CN00034870.pdf

10 292104 1,400.000 lb

MEAT, PORK, HAM, OUTSIDE, TRIM&TIED,

FRZ

DELIVERY DATE: 02/01/2012

Material PO text

Pork Leg (Fresh Ham), Outside, IMPS #402d, Frozen, Uncooked. From USDA Inspected Fresh Ham, Boneless, Netted Or Tied. From Outside Muscle From Two Hams. The Poplitea Lymph Gland And Surrounding Fat In Excess Of 1/4" Depth Shall Be Removed. Natural, Unseasoned, No Added Sodium, MSG Or Solutions Permitted. Sodium Content Not To Exceed 200 Mg Per 4 Ounce Portion. Acceptable Pack Size: Encased And Sealed In Moisture/Vapor-Proof Polyfilm; 2 To 6

Bidder/Contractor's Name, Address and Phone #:

SCI Houtzdale 1131779 209 Institiution Drive Houtzdale PA 16698-1000

DELIVERY

DATE:

SEE ITEMS

Your vendor number with us (if available): __________________

Page: 1 / 5 RFQ - Invitation For Bids

RETURN BID

BY:

BID OPENING DATE

11/10/2011

BID OPENING TIME

11:00 A.M.

EXPIRATION DATE OF

CONTRACT:

(IF APPLICABLE)

03/31/2012

Contact Information:

Buyer: Debbie Deao Phone: 814-378-1000 1718 Fax: 814-378-1022 E-mail: ddeao@pa.gov

Collective Number:

CN00034870

SHOW THIS NUMBER ON BID ENVELOPE OR

FAX COVER SHEET

Items To Be Delivered To:

RFQ Date: 10/25/2011

ORIGINAL

Issuing Office:

SCI Houtzdale SCI Houtzdale 209 Institution Drive Houtzdale PA 16698

Item Description of Items Quantity UOM Unit Total Line No. Price Item Price

Please Return Quotation To:

SCI Houtzdale SCI Houtzdale 209 Institution Drive Houtzdale PA 16698

INSTRUCTIONS FOR FILLING OUT THIS FORM

FOR EACH ITEM LISTED, ENTER YOUR BID AMOUNT IN THE UNIT PRICE COLUMN AND TOTAL COLUMN

THEN ENTER THE TOTAL BID AMOUNT AND SIGN THIS DOCUMENT ON THE LAST PAGE

Type of Security furnished if required:

Certified or bank cashier's check Irrevocable letter of credit Certificate of deposit Other as specified by bid Bond - If annual bond:

What is the name of the principal on the bond?

The following are incorporated by reference herein: 1) the documents attached to this RFQ, if any; 2) the documents incorporated by reference in this RFQ, if any; and 3) the bid and contract terms and conditions, stored on the web site address at www.dgs.state.pa.us for this type of RFQ as of the date of the RFQ.

RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, as appropriate. The Bidder/Contractor, intending to be legally bound hereby, offers and agrees, if this submission is accepted, to provide the awarded items at the price(s) set forth below at the time(s) and place(s) specified.

Roasts Per Case; Each Roast To Weigh Between 10 Lb To 20 Lb.

Shipping Instructions

DELIVER AS FOLLOWS:

500 LBS ON FEB 1, 2012

900 LBS ON MAR 5, 2012

20 201961 2,700.000 lb

PORK, HAM, TAVERN, SKINLESS/BONELESS

DELIVERY DATE: 01/03/2012

Material PO text

Ham, Cured, Boneless, Skinless, Fully Cooked, Water Added, Low Fat/Low Sodium.

Sodium Content Not To Exceed 300 Mg Per 1 Ounce Portion. The Ham Shall Be 97% Fat Free (3% Fat), Minimum Protein Fat Free (PFF) Value Of 17%, And Have A Whole Muscle Appearance (Not Ground Or Chopped), Uniform Color (Slightly Two Tone Color Is Permissible), No Spongy (Porous Texture) Appearance (After Thawing Of Frozen Ham). Ham Shall Be Round Or Oval In Shape And Have A Diameter Of 4 To 5 Inches. Acceptable Pack Size: Encased And Sealed In Moisture/Vapor-Proof Polyfilm; Each Ham To Weigh Between 8 Lb To 16 Lb.

Shipping Instructions

DELIVER 900 LBS ON:

JAN 3, 2012

FEB 1, 2012

MAR 5, 2012

GENERAL REQUIREMENTS FOR ALL ITEMS:

Header text

VENDORS ARE REQUIRED TO SUPPLY

NUTRITIONAL INFORMATION WITH THEIR BID

SUBMISSION TO PROVIDE DOC WITH

SUFFICIENT INFORMATION TO DETERMINE THAT

SPECIFICATIONS ARE MET.

SPECIAL NOTE: QUANTITIES FOR ALL ITEMS

ARE ESTIMATED ONLY. ACTUAL USAGE

DEPENDS ON CURRENT POPULATION AND MENU

NEEDS.

Page: 2 / 5 RFQ - Invitation For Bids

Collective Number:

CN00034870

SHOW THIS NUMBER ON BID ENVELOPE OR

FAX COVER SHEET

RFQ Date: 10/25/2011

ORIGINAL

Item Description of Items Quantity UOM Unit Total Line No. Price Item Price

INSTRUCTIONS FOR FILLING OUT THIS FORM

FOR EACH ITEM LISTED, ENTER YOUR BID AMOUNT IN THE UNIT PRICE COLUMN AND TOTAL COLUMN

THEN ENTER THE TOTAL BID AMOUNT AND SIGN THIS DOCUMENT ON THE LAST PAGE

--NOTE: ALL ITEMS MUST BE FIRST

QUALITY. **--WE WILL NOT ACCEPT ANY

OUTDATED PRODUCTS OR PRODUCT PACKAGES

THAT HAVE HAD THE PRODUCTION DATES

BLACKED OUT AND/OR CHANGED. SHIPMENT

MUST HAVE ORIGINAL DATE FROM

MANUFACTURER.

**-- FURTHERMORE, IF ANY OF THE ABOVE IS

OBVIOUS UPON DELIVERY, THE SHIPMENT WILL

BE REJECTED.

**-- IN THE EVENT THERE IS ANY DAMAGE TO

ANY PART OF THE SHIPMENT, WAREHOUSE

PERSONNEL RESERVES THE RIGHT TO REJECT

ANY OR ALL OF SAID SHIPMENT AND HAVE IT

RETURNED TO THE VENDOR.

***OUR INTERNAL REF: REQ.# 10546609

**NOTE : ALL BIDS MUST BE IN WHOLE

CENTS WHEN POSSIBLE.

**FOR ALL ITEMS, IT SHALL BE UNDERSTOOD

THE INSTITUTION RESERVES THE RIGHT TO

AWARD THE ITEMS ON A PER LINE ITEM BASIS

OR AWARD ALL ITEMS AS A TOTAL LUMP-SUM

BASIS, WHICHEVER IS IN THE BEST INTEREST

OF THE COMMONWEALTH.

**IN ADDITION TO THIS DOCUMENT,

ATTACHMENT 1, RECIPROCAL LIMITATIONS

AGREEMENT, IS TO BE COMPLETED AND RETURN

PAGES 3 & 4 WITH THE BID. ALSO THE

FOLLOWING SHALL BE APPLIED AND CAN BE

FOUND ON THE DGS WEBSITE,

www.dgs.state.pa.us -- STD-203, GENERAL

CONDITIONS FOR BIDDERS FOR RFQ AND

STD-272, STANDARD PURCHASE ORDER TERMS

AND CONDITIONS - SAP. ATTACHMENT 2,

CONTRACT PROVISIONS - RIGHT TO KNOW LAW

IS FOR YOUR REFERENCE.

BID MUST INCLUDE ALL SHIPPING AND/OR

RELATED CHARGES. NO ADDITIONAL CHARGES

CAN BE APPLIED ONCE BID IS AWARDED.

YOUR BID MUST HAVE AN ORIGINAL SIGNATURE

AND BE SUBMITTED IN A SEALED ENVELOPE

WITH THE FOLLOWING NOTATION: "BID

ENCLOSED", THE BID NUMBER AND THE BID

OPENING DATE.

Page: 3 / 5 RFQ - Invitation For Bids

Collective Number:

CN00034870

SHOW THIS NUMBER ON BID ENVELOPE OR

FAX COVER SHEET

RFQ Date: 10/25/2011

ORIGINAL

Item Description of Items Quantity UOM Unit Total Line No. Price Item Price

INSTRUCTIONS FOR FILLING OUT THIS FORM

BID WILL BE DISQUALIFIED IF YOU NEGLECT

TO FOLLOW THE ABOVE REQUIRED PROCEDURE.

MAKE SURE YOUR BID IS RETURNED IN A

TIMELY MANNER TO ENSURE RECEIPT OF BID

AT LEAST ONE (1) DAY PRIOR TO SCHEDULED

BID OPENING. BIDS RECEIVED AFTER THE

SCHEDULED BID OPENING DATE AND TIME WILL

NOT BE CONSIDERED.

THE BID TABULATIONS ARE FOR INFORMATION

ONLY AND DO NOT CONSTITUTE ACTUAL

AWARD/EXECUTION OF A CONTRACT.

BID RESULTS WILL BE POSTED TO THE DGS

eMARKETPLACE WEBSITE (www.emarketplace.state.pa.us) UNDER

SOLICITATION TABULATIONS.

Shipping instructions

MEAT PRODUCTS MUST BE DELIVERED

COMPLETELY FROZEN, SHOWING NO SIGNS OF

FREEZER BURN OR ANY EVIDENCE OF

THAWING/REFREEZING OR THE ORDER MAY BE

REJECTED IN PART OR ITS ENTIRETY.

***NOTE THAT THE DELIVERY SHOULD BE ON

THE SPECIFIED DATE LISTED FOR EACH LINE

ITEM BUT NO LATER THAN 7 DAYS AFTER

SCHEDULED DELIVERY DATE. ANY CHANGES TO

THESE INSTRUCTIONS NEED PRIOR APPROVAL

FROM THE WAREHOUSE SUPERVISOR AT

814-378-1000 EXTENSION 1605.

DELIVERIES ARE ACCEPTED MONDAY-FRIDAY,

8:30 A.M. TO 3:00 P.M. EXCLUDING STATE

HOLIDAYS.

**PLEASE DO NOT BACKORDER ITEMS OR SEND

PARTIAL DELIVERIES. IF

BACKORDERS/PARTIAL DELIVERIES ARE

ABSOLUTELY NECESSARY; NOTIFY THE

WAREHOUSE SUPERVISOR AT 814-378-1000

EXT. 1605 PRIOR TO SCHEDULED DELIVERY.

ADDITIONAL VENDOR NOTE: VENDOR MUST

SHIP AND INVOICE IN THE SAME QUANTITIES,

UNITS OF MEASURE, BRAND NAME, PACKAGE

SIZES AS ORIGINALLY BID.

SECURITY CLEARANCE INFORMATION FOR

VENDORS

All vendors or their subcontractors, who

Page: 4 / 5 RFQ - Invitation For Bids

Collective Number:

CN00034870

SHOW THIS NUMBER ON BID ENVELOPE OR

FAX COVER SHEET

RFQ Date: 10/25/2011

ORIGINAL

Item Description of Items Quantity UOM Unit Total Line No. Price Item Price

INSTRUCTIONS FOR FILLING OUT THIS FORM

utilize regular delivery transportation, will have to submit clearance checks through the original vendor, for all drivers (regardless if delivery is inside or outside of the fence). Common carriers will not be required to render clearance checks, however are subject to search and escort procedures. ALL CARRIERS reporting to outside warehouses must secure their vehicle (windows closed and doors locked), sign in at warehouse and wait for further directions from correctional staff.

Page: 5 / 5 RFQ - Invitation For Bids

Collective Number:

CN00034870

SHOW THIS NUMBER ON BID ENVELOPE OR

FAX COVER SHEET

RFQ Date: 10/25/2011

ORIGINAL

Item Description of Items Quantity UOM Unit Total Line No. Price Item Price

Bidder/Contractor's Signature

SIGN AND PRINT NAME BELOW

AUTHORIZED OFFICER / PARTNER / OWNER (CIRCLE ONE) DATE

ENTER TOTAL BID AMOUNT HERE

ALL PRICES ARE

F.O.B. DESTINATION