CM008 Sole Source Justification REDACTED.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Sole Source Justification

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER.

WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE

SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER:

PROJECT TASK NUMBER

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the SAT)

2120400B4200CM008 &

2120400B4200RM001

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security (DHS), United States Coast Guard (USCG), Command, Control, Communications, Engineering Center (C3CEN), Portsmouth, VA.

The contracting office is the CG-9142 - C5I Contract Operations Division 2 – Kearneysville.

This memorandum is a Justification for Other Than Full and Open Competition.

This is a single source requirement being procured in accordance with FAR 13.106-1(b)(1)(i).

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Repair of the L3 Communications AIS Base Station, models: AISM0-204-01 and AISM0-205-03. The unit was originally produced by L3 Communications and the company merged to form a new company name known as L3 Technologies.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN

BE USED.

The only authorized repair facility is the OEM, L3 Technologies, and there are no other authorized L3 Technologies repair facilities who can perform this repair. The circuit card assemblies are only available from L3 Technologies.

To deviate from L3 Technologies parts creates a risk of the equipment not performing to OEM standards. The drawings, specifications, and salient characteristics are proprietary technical data of L3 Technologies.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS

PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Market research found that only the OEM, L3 Technologies, can make these repairs. To deviate from L3 Technologies parts creates a risk of the equipment not performing to OEM standards. However, a notice will be posted to beta.SAM.gov that will allow for all responsible sources to submit a response which, if timely received, will be considered by the agency REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

Circuit card assemblies used in the AIS Base station are only available from L3 Technologies. L3 Technologies designed the AIS base station and has developed test procedures to troubleshoot and repair the equipment. There are no OEM (L3 Technologies) authorized repair service centers to repair the equipment due to low volume distribution and high equipment reliability. Test equipment to measure the power output and sensitivity is unique equipment. Test equipment was developed to analyze/decode AIS messages transmitted by the AIS base station.

Test equipment must transmit test messages to the AIS base station. Only L3 Technologies can perform these repairs.

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Sole Source Justification

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION

HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

An adequate purchase description that would allow for full and open competition is not available because the AIS Base station is proprietary commercial equipment. L3 Technologies AIS base station uses proprietary software and firmware that is owned exclusively by L3 Technologies. The CG did not purchase the data rights, technical manuals, or component part numbers that would allow full and open competition to repair the unit.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION

BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

There is not action the Government can currently take to remove these barriers to competition. The Government would need to acquire the rights to proprietary software and firmware data rights and manuals, drawing and parts, and components specifications of the parts used in the AIS Base Station. This is not a feasible course of action at this time.

SIGNATURE AND TITLE OF CUSTOMER CODE TELEPHONE NUMBER DATE