CO2 PWS.pdf

FA9301-21-Q-0022

PERFORMANCE WORK STATEMENT

FOR

CARDOX (CO2)

INSPECTION, TESTING, MAINTENANCE AND REPAIR

OF

FIRE SUPPRESSION SYSTEMS

AT

EDWARDS AFB, CA

26 August 2021

Cardox (CO2) Inspection, Testing, Maintenance and Repair of

Fire Suppression System Services

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General

1.2 Description of Services/Objectives

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7 Historical Data

1.8 Minimum Qualifications

1.9 Deliverables

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Quarterly Progress Meetings

2.6 Contracting Officer’s Representative

2.7 Quality Control

2.8 Contractor’s Performance

3.0 SECTION III: GOVERNMENT FURNISHED SERVICES

3.1 Emergency Medical Services

3.2 Security Police

3.3 Fire Department

3.4 Utilities

4.0 SECTION IV: GENERAL INFORMATION

4.1 Hours of Operation

4.2 Contractor Personnel

4.3 Safety Requirements and Reports

4.4 Security Requirements

4.5 Environmental Protection

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 Definitions, Abbreviations, and Acronyms APPENDIX 2 Carbon Dioxide Systems ITM Tasks APPENDIX 3 Edwards AFB Contractor Antiterrorism Awareness Pamphlet APPENDIX 4 Desert Tortoise Handout APPENDIX 5 Over and Above Work Request Form APPENDIX 6 Hazardous Materials Usage Tracking Form

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a Non-Personal services contract to provides for and requires inspection, testing maintenance and repair of the Cardox (CO2) total flooding fire, high pressure and low pressure systems.

The system shall be maintained in a condition, which assures the system ability to perform the required function at all times, and to prevent the system from deteriorating in value and ability. Replacement parts provided shall be equal to the original in workmanship and material. The Contractor shall conduct two inspections per year per system, (semiannual). These inspections shall be conducted semiannually, and every five (5) years as reflected in this PWS, in which exact dates shall be mutually agreed upon to best benefit scheduling issues for both the Government and the Contractor. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.2 Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform inspection, testing, charging, re-filling, maintenance and repair of the Cardox (CO2) total flooding Fire Suppression Systems. Work required by this contract shall be performed in accordance with the latest editions of NFPA 12 Standard on CO2 Extinguishing Systems, NFPA 25 Standard on Inspection, Testing and NFPA 72 National Fire Alarm and Signaling Code, IAW all Federal, State, local environmental laws and regulations as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The contractor shall perform to the standards in this contract. Maintenance procedures shall include but are not limited to, weight checks, pressure checks, poser checks, proper operation of all shutoff devices, agent condition and transmission of fire codes to the Fire Department Alarm Room. All work shall comply with the following specifications as applicable: This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the contracting officer’s representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.3 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.3.1 The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks under this contract. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees.

Additionally, under no circumstances shall the Government direct the purchase of materials or equipment on this contract. Purchases should be made at the discretion of the Contractor for contractual needs covered by the work to be performed as outlined in the Performance Work Statement (PWS). It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services, and additionally to ensure that material/equipment purchases are made in accordance with this PWS. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer (CO) immediately. Additionally, it is the Contractor’s responsibility to report to the CO all inappropriate direction by the Government to procure materials/equipment to which the Contractor does not have direct use for on this contract. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.4 Period of Performance. This is a 5 year contract with 1 basic year and 4 option years.

1.5 Place of Performance. The contractor shall perform the services in the PWS at Edwards AFB, Ca. Inspection, testing, charging, re-filling, maintenance and repair of the Cardox (CO2) total flooding Fire Suppression systems at the following locations:

Building

Number of Systems Type of System

1622 1 4 Low Pressure Hose Reel Systems 3800 1 Low Pressure Systems 3804 1 Low Pressure Systems

1.6 Specific Tasks. All work shall comply with the following specifications as applicable:

• National Fire Protection Association (NFPA) Codes and Standards

1. NFPA12 Standard on Carbon Dioxide Extinguishing Systems

11. NFPA 70 National Electrical Code

111. NFPA 72 National Fire Alarm Code

• Unified Facilities Criteria (UFC) 3-601-02 , Operations and Maintenance: Inspection, Testing , and Maintenance of Fire Protection Systems

• Factory Mutual Systems (FMS) Publications and Underwriters Laboratory Incorporated (UL) Publications

• Manufacture r' s Requirements

1.6.1 Specific Tasks (continued).

A. Test and Maintenance Procedures: The Contractor shall:

a. Check and test the carbon dioxide system for operation.

b. Check that there have been no changes to the size, type, and configuration of the hazard and system.

c. Check and test all time delays for operation.

d. Check and test all audible alarms for operation.

e. Check and test all visible signals for operation.

f. Check that all warning signs are installed IAW with NFPA 12 Standard on Carbon Dioxide Extinguishing Systems

g. Check and test each detector using methods specified in NFPA 72.

h. Verify adequate liquid level with tank level gauge.

i. Check level and pressure gauges of low pressure tanks and verify valve alignment.

j. Inspect high pressure cylinders for condition and securing.

k. Every two years verify high pressure cylinder CO2 quantity by weighing cylinders.

B. Actuation System: The Contractor shall:

a. Exercise control panel function, including zone valve operation.

b. Inspect manual actuators for accessibility.

c. Check times and time delay (pre-discharge).

C. Piping and Nozzles: The Contractor shall:

a. Inspect piping for condition and proper support.

b. Check nozzles for obstruction and alignment.

D. Hose Testing: All system hose, including those used as flexible connectors, shall be tested at 2500 psi for high pressure systems and at 900 psi for low -pressure systems. All flexible hose shall be inspected for damage.

a. The hose shall be removed from any attachment.

b. Hose for hand lines shall be checked for electrical continuity between couplings.

c. The hose assembly shall then be placed in a protective enclosure designed to permit visible observation of the test.

d. The hose shall be completely filled with water before testing.

e. Pressure shall then be applied at a rate-of-pressure rise lo reach the test pressure within one minute.

f. The test pressure shall be maintained for one full minute.

g. Observations shall then be made to note any distortion or leakage.

h. If the test pressure has not dropped and if the couplings have not moved, the pressure shall be released.

i. The hose assembly shall be considered to have passed the hydrostatic test if no permanent distortion has taken place.

j. Hose assembly passing the test shall be completely dried internally.

k. If heat is used for drying, the temperature shall not exceed 150 degrees

Fahrenheit.

E. Discharge Test: Discharge tests shall be made when any inspection and/or maintenance indicates their advisability.

a. Total Flooding System: When inspection and /or maintenance indicates a discharge test is advisable for a full discharge of the entire design quantity of carbo n through system piping shall be conducted to ensure that carbon dioxide effectively covers the hazard for the full period of time required by the design specifications and that all pressure- operated devices function as intended.

b. Handheld Hose Lines: When inspection and/or maintenance indicates a discharge test is advisable a full discharge test of handheld hose line systems shall be conducted. Evidence of liquid flow from each nozzle with an adequate patter of coverage shall be required.

F. Auxiliary Equipment: The Contractor shall:

a. Test to verify that interfaces (shutdown, door closers, and dampers) operate properly and are activated by the control panel.

G. Refrigerant Compressor System: The Contractor shall:

a. Check overall system operation: Temperature readings inside the refrigeration unit, along with temperature checks to the discharge, liquid & suction lines to and from the condensing unit.

b. Further detailed inspections of the major sub-systems including the compressor, condenser and evaporator coils & refrigerant flow control device.

c. Check for proper refrigerant level, add refrigerant to maintain proper levels.

Look for any indication of moisture in the system. Inspect the condensing unit, evaporator coil & exposed refrigerant lines for any damage or visible signs of refrigerant leaks.

d. Ensure proper operation of airflow by inspecting the fan motors of the evaporator & condenser coils.

e. Clean & lubricate motors as required.

f. Inspect the low and high voltage electrical components and tighten the connections as required.

g. Inspect tension and condition of belts and replace annually.

H. Replacement Parts: The Contractor shall provide all necessary equipment, materials and supplies required for performing the contract. Replacement parts necessary to repair, service, or calibrate the systems shall be furnished by the Contractor as required. Replacement parts shall be as recommended by the manufacturer of the system being serviced. The contractor’s liability shall be limited to the first $1000 in parts, per occurrence on any single piece of and the first 6 hours of labor per occurrence on any single piece of equipment. Maintenance and repair costs which exceed these thresholds and were not a result of semi-annual/annual scheduled maintenance and inspection will be performed by submitting an Over and Above Work Request for the complete maintenance repair amount and required man hours. The contractor responsibility in these requests will be limited to the first $1000 in parts, per occurrence on any single piece of and the first 6 hours of labor per occurrence on any single piece of equipment. Over and Above Work Procedures are listed in para 1.10. Parts shall be installed only after approval has been received by the Contracting Officer or his authorized representative.

I. Contractor Recommendations: Contractor shall furnish advice and recommendations on necessary repairs, testing and replacement parts required by this PWS.

J. Carbon Dioxide Systems ITM Tasks: In accordance with UFC 3-601-02 (APPENDIX 2), below are the identified tasks to be completed by the Contractor. For estimating purposes, contractors should estimate 62,500 pounds of CO2 serving semiannually.

1.6.2 Emergency Service - (CLIN X002): The Government may require the Contractor to perform emergency services under this contract. Such additional work or services shall be paid per call by the

Government as bid and set forth in the contract schedule. On an emergency basis the Contractor shall provide, within 24 hours, the necessary services and materials to completely recharge and reactivate any of the units. The Government's authorized representative shall contact the Contractor when the services are required. The Government is not bound to provide emergency services for the Contractor. The Contractor shall render his/her invoice for any additional work including replacement parts within five (5) working days, along with the authorization for work.

1.6.3 Over and Above (O&A) Work Procedures - (CLIN X003): The following procedures shall apply for all over and above work requests pertaining to this contract:

(1) The PM shall request an over and above work request form (shown in APPENDIX 5) from the contractor for work at any dollar amount per occurrence. The contractor shall submit the form, with all applicable fields completed, to the COR and the PM within five business days for non-emergencies and within the requested time frame for emergencies.

(2) All work requests submitted with a total value of less than $3000.00 will be reviewed and approved by the PM and COR. All over and above work requests of $3,000.00 or more will be reviewed by the PM and COR, but must be approved by the CO to make the determination of a fair and reasonable price.

(3) The PM for this contract shall –

(a) Promptly review the over and above work request for technical acceptability and the reasonableness of the price.

(b) Verify that the proposed work is required, appropriate, and is not covered under the basic contract line item(s).

(c) Verify that funding is available for the over and above work request.

(4) The COR shall inform and coordinate with other appropriate government agencies on base as necessary, in a timely and professional manner.

(5) Approval will be done in writing, unless under emergency conditions where oral approval may be used. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the contractor to provide the information required on the over and above work request, within the specified time frame, may be grounds for the government to openly compete the over and above work. If the government and the contractor cannot agree upon a firm-fixed price for the over and above work request, the government has the right to openly compete the over and above work.

1.6.4 Re-Filling of Cardox (CO2) System Storage Tanks - (CLIN X004): The Contractor shall be responsible for the scheduling, delivery and re-filling of the Cardox (CO2) Storage Tanks at the locations listed in this PWS. Contractor is responsible to maintain tank levels so that the amount of CO2 is sufficient for the largest single hazard protected or group of hazards that are to be protected simultaneously. Perform proper filling procedures that shall ensure there is no interruption of service or supply as required during the semi-annual or annual inspections or at the request of the CO or COR.

1.6.5 Schedule. The Contractor shall provide an Annual Maintenance Schedule. The schedule shall be provided to the COR within 10 business days after contract award, and then prior 10 business day prior to the end of each contracted fiscal year.

1.6.5.1 Records and Reports. The Contractor shall establish and maintain service records IAW standard commercial practices for each CO2 system. A complete report of all inspection, testing, maintenance and replacement parts utilized shall be submitted to the Contracting Officer or his/her authorized representative after servicing has been completed for the systems to include, but not limited to:

all line items accomplished with pass/fail per UFC 3-601-02 Table 2-22. Carbon Dioxide Systems ITM Tasks and NFPA 12, a record of conditions found, adjustments, repairs, and all replacement parts used.

Pertinent recommendations shall also be included in this report. This report shall be provided in quadruplicate. All reports stated above shall be submitted along with invoice upon completion of service.

1.7 Historical Data. The tasks described above have been performed in the past by 4 full-time equivalent employees.

1.8 Minimum Qualifications. All work shall be accomplished by those properly trained and experienced in the inspection and maintenance of carbon dioxide extinguishing systems in compliance with State National, and manufacturer's test and maintenance procedures.

a. Craftsman performing these serviced shall be thoroughly trained and experienced in the maintenance and repair of carbon dioxide extinguishing systems.

b. The Contractor shall personally supervise the work or have a competent work leader or superintendent perform these duties. This person must be thoroughly trained and experienced in the maintenance and repair of carbon dioxide extinguishing systems.

c. The Government reserves the right to restrict the employment, under the contract, of any Contractor employee or prospective Contractor employee the Government deems as a potential threat to the health, safety, security, general wellbeing, or operational mission of Edwards Air Force Base, California, and its population.

1.9 Deliverables.

1.9.1 Below is a list of deliverables under this contract

Support Area Title Delivery Date/Description Management/Technical Annual inspection/maintenance schedule 10 business days after contract award and then prior 10 business days prior to the end of each contracted fiscal year. / Annual Maintenance Schedule Section 1.6.5

Management/ Technical Semi-annual/annual inspection reports

As required IAW paragraph in section1.6.5.1

Management Hazardous Material Usage Reporting

As required IAW paragraphs in section 4.5

Management/Technical Over and Above Work Request Submissions

As required IAW paragraph in section 1.6.3.

Management Quality Control Plan 10 business days after contract award section 2.7

Management Safety and Health Plan 15 business days after contract award / Section 4.3.3

1.9.2 Service Contract Reporting (SCR). This requirement incorporates implementation of FY11 NDAA Section 8108 of Public Law 112-10 of the Department of Defense and full-year Continuing Appropriations Act, 2011. As such, the Contractor shall adhere to the following:

1.9.2.1 The Contractor shall report ALL Contractor labor hours (including Sub Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields regarding manpower reporting in https://www.sam.gov/SAM/. With implementation of SCR at SAM.gov the reporting requirements have narrowed and fewer contracts require reporting than in the past. For more information on the Reporting Thresholds and how to input manpower data into the system see the Guidebook for Service Contract Reporting in the System for Award Management at SAM.gov.

1.9.2.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The reporting period for contractors in SAM generally is open from mid-October to mid-December for reporting against the prior Government fiscal year. Contractors may direct questions to the SAM help desk.

1.9.3 Data. The government has unlimited rights to all deliverables of this contract.

1.9.4 Inspection. Deliverables will be inspected by the government within 10 workdays of receipt.

Progress meetings may be held as required.

1.9.6 Small Business Subcontracting Program. The contractor must shall submit a subcontracting plan for small business, small disadvantaged businesses, Historically Under-utilized Business Zones (HUBZones), women-owned small businesses, service disabled veteran owned small businesses, veteran-owned small businesses, historically black colleges and universities and minority institutions, and Alaska Native corporations and Indian Tribes. The plan shall contain goals for each of the categories, as well as 10 other elements identified (11 total) in FAR 19.704 and FAR Clause 52.219-9. This rating element assesses the contractor's performance in meeting the requirements of the plan and achievements against the negotiated goals.

1.9.7. Types of Subcontracting Plans. The contractor may use one of three types of plans:

subcontracting plan, commercial plan (for commercial items), and the DoD comprehensive (test) plan.

(See FAR 19.704, 52.219-9 for additional guidance.) An Individual Subcontracting Report (ISR) shall be submitted semi-annually during contract performance for the periods ending March 31 and September 30.

Reports are due 30 days after the close of each reporting period, unless otherwise directed by the CO. A report is also required for each contract within 30 days of contract completion. Summary Subcontract Reports (SSR), including those submitted for comprehensive subcontracting plans under the DoD Small Business Subcontracting Plan (Test Program), shall be submitted semi-annually for the 6 months ending March 31 and the 12 months ending September 30. Reports are due 30 days after the close of each reporting period. For commercial plans, a SSR is due 30 days after the end of the government's fiscal year. For the CPARS rating, the government will use the most recent ISR and/or SSR that the contractor submitted and will not delay the evaluation if the rating period is different than the subcontracting reporting period.

https://www.sam.gov/SAM/ https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2020-10/SCR%20Guidebook%2021%20October%202020.pdf https://dodprocurementtoolbox.com/cms/sites/default/files/resources/2020-10/SCR%20Guidebook%2021%20October%202020.pdf

SECTION II

2.0 SERVICE SUMMARY (SS)

2.1 General.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation.

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a). Corrective Action Reports may categorize nonconformance as minor, major or critical IAW the following FAR 46.101 definitions:

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

Quality

SS

Performance Objective

The Contractor shall perform all standard scheduled/non-scheduled inspection/ maintenance/ repair of the Cardox (CO2) Fire Suppression Systems IAW PWS and

APPENDIX 2.

PWS

Paragraph

1.6.

1.6.1

Performance Threshold

Zero Deviations allowed

Rating Criteria

100% = Satisfactory

<100% = UNSATISFACTORY

Satisfactory=Semi-annual / annual inspection performed prior to current scheduled expiration date

Unsatisfactory = Semi-annual/annual inspection performed prior to current scheduled expiration date

Management

Contractor shall provide an Annual Maintenance Schedule.

1.6.5

The schedule shall be provided to the COR and CO within 10 business days after contract award, and then prior 10 business days prior to the end of each contracted fiscal year.

Satisfactory= The Annual schedule shall be provided to the COR and CO within 10 business days after contract award, and then prior 10 business days prior to the end of each contracted fiscal year.

Marginal = The Annual schedule is provided to the COR and CO 11 to 14 business days after contract award, and then prior to 5 business days prior to the end of each contracted fiscal year.

Unsatisfactory= The Annual schedule is provided to the COR and CO more than 15 business days after contract award, and then less than 5 business days prior to the end of each contracted fiscal year.

The Contractor shall establish and maintain service records IAW standard commercial practices for each Cardox (CO2) system and provide maintenance reports when service is provided.

1.6.

1.6.5.1

Inspection service record report and maintenance service report completed and sent to COR within 3 business days following the semi-annual/annual inspection of the Cardox (CO2) Fire Suppression System.

Satisfactory= Inspection report completed and sent to COR within 3 business days following inspection/ maintenance of the Cardox (CO2) Fire Suppression System.

Marginal = Inspection report completed and sent to COR 3 business days following maintenance/ inspection of the Cardox (CO2) Fire Suppression System.

Unsatisfactory= Monthly Inspection report completed and sent to COR >48 hours following maintenance/ inspection of the Cardox (CO2) Fire Suppression System.

2.3 Government Quality Assurance. The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract.

The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective performance, the COR will require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and in the

CAR.

2.4 Performance Assessment.

2.4.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of

The contractor shall perform Over and Above Repairs

1.6.3

Repairs shall be performed within the agreed upon time with no deficiencies

Rating Criteria

Satisfactory = Repair completed on-time with no deficiencies.

Marginal= Repair completed on-time with 1 deficiency allowed.

Unsatisfactory= Repair not completed on-time 2 or more deficiencies.

customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be corrected within 2 hours of notification. CO will validate corrective action.

2.4.3 Review of Audits. COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.5 Quarterly Progress Meetings. The CO, Program Manager (PM), Functional Services Manager (FMS), COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1 Acquisition Team Meetings. The contractor’s manager with the CO, Contract Administrator (CA), COR, and other government personnel constitute an acquisition team (See FAR 1.102 (c) and shall meet on a regular basis. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional Team (MFT) and may meet as determined by the MFT. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.7 Quality Control. In compliance with the applicable contract clauses FAR 52.246-4 thru FAR 52.246-5, entitled, “Inspection of Services (Fixed Price and Cost-Reimbursement),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

2.7.1 Quality Control Plan (QCP). The contractor shall be required to submit and maintain an acceptable QCP, within 10 days after contract award or within 14 days after the need for changes to an existing QCP, the contractor will submit a QCP to the CO. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within 5 days. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

a. The inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. The methods to be used for identifying and preventing defects in the quality of services performed.

c. How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.8 Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.8.1 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

2.8.2 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is documented using the CPARS system. An assessment usually provided on an annual basis is sent to the contractor’s representative for their comment. The contractor shall have up to 60 days to review and comment on the assessment. Past Performance assessment reports will be protected by all parties and treated by government personnel as marked “Controlled Unclassified Information (CUI)/Source Selection Sensitive Information in accordance with FAR 2.101, 3.104 and 42.1503”.

SECTION III

3.0 GOVERNMENT FURNISHED SERVICES.

The Government will provide the following services listed here:

3.1 Emergency Medical Services. Edwards AFB will provide emergency medical services for contractor personnel in performance of services under this contract base IAW AFI 41-115 Chapter 1. The contractor shall reimburse the government for treatment provided at the current reimbursement rate for non-authorized user IAW AFH 41-114, paragraph 42. The contractor shall provide to the 412th Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment on base. All mishaps will be promptly reported to the base safety office through the COR.

3.2 Security Police. The Government will provide general on-base Security Police service. The Security Police telephone extension is 911 for emergencies when calling from a base telephone and (661) 277-4540 or (661) 277-3341 when calling from a cell phone.

3.3 Fire Department. The Edwards AFB Fire Department telephone extension is 911 for emergencies when calling from a base telephone and (661) 277-4540 or (661) 277-3341 when calling from a cell phone.

3.4 Utilities. The government will provide electricity, water and sewage at no additional cost to the contractor for accomplishment of work IAW this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this PWS.

SECTION IV

4.0 GENERAL INFORMATION.

4.1. Hours of Operation. The contractor shall perform the services required under this contract during the following normal business hours: 0700-1700, Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings.

4.1.1 Recognized Holidays. The Contractor is not required to perform services on holidays. Recognized Federal holidays can be found at the OPM.gov website, the current website address is https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

4.2. Contractor Personnel

4.2.1 Contract Manager (CM). The contractor shall provide a contract manager and alternate(s) who are responsible and knowledgeable for the performance of work under this contract, the Cardox (CO2) Fire Suppression Systems along with a 24 hour phone number for emergencies. The contractor shall submit the name and telephone number to the COR and CO within10 days of contract start date. The list shall be kept current throughout the life of the contract. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM or alternate(s) shall be available within 2 hours to meet on the installation with government personnel designated by the CO to discuss problem areas. The CM and alternate(s) shall be able to read, write, and speak English. The CM shall be able to effectively communicate with contractor employees.

4.2.2 Contractors Personal Appearance. Contractor’s personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or wearing badges that contain the company name, employee name and photo.

4.2.3 Contractors Vehicles. Shall clearly display the name of the company on them. All Contractor vehicles shall be maintained and in working order IAW all Environmental Protection Agency (EPA) guidelines and used IAW all manufacturers’ vehicle safety recommendations. All vehicles shall be registered and insured. Personnel operating motor vehicles shall comply with State of California, Edwards AFB requirements at all times.

4.2.4 Contractor Employees:

4.2.4.1 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the contractor's expense.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

4.2.4.2 Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

4.2.4.4 English Language. Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

4.2.4.10 Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

4.3. Safety Requirements and Reports.

4.3.1 Safety and Health Requirements. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements.

Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

The contractor will be required to follow current Health Protection Condition (HPCON) restrictions and sanitization procedures to include social distancing and wearing of Center for Disease Control (CDC) -approved face masks while conducting business on the base or test locations to maintain personal and public health and safety.

4.3.2 Mishap Reporting. The Contractor shall record and promptly report to the CO and Government Program manager (GPM) pertinent facts regarding mishaps involving government personnel or property coincident to work performed as part of the Statement of Work that occur on or off an Air Force installation IAW DAFI 91-204, Safety Investigation and Hazard Reporting. In the event of an accident or mishap, the Contractor shall take prudent and reasonable action to establish control of the accident or mishap scene until relieved by the CO and GPM. If the Government elects to conduct an investigation of the accident or mishap, the Contractor shall cooperate fully and assist Government personnel in the investigation until such is complete.

4.3.3 Safety and Health Plan. In accordance with AFI 91-202, The US Air Force Mishap Prevention Program, the contractor shall submit a Safety and Health Plan to Contracting for review by the 412 TW/SEG. The Safety and Health Plan will describe capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Safety and Health Plan must include site-specific mishap reporting procedures for incidents which result in damage to government property or injury to Air Force personnel.

The Contractor’s plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas. The Contractor’s Plan must include appropriate points of contact (name, position, and contact numbers) for immediate notification should a safety issue be identified.

The Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

4.3.4 Jet Aircraft Noise. Jet aircraft operating on the runway and/or taxiways produce hazardous noise levels. The Contractor is advised to take appropriate measures to protect themselves and their employees as well as notifying any subcontractors of the noise hazard.

4.4 Security Requirements.

4.4.1 All Contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

4.4.2 Base Access. For Contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work, 3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

4.4.2.1 The Contractor shall meet with the COR at least 30 days prior to Base pass expiration in order to insure ample time for the Government to process appropriate documents.

4.4.2.2. It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the COR’s office at Building 3500 to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

4.4.2.3 Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the COR’s office for signature.

4.4.2.4 The AFMC Form 496 will be reviewed/approved by the COR and Security Manager then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000 for the security portion and issuance of the Base pass.

4.4.2.5 The Contractor shall comply with all base security regulations. Additionally, the Contractor shall comply with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact Contractor performance of work and can include denial of access to the installation to perform work.

4.4.2.6 Only employees who will be working on the contract consistently/frequently should be submitted for a long term Base pass.

4.4.3 The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual basis as required.

4.4.4 The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet, APPENDIX 3) to Security Forces at 661-277-3340 in a timely manner.

4.4.5 The Contractor and its employees shall comply with all base traffic regulations.

4.4.6 No States are subject to Real ID Act enforcement at this time. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories. Once Real ID Act is enforced, the Contractor shall comply.

4.4.7 Contractor personnel who require routine physical access to the installation shall comply with Level I - Antiterrorism Awareness training requirements. Routine physical access applies to contractor personnel whose contract, performance work statement/statement of work has a 45 day or more period of performance. AT Level I training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf for non-Common Access Card (CAC) holders. CAC holders may complete AT Level I training (Force Protection course) via myLearning at https://lms-jets.cce.af.mil/moodle/. AT Level I training will be completed by all contractor personnel within 30 days of requiring access and annually thereafter. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit Antiterrorism Representative.

4.4.8 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

4.4.9 The Contractor shall be responsible for prompt return (within three (3) calendar days) of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

4.4.10 Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

4.4.11 The Contractor shall request base access through the COR for each employee via phone call, three

(3) business days prior to (1) Site Visit (2) Performance of Work.

4.4.12 The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.5 Environmental Protection.

4.5.1 The Contractor shall comply with all…