Code_of_Conduct_Affidavit_Revised_070108.rtf.crdownload

This is a State Purchasing Code of Conduct Affidavit document issued by the State of Maine Division of Purchases for the Lab Coats for Dairy Inspection contract opportunity. The affidavit serves as a compliance certification requirement for all bidders participating in this state procurement. Bids are due by February 17, 2010, and the completed affidavit must be submitted to Sue Garcia via fax at 207-287-6578 no later than the bid opening date and time. Sealed bids or electronic submissions are to be directed to the Division of Purchases, Room 119, State House Station, Augusta, Maine. Bidders must certify their compliance with Maine labor and international labor standards, and the affidavit must include information regarding all physical plant locations where the lab coats are assembled.

The affidavit requires bidders to demonstrate adherence to wage, health, safety, environmental, and anti-discrimination requirements established under the State Purchasing Code of Conduct. Unit prices must be quoted separately for each item, with delivery to destination and all applicable discounts included; federal and Maine state sales taxes are excluded. Cash discounts of 20 days or more are considered in the evaluation process, while discounts under 20 days are not factored into the award decision. The state reserves the right to reject any or all bids, waive formalities, and award to the lowest responsible bidder based on best value considerations including quality, conformity with specifications, delivery dates, and ultimate cost. In cases of tied bids, preference is given to in-state bidders or those offering Maine-manufactured products. All transportation and freight charges are the contractor's responsibility unless otherwise specified, and the state may adjust ordered quantities by up to 10 percent.