Code_of_Conduct_Affidavit_Revised_070108.rtf.crdownload

This Code of Conduct Affidavit is a mandatory submission requirement for the State of Maine Division of Purchases bid for Big Bill Pants or approved equivalent, with bids due June 18, 2009. The affidavit serves as a certification document that bidders and their suppliers must complete and notarize, then submit to Sue Garcia by fax at 207-287-6578 by the bid opening date and time. The document establishes workplace standards and compliance requirements that all parties involved in the supply chain must acknowledge and affirm prior to bid submission.

The Code of Conduct Affidavit requires bidders to certify that their organization and all suppliers at the point of assembly comply with applicable wage, health, labor, environmental, and safety laws; guarantee freedom of association; meet building and fire codes; and prohibit discrimination in hiring, promotion, and compensation. Bidders must also ensure compliance with human and labor rights treaty obligations shared by the United States and the country of assembly, including prohibitions on forced labor, child labor, involuntary prison labor, and physical or sexual abuse. The affidavit mandates that bidders furnish the Code of Conduct to each supplier at the point of assembly, obtain their affirmations of compliance, and provide the complete physical location of all plants where assembly occurs, including manufacturer names, street addresses, cities, states, countries, and telephone numbers. Awards will be made to the lowest responsible bidder based on best value to the State, considering quality, conformity with specifications, delivery date, and ultimate cost, with preference given to in-state bidders or those offering commodities produced or manufactured in Maine in tie-bid scenarios.