CMS_RFI and Questions.pdf

REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTIFICATION (SSN)

FEDERAL EMERGENCY MANAGEMENT AGENCY

LOGISTICS MANAGEMENT DIRECTORATE

A. Notification

This is a Request for Information/Sources Sought Notice. The purpose of this notice is to obtain information regarding the 1) availability and capability of qualified sources and 2) availability of capable firms to provide the contemplated requirement listed below. The information provided herein is for informational purposes only.

THIS NOTICE IS NOT A REQUEST FOR PROPOSAL. This notice is issued for information and planning purposes only and does not itself constitute a Request for Proposal (RFP). The Government does not intend to award a contract based only on responses to this Sources Sought Notice.

Responses to the notice will not be returned. Responders are solely responsible for all expenses associated with responding to this notice. FEMA will not pay for information received in response to this notice. There is no commitment by the Government to issue an RFP, make an award or awards, or to be responsible for any monies expended by industry responses to this notice. The Government does not request any proprietary information be submitted, nor shall it be liable for any consequential damages for proprietary information. Any information submitted for this notice (e.g. capability statement) is subject to disclosure under the Freedom of Information Act, 5 USC 552 (a). All information received in response to this notice marked “Proprietary” will be protected and handled accordingly. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response.

B. Background

Historically, there has been an absence of adequate and appropriate shelter support and care for sheltered disaster survivors who require Consumable Medical Supplies (CMS) resources. The provision of Consumable Medical Supplies (e.g., medications, diapers, and bandages) are medical supplies which may be ingested, injected, or applied and/or are one-time usage. The CMS list herein has been developed by the Federal Emergency Management Agency (FEMA) Mass Care Functional Needs Support Services (FNSS) review group.

This document identifies the basic consumable medical supplies necessary to sustain and support a 100-200 person shelter for a 72 hour period, which FEMA may provide as supplemental assistance to shelter providers when requested by a State; pursuant to Section 403 (b) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288) as amended.

C. Objectives

For Market Research Only- FEMA is seeking information regarding vendor capabilities to assemble and deliver Consumable Medical Supplies complete kits and/or individual CMS ala carte items (identified in Attachment 1) in both steady-state to maintain stock levels and for Emergency Response/Surge Operations to designated locations/shelters within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) delivery locations.

DEFINITIONS:

• Steady State: Commodities required for stock replenishment during normal operations in preparation for emergency response requiring a response time of thirty (30) days.

• Emergency Response/Surge Operations: Commodities required for immediate need in support of national emergencies such as man-made or natural disaster and National Special Security Events requiring a response time of forty-eight (48) hours.

D. Conditions

The following are additional considerations for the requirement:

1. Packaging

This requirement is to have Consumable Medical Supplies kits packaged in tri-wall containers. The tri-walls shall be on 48” (Length) x 40” (Width) four-way pallet and have a height no higher than 30” and/or the CMS kits can be packaged in the vendor’s standard commercial container and shipped on industry standard size pallets (48 inches length by 40 inches width, 4-way wooden pallets) not to exceed 30 inches in height. Stretch wrap shall cover all sides (excluding the top and bottom) with a minimum of (10) layer of stretch-wrap. The contractor shall label each sealed tri-wall/pallet in accordance with the following minimum requirements:

(1) A packing slip that details the components Item Number (example 0001) identifying the commodities within each respective pallet

(2) The tri-walls/pallets shall be labeled to identify the kit number, contents, and quantity of each item

(3) The name and place of business of the manufacturer, packer, or distributor

(4) Net quantity of contents in terms of weight, measure, or numerical count (measurement must be in inch/pound units)

2. Delivery

Preference is for the vendor to provide transportation of the Consumable Medical Supplies kits to the potential delivery locations (may include multiple stops). The vendor must have the CMS kits palletized and must use the required transportation vehicle as deemed necessary for transfer of products (20’- 53’ containers, lifted box trucks, pallet jacks, if needed). The warehouse must be capable of providing the labor and material handling equipment to begin uploading the inventory and provide transportation to destination within 48 hours of FEMA’s notification to the vendor. Proper documentation of truckload contents must accompany each container. It is responsibility of the vendor to provide their truck drivers with pertinent Personal Protective Equipment (PPE) while working under pandemic conditions. During disaster response, shall have the capability to provide the delivery services 24 hours a day, seven (7) days a week.

3. Potential Delivery Locations (CONUS and OCONUS)

a. Steady State

Distribution Centers / Warehouses

Address line 1 Address line 2 Operating Hours (Local Time)

Greencastle 12876 Molly Pitcher Hwy Greencastle, PA 17225 08:00 – 14:00 Mon- Fri

Fort Worth 501 W Felix St. Building #12 Fort Worth, TX 76115 08:00 – 14:00 Mon- Fri

Atlanta 3780 South Side Industrial Court

Atlanta, GA 30354 08:00 – 14:00 Mon- Fri

Tracy 1547 East Grant Line Road Tracy, CA 95304 08:00 – 14:00 Mon- Fri

Guam Bldg 100 FEDAAC 70X454 Barrigada, GU 96913 08:00 – 14:00 Mon- Fri

Hawaii 99-1269 Iweana Street

FEDAAC 709242

Aiea, HI 96701 08:00 – 14:00 Mon- Fri

Caribbean Industrial Park PR-1, KM 25.1

FEDAAC 70F337

Caguas, PR 00725 08:00 – 14:00 Mon- Fri

Ponce 1000 Carr 505 Building A, Cotto Laurel

Ponce, PR 00780 08:00 – 14:00 Mon- Fri

Bayamon Hato Tejas Industrial Park Lot 2 – Barrio Hato Tejas, Calle A

Bayamon, PR 00959 08:00 – 14:00 Mon- Fri

Cayey Eleora, LLC (Forma Amcor) Carr #1 KM 56.3 Bo.

Montellano

Cayey, PR 00736 08:00 – 14:00 Mon- Fri

b. Emergency Response/Surge Operations

FEMA

Regions

States and Territories

1 Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont

2 New Jersey, New York, the Commonwealth of Puerto Rico, the U.S. Virgin Islands

3 District of Columbia, Delaware, Maryland, Pennsylvania, Virginia, West Virginia

4 Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina and Tennessee

5 Illinois, Indiana, Michigan, Minnesota, Ohio and Wisconsin 6 Arkansas, Louisiana, New Mexico, Oklahoma and Texas

7 Iowa, Kansas, Missouri and Nebraska 8 Colorado, Montana, North Dakota, South Dakota, Utah and

Wyoming

9 Arizona, California, Hawaii, Nevada, the territories of Guam, the Commonwealth of the Northern Mariana Islands, and American Samoa

10 Alaska, Idaho, Oregon, Washington

E. QUESTIONS TO INDUSTRY:

1. Please describe your company’s capability to assemble, package, and deliver complete CMS kits as described in Attachment 1?

2. Does your company have the ability to ship to the potential CONUS and OCONUS delivery locations identified?

o Yes/No

3. How long would it take from time of award to ship the CMS kitted items to CONUS locations? And OCONUS locations?

4. Does your company have the ability to respond to requests 24/7, 365 days a year including holidays and commence delivery within 48 hours of notification?

5. What is the maximum number of CMS kits that your company can deliver per single order?

6. Do you have in-house or contracted capability to provide transportations during an emergency response?

7. Can your company support loading CMS kits onto FEMA provided transportation?

8. The government anticipates awarding a firm fixed price contract. What challenges would this present to your company, if any? Please provide potential solutions to the challenges presented.

9. Do you have any additional recommendations for packaging the CMS kits?

10. What alternatives to tri-wall containers would you suggest for packaging the CMS kit components?

Please provide sample pictures, dimensions, and container type for review.

F. RESPONSE FORMAT

In order to better assist in the review of submittals to this RFI, respondents are encouraged to prepare a capabilities statement and respond to questions in a format that closely adheres to the following format:

The document format shall be either Microsoft Word (.doc or .docx), or Adobe Acrobat (.pdf) formats.

Responses shall be prepared using 12 pt. font, 1-inch margins, and 8.5” by 11” paper and shall not exceed five (5) pages in length, including images, data displays, charts, graphs, and tables.

Respondents are encouraged to ensure that their submittals are complete and address all items outlined within this notice. Respondents may provide additional promotional literature in addition to their response as long as the literature conforms to the response format.

RESPONSE DEADLINE & POINT OF CONTACT INFORMATION

FEMA will only consider submissions in response to this notice that are in the form of Microsoft Word and/or PDF (searchable format) documents attached to emails received no later than 10AM EST, Wednesday, June 25, 2025. No phone calls will be accepted or returned.

Interested parties may also submit as part of their statement of capability, a summary of past work that is related to this requirement. Administratively, the vendor’s statement of capability shall also include the information listed below.

A. Company Name/Division, mailing address, e-mail address, telephone, and website

B. Single point-of-contact name, title, telephone, and email address

C. DUNS number, CAGE Code, Tax Identification Number (TIN), and company structure (Corporation, LLC, partnership, joint venture, etc.). Please note that companies must be registered in the System for Award Management (SAM) to be considered potential sources (https://www.sam.gov/portal/public/SAM/).

D. Applicable NAICS code under which the company customarily does business.

E. Business size for NAICS Codes _______ and ____________.

Socio-economic status, if qualified as one or more of the following:

a. 8(a) firm (must be certified by SBA)

b. Small Disadvantaged Business (must be certified by SBA)

c. Woman-Owned Small Business

d. HUB Zone firm (must be certified by SBA)

e. Service-Disabled Veteran-Owned Small Business https://www.sam.gov/portal/public/SAM/

Attachment I

Consumable Medical Supplies (CMS)

ID # Item Description Quantity (Min/Max)

Location of Commodities

1. Items in this list may be ordered as a kit or à la carte using Just-In-Time (JIT) via the Indefinite Delivery/Indefinite Quantity (IDIQ) contracts.

2. One CMS kit will provide the basic consumable medical supplies necessary to sustain and support a 100-person shelter for a 72-hour period.

3. Perishable items are identified with an asterisk (*)

4. Items CM-004 should be dispensed by shelter health services staff, could also be administered by parent/guardian, CM-026, and CM-027 should be dispensed by shelter health services staff.

CM-001 To order entire Pre-Staged (CMS) Kit of items #CM-002 thru CM-108, use CM- 000

CM-002 Antibacterial

Cleansing Wipes Travel pack of 15

100 each

Distribution Center

(DC)

CM-003 Tall Kitchen Bags, Plastic 13-Gallons 100 each DC

CM-004

Nutritional Supplemental Drinks for children (over 12 months of age), ready to drink (e.g., Pediasure, Boost Kids Essentials) *

32 fl. oz. daily per infant for two infants

56 each (8 fl. oz.

bottles) 448 fl. oz.

per week

DC

CM-005 Magnifying Glass

Classic, three inches with 5X Magnification Two each DC

CM-006 Lids with Holes for Straws

Plastic for 12 oz. paper cups

One case of 2,500 each DC

CM-007 Flexible drinking straws 100 per pack 25 packs DC

CM-008 Duct tape 2 inches x 60 yards per roll 12 rolls DC

CM-009 CHUX pads Standard size, 17 inches x 24 inches

One box of 25 each DC

CM-010 Non-latex Gloves

Non-powder, disposable, Large

One box of 100 each DC

CM-011 Bio-Hazard Waste Bags

10 Gallons regulated medical waste system

Two cases of 100 each DC

CM-012 Bleach One Quart 20 bottles DC

CM-013 Bucket, plastic Five Gallons 10 each DC

CM-014

Paper Towels, One Ply (e.g., Scott)

11 inches x 8.¾ inches, 120 Sheets per roll

10 cases with 20 rolls each

CM-015 Hand Sanitizer, Large *

8 fl. oz. each with pump

One case of Six each DC

CM-016 Hand Sanitizer, Small * 2 fl. oz. each 100 each DC

CM-017

Baggies, Clear Plastic, Resealable

Quart Size (Range in box size:

20-40 count)

100 each Quart 100 each Gallon

CM-018

Baggies, Clear Plastic, Resealable

Gallon Size (Range in box size: 20-40 count)

CM-019 Instant Ice * Self-Contained, break to use

Package of 12 each DC

CM-020 Instant Heat * Self-Contained, break to use

Package of 12 each DC

CM-021 Emesis Basin Shallow, Plastic, 8.5 inches 12 each DC

CM-022 Bedpans Disposable without cover;

350 lb. Two each DC

CM-023 Bedpans Disposable without cover;

250 lb. 10 each DC

CM-024

Urinals, Male

Plastic with cover;

14 inches L x 11 inches W x

2.5 inches D

Eight each

CM-025

Distilled Water (for Humidifiers)

One Gallon Size

10 each

CM-026

Nutrition Drink for Diabetics (e.g., Glucerna)

Plastic bottles, 8 fl. oz.

48 bottles

CM-027

Nutrition Drink, High Protein (e.g., Ensure) *

Plastic bottles, 8 fl. oz.

48 bottles

CM-028

Tracheotomy Care Tray *

Two vinyl gloves Water-resistant Drape packet of 3% Hydrogen Peroxide Two cotton-tipped applicators Tracheotomy brush Two pipe cleaners Four gauze pads, 4 inches x 4 inches Tracheotomy dressing Twill tape, ½ inch x 36 inches

Two each

CM-029 Scissors Blunt end, 5 inches – 6 ½ inches Two each DC

CM-030 Scissors Sharp and curved, 4.½ inches – 5.½ inches Two each DC

CM-031

Back Support

Universal size with lightweight belts worn around the lower back to provide support to the lumbar area

CM-032 Cervical Collar, Universal

Supports cervical portion of spinal cord / head Four each DC

CM-033

Blood Pressure Cuff / Standard Adult

Automatic with batteries

CM-034

Cuff / XL Adult

Automatic

2 each

CM-035

Cuff / Child

Automatic

2 each DC

CM-036 Saline Solution

Sterile .9% Saline Solution to wash wounds, 7 fl. oz. size

12 each

CM-037 Pill Crusher Standard Six each DC

CM-038 Pill Cutter Standard Six each DC

CM-039 Diapers, Adult XL 60 each DC

CM-040 Diapers, Adult Large 60 each DC

CM-041 Diapers, Adult Med 60 each DC

CM-042 Diapers, Adult Small 60 each DC

CM-043

Pull-Up Adult Diapers (e.g., Prevail adjustable underwear)

Small

20 each

CM-044

Pre-moistened Wipes (e.g., Wet-Nap)

Pre-moistened individually wrapped towelettes;

100 wipes per bag

One bag of

CM-045 Sterile Gauze 4 inches x 4 inches, 100% cotton

Two boxes of 100 each DC

CM-046 Sterile Gauze Sponges

2 inches x 2 inches, 100% cotton

Two boxes of

50 DC

CM-047

ABD Pads Sterile wound pads, 8 inches x 10 inches

One case (approx.

200 each)

CM-048 Ace Bandages (2 inches)

2 inches x 4.5 Yards per box Two boxes DC

CM-049 Ace Bandages (3 inches)

3 inches x 4.5 Yards per box Two boxes DC

CM-050 Ace Bandages (4 inches)

4 inches x 4.5 Yards per box Two boxes DC

CM-051 Ace Bandages (6 inches)

6 inches x 4.5 Yards per box Two boxes DC

CM-052 Applicators, 6“(i.e., Q-tip)

Cotton Tipped; 100 per box Two boxes DC

CM-053 Bandage Gauze Roll-2 inches 2 inches x 10 Yard per roll 72 Rolls DC

CM-054 Bandage Gauze Roll-4 inches 4 inches x 10 Yard per roll 72 Rolls DC

CM-055 Cotton Balls 100% Cotton Four bags of

50 DC

CM-056

Colostomy Appliance

Cut to fit Stomahesive with tape collar; with 1-sided comfort panel, 12 inches; Tail clip by Convatec

CM-057 Colostomy Wafers

Individually wrapped, 4 inches x 4 inches

Two boxes of 10 each DC

CM-058 Colostomy Paste

Ostomy paste, 2 oz. tubes Four tubes DC

CM-059 Colostomy Skin Preps * Protective barrier wipes One box of

50 wipes DC

CM-060 Colostomy /

Ileostomy Bags

11 inches Drainable bag cut to fit

One box of 10

CM-061 Telfa Dressings, Sterile * 3 inches x 4 inches Two boxes of

10 pads DC

CM-062

General antiseptic cleansers (e.g., BZK Towelettes)

Non-Alcohol, 5 inches x 7 inches, Latex free

Two boxes of

CM-063 Alcohol Prep Pads, two ply * 100 per box Four boxes of

100 DC

CM-064 K-Y Jelly * 4 oz.

(Size range: 2 oz. – 4 oz.) Four tubes DC

CM-065

Hydrogen Peroxide, Topical *

16 fl. oz.

(Size range:

8 fl. oz. – 16 fl. oz.)

Four bottles

CM-066 Betadine scrub solution *

16 oz.

(Size range: 8 oz. – 16 oz.) Four bottles DC

CM-067 Adhesive, non-allergic

1 inch x 11 yards Paper tape Six each DC

CM-068 Adhesive, non-allergic

2 inches x 11 yards Paper tape Six each DC

CM-069 Safety Pins, closed Nickel plated,

1.74 inches (Size 2)

One box of 1,440 each

CM-070 Medicine Cups 1 oz. Two packages of 100 each DC

CM-071 Hand Asepsis Towelettes *

Antimicrobial hand wipe; 160 per pack

Four packages of 160 each DC

CM-072 Batteries – AAA

* AAA 24 each DC

CM-073 Batteries – AA * AA 24 each DC

CM-074 Batteries – C * C Eight each DC

CM-075 Batteries – D * D Eight each DC

CM-076 Batteries – 9-volt * 9 volts Eight each DC

CM-077 Spray Bottle, Plastic 6 oz. Four each DC

CM-078

Blood Glucose Meter Kit

Includes meter, Carrying case, Lancing device, 10 Lancets, Control solution normal and Alt site test cap

Four each

CM-079

Test Strips – Diabetic (Compatible with CM-078 Blood Glucose Meter Kit) *

50 Strips per box

Two boxes

CM-080

Velcro, Double Sided (Loop and Hook)

1 inch x 50 yards Two rolls of each size

CM-081

2 inches x 50 yards Two rolls of

CM-082

4 inches x 50 yards Two rolls of

CM-083

Nebulizer

350 ml capacity;

FIO two settings adjustable from 35-100% with ports for a feed set and immersion type heater

CM-084

Isolation Mask

Basic with ear loops;

fluid resistant with Polypropylene outer facing

One box of 50

CM-085 Foley Catheter * All silicone, 12Fr 5Cc 10 each DC

CM-086

Intermittent Catheter, Male

Cath intmt Rdrbr 8Fr 16 inches w/ funnel end and round, hollow tip.

Two opposing eyes. sterile.

SizeA~16”^SizeB~8 Fr^

25 each

CM-087

Condom Catheters, Male

Cath External Tex Ltx 2-Pc W-Fm. with 5.½ inches L x ¾ inches with foam strap

CM-088

Intermittent Catheter, Female *

Intmt Pvc Pls Cath F 14 Fr

6.5 inches. Sterile. clear Polyvinyl Chloride with matte finish, smooth rounded tip, funnel end.

SizeA~6½”^SizeB~14 Fr^

CM-089

External Catheter, Male

Cath Ext Tex Ltx 2-Pc W-Fm. with 5.½ inches L x ¾ inch W foam strap

CM-090 Spray, Medical Adhesive * 3.2 oz. 25 each DC

CM-091

Adhesive Remover, Universal

Remover wipe

One box = 5 cans of 50 wipes

CM-092

Leg Bags, Soft, Vinyl Bags with Flutter Valve and Velcro Strap *

500ml (Small)

Three bags

CM-093

Vinyl Bags with Flutter Valve and Velcro Strap Perishable *

600ml (Medium)

CM-094

Vinyl Bags with Flutter Valve and Velcro Strap *

950ml (Large)

CM-095

Cannulas Nasal Oxygen Tubes (Disposable)

Extra soft, curved tip with seven feet crush resistant tubing

Five each

CM-096

Regulators, Oxygen

Oxygen regulator with overall length less than 4 inches;

Weight: 6.9 oz.

downward facing outlet port

CM-097

Bedside Drainage Collectors

2000 cc Bag with drip chamber, sample port and universal hanging device

Three each

CM-098 Power Strips Six feet length Five each DC

CM-099 Battery Chargers For wheelchair batteries (Cirrus Plus EC Power) Two each DC

CM-100 Extension Cords 50 feet length Three each DC

CM-101

T.E.D.

Compression Stockings (Under Knee)

Medium

One of each size

CM-102

Compression

Large

CM-103

Compression

Extra Large

CM-104 Shampoo and

Body Wash *

Hypoallergenic, chemical free, No Alcohol, contains aloe

8 oz. bottles

CM-105

Wound Cleanser, Spray

No Rinse, Non-Irritating, with Acemannan hydrogel

8 oz. bottles

CM-106 Air Pump Pump for bicycle tires One each DC

CM-107 Paper Cups, 12 oz.

100 per sleeve (Five sleeves per case) Five cases DC

CM-108 Colostomy Bag [Pediatric] * One box of 15 One box DC

FEMA reserves the right to modify the contents of each CMS Kit order depending on the emergency response-specific needs of the affected population, based on the CMS kit contents in Attachment 1.