CN-370000-CN215-T2CO1.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

(Revised 9-26-2018) Page 1 of 1

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Change Order No.: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description and Justification of Change:

Change in Task Amount:

Item Reimbursement Fixed Fee Total

Original Task Amount:

Task amount including all previous Change Orders:

Net increase/decrease in task amount for this Change Order:

Total Amounts with all Change Orders:

Change in Task Time:

Original Task Execution Date:

Original Task End Date:

Present Task End Date:

Net Change in Days:

New Task End Date:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 Digit FLAIR Code: Total:

CN215 TA2 01 61418C

Florida Keys Overseas Heritage Trail Sharks Channel Bridge

Gresham Smith

850.219.8404 850.219.8404 tyler.strickland@greshamsmith.com

Ralph Perkins 850.245.2460 ralph.perkins@floridadep.gov

The change order includes Roosting Bat Survey/Document Conditions and Post Design Services :per proposal 10.05.23

$ 10,838.00 $ 282,500.05 $ 293,338.05 $ 10,838.00 $ 282,500.05 $ 293,338.05 $ 9,229.71 $ 90,766.48 $ 99,996.19 $ 20,067.71 $ 373,266.53 $ 393,334.24

10/25/2022

11/01/2025

11/01/2025

0.00

11/01/2025

Tamika Bass Tamika Bass Digitally signed by Tamika Bass Date: 2023.10.13 11:00:54 -04'00'

Garland Sandel Garland Sandel Digitally signed by Garland Sandel Date: 2023.10.13 11:03:36 -04'00'

Ralph Perkins Ralph M Perkins Digitally signed by Ralph M Perkins Date: 2023.10.13 16:15:48 -04'00'

Tyler Strickland Strickland, Tyler Digitally signed by Strickland, Tyler Date: 2023.10.16 16:55:03 -04'00'

Mara Gambineri Mara Gambineri Digitally signed by Mara Gambineri Date: 2023.10.31 13:17:48 -04'00'

61418C 37505000263 080039/22 423001 U3200 131500 QK $ 796.19

61418C 37505000263 080039/23 423001 U3200 131500 QK $ 99,200.00

$ 99,996.19

Mr. Garland Sandel - FDEP October 5, 2023

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Contract CN215 – Shark Channel Bridge Task Assignment 2, Change Order 1 – Services During Construction

This Task Assignment Change Order 1 is to perform additional services related to Post Design Services not originally included in Task Assignment 2 for the design of the Shark Channel Bridge Rehabilitation. The work included in this Change Order is to perform a bat survey to ensure bats are not roosting in/on the structure prior to construction which could cause a construction delay; to prepare bridge documentation to satisfy agency permits, and to perform periodic site reviews during construction to ensure that the work is progressing in accordance with the design plans.

Full time Construction Engineering and Inspection (CEI) is not included in this proposal and day-to-day construction oversight will be performed by FDEP.

The following reflects the proposed Change in Task Amount:

Item Reimbursement Fixed Fee Total Original Task Amount $ 10,838.00 $ 282,500.05 $ 293,338.05 Task Amount Including all Previous Change Orders $ 10,838.00 $ 282,500.05 $ 293,338.05 Net Increase/Decrease in Task Amount for this Change Order

$ 9,229.71 $ 90,766.48 $ 99,996.19

Total Amounts with all Change Orders $ 20,067.71 $ 373,266.53 $ 393,334.24

The completion date for this Change Order does not change the Task Order Completion Date = 11/1/2025

This change order includes the following tasks for the Shark Channel Bridge Rehabilitation:

Task 9 – Roosting Bat Survey/Document Conditions Task 10 – Post Design Services – Preconstruction & Shop Drawings Task 11 – Post Design Services – Services During Construction Task 12 – Construction Observation Visits Subtasks 12A, 12B, and 12C.

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Task 9: Roosting Bat Survey/Document Conditions

Description:

Environmental permits have been obtained for the project. Species specific surveys and permits have not been requested by the regulatory agencies; however, roosting non-listed bat species are not typically included in permit conditions or requirements. While listed (threatened or endangered) bat species are not anticipated within the project limits, other native bat species may roost in the deteriorated bridge. Based on ESA coordination with bat experts and FWC bat biologists, little is known of bat roosts within the bridges in the Florida Keys. Therefore, the potential exists for bats to roost within the crevices and voids of the existing bridge, which are numerous given the condition of the structure.

The discovery of bats roosting within the bridge could result in construction delays. Typically, when bats are identified with a structure, they are excluded from the structure outside of the maternity season (April 15 to August 15). Given the safety concerns that would be associated with exclusion device installation, bat exclusion may not be a viable protection alternative. Coordination with FWC would be required and the project could have construction restrictions placed on it during the maternity season.

Environmental Science Associates (ESA) will complete a field survey of the existing bridge structure to identify the presence of roosting bats. Presence will be determined based on the observation of individual bats or signs (e.g. guano, etc.) that bats may be present. The visual survey will be conducted by watercraft that will be operated outside of the bridge footprint to avoid safety concerns associated with falling debris.

Deliverables:

• A summary memorandum of the field evaluation findings will be submitted following the completion of the field activities.

Performance Measure: Deliverables will be reviewed by the Florida Department of Environmental Protection (FDEP) within two weeks of submittal to confirm they are complete, accurate, and timely.

Assumptions:

Please note that the following assumptions were used for development of the scope of services and associated fee estimate.

1. Scope of Services does not include FWC coordination or permit efforts.

2. Bat survey or exclusion activities beyond this visual survey are not included.

3. Species-specific bat surveys for listed bat species are not included.

4. No additional post-design services are included, such as compliance coordination, turbidity monitoring, or similar.

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Reimbursable Total Cost Task Task Description Quantity Unit Unit Cost Total Cost

Task 9 Reimbursable Environmental Science (ESA)

Mileage (To/From Orlando) 844 Miles $0.445 $375.58 Lodging/Hotel 4 Nights $225.00 $900.00 Submeter GPS 2 Days $50.00 $100.00 Per Diem 6 Days $36.00 $216.00 Kayak Rentals (2 for 2 days) 4 Days $50.00 $200.00

Task 9 Reimbursables Gresham Smith (GS)

Car Rental (rent evening prior to trip) 3 Days $55.00 $165.00

Fuel for Rental 50 Gal $5.00 $250.00 Lodging/Hotel 2 Nights $225.00 $450.00 Per Diem 3 Days $36.00 $108.00 Kayak Rentals (1 per 2 days) 2 Days $50.00 $100.00

Subtotal Reimbursable for Task 9 $2,864.58

Total for Task 9: Fixed Price Cost (Labor Only) $14,610.72

Reimbursable Expenses (At Cost with Receipts) $ 2,864.58

Task 9 Total (Fixed Fee + Reimbursables) $17,475.30

Company Classification Hours Billable

Rate Revenue

Environmental Science (ESA) Chief Scientist 2 $ 236.96 $473.92 Environmental Science (ESA) Senior Scientist 52 $ 168.75 $8,775.00 Gresham Smith (GS) Principal/ Chief Engr. 2 $ 226.27 $452.54 Gresham Smith (GS) QC Engineer 0 $ 226.27 $0.00 Gresham Smith (GS) EOR / Structural Engineer 2 $ 202.01 $404.02 Gresham Smith (GS) Project Engineer 24 $ 180.77 $4,338.48 Gresham Smith (GS) Engineer 0 $ 117.95 $0.00 Gresham Smith (GS) Engineer Tech 0 $ 90.98 $0.00 Gresham Smith (GS) Administrative 2 $ 83.38 $166.76

84 Total $14,610.72

Task 9 - Roosting Bat Survey

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Task 10: Post Design Services – Preconstruction and Shop Drawing Review

Description: Environmental Science Associates (ESA) and Gresham Smith will attend the pre-construction meeting with the contractor and environmental agencies, assumed to be at the bridge site. Gresham Smith will review contractor submissions and shop drawings for compliance with contract requirements. Submissions are anticipated to include a demolition plan, construction access plan, repair method details, railing shop drawings and miscellaneous shop drawings.

Will include:

• Preconstruction Meeting Attendance

• Review of shop drawings and construction methods.

• Submit pre-construction meeting minutes and a shop drawing log, Performance Measure: Deliverables will be reviewed by the Florida Department of Environmental Protection

Please note that the following assumptions were used for development of the scope of services and associated fee estimate.

1. Task 10 will cover the preconstruction meeting and the initial shop drawings and construction methods review.

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Task 10 Reimbursable Environmental Science (ESA)

Mileage (To/From Orlando) 834 Miles $0.445 $371.13 Lodging/Hotel 1 Nights $225.00 $225.00 Submeter GPS 0 Days $50.00 $0.00 Per Diem 1 Days $36.00 $36.00 Kayak Rentals (2 for 2 days) 0 Days $50.00 $0.00

Task 10 Reimbursables Gresham Smith (GS)

Car Rental (rent evening prior to trip) 2 Days $55.00 $110.00

Fuel for Rental 15 Gal $5.00 $75.00 Lodging/Hotel 2 Nights $225.00 $450.00 Per Diem 2 Days $36.00 $72.00 Air Fare 1 Trip $700.00 $700.00

Subtotal Reimbursable for Task 10 $2,039.13

Total for Task 10: Fixed Price Cost (Labor Only) $26,547.30

Reimbursable Expenses (At Cost with Receipts) $2,039.13

Task 10 Total (Fixed Fee + Reimbursables) $28,586.43

Rate Revenue

Environmental Science (ESA) Chief Scientist 2 $ 236.96 $473.92 Environmental Science (ESA) Senior Scientist 24 $ 168.75 $4,050.00 Gresham Smith (GS) Principal/ Chief Engr. 10 $ 226.27 $2,262.70 Gresham Smith (GS) QC Engineer 0 $ 226.27 $0.00 Gresham Smith (GS) EOR / Structural Engineer 48 $ 202.01 $9,696.48 Gresham Smith (GS) Project Engineer 10 $ 180.77 $1,807.70 Gresham Smith (GS) Engineer 70 $ 117.95 $8,256.50 Gresham Smith (GS) Engineer Tech 0 $ 90.98 $0.00 Gresham Smith (GS) Administrative 0 $ 83.38 $0.00

164 Total $26,547.30

Task 10 - Post Design Services - Preconstruction and Shop Drawings Review

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Task 11: Post Design Services – Services During Construction

Description: Gresham Smith will review and address contractor questions, RFI’s and general issues during construction. Gresham Smith will also attend the final inspection field meeting and prepare and submit the form and photo documentation to satisfy the Division of Historic Resources (DHR) requirements.

Will include:

• Respond to RFI’s and general contractor questions – assume 2 items per month for 6 months of construction (12 Issues or RFIs).

• Attend the final inspection meeting for contract acceptance.

• Complete the DHR Recordation form with photographic documentation and submit to DHR.

• An RFI response will be prepared for each issue/RFI and a RFI log will be maintained and submitted. DHR documentation will be submitted to satisfy environmental permit requirements.

Performance Measure: Deliverables will be reviewed by the Florida Department of Environmental Protection

Please note that the following assumptions were used for development of the scope of services and associated fee estimate.

1. Task 11 will cover contractor RFIs and the final inspection/acceptance meeting. Construction inspection, interim payment reviews, and general construction management is not included.

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Task 11 Reimbursable Environmental Science (ESA)

Mileage (To/From Orlando) 0 Miles $0.445 $0.00 Lodging/Hotel 0 Nights $225.00 $0.00 Submeter GPS 0 Days $50.00 $0.00 Per Diem 0 Days $36.00 $0.00 Kayak Rentals (2 for 2 days) 0 Days $50.00 $0.00

Task 11 Reimbursables Gresham Smith (GS)

Car Rental (rent evening prior to trip) 2 Days $55.00 $110.00

Fuel for Rental 15 Gal $5.00 $75.00 Lodging/Hotel 2 Nights $225.00 $450.00 Per Diem 2 Days $36.00 $72.00 Air Fare 1 Trip $700.00 $700.00

Subtotal Reimbursable for Task 11 $1,407.00

Total for Task 11: Fixed Price Cost (Labor Only) $36,593.02

Reimbursable Expenses (At Cost with Receipts) $ 1,407.00

Task 11 Total (Fixed Fee + Reimbursables) $38,000.02

Rate Revenue

Environmental Science (ESA) Chief Scientist 0 $ 236.96 $0.00 Environmental Science (ESA) Senior Scientist 0 $ 168.75 $0.00 Gresham Smith (GS) Principal/ Chief Engr. 14 $ 226.27 $3,167.78 Gresham Smith (GS) QC Engineer 0 $ 226.27 $0.00 Gresham Smith (GS) EOR / Structural Engineer 56 $ 202.01 $11,312.56 Gresham Smith (GS) Project Engineer 32 $ 180.77 $5,784.64 Gresham Smith (GS) Engineer 64 $ 117.95 $7,548.80 Gresham Smith (GS) Engineer Tech 80 $ 90.98 $7,278.40 Gresham Smith (GS) Administrative 18 $ 83.38 $1,500.84

264 Total $36,593.02

Task 11 - Post Design Services - Services During Construction

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Task 12: Construction Observation Visits

Description: Gresham Smith will attend up to three (3) field meetings as scheduled by FDEP to review ongoing construction activities, attend progress meetings and meet with environmental agencies or local officials as needed.

Will include:

• Round trip travel by a Professional Engineer familiar with the project, attend meetings and observe construction for one day each trip, and prepare a brief summary report.

• A summary report will be prepared and submitted for each visit.

Performance Measure: Deliverables will be reviewed by the Florida Department of Environmental Protection

Please note that the following assumptions were used for development of the scope of services and associated fee estimate.

• Includes general site review and observation for general conformance to the contract documents.

Does not include testing, or confirmation of activities not performed during the field observation visits.

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Task 12 - Construction Observation Visits Task 12A - Construction Observation Visit - 1

Company Classification Hours Billable Rate Revenue

Gresham Smith (GS) Project Engineer 24 $

180.77 $4,338.48

24 Total $4,338.48 Subtotal Task 12A Labor $4,338.48

Task 12B - Construction Observation Visit - 2

Company Classification Hours Billable Rate Revenue

Gresham Smith (GS) Project Engineer 24 $

180.77 $4,338.48

24 Total $4,338.48 Subtotal Task 12B Labor $4,338.48

Task 12C - Construction Observation Visit - 3

Company Classification Hours Billable Rate Revenue

Gresham Smith (GS) Project Engineer 24 $

180.77 $4,338.48

24 Total $4,338.48 Subtotal Task 12C Labor $4,338.48

Subtotal Task 12 $13,015.44

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Task 12A Reimbursables Gresham Smith (GS)

Car Rental (rent evening prior to trip) 3 Days $55.00 $165.00

Fuel for Rental 50 Gal $5.00 $250.00 Lodging/Hotel 2 Nights $225.00 $450.00 Per Diem 3 Days $36.00 $108.00

Subtotal Reimbursable for Task 12A $973.00

Task 12B Reimbursables Gresham Smith (GS)

Car Rental (rent evening prior to trip) 3 Days $55.00 $165.00

Fuel for Rental 50 Gal $5.00 $250.00 Lodging/Hotel 2 Nights $225.00 $450.00 Per Diem 3 Days $36.00 $108.00

Subtotal Reimbursable for Task 12B $973.00

Task 12C Reimbursables Gresham Smith (GS)

Car Rental (rent evening prior to trip) 3 Days $55.00 $165.00

Fuel for Rental 50 Gal $5.00 $250.00 Lodging/Hotel 2 Nights $225.00 $450.00 Per Diem 3 Days $36.00 $108.00

Subtotal Reimbursable for Task 12C $973.00

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Total for Subtask 12A: Fixed Price Cost (Labor Only) $4,338.48

Total for Subtask 12B: Fixed Price Cost (Labor Only) $4,338.48

Total for Subtask 12C: Fixed Price Cost (Labor Only) $4,338.48

Total for Subtask 12A – 12C: Fixed Price Cost (Labor Only) $13,015.44

Subtask 12A - Reimbursable Expenses (At Cost with Receipts) $ 973.00

Subtask 12B - Reimbursable Expenses (At Cost with Receipts) $ 973.00

Subtask 12C - Reimbursable Expenses (At Cost with Receipts) $ 973.00

Total for Subtask 12A – 12C - Reimbursable Expenses $2,919.00

Task 12 Total (Fixed Fee + Reimbursables) $15,934.44

Project Schedule: Contract Execution Date - TBD

Activity Duration

(Calendar Days) Dates

Task 9 Roosting Bat Surveys 30 TBD

Task 10: Post Design Services - Preconstruction & Shop Drawings 120 TBD

Task 11: Post Design Services - Services During Construction 120 TBD

Subtask 12A: Construction Observation Visit 1 60 TBD

Subtask 12B: Construction Observation Visit 2 60 TBD

Subtask 12C: Construction Observation Visit 3 60 TBD

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Summary of Fees Change Order 1:

Task Task Fixed Labor Task Reimbursables

Task 9 Roosting Bat Surveys $14,610.72 $2,864.58

Task 10: Post Design Services - Preconstruction & Shop Drawings $26,547.30 $2,039.13

Task 11: Post Design Services - Services During Construction $36,593.02 $1,407.00

Subtask 12A: Construction Observation Visit 1 $4,338.48 $973.00

Subtask 12B: Construction Observation Visit 2 $4,338.48 $973.00

Subtask 12C: Construction Observation Visit 3 $4,338.48 $973.00

Total Fixed Price Cost $90,766.48

Total Reimbursable, Not to Exceed Budget $9,229.71

Total Budget (Labor and Expenses) $99,996.19

Payment will be made upon approval of deliverables for each task by the FDEP in the amount specified. The agreement is a Lump Sum Agreement plus reimbursable expenses.

All expense costs are estimated. Expenses will be reimbursed at actual costs with receipts, except for the daily meals/subsistence costs specified as a daily rate noted above. The subsistence will be paid for all full days of travel and field work in accordance with FDEP and Florida travel regulations and prorated accordingly for partial travel days. Expenses will be submitted utilizing the FDEP Travel Voucher form.