CoB Draft Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

PRE-DEPLOYMENT TRAINING EXERCISE SUPPORT

To Support The

U.S. NAVY EXPEDITIONARY COMBAT COMMAND (NECC)

1.0 BACKGROUND

Navy Expeditionary Combat Command (NECC), established in January 2006, serves as the single functional command for the Navy’s expeditionary forces and as central management for the readiness, resources, staffing, training and equipping of those forces. NECC consolidates, aligns and integrates diverse expeditionary capabilities and combat support elements to create consistent expeditionary practices, procedures, requirements and logistics in the battle space.

To meet mission requirements, NECC must conduct a continuing series of pre-deployment training exercise events at various DOD and non-DOD training sites throughout the United States. Training units consist of different elements within the Naval Expeditionary Combat Command. The training support services shall require the employment of Subject Matter Experts in Foreign Languages, Combat Arms and Maritime/Riverine Specialists.

Role Players and Subject Matter Experts act as Foreign Language Speakers, Civilians on the Battlefield, insurgents, terrorists, military/police units and other personnel encountered in the intended Area of Operations.

1.1 SCOPE

This Performance Work Statement defines the Civilians in the Battlefield training support services and training aids for Combat Arms Units, Combat Support Units, and other U.S. Navy or host installation resources engaged in pre-deployment training to be provided by the Contractor on an individual Task Order basis. Training services include:

Role Players, Makeup Artists, Set Builders and Program Management; Training aids include: Vehicles, Store Front

Facings, Watercraft, Blank Weapons and other battlefield effects required to provide training environments that simulate real-world conditions.

2.0 ACRONYMS/DEFINATIONS

2.1 Acronyms

AAR After Action Review

ACOR Alternate Contracting Officer Representative

AO Area of Operation

BFA Blank Firing Adaptor

BFX Battlefield Effects Simulations

CBRN Chemical, Biological, Radiological-Nuclear

CE/SSE Combat Exploitation/Sensitive Site Exploitation

CONUS Continental United States

COR Contracting Officer Representative

COB Civilian on the Battlefield

CNO Chief of Naval Operations

CSG/ESG Carrier Strike Groups/Expeditionary Strike Groups

CVB Civilian Vehicle on the Battlefield

DOB Date of Birth

DOD Department of Defense

DON Department of Navy

ENDEX The end of an exercise, usually a performance-oriented exercise

EOD Explosive Ordnance Disposal

FLS Foreign Language Specialist

FRP Fleet Response Plan

GFE Government Furnished Equipment

GFF Government Furnished Facilities

GFI Government Furnished Information

HME Home Made Explosives

HUMINT Human Derived Intelligence

IAW In Accordance With

IDS Intrusion Detection System

IED Improvised Explosive Device

JTR Joint Travel Regulations

KO Contracting Officer

MCM Mine Countermeasure

MSC Military Sealift Command

MSEL Master Scenario Event List:

NECC Navy Expeditionary Combat Command

NEPA National Environmental Policy Act

NLT No Later Than

NSWRONS Naval Special Warfare Squadrons

OEF Operation Enduring Freedom

OSHA Occupational Safety & Health Act

PCO Procuring Contracting Officer

PCS Permanent Change of Station

PMO Provost Marshall Office

POB Place of Birth

POC Point of Contact

POP Period of Performance

POV Privately Owned Vehicle

PTP Pre-Deployment Training Program

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QCP Quality Control Plan

RP Role Player

RPG Rocket Propelled Grenade

SESAMS Special Effects Small Arms Marking System

SME Subject Matter Expert

SOF Special Operations Force

SOSO Stability Operations and Support Operations

SSN Social Security Number

SVBIED Stationary Vehicle Bourne IED

TA Technical Assistant

TPOC Technical Point of Contact

TSB Training Support Brigade

TDY Temporary Duty

VBIED Vehicle Borne Improvised Explosive Device

2.2 Definitions

Each: A single unit of issue for one-time use. IEDs, ammo, and scent generating cartridges, for example, are identified as a one-time use items due to their inability for re-use once used, and therefore have a unit of issue as

“each”. When the government orders items categorized with this unit of issue, they will notify the Awardees how many of said items are to be provided for the training event. For example, if the government requires 100 bullets to be used during a 3 day training event, the government will order 100 bullets.

Each per training event: A single unit of issue for multi-time use items. Uniforms, scent generating machine, documentation, and other identified village props, for example, are identified as multi-time use items due to their ability to be re-used more than once during the course of the training event, and therefore have a unit of issue as

“each per training event”. When the government orders items categorized with this unit of issue, they will notify the

Awardees how many of said items are to be provided for the duration of the training event. For example, if 10 Role

Players are required for a period of 3 days, the government will order 10 uniforms to be provided. The government will not order 30 uniforms.

Per Day: A single unit of issue that represents a full day, consisting of a twenty-four hour period. While the unit may not be in full use during the entire 24-hour period, it must be available for use during the 24-hour period as required by the training event. When the government orders items categorized with this unit of issue, they will notify the Awardees how many of said items, and how many days, are to be provided for the training event. For example, if the government requires the use of 2 watercraft for one-day during a five-day training event, the government will order 2 days of boat usage. Typically, items such as watercraft are not used for an entire 24-hour period and are commonly used for a period of 8 – 10 hours during the actual training event.

Hour: A single unit of issue that represents one-hour of support. Hours will be applied to personnel travel, when traveling to and from training events that are beyond the 50-mile radius; to safety briefs at the training event; and time during the training event until the event is completed for the day. Hours shall not be applied to local travel, to travel to/from lodging sites to/from the training site, during meal breaks, or during other periods when support is not being provided. When the government orders items categorized with this unit of issue, they will notify the Awardees how many of said items and how many hours are to be provided for the training event. For example, if the government requires (2) Role Players for a 2-day training event of 8- hours per day, inside of the 50-mile radius of their location, the government will order (16) hours of Role Player support. However, if the Role Players are outside of the 50-mile radius and require (4) hours of travel to the training site, the Awardee can propose the additional (4) hours of support, and the government will order (24) hours of Role Player support to compensate for the additional time required for travel.

3.0 PLACE OF PERFORMANCE

Efforts under this PWS will take place at U.S. Navy installation or DOD host installations that have the capabilities to provide training venues. It is anticipated that training will occur at the following locations, however may include additional CONUS locations as required for future events.

Camp Shelby, MS

Gulf Port, MS

China Lake, CA

San Diego, CA

San Clemente Island, CA

Fort Hunter Liggett, CA

Dam Neck, Virginia Beach, VA

Joint Operations Base-Little Creek, Virginia Beach, VA

Joint Operations Base-Little Creek, Fort Story, Virginia Beach, VA

Camp Pendleton, Virginia Beach, VA

Cheatham Annex, Yorktown, VA

Ft. Pickett, VA

3.1 Travel IS AUTHORIZED to accomplish this contract. Travel will be identified in the individual Task Orders and will include such travel expenses as: airfare, per diem, rental car, local travel and miscellaneous expenses as authorized by the JTR. Costs for transportation may be based upon mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge. No mileage, or other travel, costs will be incurred when travel is within a 50-mile radius of the primary work location.

3.2 Travel costs will be considered reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of the travel. The Joint Travel Regulations (JTR), while not wholly applicable to contractors, shall provide the basis for the determination as to reasonable and allowable.

Maximum use is to be made of the lowest available customary standard coach or equivalent airfare accommodations available during normal business hours. All necessary travel meeting the above criteria shall be approved in advance by the COR. Exceptions to these guidelines shall be approved in advance by the Contracting Officer or his Designee.

3.3 Shipping: Shipping IS AUTHORIZED to accomplish this contract. Shipping will be identified in the individual

Task Orders. Costs for shipping will be based on the actual costs incurred; provided that the method is reasonable and results in a reasonable charge.

3.4 Vehicles: In the event that vehicles are required for use by the Contractor during the training event, the government will reimburse those costs, and fuel, as part of the Contractor’s travel costs.

4.0 GOVERNMENT FURNISHED FACILITIES, EQUIPMENT AND SERVICES

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be returned to the designated representative.

At the completion of performance of the contract, the Contractor, as directed by the Contracting Officer, shall return to the Government all Government-furnished property not consumed in the performance of this contract.

4.1 Services. The Government will provide trash collection points and sanitary facilities for use in a field environment. The government will not provide water for role player consumption.

4.1.1 Showers/Restrooms. Showers and restrooms may be available to Role Players if located at the training venue.

4.2 Emergency Medical Treatment. Routine medical services for contractor personnel are the responsibility of the

Contractor. However, wherever Government facilities are available, the Government may provide, on an emergency basis, medical services for job related injuries where there is loss or threat of loss of life, limb, or eyesight while an employee is performing under this contract. See paragraph 5.9 for emergency reporting procedures. The Contractor shall reimburse the Government for any medical services provided, to include base contracted “life flight” services.

4.3 Government Approved Communications. The Government will not provide Contractor’s on-site management staff with radio communication devices.

4.4 Topographical Maps, drawings and sketches. The Government will furnish topographical maps, drawings, sketches, photographs, and publications identified as insurgent documentation for use by the Contractor as necessary in support of training exercises. The contractor shall return all issued material at the conclusion of each training cycle.

4.5 Storage Area. The Government will not provide storage facilities for contractor provided equipment, props, weapons, BFX, ammunition, personal gear, costumes, and other event related materials. However the Government will provide a lay down area for Contractor provided storage containers for the purpose of storing contractor equipment, munitions, and other related event materials. Contractor shall provide security for munitions and weapons storage while on Government facilities. The contractor will be required to provide off-base storage for weapons and munitions storage at Fort Story, VA, during both mission dates and non-mission dates.

5.0 CONTRACTOR FURNISHED FACILITIES, EQUIPMENT AND SERVICES

In addition to the requirements addressed in Attachment I of this PWS, the Contractor shall provide the following:

5.1 Contractor Identification. Contractor personnel shall be required to identify themselves as a Contractor when not performing as Role Players. The Contractor shall provide identification cards to its workers identifying them as

Contractors with the following (at a minimum) requirements: Name, Contractors Organization, current picture and expiration date of the identification card. Contractor employees shall be required to display their contractor issued identification cards at all times when not performing as Role Players.

5.2 Transportation. The contractor shall provide transportation for all contractor personnel from off-site locations to the training areas, and as needed to execute the requirements of this contract, unless otherwise addressed in the individual Task Order. This includes group movements to and from the training area, in and about the training area as directed by the exercise control group and the off-site rendezvous location as required by the training schedule.

The contractor shall be responsible for Role Players to be at the designated area to meet the training schedule. All vehicle drivers shall maintain a valid driver license for the type of vehicle driven.

5.2.1 Contractor Vehicles. Only approved Contractor vehicles for use by management and the delivery of equipment will be allowed in the training area for training exercise support. Contractor vehicles must be a 4X4

SUV, truck or van. The approved vehicles shall be visually marked with the company name and identified as contractor vehicles. SUVs will be limited to key management personnel on the contractor’s staff.

5.2.2 Vehicle Operation. Any role player driving a vehicle shall possess a valid and current state-issued driver’s license and shall attend an installation-specific operator’s safety brief and be capable of operating contractor provided, non-tactical vehicles used in the training exercises. At the end of each training exercise, the Government will designate a storage location for vehicles used in the training exercises.

5.2.3 Privately Owned Vehicles and Parking. The Contractor shall not allow Privately Owned Vehicles (POV’s) into the training area. All POV’s shall be operated in accordance with (IAW) base regulations. POVs shall be operated at the training areas only with valid drivers’ license, insurance, registration and must contain a valid base pass. Driving shall be limited to driving only within the base’s main-side area and most direct route to/from the designated training site. The contractor shall meet all NEPA regulations with respect to vehicle operation and parking.

5.2.4 Cell Phone Operations. DoD installations are hands-free cell phone bases. Any cell phone operation while driving on base must be hands free equipped.

5.2.5 Fuel. The Contractor is responsible for all gasoline and diesel fuel needed to operate contractor vehicles.

5.2.6 Vehicle Registration. Prior to commencement of performance at each location, the Contractor shall insure vehicles are registered in accordance with the guidelines at each individual location.

5.3 Radios. Contractor shall provide their own 2-way communication. The contractor must be able to communicate with all contractor personnel at all times regardless of where they are in the exercise area. Contract personnel may be separated into small teams spread across a large exercise area. The contractor is required to maintain positive control of all personnel throughout the exercise period.

5.4 On-Site Personnel Support. The contractor shall ensure all on-site Contractor personnel are fully supported while on site (e.g., wearing appropriate clothing items/footwear for inclement weather, any items for personal comfort and any food items needed for the duration of training, to include water.).

5.5 Hazardous Material. The contractor shall be responsible for any necessary cleanup of hazardous material spills or leaks from Contractor provided watercraft or vehicles.

6.0 SAFETY AND SECURITY

Safety is of the utmost concern to the government during the training events, due to the risks that are presented. It is imperative that all Contractor personnel participating under this contract have the highest level of experience and the formal training qualifications possible to ensure that risk to all is mitigated to an acceptable level. Furthermore, the field of Special Operations is very unique; therefore, NECC is considered very unique and requires experienced personnel who are qualified in supporting exercises simulating the support NECC provides to Special Operations units in combat situations. This is to ensure the government receives the safest and most comprehensive training product possible.

6.1 Safety. Contractors operating aboard training areas and military bases are required to comply with Base safety orders and applicable State and Federal safety regulations. The Contractor shall provide a copy of their safety plan to the COR prior to beginning any work. Contractor shall ensure the job site is maintained in a safe and healthful condition at all times.

6.1.1 Emergency Reporting. Emergencies should be reported by calling 9-1-1, whether from cellular phones or from any fixed facility location. Alternate emergency numbers, if available, will be provided at the IPC for that installation.

6.1.2 Personnel Safety Training. All contractor supervisory personnel shall attend any United States Navy (USN) base/unit required safety training classes (e.g. Base Rules and Regulations, Unexploded Ordnance (UXO) briefings, National Environmental Policy Act (NEPA) environmental briefings, security briefings, and Safety/Hazardous

Material briefings).

6.1.3 Safety Briefs. NECC will provide range safety briefs to all Contractor Staff/Line Coaches (LC’s)/Battlefield

Effects (BFX) Tech’s/RP’s prior to each training evolution and will be coordinated through the unit/training Officer-in-Charge (OIC). The brief shall take place during the “preparation” day.

6.1.4 Adherence to OSHA Regulatory Standards. The Contractor shall adhere to the requirements established by

OSHA regulation 1910.142. Accidents and mishaps equal to or exceeding $2,000.00 involving Government property, Government employees, or contractor employees that are OSHA reportable shall be reported to the

COR/COTR, Contracting Officer and appropriate safety office within one hour of the occurrence.

6.1.5 Personnel Standards. Personnel found to be intoxicated, or under the influence of medications, of either legal or illegal substance, that may impair their motor skills or judgment, will be removed.

6.2 Contractor Personnel Access to Military Training Areas. The Contractor shall conduct criminal commercial background checks on employees operating in the specified training area, and shall provide to the COR a list of personnel who shall require access to the installation. The Contractor shall provide a vetting roster to NECC installation’s unit/training OIC (cc: to the installation NCIS representative) for distribution to the installation

Security Manager, who will conduct additional screening. Any contractor employee identified as unacceptable will be denied base access. Base access roster formats may vary from installation to installation. Format and lead-time should be covered during initial planning to ensure rosters are submitted in a timely manner for base-force protection agencies to complete any additional checks they require by their respective standard operating procedure

(SOP). The bases at China Lake and Dam Neck require rosters a minimum of five working days before the start of the exercise support. Basic vetting rosters shall contain the following information in the visit request: Company

POC and company POC phone number, contract number, to & from dates of visit, local POC phone number; name

(F/MI/L) of each visitor, including, their SSN, DOB, POB, Driver License, citizenship. The contractor will be notified within 5 days of receipt of visit request the status of base clearance. The unit POC will provide program management officer (PMO) with the above information, along with a Training Execution Plan (TEP), and coordinate entrance to the installation. The TEP provides training start/end times and location of training/contractor personnel.

Once the vetting roster is approved there will be no substitutions.

6.2.1 Daily Base Access. All personnel shall be required to provide a current, unexpired Federal or State approved form of identification (Driver License, Passport, ID card, etc.) to enter the installation. Personnel without the proper identification will not be allowed to enter the installation. Personnel may require obtaining an Official Visitors

Badge (OVB) from a unit representative.

6.4 Classified Information. As a rule the contractor shall not have access to classified information; however, should classified documents come into the possession of the Contractor, the Contractor shall immediately contact the

COR/COTR for disposition instructions.

6.5 Contractor Personnel Security. There are no security requirements for this contract.

7.0 CONTRACTOR PERSONNEL

7.1 Personnel.

7.1.1 A Mission Manager and assigned support staff shall be available to the training event at all times during each training exercise. The Mission Manager is responsible for managing and performing all tasks published in the task execution plan.

7.1.2 The Contractor shall provide experienced mission managers, lane controllers, role players and project managers to fully support the following NECC training topics/scenarios: Combat sea-based terrorism and illegal activities (transporting weapons, hijacking, piracy, human trafficking); training to provide flexible, capable and ready maritime expeditionary intelligence forces (Tactical Ground Human Intelligence (HUMINT), Tactical

Maritime HUMINT and Intelligence Exploitation, Expeditions Intelligence Analysis & Tactical Electronic

Warfare/Information Operations); Port and Air Cargo handling missions; Maritime Civil Affairs Capabilities and

Security Force Assistance (SFA) Mobile Training teams (Small Boat Operations and Tactics, Maritime Combat

Operations, Weapons Handling, Anti-Terrorism/Force Protection and Expeditionary Security).

7.2 All personnel shall be authorized to work in the United States (US Citizens or legal aliens with proper I-9 and E-verify documentation), some bases may require U.S. citizens only; and all shall be a minimum 18 years of age.

7.3 All personnel shall pass a criminal commercial background check.

7.3.1 Personnel unable to pass a background investigation or a drug use background check cannot gain access to base installations, and will therefore be unable to participant in the training event.

7.3.2. Due to potential safety risks involved in this type of training, the contractor shall ensure all training event participants are alcohol and drug free.

7.4 The contractor shall provide Role Players with appropriate language skills to emulate the appropriate theater of operations. The specific duties of these Role Players shall include reinforcing correct pronunciation of simple, appropriate phrases and cultural habits, while acting as FLS and Role Players under the construct of the Task Order.

7.5 The contractor shall ensure Role Players refrain from speaking English or speak only broken English when interacting with the training unit while actively performing training.

7.6 Contractor qualifications. The Government reserves the right to review the qualifications of the Contractor’s staff to ensure compliance with the intent of the work statement

8.0 TRAINING EXECUTION AND SCHEDULING

8.1 Task Orders. Training plans will be communicated to the Contractor in the issuance of Task Orders.

8.1.1 The Task Orders will determine the specific nature of the training mission; any required scenario development;

training objective; the composition and roles required of the COBs/FLS; list of props, Battlefield Effects (BFX) and other materials required. The Task Order will identify role player specialized duties (i.e. municipal billets such as the local mayor, tribal sheik, bus driver, school teacher, etc). Additionally, some role players will be general population, indigenous Army personnel and/or indigenous uniformed police. Civilians on the Battlefield (COB) billets can also include Non-Governmental Organization (NGO) personnel playing media personnel, medical.

8.1.2 The Task Order will identify the training dates of the training event. The COR/COTR will notify the contractor in the event times must be adjusted due to adverse weather or training conditions for the health and safety of all personnel.

8.1.3 The Contractor will be provided no less than 7 days written notice of the scheduling of a training event. In the event the government is unable to provide a 7 day written notification, the Contractor is not obligated to support the training event.

8.1.4 All scheduling of training events will be conducted by the COR, Alternate COR or the Contracting Officer.

Training events scheduled by unauthorized personnel will not constitute as a commitment by the government.

8.2 Training may be conducted at up to four fixed sites simultaneously. In addition, mounted patrolling operations may be exercised continuously throughout each training cycle. Training support may occur for 24-hour continuous training periods. Training day may consist of up two shifts not to exceed 12 hours per shift. Manning levels may be adjusted by time to cover the required training periods.

9.0 DELIVERABLES

9.1 Develop a Task Execution Plan (TEP). The contractor may be required to develop a task execution plan based upon the requirements identified in the Task Order specific to each training venue and detail how and to what extent that the contractor shall execute the requirements under Task Order.

9.1.1 The TEP shall provide a level of detail that will allow the Government to assess the contractor’s ability to plan, manage, conduct and support the requirements specified in the PWS.

9.1.2 The TEP shall describe in detail the Contractor’s approach to managing the role players to act as COB, detainees, indigenous army and police personnel and casualties at the designated training area, in relation to the scheduled training events on the training events matrix.

9.1.3 The TEP shall be submitted to the Contracting Officer Representative (COR) and Alternate Contracting

Officer Representative (ACOR), if applicable, no later than (NLT) seven (7) days prior to the first training day, or as required by the Task Order. The entire plan will be reviewed and approved by the COR or ACOR in his/her absence, prior to execution of the first formal training exercise, or otherwise indicated in the Task Order.

9.1.4 The TEP shall be provided to the government no later than five (5) working days prior to the start of each training exercise.

9.2 Safety Plan. The Contractor shall provide a copy of their safety plan to the COR, NLT no later than (NLT) seven (7) days prior to the first training day. The entire plan will be reviewed and approved by the COR or ACOR in his/her absence, prior to execution of the first formal training exercise.

9.3 Personnel List. The Contractor shall provide to the COR a list of personnel who will require access to the installation for training events, NLT no later than (NLT) fifteen (15) days prior to the first training day. The

Contractor shall provide a vetting roster to NECC installation’s unit/training OIC (cc: to the installation NCIS representative) for distribution to the installation Security Manager, who will conduct additional screening. Any contractor employee identified as unacceptable will be denied base access. Base access roster formats may vary from installation to installation. Basic vetting rosters shall contain the following information in the visit request :

Company POC and company POC phone number, contract number, to & from dates of visit, local POC phone number; name (F/MI/L) of each visitor, including, their SSN, DOB, POB, Driver License, citizenship. Vetting for access to sensitive bases (China Lake and Dam Neck) do not allow substitutions of personnel once access is granted.

9.3.1 The contractor will be notified within 5 days of receipt of visit request the status of base clearance.

10.0 QUALITY CONTROL

10.1 Quality Control Plan. The Contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are performed as specified. Contractor’s Quality Control Plan shall be provided to the

COR/ACOR. A copy must be provided to the Contracting Officer within ten (10) days after contract start date and as changes occur.

10.2 Quality Assurance. The Government will evaluate the Contractor’s performance under this contract based on the

Performance Work Statement. The Government will record all surveillance observations. When an observation indicates defective performance, the Contracting Officer’s Representative (COR) will request the Contractor’s representative to initial the observation and make corrections at no cost to the Government. Contractor personnel shall be subject to impromptu and scheduled physical inspections throughout the period of performance.

11.0 Enterprise Wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https://sam.gov/SAM/

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information

Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for

Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland

Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual

1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the

Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the

Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a

Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access sot the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-

5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security

Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a

System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy

Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the

Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security

Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the

Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-

Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected

Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The

Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy

Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual

Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The

Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT

Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions

Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

ATTACHMENT I

PERFORMANCE WORK STATEMENT (PWS)

FOR

PRE-DEPLOYMENT TRAINING EXERCISE SUPPORT

To Support The

U.S. NAVY EXPEDITIONARY COMBAT COMMAND (NECC)

1.0 SCOPE

This catalog defines the Civilians in the Battlefield training support services and training aids for Combat Arms

Units, Combat Support Units, and other U.S. Navy or host installation resources engaged in pre-deployment training to be provided by the Contractor on an individual Task Order basis. Training services include: Role Players, Makeup

Artists, Set Builders and Program Management; Training aids include: Vehicles, Store front facings, watercraft, blank weapons and other battlefield effects required to provide training environments that simulate real-world conditions.

In addition to the requirements addressed in para 6.0 of the PWS, the Contractor shall provide the following:

2.0 PERSONNEL

2.1. Mission Manager: The Mission Manager is a dedicated person, responsible for managing and ensuring performance of all tasks published in the task execution plan. Responsible for planning and coordinating the training exercise based on the unit training schedule and operations requirements. This person identifies the role player and instruction support, the special effects, vehicles and locations to be used. Advises the unit trainers in the best methods to coordinate the special effects and role players into scenarios to achieve the training objectives. The

Mission Manager is required to be on-site for each training event.

2.2. Role Player: The Contractor shall provide Role Players with appropriate language skills to emulate the appropriate theater of operations. The specific duties of these Role Players shall include reinforcing correct pronunciation of simple, appropriate phrases and cultural habits, while acting as FLS and Role Players under the

Task Order. Task Orders will identify role player specialized duties (i.e. municipal billets such as the local mayor, tribal sheik, bus driver, school teacher, etc.). Some role players may be general population, indigenous Army personnel and/or indigenous uniformed police. Civilians on the Battlefield (COB) billets can also include Non-

Governmental Organization (NGO) personnel playing media personnel, medical.

2.2.1 Role Players shall refrain from speaking English or speak only broken English when interacting with the training unit while actively performing training. Role players shall possess the acting ability to deliver a performance that has continuity in emotion, energy, speed, and reality appropriate to the scenario. Role players shall possess the knowledge of the appropriate weapons and tactics to be used during training.

2.2.2 The Language specialist requirement may not be applicable in all situations. Requirement is for appearance.

Roll players are expected to speak English (in-roll situation these are normally non-speaking rolls. If speaking is required, it will be in broken English).

1) Micronesian

2) East Asian

3) Afghanistan

4) South America (Various)

5) Pacific Rim Nations

6) African Nations (ex. HOJA)

7) Other nationalities as identified during the IPC

2.2.3 The FLS shall support the tactical language requirement for the exercise and/or act as indigenous village populace and officials to provide cultural and tactical language realism to the training environments and scenarios.

1) Arabic, Dari

2) Arabic, Pashtu

3) French

4) Spanish

5) Swahili

6) Tagalog

7) Somali

2.2.4 Role Players are required for up to 12 hours per day, to participate in either day training events or night training events, as determined by the Task Order.

2.3. Emergency Medical Technician (EMT): Emergency Medical Technician (EMT): A certified healthcare provider who is trained to treat and transport victims of emergencies, shall be provided as required to provide on-site medical treatment to Contractor personnel only. The contractor provided EMT will not be used to support any

Department of Defense personnel. EMT's provide basic life support to victims. Skills include: immobilization, extrication, administering medications and airway management.

For historical purposes: The provision of an EMT is a precaution measure to support the Contractor in the event a

Contractor is hurt during the exercise. To date, there have been no serious injuries, and have been limited to minor bumps and bruises from personnel running through an exercise area. No role players have had to stop participation in an exercise.

2.4. Exhibits Specialist I (Moulage): A wound makeup artists who can create realistic wounds and simulations that give military personnel trauma care training under realistic combat operations in the field. Moulage can also simulate the effects of chemical, biological, radiological, nuclear or high-yield explosive (CBRNE) events. Exhibits

Specialists are required for up to 12 hours per day, to participate in either day training events or night training events, as determined by the Task Order.

2.5. Technical Instructor (SME I): possesses the acting ability to deliver a performance that has continuity in emotion, energy, speed, and reality appropriate to the scenario. The SME I must possess knowledge of the appropriate weapons and tactics to be used during training. This individual is a former military member with knowledge of United States Army or Marine Military tactics post 9/11 and has a basic understanding of military operations. The SME I must be able to serve as an interrogation SME/Military Source Operations SME/Role Player for Joint HUMINT exercises.