CM Services Sources Sought.pdf

June 24, 2024

TITLE: SOURCES SOUGHT: NIST CM SERVICES FOR CUP MODERNIZATION AND

UTILITIES REPLACEMENT PROGRAM

Notice for information on the capability and availability of potential contractors to perform Construction Management (CM) services for the Modernization of the Central Utility Plant Complex (CUP) and the Replacement of Site Underground Utilities in Gaithersburg, MD, for the National Institute of Standards and Technology (NIST).

Purpose:

The purpose of this Sources Sought Notice is to acquire information on the number and capability of qualified Small Business and Large Business firms interested in a prospective procurement of Construction Management (CM) services for the NIST Gaithersburg Campus Central Utility Plant and Utilities Program.

The Program consists of two primary projects: the Modernization of the Central Utility Plant Complex (CUP) and the Replacement of Site Underground Utilities on NIST's Gaithersburg, MD campus. This is NOT a solicitation announcement. Accordingly, no contract award will result from this Sources Sought Notice, as it does not constitute a commitment by the Government. Responses to this Sources Sought Notice will be used by the Government in making an appropriate acquisition decision.

Background:

NIST headquarters campus is located on 579 acres in Gaithersburg, Maryland. The original campus construction dates from the mid-1960s and the entire campus is designated as National Register Historic District. NIST has begun a program to expand and modernize its facilities on this campus as described in the 2018 NIST Gaithersburg Campus Master Plan and Environmental Assessment (available at https://www.nist.gov/ofpm/nist-gaithersburg-master-plan).

Prospective Procurement:

The prospective procurement will involve awarding an estimated $20M-$30M Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC). The proposed contract will be over several program years, with the first Task Order planned to be awarded in FY25 Q4 for the CUP. Task Order #1 will include Construction Management Services for a full design and construction of the first phase. Remaining Construction Management to be task orders matching phases of construction for both projects. Phasing for the CUP will be determined during the design work of Task Order #1. Phasing for the Replacement of Site Underground Utilities will be based on available funding and a combination of phases determined during a separate contract.

Sources being sought are firms with one or more North American Industry Classification System (NAICS) Code(s):

• 236210 Construction management, industrial building (except warehouses)

• 236220 Construction management, commercial and institutional building

• 237110 Construction management, water and sewer line

The Contractor shall provide management, supervision, labor, materials, supplies, and equipment (except as otherwise provided) and shall plan, schedule, coordinate, and assure the effective performance of services described herein. The Construction Management services contractor will be required to provide services to include, but not limited to:

• Scheduling

• Cost Estimating

• Constructability Reviews

• Assistance in Planning and Preparing Solicitations and Other Acquisition Documents

• Quality Assurance during Planning, Design, Construction, Commissioning, and /or Activation https://www.nist.gov/ofpm/nist-gaithersburg-master-plan

• Claims Avoidance /Claims Analysis

• Potential Change Order (PCO) and Change Order (CO) Tracking

• Activation Planning, Coordination and Management

• 3rd Party Testing and Inspection(s)

• Project Closeout Services

• Commissioning Services

• Reporting/tracking

Description of Projects Requiring CM Services:

There are two major projects in the planning stages that will require CM Services for a single program planned to start in FY25 Q4. These are the Modernization of the Central Utility Plant Complex (CUP) and the Replacement of Site Underground Utilities. The campus will remain in operation during all construction activities. Access to the building must be maintained for employees, visitors, and emergency response.

Work is anticipated to be phased to accommodate this requirement. Description of the two projects follows:

1. Central Utility Plant Modernization Design-Build:

a. Background:

The CUP includes Building 302 - the Steam & Chilled Water Generation Plant (B302), Building 305 - Cooling Tower (B305), Building 305V - Electrical Service Building (B305V), Building 306 - Electrical Substation (B306), Building 316 - Electrical Service Building (B316), and Building 317 - Cooling Tower (B317).

B302 is one of the first buildings constructed on the Gaithersburg campus and is 60 years old.

• It produces 150-psi steam by six watertube steam boilers (4 rated at 44,000-PPH and 2 rated at 80,000-PPH) and an 8-MW cogeneration plant with 80,000-PPH heat recovery steam generator).

• It produces 42°F chilled water for the campus using seven 3,500-Ton water cooled chillers with a primary/secondary pumping arrangement.

• It also produces 125-psi compressed air for some buildings on campus. The 125-psi campus system is not a part of the scope.

• Local plant compressed air used for control purposes within B302 is part of the scope. Plant compressed air is separate from the 125-psi campus system.

• The existing cogeneration plant is under an ESPC and not included in the scope of work.

B305 is two field erected, cooling towers each with 4 cells that serve chillers 1 through 6.

B305V is electrical services for B305 condenser water system and includes three spot network 1500-kVA transformers and 4000-amp switchgear.

B306 is electrical substation for distribution to the campus. Switchgear is rated 13.8-kV, 2000-Amp and configured in a ring-bus arrangement. The ring bus includes four bus segments. Three are directly connect to three 37.5-MVA PEPCO transformers.

B316 is electrical services for B317 condenser water system and includes two 2000-kVA transformers and 3200-amp switchgear.

B317 is a two-cell cooling tower that serves chiller 7 and a free cooling heat exchanger.

A Program of Requirements (POR) for the CUP Modernization is underway with expected completion in FY24 Q3. It includes the replacement and expansion of campus cooling, heating systems, and electrical systems in phases to match the growth outlined in the POR.

Building modifications for CUP personnel are also defined in the POR and include toilet rooms, office, break rooms, storage, DDC monitoring/command center, and improved access for maintenance and operations.

b. Objectives:

The design-build contract will involve awarding a planned not to exceed $450,000,000 IDIQ SATOC. The proposed construction will be over 5 years, with the first Task Order planned to be awarded in FY25 Q4. Task Order #1 must include the full design and the first construction phase. Remaining construction to be task orders matching phases of construction determined during design work of Task Order #1 and projected funding in a given Fiscal Year.

The project will include new building additions, interior heavy renovations, boiler systems replacement and expansion, chiller system replacement and expansion, cooling tower system replacement and expansion, electrical system replacements, modifications and expansion, supervisory control and data acquisition system for thermal utilities, site utility improvements site access roads, and environmental remediation and protection measures. The project shall be executed in government-defined construction sequences to allow campus operations to continue with the least operational impact on NIST mission requirements.

2. Replacement of Site Underground Utilities:

a. Background:

Existing campus utilities are direct-buried and underground. The utilities are mostly original to the campus, approximately 60 years old, and nearing the end of their useful life. There are modifications and additions that have newer sections. The utilities include:

• Chilled Water Supply (CHS) & Chilled Water Return (CHR): approximately 6.6 miles of piping.

• 150-psi Steam (HPS) and Pumped Condensate (PC): approximately 6.2 miles of piping.

o 150-psi condensate (HPC) from underground HPS discharges into PC at manholes.

• Electrical Duct Bank: approximately 17.6 miles.

o Power Distribution (Electricity). 13.4kV three-feeder spot network system.

o Signal and Communications. This includes digital information technology (IT), voice, and other systems such as fire alarms, direct digital controls (DDC), security, etc., that use IT infrastructure.

• 125-psi Compressed Air: approximately 2.3 miles.

• Natural Gas: approximately 3.9 miles.

• Potable Water: approximately 8.1 miles.

• Sanitary Sewer: approximately 5.6 miles.

• Storm Drainage: approximately 6 miles

A Schematic Design for the Replacement of Site Underground Utilities is underway with expected completion in FY24 Q2. The schematic design requires complete replacement of chilled water system piping, steam system piping, power distribution, and signal & communication distribution. Other utilities are only to be replaced as required by the condition or future growth needs. A phasing and construction document design set is under procurement with planned completion in FY25 Q3.

b. Objectives:

The construction contract is planned to be an IDIQ Multiple Award Task Order Contract (MATOC) with a capacity of $1,100,000,000 awarded to a pool of contractors. The proposed construction will be over several program years, with the first Task Order planned to be awarded in FY25 Q4. Task Orders are estimated to be within the range of $5-$100 million.

Each task order is a phase or distinct combination of phases of the program for the replacement of underground utilities. Anticipated task order duration is within the range of 365 to 750 calendar days.

Construction work under this contract may be either design-bid-build or design-build for the replacement of underground utilities listed above. Replacement includes the installation of new utilities and may include the removal of existing utilities after the proven operation of new work. Design-build task orders will follow a two-phase process among the pool of contractors for the IDIQ MATOC.

Responses / Requested Information:

Responses must include the following information and shall not exceed a total of ten pages:

1. Company Name, address, and points of contact with telephone numbers and e-mail addresses.

2. Business size/classification to include any designations as 8(a), HUBZone, Service-Disabled Veteran-

Owned, Small Business, Veteran Owned, or Woman-Owned. This shall be indicated on the first page of the submission along with the Unique Entity ID as registered on www.sam.gov.

3. Descriptions of Project Experience: Please provide no more than five similar example projects of a similar nature within the past ten years where the interested firm served as the Construction Manager.

Each project must include the name, title, project role, e-mail address, and telephone number of at least one reference. Client references may be used to verify project size, scope, dollar value, percentages, and quality level of performance.

a. Example projects must be similar in size and scope to contracts referenced herein. For future

RFP solicitation, source respondents should expect that at least one example project must be performed in a central utility plant providing chilled water, steam, or electrical switchgear, AND one example project must involve underground utility installation to be technically qualified for this project award.

3.a.1. Plant projects similar in scope to this project include at least two of the following:

3.a.1.1. Chilled Water Plants 3.a.1.2. Steam Generating Plants 3.a.1.3. Co-generation Plants 3.a.1.4. Electrical Substations for campus or multiple buildings

3.a.2. Utility projects similar in scope must include underground electrical duct banks and conduit and at least one of the following:

3.a.2.1. Underground Thermal Utilities Piping 3.a.2.2. Underground Water, Sewer, and Storm Piping

b. Projects similar in size to this project include multi-year project duration of five or more years.

http://www.sam.gov/

c. Based on the criteria above, for each project submitted, include:

3.c.1. Current percentage of construction complete and the date when it was or will be completed.

3.c.2. Scope narrative of the project.

3.c.3. Size of the project.

3.c.4. The dollar value of the construction contract and whether it was design-bid build or design-build.

3.c.5. Client reference information.

4. Answers to each of the following questions:

a. What construction project management software(s) does your firm use or is proficient in using?

b. If NIST is using their own internal overall project management software. What implications would that have for your firm?

Any proprietary information should be marked. The written capability statement shall clearly and unambiguously demonstrate the ability to do the work required in the notice.

No hardcopy responses will be accepted. Telephone inquiries will not be entertained. Responses to this notice will only be electronic and submitted in .pdf format via e-mail to: Cheryl Allen at cheryl.allen@nist.gov and Teresa Harris at teresa.harris@nist.gov no later than 1:00 pm ET on July 8, 2024. Please address your email subject line: Response to Sources Sought - NIST Construction Management (CM) Services for the CUP and Site Utility.

Please monitor www.sam.gov for all future contract announcements from NIST.

Note the Government will not return any information submitted in response to this notice. The Government is not responsible for any costs incurred by respondents regarding any responses to this notice.

mailto:cheryl.allen@nist.gov mailto:teresa.harris@nist.gov http://www.sam.gov/