CN-370000-CN211-T3.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN211 03 FDEP-BDC 61369

Fort George Chapelle Residence Roof Replacement

Clemons, Rutherford & Associates, Inc.

James H. Lewis 850.545.0896 jlewis@craarchitects.com

Alyssa Skehan, or successor 850-245-2781 Alyssa.Skehan@FloridaDEP.gov

Professional architectural and structural services to provide repair plans for the roof replacement per the attached proposal dated 9/10/2021.

Theresa Carron, or successor

9/30/2021 $ 25,402.79 12/30/2022 $ 1,684.95

$ 27,087.74

Greg Turral Gregory Turral Digitally signed by Gregory Turral Date: 2021.09.22 14:50:44 -04'00'

Theresa Carron Theresa Carron Digitally signed by Theresa Carron Date: 2021.09.22 14:53:36 -04'00'

Alyssa Skehan Alyssa Skehan Digitally signed by Alyssa Skehan Date: 2021.09.22 14:58:49 -04'00'

James H. Lewis James H. Lewis C=US, E=JLewis@CRAarchitects.com, CN=James H.

Lewis I am approving this document

2021.09.23 13:38:59-04'00'

Michael W. Foster Jr., PE Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2021.09.29 13:26:06 -04'00'

61369 37502002227 080039/22 423001 U3200 131500 XR $ 27,087.74

$ 27,087.74

September 20, 2021

Theresa R. Carron Project Manager

Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard, MS 520 Tallahassee, FL 32399

RE: DEP – CN 211 Task Assignment 3

Roof Replacement Chapelle Residence #61369

Dear Ms. Carron;

For your review, Clemons, Rutherford & Associates, inc., has provided a proposal summary and man-hour documentation for the services tasks identified below:

Generally speaking, we understand the project scope for the +/- 500sf residential structure to include the following: Remove existing roof system to existing trusses; evaluate roof structure to determine if additional bracing, framing, decking, and/or anchors are required; prepare bid documents for replacement effort; assist with bidding review; provide contract administration services with site visits.

Some or our assumptions to prepare proposal are as follows:

• Plan reviews will be in Tallahassee

• Bid opening and review will be in Tallahassee

• Structural effort included in proposal consists of; evaluation based on initial photographs, uplift calculations, specifications, and locations of clips and hold downs.

• At time roof system is removed and any unforeseen conditions can be exposed, if it is determined that other structural design effort is required for example, additional truss design, an add service proposal will be provided.

• One on site trip is included for project kickoff

• Two on site trips are included for progress visits. One by architect’s office and one by structural engineer’s office.

• One site trip for substantial completion inspection by architect’s office.

• No mechanical, electrical, or plumbing design is expected nor included in scope.

• No GC/CM Pay Application review or approval Please review the attached Proposal Summary and deliverables.

Sincerely, James Lewis Production Manager/Architect

CRA

Roof Replacement Chapelle Residence Ft. George Island Cultural State Park

DEP – CN 211, #61369 Task Assignment 3

Subtask 1: Prepare 30% Documents Description:

• Document existing conditions as necessary for document production

• Prepare design development plans: roof plan, section(s), details

• Prepare design development specifications: decking, roof membrane, underlayment, clips, and hold downs.

Deliverable:

• Order of magnitude cost estimate

• Hard copy and PDF copy of 30% documents Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 1 -30% Documents

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Clemons, Rutherford & Associates, Incorporated

President - CEO $203.28 1 $203.28

Project Manager $134.13 30 $4,023.90

Production VP $112.17 2 $224.34

CADD Technician $60.57 30 $1,817.10

Spec writer $102.90 5 $514.50

Admin $73.83 2 $147.66

Johnson & Associates Eng.

Principal/Sr. Engineer $144.24 8 $1,153.92

CADD Tech $53.25 8 $426.00

Administration $48.00 2 $96.00

Total $8,606.70

Reimbursable Cost: (if applicable – provide for each task in which reimbursables are required)

Postage Provide an estimated amount

$25.00

Printing - Plans

(2) 24 x 36 sets of Prints x

(4) sheets x $2/sheet

$16.00

Printing - Specifications

(2) 8.5 x 11 set of Specifications (200) shts x 0.15

$60.00

Mileage (@ $0.445 per mile)

(1) trips x 380 miles x $.445/mile

$169.10

Reimbursable Total Cost $270.10

Total for Subtask 1: (Fixed Price Cost + Reimbursable) $8,876.80

Subtask 2: 100% documents Description:

• Complete contract documents, final plans, final details, and final specifications.

Deliverable:

• Five Hard copies and pdf copy of 100% contract documents.

• Update probable cost estimate

• Transmit AutoCAD files via eTransmit to the BDC project manger Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 2 - 100% Documents

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Project Manager $134.13 20 $2,682.60

Production VP $112.17 3 $336.51

CADD Technician $60.57 20 $1,211.40

Spec writer $102.90 10 $1,029.00

Admin $73.83 6 $442.98

Principal/Sr. Engineer $144.24 7 $1,009.68

CADD Tech $53.25 7 $372.75

Administration $48.00 4 $192.00

Total $7,480.20

Reimbursable Cost: (if applicable – provide for each task in which reimbursables are required)

Provide an estimated amount

$100.00

Printing - Plans

(5) 24 x 36 sets of Prints x(5) sheets x $2/sheet

$50.00

Printing - Specifications

(5) 8.5 x 11 set of Specifications 300 shts x 0.15

$225.00

Reimbursable Total Cost $375.00

Total for Subtask 2: (Fixed Price Cost + Reimbursable) $7,855.20

Subtask 3: Document Approval & Bidding Description:

• Submit for document review and approval by State Fire Marshalls Office

• Respond to comments from State Fire Marshalls Office

• Provide PDF Conformance documents for bidding Deliverable:

• Authority Having Jurisdiction approved documents Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 3 – Document Approval/Bidding Assistance

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Project Manager $134.13 5 $670.65

Production VP $112.17 0.5 $56.09

CADD Technician $60.57 1 $60.57

Spec writer $102.90 1 $102.90

Admin $73.83 2 $147.66

Principal/Sr. Engineer $144.24 1 $144.24

Administration $48.00 1 $48.00

Total $1,230.11

Reimbursable Cost:

Provide an estimated amount

$50.00

Permitting Review Fee SFM By Owner

Permitting Review Fee Local By Owner

Printing - Plans

(4) 24 x 36 sets of Prints x 5 sheets x $2/sheet

$40.00

Printing - Specifications

(4) 8.5 x 11 set of Specifications 300 shts x 0.15

$180.00

Reimbursable Total Cost $270.00

Total for Subtask 3: (Fixed Price Cost + Reimbursable) $1,500.11

Subtask 4: Construction Administration Services 1 Description:

• Attend kickoff meeting.

• Review shop drawings and product data.

• Respond to RFI’s

• Complete progress site visit.

Deliverable:

• Meeting minutes

• Copies of shop drawings and product data

• Field report Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 4 - Contract Administration Services 1

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Project Manager $134.13 1 $134.13

Production VP $112.17 1 $112.17

Contract Administration $91.86 30 $2,755.80

Admin $73.83 4 $295.32

Principal/Sr. Engineer $144.24 15 $2,163.60

CADD Tech $53.25 3 $159.75

Total $5,872.05

Mileage (@ $0.445 per mile)

(3) trips x 450 miles x $.445/mile

$600.75

Reimbursable Total Cost $600.75

Total for Subtask 4: (Fixed Price Cost + Reimbursable) $6,472.80

Subtask 5: Construction Administration Services 2 Description:

• Review shop drawings and product data, if any.

• Respond to RFI’s

• Complete substantial completion site visit.

Deliverable:

• Copies of shop drawings and product data

• Substantial completion Field report with punch list Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)

Fixed Price Cost:

Subtask 5 - Contract Administration Services 2

Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost

Production VP $112.17 1 $112.17

Contract Administration $91.86 16 $1,469.76

Admin $73.83 4 $295.32

Principal/Sr. Engineer $144.24 2 $288.48

Total $2,213.73

Mileage (@ $0.445 per mile)

(1) trips x 380 miles x $.445/mile

$169.10

Reimbursable Total Cost $169.10

Total for Subtask 5: (Fixed Price Cost + Reimbursable) $2,382.83

Project Schedule:

Activity Duration (Calendar Days)

Subtask 1 – 30% plans 21 days

Subtask 2 – 100% Plans 21 days

Subtask 3 – Permitting and Bid 45 days

Subtask 4 – Contract Administration Services 1

45 days

Subtask 5 – Contract Administration Services 2

45 days

Summary of Fees:

Subtask Subtask Fixed Price Cost Subtask Reimbursable

Subtask 1: 30% plans $8,606.70 $270.10

Subtask 2: 100% Plans $7,480.20 $375.00

Subtask 3:

Permitting/Bidding

$1,230.11 $270.00

Subtask 4: Construction Administration Services 1

$5,872.05 $600.75

Subtask 5: Construction Administration Services 2

$2,213.73 $169.10

Total Fixed Price Cost: $25,402.79

Total Reimbursable Cost: $1,684.95

Overall Total Cost: $27,087.74

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified. (Please do not alter this language)