CN-370000-CN211-T4.pdf
PDF 2 MB Posted
- Contract number
- CN211
- Issued by
- Florida
About this file
This document consists of a Task Assignment Notification Form and detailed proposal from the Florida Department of Environmental Protection (FDEP) for an HVAC replacement project at the Ribault Clubhouse located at Fort George State Park in Jacksonville, Florida. The contract involves two primary consulting firms: Clemons, Rutherford & Associates, Inc. (CRA), serving as the architect, and H2Engineering, Incorporated, providing mechanical and HVAC engineering services. The FDEP Contract Number is CN211 with Project Number 61359C, and the contract manager is Jeffrey Whitfield. The initial task assignment (Task Assignment No. 4) was executed in May 2022 with a completion deadline of December 31, 2023.
The contract encompasses eight subtasks for providing comprehensive design and construction administration services for replacing the HVAC system at the Ribault Clubhouse. The first three subtasks—preliminary investigations, 30% design documents, and 100% contract documents—are currently encumbered with a combined fixed price cost of $115,267.02 and cost reimbursement not to exceed $1,949.35, totaling $117,216.37. Subtasks 4 through 8, covering bidding assistance, contract administration, site visit reviews, life cycle cost analysis, and HVAC commissioning, are marked as "not currently encumbered" but include detailed cost estimates totaling $55,637.00 in fixed price costs and $2,596.00 in reimbursable costs. Reimbursable expenses include postage, printing, and mileage at $0.445 per mile. Payment is contingent upon FDEP approval of deliverables for each subtask.
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Other files
| File | Type | Posted |
|---|---|---|
| CN-370000-CN211-CMC3.pdf | ||
| CN-370000-CN211-T1.pdf | ||
| CN-370000-CN211-T4CO2.pdf | ||
| CN-370000-CN211-T5 CO1.pdf | ||
| CN-370000-CN211.pdf | ||
| CN-370000-CN211-T4CO1.pdf | ||
| CN-370000-CN211-T5.pdf | ||
| CN-370000-CN211-CMC2.pdf | ||
| CN-370000-CN211-T2CO1.pdf | ||
| CN-370000-CN211-T2CO3.pdf | ||
| CN-370000-CN211-T2CO5.pdf | ||
| CN-370000-CN211-T3.pdf | ||
| CN-370000-CN211-TA2CO4.pdf | ||
| CN-370000-CN211-A1.pdf | ||
| CN-370000-CN211-CMC1.pdf | ||
| CN-370000-CN211-T1CO1.pdf | ||
| CN-370000-CN211-T2.pdf | ||
| PC-370000-CN211.pdf |
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Text version
Florida Department of Environmental Protection
TASK ASSIGNMENT NOTIFICATION FORM
Required Signatures: Adobe Signature
FDEP Contract No.: I lask Assignment No.: Owner's Name: I Project No.:
CN21 I FDEP 61359C
Project Location: Project Name:
Fort George State Park Ribault Clubhouse HV AC Consultant Name:
CRA
Consultant Representative: Phone: Email:
James Lewis 850-545-0896 jlewis@craarchitects.com FDEP Contract Manager: Phone: Email:
Jeffrey Whitfieldor successor 850-245-2630 Jeffrrey. Whitfield@FloridaDEP.gov Description of Task:
Provide construction documents for the HV AC replacement system at the Ribault Clubhouse at Fo,t George State Park per the proposal dated 11/15/2021. (Subtasks I through 3 only will be included initially. Subtasks 4 through 8 will be tasked at a later date.)
Project Manager: Andrew Lippens
Start Date: I Uoon execution Completion Date: I 12/31/2023
Diane Langston
Budget Representative, FDEP Andrew Lippens
Project Manager, FDEP David Matson
Contract Manager,� James Lewis
Consultant Bryan Bradner
Contract Authority, FDEP
Project# Grant#
61359C
29 digit FLAIR Code:
Or2: Code 37502002227
Schedule
Fixed Price Cost: $115,267.02 Cost Reimbursement not to exceed: $1,949.35
Total Task Amount: $117,216.37 Approval Signatures:
Dl·ane Langston Digitally signed by Diane Langston Dale: 2022.05.11 16:26:06 -04'00'
Signature Andrew Lippens g��� ro;t���1%��:�;;�t:.;�.•
Signature Davl.d Matson
DigilallysignedbyDavidMalson Date: 2022.05.26 15:54:03-04'00'
Signature
Date
Date
Date
Date
Cat/Year Fund Module Obiect Code EO
080039/22 423001 U3200 131500 QK
Total:
Amount $117,216.37
$117,216.37
B ry an B ra dnerD igitally signed by B ryan B radner D ate:
2022.06 .23 13:57:1 4 -04'00'
Sr. Engineer $136.58 60 $8,19 0 Graduate Engineer $86.03 120 $10,32 . 0 Designer $67.50 80 $5,400.00 CADD Tech $44.05 80 $3,524.00 Administration $56.90 4 $22 . 0
Total $49,23 .
Reimbursable Cost: (if applicable provide for each task in which reimbursables are required)
Postage Provide an estimated amount
$100.00
Printing - Plans
(2) 24x36 sets of Prints x 25 sheets x $3/sheet
$150.00
Printing - Specifications
(2) 8.5 x 11 set of Draft Specifications 250 shts x 0.15
$75.00
Subsistence per FS 112.061
Not Allowed $0.00
Mileage (@ $0.445 per mile)
(1) trip x 380 miles x $.445/mile
$169.10
Reimbursable Total Cost $494.
Total for Subtask 2: (Fixed Price Cost + Reimbursable) $49,73 .
Subtask 3: 100% documents Description:
Complete contract documents, final plans, final details, schedules, and final specifications.
Submit for document review and approval by State Fire Marshalls Office Respond to comments from State Fire Marshalls Office
Deliverable:
Five Hard copies and pdf copy of 100% contract documents, signed and sealed.
Transmit AutoCAD files via eTransmit to the BDC project manger Updated cost estimate
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Fixed Price Cost:
Subtask 3 - 100% Documents
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
Clemons, Rutherford & Associates, Incorporated
President - CEO $203.28 4 $813.
Project Manager $134.13 40 $5,365. 0 Production VP $112.17 12 $1,346.0 CADD Technician $60.57 60 $3,634. 0 Spec writer $102.90 20 $2,058.00 Admin $73.83 10 $738. 0
H2Engineering, Incorporated
Principal $185.30 20 $3,706.00 Sr. Engineer $136.58 60 $8,19 . 0 Graduate Engineer $86.03 80 $6,882. 0 Designer $67.50 100 $6,750.00 CADD Tech $44.05 80 $3,524.00 Administration $56.90 10 $569.00
Total $43,58 .0
Reimbursable Cost: (if applicable provide for each task in which reimbursables are required)
Postage Provide an estimated amount
$250.00
Printing - Plans
(5) 24x36 sets of Prints x 35 sheets x $3/sheet
$525.00
Printing - Specifications
(5) 8.5 x 11 set of Specifications 350 shts x 0.15
$262.50
Subsistence per FS 112.061
Not Allowed $0.00
Mileage (@ $0.445 per mile)
(0) trips x 380 miles x $.445/mile
0.00
Reimbursable Total Cost $1,03 .0
Total for Subtask 3: (Fixed Price Cost + Reimbursable) $44,618.
Subtask 4: Bidding Description:
In-office consultation
Attend pre-bid conference Deliverable:
Copies of addenda, if applicable Copy of pre-bid meeting minutes
NOT CURRENTLY
ENCUMBERED
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Fixed Price Cost:
Subtask 4 - Bidding/Pricing Assistance
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
Clemons, Rutherford & Associates, Incorporated
President - CEO $203.28 1 $203.00 Project Manager $134.13 10 $1,341.00 Production VP $112.17 1 $112.00 CADD Technician $60.57 3 $182.00 Spec writer $102.90 3 $309.00 Contract Administration $91.86 8 $735.00 Admin $73.83 4 $295.00
H2Engineering, Incorporated
Principal $185.30 2 $371.00 Sr. Engineer $136.58 18 $2,458.00
Graduate Engineer $86.03 8 $688.00 Designer $67.50 8 $540.00 CADD Tech $44.05 8 $352.00
Administration $56.90 2 $114.00
Total $7,700.00
Reimbursable Cost:
Postage Provide an estimated amount
Printing - Plans
(0) 24x36 sets of Prints x 10 sheets x $2/sheet
$0.00
Printing - Specifications
(0) 8.5 x 11 set of Specifications 200 shts x 0.15
$0.00
Subsistence per FS 112.061
Not Allowed $0.00
Mileage (@ $0.445 per mile)
(2) trips x 380 miles x $.445/mile
$338.20
Reimbursable Total Cost $338.00
NOT CURRENTLY ENCUMBERED
Total for Subtask 4: (Fixed Price Cost + Reimbursable) $10,192.00
Subtask 5a: Contract Administration - Pre-construction and Shop Drawing Review Description:
Attend kickoff meeting.
Review shop drawings and product data.
Deliverable:
Meeting minutes Copies of shop drawings and product data
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Fixed Price Cost:
Subtask 5a - Contract Administration - Pre-construction and Shop Drawing Review
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
Clemons, Rutherford & Associates, Incorporated
President - CEO $203.28 2 $407.00 Project Manager $134.13 4 $537.00 Production VP $112.17 2 $224.00 CADD Technician $60.57 4 $242.00 Spec writer $102.90 $0.00 Contract Administration $91.86 24 $2,205.00 Admin $73.83 8 $591.00
H2Engineering, Incorporated
Principal $185.30 10 $1,853.00 Sr. Engineer $136.58 24 $3,278.00 Graduate Engineer $86.03 25 $2,151.00 Designer $67.50 12 $810.00 CADD Tech $44.05 12 $529.00 Administration $56.90 6 $341.00
Total $13,168.00
Reimbursable Cost:
Postage Provide an estimated amount
$0.00
Printing - Plans
(0) 24 x 36 sets of Prints x 10 sheets x $2/sheet
$0.00
Printing - Specifications
(0) 8.5 x 11 set of Specifications 200 shts x 0.15
$0.00
Subsistence per FS 112.061
Not Allowed $0.00
Mileage (@ $0.445 per mile)
(1) trips x 380 miles x $.445/mile
$338.20
Reimbursable Total Cost $338.00
Total for Subtask 5a: (Fixed Price Cost + Reimbursable) $13,506.00
Subtask 5b: Contract Administration - Site visits - Pay Application Review Description:
Complete progress site visits, H2 only Complete substantial completion site visit, H2, CRA.
Complete final completion site visit, H2 only
Deliverable:
Copies of field reports Substantial completion field report with punch list Final completion field report
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Fixed Price Cost:
Subtask 5b - Contract Administration - Site visits - Pay Application Review
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
Clemons, Rutherford & Associates, Incorporated
President - CEO $203.28 1 $203.00 Project Manager $134.13 1 $134.00 Production VP $112.17 1 $112.00 CADD Technician $60.57 1 $61.00 Spec writer $102.90 $0.00 Contract Administration $91.86 24 $2,205.00 Admin $73.83 6 $443.00
H2Engineering, Incorporated
Principal $185.30 10 $1,853.00
Sr. Engineer $136.58 24 $3,278.00 Graduate Engineer $86.03 35 $3,011.00 Designer $67.50 0 $0.00 CADD Tech $44.05 0 $0.00 Administration $56.90 6 $341.00
Total $11,641.00
Reimbursable Cost:
Postage Provide an estimated amount
Printing - Plans
(0) 24 x 36 sets of Prints x 10 sheets x $2/sheet
$0.00
Printing - Specifications
(0) 8.5 x 11 set of Specifications 200 shts x 0.15
$0.00
Subsistence per FS 112.061
Not Allowed $0.00
Mileage (@ $0.445 per mile)
(6) trips x 380 miles x $.445/mile
$1,352.80
Reimbursable Total Cost $1,353.00
Total for Subtask 6: (Fixed Price Cost + Reimbursable) $12,994.00
Subtask 7: Life Cycle Cost Analysis Description:
Life Cycle Cost Analysis as required by code Deliverable:
Copy of final Life Cycle Cost Analysis Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Fixed Price Cost:
Subtask 7 - Life Cycle Cost Analysis
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
Clemons, Rutherford & Associates, Incorporated
President - CEO $203.28 0.5 $102.00 Project Manager $134.13 4 $537.00 Production VP $112.17 1 $112.00 CADD Technician $60.57 $0.00
Spec writer $102.90 $0.00 Contract Administration $91.86 $0.00 Admin $73.83 1 $74.00
H2Engineering, Incorporated
Principal $185.30 2 $371.00 Sr. Engineer $136.58 5 $683.00 Graduate Engineer $86.03 40 $3,441.00 Designer $67.50 $0.00 CADD Tech $44.05 $0.00 Administration $56.90 $0.00
Total $5,320.00
Reimbursable Cost:
Postage Provide an estimated amount
Printing - Plans
(0) 24 x 36 sets of Prints x 10 sheets x $2/sheet
$0.00
Printing - Specifications
(0) 8.5 x 11 set of Specifications 200 shts x 0.15
$0.00
Subsistence per FS 112.061
Not Allowed $0.00
Mileage (@ $0.445 per mile)
(0) trips x 374 miles x $.445/mile
$0.00
Reimbursable Total Cost $0.00
Total for Subtask 8: (Fixed Price Cost + Reimbursable) $5,320.00 Subtask 8: HVAC Commissioning Description:
Commissioning of HVAC Systems. Minimum as required by code.
o 50% of AHU s o 100% of Chillers o 100% of Pumps
Commissioning of Building Automation System.
Deliverable:
Copy of commissioning plan Copy of commissioning report
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Fixed Price Cost:
Subtask 8 - HVAC Commissioning
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
Clemons, Rutherford & Associates, Incorporated
President - CEO $203.28 0.5 $102.00 Project Manager $134.13 4 $537.00 Production VP $112.17 1 $112.00 CADD Technician $60.57 $0.00 Spec writer $102.90 2 $206.00 Contract Administration $91.86 4 $367.00 Admin $73.83 2 $148.00
H2Engineering, Incorporated
Principal $185.30 12 $2,224.00 Sr. Engineer $136.58 60 $8,195.00 Graduate Engineer $86.03 40 $3,441.00 Designer $67.50 $0.00
CADD Tech $44.05 $0.00
Administration $56.90 40 $2,276.00
Total $17,608.00
Reimbursable Cost:
Postage Provide an estimated amount
Printing - Plans
(0) 24 x 36 sets of Prints x 10 sheets x $2/sheet
$0.00
Printing - Specifications
(0) 8.5 x 11 set of Specifications 200 shts x 0.15
$0.00
Subsistence per FS 112.061
Not Allowed $0.00
Mileage (@ $0.445 per mile)
(3) trips x 380 miles x $.445/mile
$507.00
Reimbursable Total Cost $507.00
Total for Subtask 8: (Fixed Price Cost + Reimbursable) $18,115.00
Project Schedule:
Activity Duration (Calendar Days) Subtask 1 - Preliminary 30 days from execution Subtask 2 30% plans 55 days from execution for Subtask 2 Subtask 3 100% Plans 55 days from execution for Subtask 3 Subtask 4 Bid Estimated 45 days Subtask 5a Contract Admin
- Pre-construction and Shop Drawing Review
Estimated 90 days from contractor Notice to Proceed
Subtask 5b Contract Admin
- Site visits - Pay App Review
Estimated 240 days from contractor Notice to Proceed
Subtask 7 Life Cycle Cost Analysis
70 days from Notice to Proceed for Subtask 2
Subtask 8 HVAC Commissioning Services
At Final Completion
Summary of Fees:
Subtask Subtask Fixed Price Cost Subtask Reimbursable
Subtask 1: Preliminary Subtask 2: 30% plans Subtask 3: 100% Plans
Subtask 4: Bidding Assistance $7,700.00 $338.00
Subtask 5: Contract Admin
- Pre-construction and Shop Drawing Review
$13,168.00 $338.00
Subtask 6: Contract Admin
- Site visits - Pay App Review
$11,641.00 $1,353.00
Subtask 7: Life Cycle Cost Analysis $5,320.00 $0.00
Subtask 8: HVAC Commissioning $17,608.00 $507.00
Total Fixed Price Cost:
Total Reimbursable Cost: $
Overall Total Cost:
Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified. (Please do not alter this language)
| CN211 TA4 Fort George - Ribault Clubhouse HVAC.pdf |
| CN211 TA4 Backup Addition.pdf |
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