WO16 - PWS - 20191126.pdf

VA DMA Performance Work Statement – BPA Call – CM Services

5049 13th St GSA Project #: 7KS2131

Leavenworth, KS 66048-5581

11/21/19

Performance Work Statement - CONSTRUCTION MANAGEMENT (CM) SERVICES

You will closely coordinate your work with the construction and BPA project team:

Project LCO: Shenika Kuchar shenika.kuchar@gsa.gov (816) 823-1180

Project PM: Peter Leonhard peter.leonhard@gsa.gov (816) 823-2918

CO for BPA: Audra Harrison audra.harrison@gsa.gov (816) 823-2592

CS for BPA: April Whitehead april.whitehead@gsa.gov (816) 823-3774

~Construction related activities will be coordinated with the Project PM and LCO.

~Payment requests will be submitted to the full team.

Background Information

DMA is currently located at 5049 13th Street, Leavenworth, KS in space leased by VA CMOP. CMOP will be vacating in late January and DMA will temporarily consolidate into one location within the building, but away from the construction related to their buildout. Once their space is built-out they will move into the completed space. We plan to have a couple of half day design meetings/workshops over the coming weeks to complete the DIDs.

Project Sqft: 3,000 SF Estimated TI Construction Cost at Award: $121,980.00 Anticipated Schedule Milestones : Design Start: 12/9/2019

Design Complete: 2/14/2020 Construction NTP: 3/16/2020 Substantial Completion: 7/16/2020

Notice to Proceed and Period of Performance

Notice to proceed for this task order is hereby given upon the issuance of the SF1449 signed by the Contracting Officer. The period of performance will commence upon issuance of the SF1449 and continue through construction close-out.

The estimated period of performance for this Task Order is from: 12/9/2019 to 7/16/2020 Period of Performance from the Notice to Proceed: 220 Calendar Days

Description of Work

Purpose: Provide support for design reviews, construction management services, contract coordination, and close-out activities. See below for further discription of scope of services required on this Construction Mangement Work Order. In the case of a reduction/addition in level of effort or duration of the project, negotiations will be reopened to compensate GSA/CMa accordingly. Work estimated for this purpose will be general commercial office construction.

Standard on all GSA R6 Leasing CM Work Orders:

1) Review the Agencies Requirements and the GSA Lease, request these documents from the LCO if they aren’t initially provided. Become familiar with their requirements and insure design documents conform. If discrepancies are found, discuss with the LCO. Comply with GSA forms and procedures, as outlined in the current version of the GSA Heartland Construction Managers Black Book.

2) GSA Pre-construction Meeting:

a. Work with the GSA LCO and LS to create Agenda.

b. Attend the Pre-construction Meeting and prepare to run, if necessary.

c. Take minutes during the meeting and provide to the GSA PM within three business days following the meeting.

3) Assist with general construction coordination with the GSA, Lessor and Agency.

a. Attend progress meetings throughout construction. Progress meetings will be held at a mutually agreed day/time.

b. 8 meetings, assuming: 8 total

c. Prepare to discuss items discovered during progress inspections. Review meeting minutes for accuracy, and notify LCO if lessor fails to provide within 36 hrs of meeting.

d. If possible, coordinate to be onsite for meeting during inspection, however do not travel only for meeting.

e. Insure items agreed upon by the GSA LCO and PM, such as schedule, lead items, change orders, security, etc.

are addressed during the meetings.

4) Conduct inspections of the construction progress. Notify the GSA team immediately of any concerns or deviations from the construction documents and/or Program of Requirements.

a. Construction inspections will be performed: 3

b. Number of inspections to perform: 3

c. Complete before/after the progress meeting and perform inspection with the agency if necessary.

d. Inspect for compliance regarding construction documents, design intent document, agency requirements, code compliance and safety.

e. Utilizing the GSA Form 220, the CM shall provide inspection reports for each inspection within 3 business days of conducting the inspection. Provide for photos along with each inspection report to monitor job progression.

These are to be distributing electronically to the LCO and PM for each particular project.

5) Review submittals and RFIs to insure compliance with design, and agency regulations. Submittal review for TI related items, such as but not limited to: Doors/hardware, security, finish schedule, electrical/data, and material cut sheets. Verify with the Agency POC on any specific reviews.

In addition to the standard services above, the following will be within this project specific Work Order:

6) Schedule: Establishes initial overall project schedule with the input of the stakeholder team. Analyzes baseline schedules and issues schedule revisions for logic, feasibility, and realism. Insures the schedule is updated as necessary throughout the project and input is provided by appropriate team members at milestones, including the lessor and their design team.

a. Make sure Client Agency’s related tasks (e.g. furniture, AV, security) are on the schedule and integrated.

b. Discuss with the Lessor and LCO timeframes for Lease Amendments and procurement of contractors.

c. Review the design iteration time frames with all design team disciplines, review contractors construction schedule for reasonableness. Insure Agency, Lessor and GSA tasks within their schedule are appropriate.

7) Design Intent Drawing (DID) Reviews

a. Assume reviews at multiple iterations: 2 Iterations 2 Day Workshop

b. Review and provide comments to the GSA Leasing PM and LCO. Collect all government review comments, compile and eliminate duplications. Insure all comments are incorporated into the design.

c. Attend design review meetings (assume one for each iteration).

8) Construction Drawing (CD) Reviews

a. Assume reviews at multiple iterations: 2 Iterations

b. Review and provide comments to the GSA Leasing PM and LCO. Collect all government review comments, compile and eliminate duplications. Insure all comments are incorporated into the design.

c. Attend design review meetings (assume one for each iteration).

9) Establish Total Project Cost Estimates: Independent Government Estimates

a. 2 IGEs will be created for this project.

b. Discuss with the GSA LCO and PM the best timing for the completion of the IGEs. This could be at any design iteration in both the DID or CD phase.

c. During the design phase, track changes and notify the GSA PM/LCO of any significant scope changes that could drastically affect the project cost. Insure these changes are incoporated into any estimate updates.

d. Plan on discussing the cost estimates with the GSA LCO/PM. The cost estimate shall consider and capture the current market pricing of the project location. The “GSA P120, Public Buildings Service Cost and Schedule Management Policy Requirements”, shall be used to guide the deliverables. This document defines the technical and administrative requirements for cost management for the General Services Administration.

e. The cost estimate shall use the “GSA TICS Table 10-13-15”. The estimate will be broken out between Tenant Improvement and Core/Shell costs. Refer to the GSA pricing policy for guidance on the Government's definition of Shell/Core and Tenant Improvement work as it differs from the general industry standards.

10) Prepare, estimate, negotiate and track construction modifications. Prepare all paperwork necessary for signature of GSA’s contracting officer. All modifications shall be prepared in a timely manner so as not to impede the progress of construction.

11) Inspect and prepare a Defects and Omissions (D&O) list on GSA forms prior to substantial completion.

a. Insure Punch List inspection is coordinated with the agency. Insure GC and Lessor provide at least 3 weeks notice to when punch list inspection will be held, notify LCO/PM otherwise.

b. 1 Initial trip(s) for the D&O inspection. Once the Lessor notifies the team of completion, provide follow up inspection(s) for confirmation. Notify the LCO of any items still remaining on the D&o inspection list.

c. 1 Follow up inspections will be provided. Notify the LCO of any items still remaining on the D&O inspection list.