CMGC_Track_OCS_Preconstruction_SOW_INDUSTRY_REVIEW_DRAFT.pdf

Request for Proposals for Construction Manager/General Contractor (CM/GC) for

Track and OCS

RFP No.:

Preconstruction Services Contract

Scope of Work

DRAFT SUBJECT TO CHANGE AND

AUTHORITY BOARD APPROVAL

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Table of Contents

1. INTRODUCTION TO SCOPE OF WORK

2. OVERVIEW OF CM/GC SERVICES

2.1. GENERAL

2.2. CONTRACTOR’s ROLES AND RESPONSIBILITIES

3. PRECONSTRUCTION SERVICES

3.2. TASK 1 – PRECONSTRUCTION PHASE PROJECT ADMINISTRATION

3.3. TASK 2 – CONSTRUCTABILITY REVIEWS AND DESIGN SUPPORT SERVICES

3.4. TASK 3 - CONSTRUCTION PHASING AND STAGING PLANS

3.5. TASK 4 – COST ESTIMATES AND WORK PACKAGE PROPOSALS

3.6. TASK 5 - INTERFACE COORDINATION AND INTERFACE MANAGEMENT .. 32

3.7. TASK 6 – COORDINATION WITH THIRD PARTIES

3.8. TASK 7 – PRECONSTRUCTION FIELD SERVICES

3.9. TASK 8 – PUBLIC INVOLVEMENT PLAN

3.10. TASK 9 – ASSET MANAGEMENT

3.11. TASK 10 – OTHER PRECONSTRUCTION SERVICES

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1. INTRODUCTION TO SCOPE OF WORK

1.1. Design Submittals and Detailed Design from the Track/OCS Design Services

Consultant shall be used as the basis to produce Preconstruction Deliverables, as directed by the Authority under a Notice to Proceed under the Preconstruction Services

Contract.

1.2. Contractor will be provided access to as-built information and Detailed Design as required, and approved by the Authority, through secure, permission-based controls.

1.3. All pre-construction deliverables shall include provision for the future expansion of the

System towards San Francisco, Los Angeles, and Sacramento without substantial re-work and with minimal impact on the operational infrastructure.

1.4. International System of Units (S.I) of measurement (Metric) shall be used for all survey, preconstruction, Operations and Maintenance Manuals, and engineering data.

Conversion of Metric to US Standard Units may be used for informative purposes only and shall be indicated as such. Guidance for units of measure terminology, values, and conversions can be found in the Metric Units to U.S Customary Units - General Primer

(California Department of Transportation).

1.5. Contractor shall co-locate Key Personnel, and locate Additional Expertise, as set forth in Section 1.6 (Co-Location and Meeting Space) of the General Provisions. Exhibit C to the General Provisions establishes all required Key Personnel and Additional Expertise roles and individuals specified to fill such roles.

2. OVERVIEW OF CM/GC SERVICES

2.1. GENERAL

2.1.1. Contractor shall work collaboratively with the Authority, the Track/OCS Design

Services Consultant, and other Interfacing Contractors, to deliver:

2.1.1.1. The Preconstruction Services, once directed to do so by a Notice to

Proceed (“Notice to Proceed” or “NTP”) in accordance with Section 3.1

(Notices to Proceed) of the General Provisions, and

2.1.1.2. The Construction Work, subject to and following negotiation and execution of the Construction Contract for various Work Packages in accordance with Section 8 (Work Packages) of the General Provisions.

2.1.2. This Scope of Work describes the detailed tasks that shall be performed by

Contractor as part of the Preconstruction Services and introduces the scope for the

Construction Work. The detailed scope of work for the Construction Contract will be separate from this Preconstruction Services scope of work.

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2.1.3. The Parties will negotiate the specific detail of the scope of each Work

Package for the Construction Work as part of the Preconstruction Services.

2.1.4. All Plans and Schedules specified within this Scope of Work shall include provisions for submittals to be further developed and resubmitted under the

Construction Contract.

2.1.5. Geographical Limits

2.1.5.1. The limits of the Work are from the north side of Merced Station at R

Street in Merced (northern limits of the M-M project section), to Carlucci

Road to the west of Chowchilla in Madera County (the western limit of the Central Valley Wye), to the south side of Bakersfield Station at

Chester Avenue in Bakersfield (southern limits of the LGA project section).

2.1.5.2. The Work must take into consideration the areas directly north of Merced

Station, south of Bakersfield Station, and the western legs of the Wye, as is necessary to prepare for the construction of the infrastructure for the

EOS from Merced to Bakersfield. This particularly applies to track geometry and the future expansion of the system without requiring rework of the Merced to Bakersfield section.

2.1.5.3. The Construction Work shall not extend beyond the geographical boundary of the land that has been environmentally cleared and/or environmentally re-examined for the purposes of Track/OCS as per the

Track/OCS Design documents and Environmental Compliance

Management Plan prepared by the Track/OCS Design Services

Consultant.

2.1.5.4. Contractor shall comply with the Authority’s EIR/EIS documents and mitigation requirements. The Authority will provide a matrix of presently known environmental obligations and mitigation requirements, following execution of the Agreement and issuance of NTP.

2.1.5.5. The Construction Work shall not encroach on land identified for system sites as per the applicable Interfacing Contractor’s design. Details of system sites will be provided to Contractor by Authority.

2.1.5.6. Refer to the Authority provided Track/OCS Design Services Consultant design for operational layout, including location of special trackwork

(switches and crossovers).

2.1.6. Standards

2.1.6.1. Contractor shall comply with, but not limited to, the following:

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2.1.6.2. C.F.R.s

2.1.6.3. Federal and State OSHA Requirements

2.1.6.4. CPUC General Orders

2.1.6.5. California Manual on Uniform Traffic Control Devices (CA MUTCD)

Standards

2.1.6.6. California Building Standards

2.1.6.7. Applicable ordinances of Cities and Counties having jurisdiction

2.1.6.8. Approved Track/OCS design and all underpinning standards and regulations

2.1.6.9. National Electrical Safety Code

2.1.6.10. European Standards identified within the approved Track/OCS design and as applicable to testing and commissioning

2.1.6.11. The Authority’s Design Criteria Manual and Directive Drawings

2.1.7. Where the regulations have differing requirements, the Contractor shall comply with that which is more stringent.

2.1.8. Authority Materials

2.1.8.1. Contractor shall comply with all Authority Materials, Policies, Procedures, and other documents, including but not limited to:

a. Authority CADD Manual

b. Authority Plan Preparation Manual

c. Authority BIM Manual

d. Authority Concept of Operations

e. Authority Configuration Management Policy

f. Authority DOORS Manual

g. Authority Enterprise Risk Management Policy

h. Authority FRA Program Management Plan

i. Authority GIS Requirements Manual

j. Authority Network Integration Policy

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k. Authority Program Risk Management Plan

l. Authority RAM Management Plan

m. Authority Quality Manual

n. Authority Safety and Security Plan

o. Authority SDLC Requirements

p. Authority Strategic Asset Management Plan

q. Authority Governance Framework

r. Authority Asset Information Standard

s. Authority Matrix of Presently-Known Environmental Obligations

t. Authority Program Controls Requirements

u. Authority Program Integration Policy

2.2. CONTRACTOR’S ROLES AND RESPONSIBILITIES

2.2.1. Contractor’s responsibilities shall include the tasks below, to be performed in accordance with the Preconstruction Services Contract.

2.2.2. Preconstruction Services Tasks

2.2.2.1. The Preconstruction Services tasks are described in Sections 3.2 to 3.10 below and otherwise in the Preconstruction Services Contract, and include:

a. Task 1: Preconstruction Phase Project Administration;

b. Task 2: Constructability Reviews and Design Support Services;

c. Task 3: Construction Phasing and Staging Plans;

d. Task 4: Cost Estimates and Work Package Proposals;

e. Task 5: Interface Coordination and Interface Management;

f. Task 6: Coordination with Third Parties;

g. Task 7: Preconstruction Field Services;

h. Task 8: Public Involvement Plan;

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i. Task 9: Asset Management;

j. Task 10: Other Preconstruction Services.

2.2.3. Construction Work

2.2.3.1. The Construction Work shall only be performed upon Authority’s authorization, which occurs through the execution of one or more Work

Packages and the execution of a Construction Contract or amendment thereto, per the terms of the Preconstruction Services Contract.

2.2.3.2. Generally, if the Parties agree on a Work Package, then Authority will execute a Construction Contract for delivering the Construction Scope.

See Exhibit I - Draft Construction Contract for details on the scope of the

Construction Work.

2.2.3.3. Full details of the Construction Work will be developed through the Work

Package development process as set forth in the Preconstruction

Services Contract. It is anticipated that the Preconstruction Services and

Construction Work phases will overlap.

2.2.3.4. For each NTP under the Construction Contract for any Work Package, Contractor shall assess all Preconstruction Services related deliverables produced to date and update where necessary to address any geographical Work package specific elements and to ensure compliance with all relevant requirements.

3. PRECONSTRUCTION SERVICES

3.1.1. It is anticipated that the Preconstruction Services will be performed over the duration of time described in the Project Schedule.

3.1.2. The Preconstruction Services shall include the following tasks set out in Sections

3.2 to 3.11 below.

3.2. TASK 1 – PRECONSTRUCTION PHASE PROJECT ADMINISTRATION

3.2.1 Contractor shall provide all necessary project management, labor, services, deliverables, and coordination throughout the Term.

3.2.2 The project management scope to be performed as part of the Preconstruction

Services shall include the following subtasks:

3.2.3 Project Management Plan

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3.2.3.1 Contractor shall prepare a Project Management Plan ("Project Management

Plan" or "PMP") for Authority approval. Contractor’s PMP shall include the

Preconstruction Services and Construction Work, and shall define the responsibilities, interfaces, and processes for necessary project controls and procedures for delivering Preconstruction Services and Construction Work.

The PMP shall describe the process for managing resources, communications, budget, schedule, safety, reports outlining status and progress, document control, quality assurance/quality control, and all other general and administrative tasks and requirements described below.

3.2.3.2 The PMP shall include a definition and detailed description of

Preconstruction Services and Construction Work implementation, monitoring and control measures, and an outline of the goals and deliverables.

3.2.3.3 An Organizational Management Plan shall be provided within the PMP. The

Organizational Management Plan shall describe Contractor’s organizational structure and internal management protocols. The plan shall include a description of the composition of Contractor’s team, how activities will be assigned, and an organizational chart indicating all personnel.

3.2.3.4 A Quality Management Plan (“QMP") shall be provided within the PMP. The

QMP shall include Contractor’s policies, and resources for comprehensive quality management of all activities. At a minimum, it shall be consistent with

ISO 9000 and Authority’s Quality Manual.

3.2.3.5 The PMP shall include a description of the Site(s) pertaining to the locations identified for Preconstruction Field Services and future Construction Work, including any unique or specialized areas of focus for each Site(s) and the interaction between Sites(s). The PMP shall also include plans which describe Contractor’s approach to managing transitions between Site(s), Work Packages and the handover of completed Construction Work to

Authority.

3.2.3.6 The PMP shall outline the process for requesting deviations and/or clarification to the Scope of Work. Any requested deviation shall be subject to approval by Authority and may require a Change Order or

Preconstruction Services Contract amendment.

3.2.3.7 The PMP shall describe Contractor’s approach to meetings and reporting, including the objectives for each type of meeting and report.

3.2.3.8 Deliverables:

3.2.3.8.1 Draft PMP for Authority approval, due 60 days after the commencement date under the Notice to Proceed for the

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Preconstruction Services. Authority will respond to this submittal within 10 Business Days after receipt.

3.2.3.8.2 Final version of the PMP for Authority approval, shall be submitted to

Authority 21 Days after receipt of Authority comments that relate to

Authority’s review of the draft PMP.

3.2.4 Kick-Off Meeting

3.2.4.1 Contractor shall convene, prepare an agenda, and actively participate in a

Kick-Off Meeting with Authority within 30 days of NTP.

3.2.4.2 If required to ensure sufficient time to address the agenda topics, the Kick-

Off Meeting may be split across multiple sessions provided that all sessions are completed within the time period set out within the meeting agenda. The agenda for the Kick-Off Meeting shall include:

3.2.4.2.1 An introduction to the Project and the CM/GC delivery method;

3.2.4.2.2 Project status, objectives, right-of-way access and scheduled date(s) for completion;

3.2.4.2.3 Project elements and scope;

3.2.4.2.4 Status of the Design and schedule for Design development (with presentation by the Track/OCS Design Services Consultant);

3.2.4.2.5 Authority Stakeholders and Third Parties;

3.2.4.2.6 Interfacing Contracts and adjacent work;

3.2.4.2.7 Governance Framework;

3.2.4.2.8 Management of the Preconstruction Services, including:

a. The partnering and collaboration approach to the Preconstruction

Services, which, per Section 1.5 (Facilitated Partnering for the

Preconstruction Services Contract) of the General Provisions, will be discussed in detail at the Kick-off Meeting and will include discussion of the Partnering Charter;

b. The process for providing input to the review of the Design submissions submitted by the Track/OCS Design Services Consultant;

c. The procedures for the iterative, progressive build-up of the

Construction Work, including the coordination of Work Packages, cost and pricing development and risk identification, assessment, and mitigation;

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d. Contractor's approach to the Construction Work, the completion milestones needed and the critical path from Authority’s master schedule;

e. Staffing and resourcing during the Term including:

i. Contractor's staffing and resourcing (including Subcontractors);

ii. Authority staffing and resourcing and

iii. Co-location in agreement with Authority;

iv. Communications and issue resolution protocols and document control in accordance with the Preconstruction Services Contract;

v. Establishment of Working Groups including establishment of protocols and procedures for those Working Groups and for escalation of issues identified by the Working and the interface between Working Groups as per the Governance Framework, including any input on amendments to such Governance

Framework, and

vi. Quality management procedures during the Term, including review of the project quality management requirements and Authority’s quality plans and procedures.

3.2.4.3 Deliverables:

3.2.4.3.1 Meeting Agenda(s) prepared and shared with Authority at least 5

Days in advance of the Kick-Off Meeting;

3.2.4.3.2 Written meeting minutes of the Kick-Off Meeting(s) provided to

Authority within 5 Days of completion of the Meeting(s).

3.2.4.3.3 Draft of Partnering Charter provided to Authority within 60 days of completion of the Meeting(s);

3.2.4.3.4 Input on Governance Framework, including any proposed amendments thereto, provided to Authority within 60 days of completion of the Meeting(s).

3.2.5 Project Schedule

Contractor shall develop and maintain an accurate cost/schedule integration system in accordance with the Authority Program Controls Requirements and in sufficient detail to show a logical sequence by which Contractor proposes to coordinate and carry out all

Preconstruction Services and Construction Work required under the contracts and any

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/2 authorized work packages, and in accordance with existing project schedules. It is

Contractor's responsibility to effectively plan, schedule, manage, and execute the

Preconstruction Services in accordance with the Preconstruction Services Contract.

Project Schedule shall include all tasks and activities for the Preconstruction Services and Construction Work.

3.2.5.1 The Project Schedules shall be developed based on the Track/OCS Design

Services Consultant's schedule provided by Authority, and include the

Preconstruction activities and deliverables.

3.2.5.2 Contractor shall attend schedule coordination meetings as per the Authority

Program Controls Requirements.

3.2.5.3 The Project Schedules shall be updated to incorporate the Work Packages, taking into account coordination with Interfacing Contractors and Third

Parties regarding phasing of the Construction Work and any requirements for deferred seasoning.

3.2.5.4 Contractor shall perform all tasks required as part of the Preconstruction

Services in accordance with the System Development Life Cycle (SDLC) requirements, and Authority approved Track/OCS design.

3.2.5.5 Authority will provide relevant documentation, integrated master schedule, and design materials to support the development of the baseline project schedule.

3.2.5.6 Deliverables:

3.2.5.6.1 All schedule related deliverables in accordance with the Authority

Program Controls Requirements.

3.2.5.6.2 All other schedule related deliverables required as part of the

Preconstruction Services in accordance with the Preconstruction

Services Contract.

3.2.6 Risk Management

3.2.6.1 Contractor shall perform all tasks and provide all deliverables as specified within the Authority Program Controls Requirements.

3.2.6.2 Contractor shall perform all other risk management activities described in this Scope of Work and otherwise under the Preconstruction Services

Contract, including the SDLC requirements.

3.2.6.3 Contractor shall adhere to a Safe by Design approach to the delivery of

Preconstruction Services and Construction Work, and Safe by Design principles shall be considered as a part of Contractor’s approach to Risk

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Management. Contractor shall work with the Track/OCS Design Services

Consultant to integrate hazard identification and risk assessment methods during the Preconstruction Services, and should also apply this approach to the Construction Work to eliminate or minimize the risks of harm throughout the construction and life of the Track/OCS system.

3.2.6.4 Contractor shall conduct a comprehensive risk assessment to identify any potential supply chain risks, including geopolitical issues, logistics, and market volatility. Contractor shall develop and maintain risk mitigation plans within the CM/GC Risk Register to address potential supply chain disruptions, including identification of alternative Suppliers, Inventory

Management Plans, and logistics adjustments.

3.2.6.5 Deliverables:

3.2.6.5.1 All risk management related deliverables in accordance with the

Authority Program Controls Requirements.

3.2.7 Progress Reports

3.2.7.1 Contractor shall submit monthly progress reports (“Progress Reports”) as a prerequisite to payment of Contractor monthly invoices in accordance with this Section 3.2.7.1. Progress Reports shall be in a format and level of details as required and agreed by Authority, and shall be sufficiently detailed for Authority to determine if Contractor is performing to expectations and is on schedule, to provide communication of interim findings and to afford occasions for airing difficulties or special problems encountered so remedies can be developed. Contractor shall include in its monthly Progress Report at a minimum the following elements (in each case by reference to the applicable Preconstruction Services Contract provisions):

3.2.7.1.1 Executive summary, including a description of the month’s activities;

3.2.7.1.2 Preconstruction Services Contract status (budget, which may reference the most recent OPC for the Construction Work or portion thereof per Authority’s direction, and schedule;

3.2.7.1.3 Identification of potential high‐risk issues, potential problems, and variances to the baseline;

3.2.7.1.4 Log and status of Preconstruction Services deliverables achieved to‐ date and complete during the reporting period;

3.2.7.1.5 Status of the implementation of the current Subcontractor Bidding and Selection Plan;

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3.2.7.1.6 Status of the progress made in satisfying the conditions for submittal of Work Package Proposals for any Work Packages;

3.2.7.1.7 Status of negotiations for Work Packages;

3.2.7.1.8 List and copies of Government Approvals obtained;

3.2.7.1.9 Detailed description of all significant problems encountered or anticipated in connection with any Construction Work (subject to a

Construction Contract and the authorization of any Work Packages);

and

3.2.7.1.10 At the end of every quarter, estimates/forecast of Contractor’s invoices for three months; the estimates/forecast shall include the costs to be reimbursed for the month that just closed and a forecast of costs to be billed for the following two months.

3.2.7.2 Deliverables:

3.2.7.2.1 Progress Report submitted for Authority review on a monthly basis.

3.2.8 Subcontractor Bidding and Selection Plan

3.2.8.1 Contractor shall prepare, submit, comply with, and implement a

Subcontractor Bidding and Selection Plan for Construction Work in accordance with Section 10.1.12 of the General Provisions.

3.2.8.2 Deliverables:

3.2.8.2.1 Initial Subcontractor Bidding and Selection Plan for Authority approval 60 Days prior to commencement of the Construction Work.

3.2.8.2.2 Updated Subcontractor Bidding and Selection Plan submitted for

Authority approval with each Work Package proposal.

3.2.9 Project Plans

3.2.9.1 In addition to the PMP and Subcontractor Bidding and Selection Plan, Contractor shall prepare, submit, comply with, and implement all other

Project Plans as part of the Preconstruction Services as required under the

Preconstruction Services Contract (including this Scope of Work).

3.2.9.2 Contractor shall prepare and submit the following Project Plans for

Authority’s approval:

3.2.9.3 BIM Execution Plan shall include:

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3.2.9.3.1 Contractor’s general usage of BIM with a focus on detailed

Construction aspects of the Track/OCS system.

3.2.9.3.2 Contractor shall use the information contained within the Track/OCS

Design Services Consultant’ BIM Execution Plan to define specific construction workflows and document how the Contractor will utilize the BIM data throughout the Preconstruction Services and

Construction Work.

3.2.9.3.3 Contractor’s BEP shall follow the Authority BIM Manual and BIM

Execution Plan template.

3.2.9.3.4 Contractor shall leverage the information within the Track/OCS

Design Services Consultant BIM model to plan construction sequencing, clash detection, quantity take-off, and other needs specific to the Preconstruction Services and Construction Work.

3.2.9.3.5 Contractor's BIM Execution Plan shall align with the Track/OCS

Design Services Consultant’ Bim Execution Plan to ensure smooth data exchange and coordinated workflows.

3.2.9.4 Engineering Management Plan shall include;

3.2.9.4.1 Competence Management Plan;

The Competence Management Plan shall detail how Contractor will ensure that the individuals undertaking, checking and approving submittals for the Preconstruction Services and performing

Construction Work are suitably qualified, resourced and informed to undertake the roles and responsibilities satisfactorily.

3.2.9.4.2 Document Control Plan;

The Document Control Plan shall include the processes for creation, submission and control of all documents required as part of the

Preconstruction Services and Construction Work in alignment with the Authority’s Document Management System and applicable policies/procedures, including but not limited to, POLI-1004

Document Control Policy and PROC-1025 Procedure for the

Development, Issuance, and Maintenance of the California High-

Speed Rail Authority's Policies and Procedures.

3.2.9.4.3 Systems Engineering Management Plan;

The Systems Engineering Management Plan shall follow the

Systems Engineering Management Plan requirements set forth in

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/2 the SDLC document, including sustainability submittals related to the

Preconstruction and Construction activities.

3.2.9.4.4 RAM Management Plan;

The RAM Management Plan shall include the RAM approach implemented for the Construction Work and describe the organization, responsibilities, tasks, deliverables, activities, procedures, tools, and techniques to perform all activities requested to be performed by the “Contractor” as specified in the Authority’s

RAM Management Plan, from phase 7 – Manufacture through phase

11 – Operation, maintenance, performance monitoring and to meet the RAM targets in accordance with Authority approved Track &

OCS design.

3.2.9.4.5 Risk Management Plan;

This plan shall include the process to be followed for Contractor’s risk assessments, generation of mitigations and handover of residual risks.

3.2.9.4.6 Sustainability Management Plan;

Contractor shall review and update the Sustainability Management

Plan (“Sustainability Management Plan” or “SMP”) as developed by the Track/OCS Design Services Consultant, as required by Authority to demonstrate how Contractor will meet or exceed sustainability-related regulatory and Preconstruction Services Contract requirements during Preconstruction and Construction activities.

3.2.9.5 Safety and Security Management Plan

a. Contractor shall develop a Safety and Security Management Plan

b. Contractor shall incorporate applicable elements of the Track/OCS

Design Services Consultant’ Safety Management Plan(s) and analyses performed by the Track/OCS Design Services Consultant.

c. The Safety and Security Management Plan shall outline the safety and security protocols to be followed, including, compliance with regulations and legislations, incident reporting, security measures, site safety rules, and emergency preparedness / response procedures. arrangements for working on interfacing railroads, C M

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d. The Safety and Security Management Plan shall describe the process for undertaking Hazard Analysis on the Track/OCS System and associated subsystems to identify, evaluate and address Hazards.

3.2.9.6 System Certification and Acceptance Plan

a. Contractor shall develop a System Certification and Acceptance Plan that outlines the processes and compliance necessary to obtain System

Certification of the Track/OCS System as designed by the Track/OCS

Design Services Consultant.

3.2.9.7 Environmental Compliance Management Plan;

3.2.9.7.1 The Environmental Compliance Management Plan shall be prepared in accordance with the Authority’s Environmental Compliance

Program Manual, and describe Contractor’s approach to compliance for planning, and field activities with the approved environmental documents for the Preconstruction Services and Construction Work and related governmental approvals and permits. The plan shall describe Contractor’s approach to complying with Authority’s environmental commitments established to support the project’s pertinent regulatory requirements as per Authority’s Design Criteria

Manual.

3.2.9.8 Construction Management Plan

3.2.9.8.1 The Construction Management Plan shall describe Contractor’s rules and procedures for the management of the Construction Work, including as a minimum;

a. Welfare facilities

b. Management and supervision of site works

c. Management of works adjacent to neighbouring railroads including induction arrangements and application of eRailSafe program.

d. Training and Competency management for all site activities

e. Provision of Site Inductions

f. Management of contractors and workers

g. Site-specific health and safety risks, for example any requirement to work near overhead cables.

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h. Control measures on site, for example site rules, temporary electrics, and site restrictions such as delivery arrangements.

i. First aid arrangements.

j. Accident and incident reporting arrangements.

k. Training details, for example provision of toolbox talks and task briefings.

l. Arrangements for consulting the workforce on health and safety.

m. Individual workers’ responsibility for health and safety.

n. PPE Requirements – Mandatory Railway & Risk specific

o. Segregation and separation of Trains, Vehicles and People including

Plant.

3.2.9.8.2 The Construction Management Plan must be developed as soon as practical before setting up the construction site and starting the work.

Early issues such as mobilisation, welfare, demolition, ground works and other high risk activities shall be addressed. The plan should present a clear understanding of what is needed to manage the construction phase.

3.2.9.8.3 The Construction Management Plan shall be accepted by the

Authority before any site works commence.

3.2.9.9 Procurement Management Plan

3.2.9.9.1 Contractor shall prepare, submit, implement, and comply with a

Procurement Management Plan that includes the following:

a. Detailed list of assemblies and components to be procured;

b. List of possible suppliers and compliance with Buy America / Build

America legislation;

c. Schedule for procurement; and

d. Inspection and test requirements for each assembly and component.

3.2.9.10 Configuration Management Plan

3.2.9.10.1 The Configuration Management Plan shall describe Contractor’s approach to establishing standardized methods and procedures for the management of asset configurations (Hardware and Software)

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/2 and to ensure that characteristics are properly identified, documented, validated and verified, and that any changes to configuration are properly identified, reviewed, approved, tracked and implemented. The Configuration Management Plan shall supplement Authority level plans, policies, and procedures, and associated regulations. The configuration management plan shall also describe how Deliverables will be maintained and updated in the case that they are impacted by any changes.

3.2.9.11 Verification and Validation Plan

3.2.9.11.1 Contractor shall prepare a Verification and Validation Plan which describes the procedures and processes necessary to, verify, validate, test and commission the Track/OCS System as per the

Track/OCS Design Services Consultant’s design, installation and operational requirements. The Verification and Validation Plan shall also address safety, quality assurance, compliance, risk mitigation, verification, integration, certification, training and familiarization as it relates to the Verification and Validation activities. Contractor shall include a list of open points, and the procedure on how to follow-up and close the open points including due dates and responsible entities.

3.2.9.12 Warranty Management Plan

3.2.9.12.1 Contractor shall prepare a Warranty Management Plan as per this

Scope of Work, and in accordance with Section 9.1 -

Representations, Warranties and Covenants, the Authority’s

Concept of Operations and Concept of Maintenance, and any applicable best Industry practices, including, but not limited to the following items:

a. Contractor Warranty requirements;

b. Warranty Procedures;

c. Contractor’s Warranty Organization;

d. Warranty service response times and prioritization;

e. Warrantable Spare Parts Inventory;

f. Contractor’s plan for handling and replacement of Spare Parts during

Testing and Commissioning;

g. Location and Storage of Warrantable Spare Parts;

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h. A list and details of all Manufacturer supplied warranties;

i. Issue allocational and adjudication methods;

j. Forms, Report Formats, and Reporting;

k. Issue Tracking and Closure; and

l. Other Support Services.

3.2.9.13 Obsolescence Management Plan

3.2.9.13.1 The Obsolescence Management Plan shall include Contractor’s approach to ensuring that the entire Track/OCS system and its constituent parts operate in accordance with the RAM metrics as defined within in Contractor’s approved RAM Management Plan for the design life of the Track/OCS system.

3.2.9.13.2 The Obsolescence Management Plan shall include details of upgrade paths, re-design of equipment, and the mechanisms for purchasing sufficient replacement parts.

3.2.9.13.3 The Obsolescence Management Plan shall include Contractor’s approach to actively monitoring and identifying parts and/or components, and any software (if applicable) that may become obsolete not less than two years in advance of planned or known obsolescence.

3.2.9.14 Operation and Maintenance Management Plan

3.2.9.14.1 Contractor shall prepare an Operation and Maintenance

Management Plan that describes the maintenance philosophy recommended for the Track/OCS System as per Authority approved design, and that supports the RAM metrics as defined within

Contractor’s RAM Management Plan.

3.2.9.14.2 The Operation and Maintenance Plan shall include a process that ensures that all Deliverables such as as-built information and manuals for the Track & OCS system and its associated subsystems, is handed over to Authority.

3.2.9.14.3 The Operation and Maintenance Management Plan shall include a maintenance approach for optional interim maintenance and security of the civil structures and associated subsystems subject to an agreed Work Package. Maintenance approach shall include maintenance records, reporting, and compliance to federal regulations.

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3.2.9.14.4 Contractor shall describe optional interim maintenance support services that will be provided for the period between installation and commissioning of the Track, OCS, and Miscellaneous assets as per the Track/OCS Design. Maintenance approach shall include maintenance records, reporting, and compliance to federal regulations.

3.2.9.14.5 The Operation and Maintenance Management Plan shall include a maintenance approach for optional near-term maintenance

(beginning at a date to be agreed with the Authority and for a duration of 5 years thereafter) for the Track/OCS system and its associated subsystems, and the civil structures throughout the EOS.

Maintenance approach shall include maintenance records, reporting, and compliance to federal regulations.

3.2.9.14.6 The maintenance approach shall outline any prescribed system overhauls, mid-life renewals, or life-extension works and the frequency at which such activities should be performed.

3.2.9.14.7 The Operation and Maintenance Management Plan shall include a recommended maintenance organization to facilitate the delivery of all preventative, diagnostic, and corrective maintenance activities.

3.2.9.14.8 The Operation and Maintenance Management Plan shall include a summary of all preventative, diagnostic, and corrective maintenance activities as prescribed within associated RAM documentation and

O&M Manuals, and predicted annual person-hours for each preventive and corrective maintenance activity.

3.2.9.14.9 The Operation and Maintenance Plan shall describe Contractor’s approach to asset onboarding in accordance with Authority’s Asset

Information Standard, and ensuring alignment with the Authority’s

Strategic Asset Management Plan.

3.2.9.14.10 Contractor shall include considerations that Authority should take into account for the decommissioning and disposal of assets at the end of their operational life.

3.2.9.15 Manuals

3.2.9.15.1 Contractor shall develop and submit Operations and Maintenance

(O&M) Manuals for all Track, OCS, and miscellaneous equipment including assemblies, subassemblies, components, and systems that requires maintenance, and operation.

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3.2.9.15.2 Contractor shall review any existing operating rules, regulations, and procedures prior to developing the O&M Manuals.

3.2.9.15.3 Contractor shall ensure that its O&M Manuals are consistent with the

Track/OCS Design Services Consultant design.

3.2.9.15.4 All O&M Manuals shall include descriptions of safety warnings and methods of protection.

3.2.9.15.5 All O&M Manuals shall serve as the basis for supporting training, testing, operations, and maintenance.

3.2.9.15.6 All O&M Manuals shall be prepared in US English for all equipment and software that will be furnished under the Construction Contract.

3.2.9.15.7 All O&M Manuals shall be submitted for use in the Training Program.

3.2.9.16 Training and Competence Management Plan

3.2.9.16.1 The Training and Competence Management Plan shall include a

Training Program that meets the needs of Contractor’s Operation and Maintenance Management Plan.

3.2.9.16.2 The Training and Competence Management Plan shall include any training that is required for installation, testing, operation, and maintenance of the Track/OCS system.

3.2.9.16.3 The Training and Competence Management Plan shall include the processes for developing and delivering training such as needs assessment, development of materials, and pilot classes.

3.2.9.16.4 The Training and Competence Management Plan shall include a list of course curricula, and the necessary training materials, tools, and simulators needed to support effective delivery of initial training and re-fresher training.

3.2.9.16.5 Contractor shall describe its role and responsibilities for each activity within the prescribed Training Program, and the prescribed training methods such as Computer Based Training, Train the Trainer, and

Contractor provided Training.

3.2.9.16.6 Contractor shall include a schedule of all Training courses within the

Training and Competence Management Plan.

3.2.9.16.7 The Training and Competence Management Plan shall include any pre-requisite training requirements, and certification requirements

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Contractor’s Training Program.

3.2.9.16.8 The Training and Competence Management Plan shall include provisions for the delivery of training to Authority personnel in advance of the optional near-term maintenance period expiring (see section 3.2.9.12.4 for definition of optional near term maintenance period).

3.2.9.17 Deliverables

3.2.9.17.1 Engineering Management Plan for Authority approval 90 Days after

NTP 1

3.2.9.17.2 Safety and Security Management Plan for Authority approval 90

Days after NTP 1

3.2.9.17.3 System Certification and Acceptance Plan for Authority’s approval within 90 days of receipt of Design Principles Stage related Design

Submittals.

3.2.9.17.4 Environmental Compliance Management Plan for Authority approval within 90 days of receipt of Design Principles Stage related Design

Submittals.

3.2.9.17.5 Construction Management Plan for Authority approval within 60

Days prior to commencement of any Construction Work.

3.2.9.17.6 Procurement Management Plan for Authority approval within 90

Days after NTP.

3.2.9.17.7 BIM Execution Plan for Authority approval within 90 Days after NTP

3.2.9.17.8 Configuration Management Plan for Authority approval within 90 days of receipt of Design Principles Stage related Design Submittals.

3.2.9.17.9 Verification and Validation Plan for Authority approval within 90 days of receipt of Design Principles Stage related Design Submittals.

3.2.9.17.10 Warranty Management Plan for Authority approval within 90 days of receipt of Design Principles Stage related Design Submittals.

3.2.9.17.11 Obsolescence Management Plan for Authority approval within 90 days of receipt of Design Principles Stage related Design

Submittals.

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3.2.9.17.12 Operation and Maintenance Management Plan for Authority approval within 90 days of receipt of Design Principles Stage related

Design Submittals.

3.2.9.17.13 Training and Competence Management Plan for Authority approval by the end of Detailed Construction Planning Stage.

3.2.9.17.14 All other applicable deliverables as required by the SDLC and as per applicable SDLC phases.

3.3. TASK 2 – CONSTRUCTABILITY REVIEWS AND DESIGN SUPPORT SERVICES

3.3.1. Design Support Services and Design Development

3.3.1.1. Contractor shall attend and actively participate in Working Group meetings with respect to design support services and design development with the

Authority, the Track/OCS Design Services Consultant, and any applicable

Third Parties or Interfacing Contractors (as invited by the Authority).

3.3.1.2. Contractor shall provide constructability, accessibility, and maintainability review comments and feedback to the Authority and to the Track/OCS

Design Services Consultant to improve the constructability, accessibility, and maintainability aspects of the design, including identifying quantitative and/or qualitative opportunities, such as cost and schedule efficiencies.

3.3.1.3. Contractor shall provide constructability, accessibility, and maintainability requirements, means and methods, and details of Contractor’s skills, capabilities, and competencies to the Track/OCS Design Services

Consultant for the purposes of producing Detailed Design which will be defined through the integration process during the Detailed Design Stage.

3.3.1.4. Contractor shall work collaboratively with the Track/OCS Design Services

Consultant to ensure compliance with the Buy America provisions set forth in 49 U.S.C 22905(a), and taking into consideration any Project specific waivers that may have been agreed.

3.3.1.5. Contractor shall provide all relevant information as required by the Authority to support the Authority in the production of the Track/OCS Design Services

Consultant’ Safety and Security Certification Plan.

3.3.1.6. The Authority will provide access to Agreement No. HSR23-32 (Track/OCS

Design Services) for details on the scope of the Track/OCS Design

Services Consultant.

3.3.2. Constructability Review Plan and Checklist

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3.3.2.1. Contractor shall prepare a Plan and Checklist for performing constructability reviews.

3.3.2.2. The Plan and Checklist shall be submitted for Authority approval within 60

Days after the Commencement Date under the Notice to Proceed for the

Preconstruction Services.

3.3.2.3. Deliverables:

a. Constructability Review Plan and Checklist for Authority approval within 60

Days of NTP.

3.3.3. Constructability and Design Reviews

3.3.3.1. Contractor shall review Design Submittals prepared by the Track/OCS

Design Services Consultant in accordance with this Scope of Work and as per General Provisions, Section 4.2 - Design Review and Support Services, during the Design Principles, Preliminary Construction Planning Stage, and the Detailed Design Stage.

3.3.3.2. Contractor shall review interim submissions of Design Submittals as requested by Authority, or as necessary to inform Preconstruction activities and to support the Track/OCS Design Services Consultant in progressing the design.

3.3.3.3. Contractor shall submit written review comments regarding each review of

Design Submittals to Authority within 10 Business Days of receipt of the

Design Submittals, or as otherwise agreed by the Parties.

3.3.3.4. Contractor shall validate Track/OCS Design Submittals that pertain to product selection and compare market pricing and availability, to efficiently and effectively facilitate the procurement of proposed products.

3.3.3.5. For the avoidance of doubt, Contractor's review and validation (including avoidance of deficiencies being identified after NTP of a Work Package) of the Design Submittals prepared by the Track/OCS Design Services

Consultant is part of the Preconstruction Services.

3.3.3.6. Contractor’s design reviews and provision of written comments shall be performed in accordance with the Constructability Review Plan and

Checklist approved by the Authority. Contractor’s obligations as it relates to design reviews shall include the following:

a. For consistency, compatibility, completeness, and clarity of, and perform cross checks of, all Design Submittals, to confirm construction feasibility

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Work;

b. Check critical interfaces, including those interfaces described in the Program

Integration Policy, among design disciplines, construction activities, availability of storage, staging, and Work Base(s); check adequacy of access and egress to and from storage, staging, and work areas; check ability to maintain Authority, traffic, pedestrian and Utility operations, incorporation of feasible sustainability strategies, and conformance to common construction means and methods for the Construction Work; check degree of Site restriction and possible impacts, definition of construction easements, acquisition of required real estate, Work Base(s), and disposal sites;

c. Review and advise on impact on the community, local businesses, and adjacent Project areas;

d. Verify coordination between the various specialty trades to ensure compatibility and constructability of the overall Construction Work to eliminate the need for revisions to Detailed Design, that has been approved due to conflict(s):

e. Review, recommend, verify and advise on the survey information and control;

civil, utilities, geotechnical, hazardous material, structural, architectural, maintenance, and protection of traffic; pedestrian and vehicular traffic control;

and electrical, mechanical, and identify any additional information that needs to be added; recommend any further required investigations on existing utilities, geotechnical, hazardous material, and other Site conditions to mitigate construction risks;

f. Review, recommend, and advise on construction and system safety;

g. Review, recommend, and advise on environmental impact including, but not limited to, construction mitigation monitoring under the environmental documents;

h. Review and advise on Site usage and planned Site improvements;

recommend temporary facilities required for or that might be beneficial during construction;

i. Review and advise on adjacent structures (existing or known future) and topography that may have an impact on construction;

j. Review and advise on physical/scheduling compatibility to avoid conflicts between simultaneous, follow-on, Interfacing Contracts or other interfacing or adjacent work;

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k. Advise on any items within the Design Submittals that have not been clearly defined;

l. Review and advise on cost and schedule impacts of constructability-related design changes;

m. Provide with each suggestion an evaluation of anticipated cost and schedule savings to the Project.

3.3.3.7. Contractor shall attend Working Group meetings with Authority and the

Track/OCS Design Services Consultant for the purposes of reviewing and resolving Contractor’s comments to each applicable Design Package, as per the Governance Framework.

3.3.3.8. Deliverables:

a. Written design review comments no later than 10 Business Days after receipt of each applicable Track/OCS Design Services Consultant’ deliverable submission, or as otherwise agreed by the Parties.

3.3.4. Construction Requirements Evaluation Report

3.3.4.1. Contractor shall prepare a Construction Requirements Evaluation Report to analyze the following:

a. The Construction Scope of Work as per the Construction Contract;

b. Authority’s comments pertaining to Contractor submittals provided as part of the Preconstruction Services that would give rise to a potential amendment to the Scope of Work or other terms of this Preconstruction Services Contract

(as defined within General Provisions, Section 11 – Changes; Force Majure) as they apply to the Construction Work;

c. Permitting requirements;

d. Site conditions;

e. Accessibility;

f. Logistics and Site Management;

g. Resourcing (availability of labor, materials, and equipment);

h. Qualifications and approvals for materials, Tools, and Equipment;

i. Processes and procedures for adjacent Railroads, Highways, Watercourses

j. Rights to work.

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3.3.4.2. The Construction Requirements Evaluation Report shall include the

Contractor's recommendations to Authority to clarify uncertain, unnecessary or inadequate scope, specifications, or requirements for the Construction

Work and achieve value for money, cost efficiencies, and schedule certainty.

3.3.4.3. Contractor shall prepare and submit an initial Construction Requirements

Evaluation Report after its review of all of the Design Submittals 90 days after receipt of all of the Design Submittals associated with the Design

Principles Stage.

3.3.4.4. Contractor shall update and submit the updated Construction Requirements at the following stages:

a. After its review of the Design…