Cold Tubs Solicitation (Open Market).pdf

REQUEST FOR QUOTATION

FA441724Q0283

Cold Tubs

From: 1 SOCONS/PKC To: All Qualified Interested Parties 350 Tully St. Your Company Name: ___________________ Hurlburt Field, FL 32544 Contracting Specialist: A1C Jacob Hambrick

TEL: 850-884-1271

E-mail: jacob_demarcus.hambrick@us.af.mil

Contracting Officer: Ryan C. McCauley

TEL: 850-884-7247

E-mail: ryan.mccauley.4@us.af.mil

All quotes must be valid for at least 30 Days

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Submit written offers only, oral offers will not be accepted. Please respond to this RFQ by providing the following information in this document.

The North American Industry Classification System (NAICS) code for this project is 326199. The Product Service Code (PSC) is 4510. The Size Standard for this NAICS is 750 Employees. Evaluation of commercial items in accordance with FAR 52.212-2 will be utilized using lowest price technically acceptable.

Please refer to SAM.gov for the Quote Due Date and Time

*This is a Brand Name Or Equal Requirement.

*This acquisition is solicited as restricted to Small Business Only.

The contractor shall provide all labor, equipment, materials, tools, parts, shipping, and all other items necessary to deliver the following items:

CLIN Description U/M Qty Unit Price

Total Price

0001 PolarPool, or equal, 2-5 person capacity (please see attached salient characteristics for more details).

EA 1

0002 IcePod Pro, or equal, 1 person capacity (please see attached salient characteristics for more details).

EA 1

Total:

CLIN price(s) shall include all delivery costs to: Hurlburt Field, FL 32544 Offeror must have active SAM registration at time of award.

Offeror shall quote on CLIN 0001 – 0002, in order to be considered for award.

Delivery Schedule: FOB Destination.

Award shall be based on CLIN 0001 – 0002, and must be Technically Acceptable to the Government.

Delivery – 30 Days After Receipt of Order Offerors quotes shall clearly identify products that are submitted as “equal items”.

Product information (i.e. literature, manufactures websites, etc..., shall be submitted for all equivalent items.

It is the responsibility of each contractor to ensure that their respective quote has been received by the

Government POC’s identified above.

The following FAR/DFARS provisions and clauses are hereby applicable to this solicitation and any resultant contract award:

PROVISIONS INCORPORATED BR REFERENCE

52.204-7 – System for Award Management (Oct 2018) 52.211-6 – Brand Name or Equal (Aug 1999)

252.203-7005 – Representation Relating to Compensation of Former DoD Officials (Sep 2022)

52.219-1 Small Business Program Representations (Mar 2023) 52.212-3 – Offeror Representations and Certifications-Commercial Products and Commercial Services (Dec 2022)

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

52.204-27 - Prohibition on a ByteDance Covered Application (Jun 2023) 52.211-17 – Delivery of Excess Quantities (Sep 1989)

52.227-1 – Authorization and Consent (Jun 2020) 52.227-2 – Notice and Assistance Regarding Patent and Copyright Infringement (Jun 2020)

52.232-39 – Unenforceability of Unauthorized Obligations (Jun 2013) 52.233-4 – Applicable Law For Breach Of Contract Claim (Oct 2004) 52.246-2 – Inspection of Supplies – Fixed Price (Aug 1996)

252.203-7002 – Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.203-7005 – Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7002 – Payment for Contract Line or Subline Items Not Separately Priced (Apr 2020) 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident Reporting (Jan 2023) 252.204-7020 – NIST SP 800-171 DoD Assessment Requirements (Jan 2023)

252.209-7004 – Subcontracting with Firms that are Owned or Controlled by the Government that is a State Sponsor of Terrorism (May 2019)

252.223-7006 – Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Sep 2014) 252.223-7008 – Prohibition of Hexavalent Chromium (Jan 2023) 252.225-7001 – Buy American and Balance of Payments Program (Jan 2023) 252.225-7002 – Qualifying Country Sources as Subcontractors (Mar 2022)

252.225-7048 – Export-Controlled Items (June 2013) 252.243-7001 – Pricing of Contract Modifications (Dec 1991) 252.225-7048 – Export-Controlled Items (June 2013)

252.243-7001 – Pricing of Contract Modifications (Dec 1991)

52.204-27 - Prohibition on a ByteDance Covered Application (Jun 2023) 52.211-17 – Delivery of Excess Quantities (Sep 1989) 52.227-1 – Authorization and Consent (Jun 2020) 52.227-2 – Notice and Assistance Regarding Patent and Copyright Infringement (Jun 2020) 52.232-39 – Unenforceability of Unauthorized Obligations (Jun 2013) 52.233-4 – Applicable Law For Breach Of Contract Claim (Oct 2004) 52.246-2 – Inspection of Supplies – Fixed Price (Aug 1996) 252.203-7002 – Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.203-7005 – Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7002 – Payment for Contract Line or Subline Items Not Separately Priced (Apr 2020) 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident Reporting (Jan 2023) 252.204-7020 – NIST SP 800-171 DoD Assessment Requirements (Jan 2023)

252.209-7004 – Subcontracting with Firms that are Owned or Controlled by the Government that is a State Sponsor of Terrorism (May 2019)

252.223-7006 – Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Sep 2014) 252.223-7008 – Prohibition of Hexavalent Chromium (Jan 2023) 252.225-7001 – Buy American and Balance of Payments Program (Jan 2023) 252.225-7002 – Qualifying Country Sources as Subcontractors (Mar 2022) 252.225-7048 – Export-Controlled Items (June 2013) 252.243-7001 – Pricing of Contract Modifications (Dec 1991)

PROVISIONS INCORPORATED BY FULL TEXT

52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021)

Addendum to 52.212-1 – Instructions to Offerors – Commercial Items (Oct 2018)

1. Addendum to FAR 52.212-1(b), Submission of offers. Offeror shall submit an electronic copy of their dated offer via e-mail to:

ryan.mccauley.4@us.af.mil with the solicitation number in the subject block, by the date and time posted on SAM.gov.

Submit a dated Offer Schedule marked with solicitation number FA441724Q0283. Facsimile proposals will not be accepted. In addition to the items required by 52.212-1(b), the offeror shall complete the Vendors Information and Vendors Offer Information at the end of this Combined Synopsis/Solicitation. This information shall be submitted with the offer.

2. Addendum to FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawal of offers. This paragraph is tailored to read as follows: Offerors are responsible for submitting electronic offers by the solicitation due date and time. Offers received after the solicitation due date and time are considered late and will be handled in accordance with FAR 52.212-1(f).

3. Offerors shall provide a representation regarding use of telecommunications equipment or services by completing FAR

Provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment, and submit with offer by the established due date and time.

(End of Provision)

52.212-2 – Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Acceptability

(ii) Price The Government will award a FFP contract to the Lowest Priced Technically Acceptable offer. Offers will be determined technically acceptable if all brand name or equivalent products required by this Combined Synopsis Solicitation are quoted.

IAW FAR Provision 52.211-6(c): The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. Offerors who do not furnish product information (literature, manufactures websites, etc...) with their quotes, may be eliminated from award consideration.

Not all offers will be evaluated for technical acceptability. The lowest price offer will be evaluated, if the offer is determined technically acceptable, no other offers will be evaluated for technical acceptability. If the lowest price is not technically acceptable, the second lowest price will be reviewed. So on and so forth.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s cified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, nless unless a written notice of withdrawal is received before award.

(End of Provision)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision- Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer

(addressed as follows) by obtaining written and dated acknowledgment of receipt from

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the Web Based Training link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF combo document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA4417

Admin DoDAAC FA4417

Inspect By DoDAAC

Ship To Code TBD

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC) TBD

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity s WAWF point of contact.

Not Applicable

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

5352.201-9101 OMBUDSMAN

OMBUDSMAN (Oct 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lt Col Jesse Boyter, 427 Cody Avenue, Bldg 90333, Hurlburt Field, FL 32544-5407, Phone: (850) 884-3990, FAX: (850) 884-2476, email:

jesse.boyter.1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the contracting officer.

(End of clause)

VENDOR’S QUOTE INFORMATION

PAYMENT

TERMS

ESTIMATED

DELIVERY

DATE

QUOTE

EXPIRATION

DATE

WARRANTY QUOTED BY

VENDOR INFORMATION

ORDERING ADDRESS POINT OF CONTACT PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS REMIT TO ADDRESS CAGE CODE TAX ID NUMBER

DUNS NUMBER SIZE OF BUSINESS WEB ADDRESS QUOTE DATE

Attachment:

1. Salient Characteristics