capabilities for each item.
Minimum Economic Monthly
Quantity*
Minimum Economic
Quantity for a Year*
Maximum Monthly
Quantity** Maximum for a Year**
Item 1: Glove Inserts, Cold Weather, Coyote
(PGC: 04120)
Item 2: Glove Inserts, Cold Weather, Black
(PGC: 04119)
Item 3: Glove Inserts, Cold Weather, Foliage Green
(PGC: 03098)
*The Minimum Economic Quantity is the minimum quantity required to make an economic production run/maintain proficient manufacturing lines.
**The Maximum Quantity requested for this survey is the maximum quantity that can be continuously produced for this item in a normal peacetime situation. Please take into account other current contracts and pending awards.
a. The Government anticipates issuing and closing the solicitation for a period of 30 days, is
30 days enough time for your firm to produce and submit Product Demonstration Models (PDMs) from each place of performance made in accordance with the applicable purchase description? (Y/N)
1) If no, how many days are necessary to be able to submit PDMs with your proposal? _________ days
2) What is the reason your company cannot produce and submit PDMs in 30 days?
b. Are there any known industrial base issues you are aware of with this item?
Delivery Can you deliver the subject items to military customers throughout the US (direct vendor delivery) as well as to DLA’s 3PL?
a. The initial production lead time Item #1 associated with this item is 120 days.
1) Is this realistic? (Y/N)
2) If not, what is the estimated initial production lead-time? ________days
3) If not, what is the estimated production lead-time for subsequent delivery orders?
_________days
4) If the production lead times of 120 days is not realistic, why?
b. The initial production lead time Item #2 associated with this item is 120 days.
2) If not, what is the estimated initial production lead-time? ________days
3) If not, what is the estimated production lead-time for subsequent delivery orders?
c. The initial production lead time Item #3 associated with this item is 120 days.
2) If not, what is the estimated initial production lead-time? ________days
3) If not, what is the estimated production lead-time for subsequent delivery orders?
The Government may combine four items (Item 1, Item 2 and Item 3) in one lot or more than one lot(s).
Can you manufacture all 3 items: Yes________ No__________
If yes, please provide your Minimum/Maximum Manufacturing Capabilities for all four items.
Minimum Economic Monthly
Quantity*
Minimum Economic
Quantity for a Year*
Maximum Monthly
Quantity** Maximum for a Year**
All three items (Item 1, Item 2, Item 3)
Pricing:
1. Estimated Unit Price for each Tier Period for each item (Items 1 through 3):
Tier Pricing Item #1 04120
Item #2 04119
Item #3 03098
Tier 1 Tier 2 Tier 3
a. What is your estimated labor to material ratio? Labor: _________% / Material:
b. Is pricing of the item stable or volatile?
1) If volatile, why?
c. Would you like the Materials Costs Economic Price Adjustment – Department of Labor Index (Feb 2023) Procurement Note (see below) included in the solicitation?
(Y/N) _________
If yes, indicate the index/indices to be considered for the EPA clause and the percentage of the item cost that is material-related that the PPI will apply to:
Index % of item cost
Material Cost Economic Price Adjustment -Department of Labor (Feb 2023)
(a) Warranties. The contractor warrants that—
(1) The base unit prices set forth in the Schedule do not include allowances for any portion of the contingency covered by this procurement note; and
(2) Prices invoiced shall be computed in accordance with the terms of this procurement note.
(b) Definitions. As used throughout this procurement note—
(1) "Index", for the purpose of price adjustment under this procurement note, means the Producer Price Index(es) reported in the monthly publication entitled, “Producer Price Indexes”, published by the United States (U.S.) Department of Labor (DOL), Bureau of Labor Statistics (BLS) for the following code number(s) and title(s):
_________________[contracting officer fill-in]_________________________. Note:
Up to two indexes can be used under this procurement note. If two indexes are used, a unit allowance for each index must be identified in paragraph (5).
(2) "Base index" means the arithmetic average of the final version of the index published for the 3 months preceding the closing date for receipt of proposals or the date required for receipt of final proposal revisions if discussions were held.
(3) “Adjusting index" means the arithmetic average of the first published and/or the final version of the index for the 3 months prior to the month in which the adjusting contract modification is effective.
(4) "Base unit price" means the unit price applicable to a quantity of a contract line item established at contract award, exclusive of any price adjustment pursuant to this procurement note. Thus, when applicable, the term “base unit price” shall mean the tier or option term unit price established at contract award that corresponds to the tier or option term for which a price adjustment is being made.
(5) “Unit allowance” means the portion of the base unit price’s material-related cost(s) that is/are subject to the adjustment under this procurement note. For this solicitation, the unit allowance is: ________[contacting officer fill-in percentage] _________. If two indexes are being used, indicate the unit allowance per index cited in paragraph (1):
(6) “Adjustment period” means the period during which a particular adjustment to the unit price under this procurement note (calculated at the beginning of the adjustment period) will apply.
(c) Adjustments. The price adjustment shall be made to the base unit price that was established at contract award for the tier or option period that corresponds to the adjustment period for which the adjustment is being made. Prior to the end of each adjustment period, the contracting officer will calculate the adjusting index and any adjusted contract unit price(s) for the new adjustment period and modify the contract accordingly. The contracting officer will make price adjustments in accordance with this procurement note by issuing a contract modification showing the base index, the adjusting index, the base unit price, the mathematical calculations, and the changed unit price(s). The price adjustment shall apply to orders issued after the effective date of the contract modification establishing the adjusted unit price for the adjustment period. The contracting officer will base the price adjustment(s) for each adjustment period on the percentage change between the base index and the adjusting index for the adjustment period, as applied to the unit allowance of the applicable base unit price(s). The unit allowance agreed to at time of award will remain fixed throughout the life of the contract unless the Government authorizes a change.
1) The contractor shall decrease its price in any particular adjustment period if the adjusting index is less than the base index. This contract allows one (1) price adjustment per year.
(2) Example of adjustment calculation if one index is used:
A contract containing three (3), one-year tier terms was awarded on 24 March 2021. The date for receipt of final proposal revisions was 21 January 2021. The Tier Term 2 unit price (i.e., the base unit price in this example) is being adjusted under the terms of this procurement note. Tier Term 2 contains a unit price of $35.50 and begins on 24 March 2022. The index being used is WPU 034203 – PPI Commodity data for Textile products and apparel-Finished manmade, silk, and other natural fiber (excluding cotton and wool) broadwoven fabrics, not seasonally adjusted. The unit allowance is 30%.
Calculating the base index: Average the final version of the index published for the 3 months preceding the date required for receipt of final proposal revisions (21 January 2021).
(Final version of index for October 2020: 185.8; November 2020: 187.9; December 2020: 187.6) = 187.1*
Calculating the adjusting index: Average the first published or final version (as applicable) of the index for the 3 months prior to the month in which the adjusting contract modification is effective (March 2022).
(Index for December 2021: 246.591; January 2022: 246.745; February 2022: 248.606) = 247.3*
Calculating the change to index: Adjusting index (247.3) minus base index (187.1) = 60.2
Calculating the economic price adjustment:
1. Divide the change to index (60.2) by the base index (187.1) to obtain the economic price adjustment factor = 60.2 /187.1 = .32182790 or 32.1828%**
2. Multiply the base unit price ($35.50) by the unit allowance (30%) to obtain the cost covered for this adjustment = $35.50 x 30% = $10.65***
3. Multiply the cost covered ($10.65) by the economic price adjustment factor (32.1828%) to calculate the economic price adjustment amount = $10.65 x 32.1828% = $3.43***
4. Add the economic price adjustment amount ($3.43) to the base unit price ($35.50) to calculate the adjusted Tier Term 2 unit price = $35.50 + $3.43 = $38.93
(3) Example of adjustment calculation if two indexes are used:
A contract containing three (3), one-year tier terms was awarded on 24 March 2021. The date for receipt of final proposal revisions was 21 January 2021. The Tier Term 2 unit price (i.e., the base unit price in this example) is being adjusted under the terms of this procurement note. Tier Term 2 contains a unit price of $55.00 and begins on 24 March 2022. The item is a 50/50 blend of nylon and cotton, therefore two indexes are being used: (1) Index WPU 034203 – PPI Commodity data for Textile products and apparel- Finished manmade, silk, and other natural fiber (excluding cotton and wool) broadwoven fabrics, not seasonally adjusted and (2) Index WPU 034201 - PPI Commodity data for Textile products and apparel-Finished cotton broadwoven fabrics, not seasonally adjusted. The corresponding unit allowance for index WPU 034203 is 20%. The corresponding unit allowance for index WPU 034201 is also 20%.
Calculating the base index: Average the final version of the index published for the 3 months preceding the date required for receipt of final proposal revisions (21 January 2021).
(1) (Final version of index WPU 034203 for October 2020: 185.8; November 2020:
187.9; December 2020: 187.6) = 187.1*
(2) (Final version of index WPU 034201 for October 2020: 158.3; November 2020:
158.3; December 2020: 158.3) = 158.3*
Calculating the adjusting index: Average the first published or final version (as applicable) of the index for the 3 months prior to the month in which the adjusting contract modification is effective (March 2022).
(1) (Index WPU 034203 for December 2021: 246.591; January 2022: 246.745; February 2022: 248.606) = 247.3*
(2) (Index WPU 034201 for December 2021: 178.728; January 2022: 178.88; February 2022: 185.634) = 181.1*
Calculating the change to index:
(1) Adjusting index (247.3) minus base index (187.1) = 60.2 (index WPU 034203)
(2) Adjusting index (181.1) minus base index (158.3) = 22.8 (index WPU 034201)
Calculating the economic price adjustment:
1. Divide the change to index by the base index to obtain the economic price adjustment factor.
a. 60.2 /187.1 = .32182790 or 32.1828%**
b. 22.8/158.3 = .14390819 or 14.3908%**
2. Multiply the base unit price by the unit allowance to obtain the cost covered for this adjustment.
a. $55.00 x 20% = $11.00***
b. $55.00 x 20% = $11.00***
3. Multiply the cost covered by the economic price adjustment factor to calculate the economic price adjustment amount.
a. $11.00 x 32.1828% = $3.54***
b. $11.00 x 14.3908% = $1.58***
4. Add the total economic price adjustment amount ($3.54 + $1.58 = $5.12) to the base unit price ($55.00) to calculate the adjusted Tier Term 2 unit price = $55.00 + $5.12 = $60.12
*In computing the base and adjusting indexes, the contracting officer will round the resulting figure to the first decimal place.
**The contracting officer will round this number to the fourth decimal place.
***The contracting officer will round all dollar figures to the nearest cent.
(d) Upward ceiling and downward floor on economic price adjustment. An upward ceiling and downward floor of no more than 10% of the applicable base unit price shall apply. The contractor agrees that the aggregate of the increases in any contract unit price under the terms of this procurement note shall not exceed 10% of the applicable base unit price, except as provided hereafter.
(1) If at any time the contractor has reason to believe that within the near future a price adjustment under the terms of this procurement note will be required that will exceed the adjustment ceiling or floor for any item, the contractor shall promptly notify the contracting officer in writing of the expected increase or decrease. The notification shall include a revised ceiling or floor the contractor believes is sufficient to permit completion of remaining contract performance, along with appropriate explanation and documentation as required by the contracting officer.
(2) If an increase in the index would raise a contract unit price for an item above the current ceiling, the contracting officer may issue a contract modification to raise the ceiling. If the contracting officer does not raise the contract ceiling, the contracting officer will promptly notify the contractor in writing. If a decrease in the index would lower a contract unit price for an item below the current floor, the contacting officer may issue a contract modification to lower the floor. If the contracting officer does not lower the contract floor, the contracting officer will promptly notify the contractor in writing.
(e) Invoices. The basis for prices payable under this contract is the latest adjusted unit price incorporated into the contract as of the date of order.
(f) Retroactive adjustment. This paragraph applies only if the contracting officer selected “first published index” in paragraph (b)(3). If the Government has already paid for orders delivered during an adjustment period, the contractor may request a retroactive adjustment. The contracting officer will base the retroactive adjustment on the difference between a higher final revised index applicable to an adjustment period and the index values used in calculating the unit price for that adjustment period, subject to the adjustment ceiling in paragraph (d) and under the following conditions:
(1) The request for equitable adjustment clearly establishes that the unit price adjustment for the adjustment period would have been higher if the final revised index had been used and identifies all invoices and payments to which it applies cites the specific index differences relating to the requested adjustment and provides a calculation of the total net price adjustment for items delivered during that adjustment period.
(2) The total dollar change for items delivered is $____[contracting officer fill-in]____ ($500.00 unless otherwise stated) or more for the applicable adjustment period(s).
(3) The contracting officer received the contractor’s written request within 45 days following publication of the final revised index.
The contractor shall adjust its prices downward based on the difference between a lower final revised index applicable to an adjustment period and the index values used in calculating the unit price for that adjustment period, subject to the limitation in paragraph (f)(2).
(g) Revision of index. If the applicable index is discontinued or its method of derivation is altered substantially, or if the contracting officer determines that the index consistently and substantially fails to reflect market conditions, the parties shall mutually agree upon an appropriate and comparable substitute. The contracting officer will modify the contract to reflect such substitute effective on the date the index was discontinued, altered, or began to consistently and substantially fail to reflect market conditions.
(h) Final invoice. The contractor shall include a statement on the final invoice confirming it has applied all decreases required by this procurement note to the amounts invoiced.
(i) Disputes. The “Disputes” clause of the contract applies to any dispute arising under this procurement note.
Important Notice: Availability of Solicitations Availability of solicitations, FAR 5.102(d) applies, as our office no longer issues solicitations or amendments in paper form. Offeror should register to receive notification of this solicitation or solicitation amendments. The solicitation will be posted on https://www.dibbs.bsm.dla.mil//.
Important Notice: New Federal Business Opportunities FBO Website Federal Business Opportunities (FBO) moved to SAM.gov. Visit SAM.gov today to preview new features like saved searches and the ability to follow notices. New to SAM.gov, please visit https://sam.gov/content/help for information about how to start your account.
Important Note on Foreign Content:
The Defense appropriations and authorization acts and other statutes (including what is commonly referred to as "The Berry Amendment" impose restrictions on the DoD's acquisition of foreign products and services. Generally, Clothing and Textile items (as defined in DFARS clause 252.225-7012) and "specialty metals" (as defined in DFARS clause 252.225-7014) must be grown, reprocessed, reused, melted or produced in the United States, its possessions or Puerto Rico, unless one of the DFARS 225.7002-2 exceptions applies.
Lack of response will be interpreted as non-interest. If you have any further questions, please feel free to contact John Crandley at John.Crandley@dla.mil or the Contracting Officer, John Luczyszyn at John.Luczyszyn@dla.mil.
https://www.dibbs.bsm.dla.mil/ https://sam.gov/content/help
Material Cost Economic Price Adjustment -Department of Labor (Feb 2023)
File details come from the government source that posted it. Updated .