CM@Risk-PCC-CEAD Bid Manual.pdf

PIEDMONT

Center for Educational & Agricultural Development

COMMUNITY COLLEGE

809 NC Hwy 700 Pelham, NC 26311

February 2026

BID MANUAL

Table of Contents

PIEDMONT COMMUNITY COLLEGE - CEAD

1/13/2026

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

PROJECT INFO SHEET

INSTRUCTIONS TO B IDDERS

SUBSTITUTION REQUEST FORM

SECTION 2: MBE REQUIREMENTS

MBE PARTICIPATION PLAN

MBE SAMPLE FORM FOR CONTRACT DOCUMENTATION & PAYMENT (SEE EXHIBIT D)

SECTION 3: BID FORMS

B IDDERS CHECKLIST

FORM OF PROPOSAL (SAMPLE)

E-VERIFY AFFIDAVIT AND OTHER CERTIFICATIONS

IDENTIFICATION OF MBE PARTICIPATION FORM AND AFFIDAVITS

FORM OF B ID BOND

TRADE SPECIFIC B ID FORMS

SECTION 4: BID PACKAGES

BP-01 GENERAL INCLUSIONS

SCOPE OF WORK PER BID PACKAGE S

SECTION 5: SCHEDULE & LOGISTICS PLAN

S ITE LOGISTICS PLAN

B ID-BASIS PROPOSED BASELINE SCHEDULE

SECTION 6: SUBCONTRACT DOCUMENTS

SAMPLE INTENT TO AWARD LETTER

SAMPLE SUBCONTRACT AGREEMENT

SAMPLE PURCHASE ORDER

FORM OF PAYMENT BOND (AS APPLICABLE)

FORM OF PERFORMANCE BOND

SECTION 7: EXHIBITS

EXHIBIT A: SCOPE OF WORK (B ID PACKAGE)

EXHIBIT B: BP-01 GENERAL INCLUSIONS

EXHIBIT C: DOCUMENT L IST

EXHIBIT D: SAMPLE APPLICATION FOR PAYMENT FORM

EXHIBIT E: NOT USED

EXHIBIT F: L IST OF SECOND-T IER SUBCONTRACTORS

EXHIBIT G: INSURANCE REQUIREMENTS

EXHIBIT H: SUBCONTRACTOR SUPPLIER INFO. SHEET

EXHIBIT I: NOT USED

EXHIBIT J: CHANGE PROPOSAL REQUEST FORM

Table of Contents

EXHIBIT K: SAFETY REQUIREMENTS

EXHIBIT L: NOT USED

EXHIBIT M: V IRTUAL CONSTRUCTION REQUIREMENTS_V5

SECTION 8: SUPPLEMENTAL INFORMATION

NOT USED

SECTION 9: CM CLARIFICATIONS

SECTION 1

GENERAL INFORMATION

PROJECT INFORMATION SHEET

INSTRUCTIONS TO BIDDERS

SUBSTITUTION REQUEST FORM

Project Information Sheet

Project Information Sheet

PROJECT NAME:

LOCATION:

OWNER:

ARCHITECT:

CONSTRUCTION

MANAGER:

Piedmont Community College - CEAD Architect Project #23 0008

809 NC HWY 700

Pelham, NC 26311

Piedmont Community College 331 Piedmont Dr Yanceyville, NC 27379

Array Architects 324 Blackwell Street, Suite 565 Durham, NC 27701

Bordeaux Construction Company, Inc.

4 Copley Parkway, Ste 100 Phone: 919.220.1141 Morrisville, NC 27560 Fax: 919.220.1147

Preconstruction Manager De’Lisa Stringer Email: DeLisa@bordeauxconstruction.com Phone: 919.220.1141 Ext 828 Mobile: 334.435.3407 Preconstruction Director Chris Small Email: DeLisa@bordeauxconstruction.com Phone: 919.220.1141 Mobile: 919.272.0701 Project Manager Ramon Bosquez Email: Ramon@bordeauxconstruction.com Phone: 919.220.1141 Mobile: 919.434.0747 mailto:DeLisa@bordeauxconstruction.com mailto:DeLisa@bordeauxconstruction.com mailto:Ramon@bordeauxconstruction.com

Instructions to Bidders

Piedmont Community College – CEAD

Date: 1/13/2026

Re: Piedmont Community College CEAD

Attention Bidders:

Bordeaux Construction, as Construction Manager at Risk (CMAR), is accepting subcontractor bids for the Piedmont Community CEAD project. Sealed proposals will be received by Bordeaux Construction at location and times noted in “Bid Procedures” section below.

PROJECT SCOPE:

Scope entails the new construction of a single-story, 4,721 SF Food Storage Hub, a 1,750 SF Incubator Farm Barn, and a 295 SF Wash Station located on the Piedmont Community College Campus. This development supports the College’s commitment to educational and agricultural advancement through a blend of instructional, operational, and farm-to-table initiatives.

Our current understanding of the scope includes full site development to support the construction of three primary structures:

The Food Storage Hub will be a pre-engineered metal building system with concrete foundations, featuring a standing seam metal roof, MEP infrastructure, and interior finishes. This building will accommodate refrigerated storage, office space, and dry goods storage, supported by specialty refrigeration systems to serve both instructional and operational needs.

The Incubator Farm Barn will be a wood-framed structure intended for business operations and general agricultural storage.

The Wash Station supports produce cleaning, prep, and sanitation efforts as part of harvest and production workflows.

1.1 The estimated construction duration is approximately 11 months, inclusive of sitework, utility coordination, and vertical construction, reflecting our continued alignment with the college’s mission and operational need.

PRE-BID CONFERENCE

2.1 A pre-bid meeting will be held on Tuesday, March 3 at 3pm. Pre-bid meeting minutes will be posted and distributed to pre-qualified bidders.

CONTRACT DOCUMENTS

Complete Plans, Specifications and Contract Documents will be made after Thursday, February 19, 2026.

Plans are issued through the SmartBidNet Portal.

3.1 Bidder is responsible to review the Plans, Specifications, and Contract Documents against the list of “Project Contract Documents” and “Project Specifications” in Section One of this Bid Manual. Notify Rachel Sayre at rachel@bordeauxconstruction.com of any inconsistencies.

3.2 The intent of the Contract Documents is to include all items necessary for the proper execution and completion of the Work by the Contractor. The Contract Documents are complementary, and what is mailto:rachel@bordeauxconstruction.com required by one shall be as binding as if required by all; performance by the Contractor shall be required only to the extent consistent with the Contract Documents and reasonably inferable from them as being necessary to produce the indicated results.

3.3 Organization of the Specifications into divisions, sections and articles, and arrangement of Drawings shall not control the Contractor in dividing the Work among Subcontractors or in establishing the extent of Work to be performed by any trade.

BULLETINS & ADDENDA

4.1 Should Bidder find discrepancies in, or omissions from, the drawings or documents or be in doubt as to their meaning, Bidder shall notify the CMAR project manager at delisa@bordeauxconstruction.com who will send written instructions in the form of a CM Clarification or Addendum (if deemed necessary) to all bidders. Notification should be no later than seven (7) days prior to the date set for receipt of bids.

4.2 Neither Construction Manager, Owner nor Designer will be responsible for any oral instructions.

PRE-BID QUESTIONS/CLARIFICATIONS

5.1 All questions and request for information shall be made in writing and submitted to De’Lisa Stringer via email: delisa@bordeauxconstruction.com. Responses to any questions or requests will be made in writing in the form of an addendum or clarification as required. Any verbal response during the pre-bid period is not considered part of the contract documents.

5.2 All questions and clarifications must be submitted no later than 5pm ,March 10, 2026. Inquiries made after this date may be addressed at the discretion of the Construction Manager.

BIDDING PROCEDURES:

6.1 Bordeaux Construction will receive, open, and publicly read subcontractor bid proposals for the

Piedmont Community College CEAD project. Bids will be read at the date and time noted below in Article 7 Bid Package Schedule at the following location: Bordeaux Construction Company, 4 Copley Parkway Suite 100 Morrisville, NC 27560

6.2 All bids must be submitted in a sealed envelope with the following marked plainly and legibly on the envelope:

This bid is a sealed bid for:

Project: Piedmont Community College CEAD Contractor: (Name of Contractor Submitting Bid) Bid Package: (See note below if submitted on Multiple Bid Packages)

6.3 Each bid must be submitted on the Bid Proposal Form for the respective bid package. If submitting on multiple bid packages or “Combo” bid packages, submit separate sealed proposals for each package. Bids not submitted in a sealed envelope or on any form other than the Bid Proposal Form provided, will not be read.

6.4 Any modification to the bid form may result in the bid being rendered non-responsive. This shall include any attachment of qualifications or indicating qualification directly on the bid form, mailto:delisa@bordeauxconstruction.com

6.5 All blank spaces for bids, alternates and unit prices in the Bid Form must be filled out. If a bid item is “No Change”, Bidder must use one of the following: “$0”, “No Change”, or “N/C”. Leaving a bid item blank or use of “No Bid”, “NIC”, or similar for any line item on the Bid Form may result in the bid being rendered non-responsive.

6.6 All Addenda and CM Clarifications, whether applicable to the trade or not, shall be acknowledged on the

Proposal Signature Page of the Bid Form. Failure to acknowledge all Addenda and CM Clarifications issued for the project may result in the bid being rendered non-responsive.

6.7 Sealed bids are due at date and times listed below for bid packages listed. Bid Proposals will be received up to the bid date and time noted below at which point bids will be declared closed and publicly read.

Bids received late will be considered non-responsive and will be returned unopened. Sealed Bid Submissions shall be delivered in one of the manners below:

6.8 On-site, Day of Bid Date (Beginning Noon 12 PM EST and up to 2PM): Hand Delivered to Bordeaux

Construction Company, 4 Copley Parkway Suite 100 Morrisville, NC 27560

I) Day of Bid Date, (Up to Noon, 12:00 PM): Hand Delivered, via United States Postal Service Certified Mail with Return Receipt Request, or via special courier service (FedEx, UPS, or similar with Return Receipt Service) to ATTN: Rachel Sayre at Bordeaux Construction Company at 4 Copley Parkway Raleigh, NC 27560

II) Sealed bids are not accepted at the owner’s office.

6.9 It is solely the Bidder’s responsibility to ensure that bids sent via USPS or special courier arrive at the location and time specified above for the respective bid package Bid dates and times. Bordeaux Construction will not be responsible for proposals that do not arrive or arrive late for any reason. Bids received late or without a sealed envelope will be considered non-responsive and will be returned un-opened.

6.10 Bids submitted via USPS or special courier shall be submitted in a sealed envelope within the USPS or courier envelope such that the bid will remain sealed until bids are opened. Bids sent without a separate sealed envelope within the bid package may be considered non-responsive.

6.11 Bids submitted by telephone, telegraph, email, text message, or facsimile will be considered non-responsive and will not be opened or read.

6.12 Bidder shall fill in the Bid Proposal as follows:

I) Bidder Name II) NC License # (applies to BP-02A Surveying, historically applies to BP-21A Fire Protection which does not apply to this project, BP-22A Plumbing, BP-23A HVAC, and Plumbing & HVAC combined, BP- 26A Electrical, or others as required by NC Statute)

III) If the documents are executed by a sole owner, the fact shall be evidenced the word “Owner” appearing after the name of the person executing them.

IV) If the documents are executed by a partnership, that fact shall be evidenced by the word “Co- Partner” appearing after the name of the partner executing them.

V) If the documents are executed on the part of a corporation, they shall be executed by either the president or the vice president and attested by the secretary or assistant secretary in either case, and the title of the office of such persons shall appear after their signatures. The seal of the corporation shall be impressed on each signature page of the documents.

VI) If the proposal is made by a joint venture, each member of the joint venture in the above form shall execute it for sole owner, partnership or corporation, whichever form is applicable.

VII) All signatures shall be properly witnessed. If a person other than an owner holds the contractor’s license of a bidder, partner or officer of a firm, then the licensee shall also sign and be a party to the proposal. The title “Licensee” shall appear under his/her signature. (applies to BP-02A Surveying, BP-21A Fire Protection, BP-22A Plumbing, BP-23A HVAC, BP-23B HVAC & Plumbing, BP- 26A Electrical or others as required by NC Statute)

VIII) Acknowledge all Addenda and CM Clarifications issued for the project at the bottom of the signature page. Each Addendum and CM Clarification shall be acknowledged, whether or not they are considered to be applicable to the respective bid package.

IX) Minority Business Requirements apply to this project. Bidder shall identify in the bid form, the minority businesses that will be utilized on the project with corresponding total dollar value of the bid and affidavit (Affidavit A) listing good faith efforts or an affidavit (Affidavit B) indicating work under contract will be self-performed, as required by G.S. 143-128.2(c) and G.S. 143-128.2(f).

Failure to comply with these requirements is grounds for rejection of the bid.

6.13 Submit E-verify and other documents listed in the Bidder’s Checklist

6.14 The inclusion of a Unit Price Schedule, including unit prices for labor, materials and equipment, in the bid is for informational purposes only and shall in no way obligate Construction Manager or Owner to pay the unit rates provided in the Unit Price Schedule for any additional work performed pursuant to a modification should Bidder be awarded the Subcontract. Construction Manager may agree to pay unit rates included in the Unit Price Schedule, or agree to pay adjusted unit rates reflecting Bidder's actual costs, after review by Construction Manager and Owner and receipt by Bidder of written approval from Construction Manager for the use of approved rates. If allowances are included in Bidder’s proposal based on unit rates listed in the bid form and said unit rates are not accepted, the Bid amount shall be adjusted to remove the allowance from Bidder’s proposal amount.

BID PACKAGE SCHEDULE TO BE AWARDED

Bid package date: Thursday, November 6, 2025, 2 PM (EST)

BP 01A – General Trades & Final Cleaning BP 03A – Building Concrete BP 04A – Turnkey Masonry BP 05A – Turnkey Steel BP 06A – Wood Framing Construction BP 07C – Roofing BP 07D – Caulk & Sealants BP 08A – Aluminum Storefront, Curtainwall, Glazing BP 08B – Overhead Doors BP 08C – Doors & Hardware BP 09A – Drywall BP 09C – Acoustical Ceilings BP 09D – Resilient Flooring & Carpet BP 09E – Resinous Flooring & Walls BP 09G – Painting and Coating BP 10A – Specialties (Toilet, Bath, Laundry Equipment, Lockers) BP 10C – Signage BP 11B – Food Service Equipment BP 12A – Window Treatments

BP 12B – Casework/Millwork BP 13B – Pre-Engineered Metal Building BP 22A – Plumbing

BP 23A – HVAC

BP 26A – Electrical BP 32B – Fencing BP 32C – Landscaping

WITHDRAWAL OR REVISION OF BID PROPOSALS

8.1 Bid proposals may only be withdrawn in writing prior to the scheduled time for receipt of Bid Proposals.

After bids are declared closed, no Bid Proposal may be withdrawn or modified for a period of Ninety (90) calendar days from date of bids being opened.

8.2 A Bid Bond is required and must be submitted with the bid in an amount of at least 5% of the bid amount in the form of a Bid Bond, a bid deposit in cash, a cashier’s check or a certified check. Refer to the Bid Manual, Section 4 for Form of Bid Bond. If an alternate form is desired, please submitted alternate bond form by RFI no later than date noted within Article 5. Bid Surety Bonds are required for the following bid packages:

• BP 11B- Food Service Equipment

• BP 26A – Turnkey Electrical

• BP 31A – Turnkey Site

8.3 If a surety bond is required, it shall be written on AIA Document A310-2010, Bid Bond as provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney.

AWARD OF CONTRACT

9.1 Owner, Architect and/or Bordeaux Construction reserve the right to accept and/or reject any and all alternates in any order

9.2 Subject to the rights of Construction Manager and/or Owner to reject any or all bids, the Construction Manager will award the Subcontract to the bidder deemed by Construction Manager and Owner in their sole discretion to be the lowest responsive and responsible bidder. Pre-qualification of a bidder is a condition precedent to the bidder being deemed responsive, but pre-qualification is not to be construed as a determination that the bidder is responsible or, in fact, responsive. The determination as to whether a bidder is responsible shall be made after the bids have been opened. In making the determination as to the responsibility of a bidder, the Owner and Construction Manager reserve their rights to consider factors beyond those set forth in the pre-qualification criteria including, but not exclusively, those factors that are more qualitative and less subject to quantification than those set forth in the pre-qualification criteria. The prequalification of a particular bidder shall not be deemed a property right of the bidder or create any other right, legal or equitable, or any cause of action in favor of the bidder even if the bidder submits the lowest monetary bid. In determining which bidder is the lowest responsive and responsible bidder, Construction Manager and Owner, in their discretion, may take into consideration not only the amount of the bid, but also such of the following criteria as they deem appropriate and may give such weight thereto as they deem appropriate:

I) Bidder's financial ability to complete the Subcontract successfully and on time without resort to its surety;

II) Bidder's prior experience with comparable or more complex projects;

PIEDMONT COMMUNITY COLLEGE – CEAD

III) Bidder's prior history for successful and timely completion of projects;

IV) Bidder's equipment and facilities;

V) The adequacy, in numbers and experience, of the bidder's work force to complete the Contract successfully and on time;

VI) Bidder's prior experience on other projects of Construction Manager & Owner, including the bidder's demonstrated ability to complete its work in accordance with the requirements of the contract documents;

VII) Bidder's compliance with federal, state and local laws, rules and regulations including, but not limited to, equal employment opportunity requirements and Occupational Safety and Health Act

VIII) Bidder's demonstrated commitment to achieve the Contract HUB/MWBE goals or its good-faith effort to meet those goals;

IX) Depending on the type of the Work, other factors which Construction Manager and/or Owner considers material.

9.3 In determining the lowest responsible, responsive bidder, Construction Manager & Owner shall take into consideration the bidder’s compliance with the requirements of G.S. 143-128.2(c), the past performance of the bidder on construction contracts for Construction Manager & Owner with particular concern given to completion times, quality of work, cooperation with other contractors, and cooperation with the Designer and Owner.

9.4 Failure of the low bidder to furnish affidavit and/or documentation as required by G.S. 143-128.2(c) may constitute a basis for disqualification of the bid

9.5 The Owner, Architect and/or Bordeaux Construction reserve the right to reject any or all Bid Proposals and to waive all informalities or irregularities without explanation and without obligation of any nature to the bidders.

9.6 Bordeaux Construction and/or the Owner reserve the right to reject any proposed sub-trade (2nd tier) subcontractor not deemed acceptable to perform the work for which they are designated. Should any sub-trade be rejected, Bidder’s proposal shall remain binding without additional compensation. Bidder will shall have the option to self-perform the work or submit alternate sub-trade contractors for review and approval.

9.7 At the request of Construction Manager and before any contract is awarded, the bidder may be required to furnish a complete statement of the origin, composition, and manufacturer of any or all materials to be used in the construction of the Work, together with samples. Such samples may be subjected to the tests provided for in the Contract Documents to determine their quality and fitness for the Work.

9.8 At the request of Construction Manager and before any contract is awarded, the bidder may be required to furnish the Construction Manager with a complete breakdown of the lump sum bid items to the satisfaction of the Construction Manager & Owner. The lump sum breakdown shall be in such detail as the Construction Manager & Owner may reasonably require.

9.9 Construction Manager & Owner reserves the right to issue subcontracts to the selected bidder at any time up to ninety (90) days after the receipt of bids. The bidder must sign and return the Agreement within ten (10) days of receiving it. Failure to do so will be considered as refusal on the part of the selected bidder to enter into the Agreement. Upon such refusal, Construction Manager & Owner may award the Contract to the next qualified bidder, at Construction Manager & Owner's option, with the initially selected bidder's bid guaranty being retained as provided by law.

9.10 Should Construction Manager & Owner adjudge the apparent low bidder is not the lowest responsible, responsive bidder by virtue of the above information, said apparent low bidder will be so notified and its bid security shall be returned

PREFERRED BRAND ALTERNATES

10.1 In accordance with General Statute GS 133-3, Specifications may list one or more preferred brands as an alternate to the base bid in limited circumstances. Specifications containing a preferred brand alternate under this section must identify the performance standards that support the preference. Performance standards for the preference must be approved in advance by the Owner in an open meeting. Any alternate approved by Owner shall be approved only where (i) the preferred alternate will provide cost savings, maintain or improve the functioning of any process or system affected by the preferred item or items, or both, and (ii) a justification identifying these criteria is made available in writing to the public.

In accordance with GS133-3 see Section 012300 of this specification for items being considered by Owner for this project.

MINORITY BUSINESS ENTERPRISE (MBE) / HISTORICALLY UNDERUTILIZED BUSINESS (HUB) PARTICIPATION

11.1 Bordeaux Construction is actively committed to promote practices that will promote full and equal access to business opportunities on projects which the company is jointly or individually affiliated. Minority Business Participation is a part of this contract and all bidders must comply with State of North Carolina General Statutes. All subcontractors participating in this project are required to make a good faith effort to obtain 10% of the value of their subcontract from MBE/HUB suppliers or second-tier subcontractors.

Refer to Section Two of the Bid Manual for specific requirements and Section Three for required forms to be submitted with the bid.

SUBSTITUTIONS

12.1 GS133-3 requires bidder proposed substitutions be submitted and approved prior to bid receipt. These would be bidder’s “desired or voluntary” substitutions. Necessary or required substitutions can occur later when specified products are not available, late delivery, model changes, etc. then substitutions can be made after contract award per usual procedure in the General Conditions. Bidder proposed substitutions should be submitted no later than Thursday, March 5, 2026, for Designer evaluation and inclusion in the last addenda.

OTHER REQUIREMENTS

13.1 All State and County Sales tax on all material (including material only bid packages) is to be included in the cost of the bid. This requirement shall apply to all materials furnished to the project, regardless of where the material originated.

13.2 Payment and Performance Bond Requirement: Costs for payment and performance bonds are to be included in base bid price. Payment and Performance Bonds are required for the following bid packages:

BP 11B – Food Service Equipment BP 13B – Pre-Engineered Metal Building BP 26A – Electrical BP 31A – Turnkey Site

13.3 Construction Manager and Owner reserve the right to add pre-qualified bidders. The Construction Manager and Owner reserve the right to reject any and all proposals. Additional Bid Packages may be added and/or deleted at the discretion of Construction Manager.

BIDDER’S REPRESENTATIONS

14.1 It is understood and mutually agreed that by submitting a bid, the bidder acknowledges that it has carefully examined all documents pertaining to the work, the location, accessibility and general character of the site of the work and all existing buildings and structures within and adjacent to the site, and has satisfied itself as to the nature of the work, the condition of existing buildings and structures, the conformation of the ground, the character, quality and quantity of the material to be encountered, the character of the equipment, machinery, plant and any other facilities needed preliminary to and during prosecution of the work, the general and local conditions, the construction hazards, and all other matters, including, but not limited to, the labor situation which can in any way affect the work under the contract, and including all safety measures required by the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. It is further mutually agreed that by submitting a proposal the bidder acknowledges that it has satisfied itself as to the feasibility and meaning of the plans, drawings, specifications and other contract documents for the construction of the work and that it accepts all the terms, conditions and stipulations contained therein; and that it is prepared to work in cooperation with other contractors performing work on the site.

14.2 Reference is made to contract documents for the identification of those surveys and investigation reports of subsurface or latent physical conditions at the site or otherwise affecting performance of the work which have been relied upon by Designer in preparing the documents. By submitting a bid, each bidder acknowledges that:

I) The opinions expressed in the geotechnical report are solely those of the Geotechnical Engineer and represent its interpretation of subsurface conditions based on the tests and analyses that it has conducted.

II) The information contained in the geotechnical report may not be adequate for Bidder’s purposes during the bidding process and Bidder is encouraged to perform its own subsurface explorations, examinations, investigations, tests, and analyses prior to bidding to develop its own opinion of the nature of the soil conditions at the Project site. Contact Owner to make an appointment to enter the site for the purpose of conducting its own investigation of subsurface conditions.

III) Neither Construction Manager, Owner nor Architect guarantees or warrants the accuracy or completeness of the information in the geotechnical report. Construction Manager, Owner and Architect expressly disclaim any responsibility for whether or not the data in the geotechnical report is representative of the conditions and materials that are actually encountered during construction.

IV) The geotechnical report is not part of the Bid Documents and shall not become part of the Contract Documents.

14.3 Each bidder may, at its own expense, make such additional surveys and investigations as it may deem necessary to determine his bid price for the performance of the work. Any on-site investigation shall be done at the convenience of the owner upon request made to the Construction Manager. Any reasonable request for access to the site will be honored by the owner.

DEFINITIONS

15.1 “Bidding documents” include the Bidding Requirements and the proposed Contract Documents and will consist of:

I) Bordeaux Construction “Bid Manual”. The bid manual includes the following sections:

1. Bid manual project cover

2. Instructions to Bidders

3. Bid Packages

4. All Subcontract Agreement Documents & Forms

5. Bid Proposal Form and Bid Affidavits and Certifications

6. All Minority Business Enterprise (MBE) requirements

7. Site Logistics Plan

8. Baseline & Milestone Schedule

II) Designer’s Project Manual

(i) All Specifications

III) Designer’s Project Drawings

(i) All Drawings (including code summary, life safety, and all consultants’ sheets)

IV) All Addenda and Construction Manager Clarifications

15.2 The “Work” or the “Project” is all work required for construction of the Piedmont Community College CEAD project as described in the Bidding and Contract Documents

15.3 “Addenda” are written or graphic instruments issued by the Architect prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

15.4 A “Bid” is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bid Documents

15.5 The “Base Bid” is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated in Alternate Bids

15.6 A “Bidder” is a person or entity who submits a Bid in conformance with the Bidding Documents. All

Bidders must be pre-qualified

15.7 An “Alternate Bid” (or “Alternate”) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

15.8 A “Unit Price” is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services or a portion of the Work as described in the Bidding Documents.

15.9 A “Unit Price Allowance” is an amount to be included in the Bid calculated at the unit of measurement for materials, equipment or services or a portion of the Work as described in the Bidding Documents.

Unused Allowances are to be credited in full at the end of the project

15.10 A “Lump Sum Allowance” is an amount to be included in the Bid for materials, equipment or services or a portion of the Work as described in the Bidding Documents. Unused Allowances are to be credited in full at the end of the project

15.11 “Bidder” or “Contractor” is a Subcontractor or material supplier who submits a Bid to Construction

Manager and who meets the requirements set forth in the Bidding Documents.

15.12 “Construction Manager” is Bordeaux Construction acting as Construction Manager at Risk for the project, also referred to as BCC, CM or CMAR

On behalf of Bordeaux Construction and Piedmont Community College we sincerely thank you for your time and effort in preparing your bid. Please do not hesitate to contact De’Lisa Stringer at delisa@bordeauxconstruction.com should you have any questions regarding bidding the project.

END OF INSTRUCTIONS TO BIDDERS

mailto:delisa@bordeauxconstruction.com

SECTION 2

HUB REQUIREMENTS

MBE PARTICIPATION PLAN

MBE SAMPLE FORMS FOR CONTRACT DOCUMENTATION & PAYMENT

REFER TO BID MANUAL, SECTION 07—EXHIBITS

EXHIBIT D (APPLICATION FOR PAYMENT), “APPENDIX E”

Minority Business Participation Plan

Bordeaux Construction Company is committed to promoting practices that will provide full and equal access to business opportunities on projects which the company is jointly or individually affiliated with. Our Historically Underutilized Business (HUB) participation program has been specifically designed to ensure that Historically Underutilized Businesses have increased and equal opportunities for participation in our projects.

Additional support for becoming certified through the State of North Carolina or filling out the prequalification form is available by contacting Rachel Sayre at rachel@bordeauxconstruction.com

HUB PLAN PURPOSE:

The purpose of this Historically Underutilized Business (HUB) Plan is to promote the utilization of HUB businesses on the Piedmont Community College project. The Plan calls for increased participation opportunities of HUB firms. This strategy sets forth procedures to broaden the opportunities for local HUB businesses to better participate in the construction industry as prime contractors and subcontractors.

HUB STRATEGIC PLAN OBJECTIVES and GOALS:

The plan objectives are to:

1. Increase the overall participation of Historically Underutilized Businesses

a. Extensive outreach and local contracting opportunity conferences

b. Increase awareness of the project and plan availability

2. Provide equal opportunities for HUBs

a. Develop applicable reduced barrier packages as applicable

b. Waive bonding requirements on selected bid packages

3. Provide concise and efficient measures for monitoring compliance with the HUB program and its established goals

4. Foster growth for HUBs through a mentor/protégé relationship with established prime contractors

5. Establish working partner relationships with the local small business community through increased communication

6. Collaborate with local area and HUB contractors to achieve an equitable distribution of construction contract awards

The Plan Participation Goals are:

1. Bordeaux has established a goal of 20% overall participation for this project with a minimum goal of

10% for individual trades

2. Piedmont Community College has a minimum HUB participation goal of 10% for individual trades

PLAN ADMINISTRATION:

The Plan will be administered by Bordeaux Construction with full support of Piedmont Community College. To ensure maximum success and accomplishment of the Plan’s objectives, the following guidelines and activities will be implemented:

1. HUB Identification

2. Proactive Procurement and Recruitment

3. Technical Assistance

4. General Condition Purchases mailto:rachel@bordeauxconstruction.com

5. First and Second Tier Strategy

6. Monitor and Reporting

a. Scope Process

b. Cost for HUB Subcontractor

c. Suppliers

d. Provide final documentation including final MBE participation

7. Subcontractor Bidding Requirements

PLAN GUIDELINES and ACTIVITIES

HUB IDENTIFICATION

Potential HUB firms will be identified using resources such as:

1. Bordeaux’s HUB database

2. NC Department of Administration Office HUB Vendor link

3. Women’s Business Enterprise National Council

4. Small Business Administration

a. Women’s Business Center

b. Small Disadvantages Businesses

c. Veterans Business Development

d. Historically Underutilized Business Zone Program

5. Minority Business Development of NC

6. North Carolina Institute of Minority Economic Development

PROACTIVE PROCUREMENT AND RECRUITMENT

Bordeaux will go beyond the “good faith” effort to pursue a proactive HUB recruitment involving the following:

1. Majority firms to identify their needs for subcontractor opportunities

2. Host HUB project information sessions

3. Distribute lists of qualified HUBs to prime bidders at the Pre-Bid Meeting

4. Place bidding documents at the following plan rooms:

a. Bordeaux Construction - Morrisville office and Online Plan Room utilizing SmartBid.

Opportunity awareness is essential to HUB participation by ensuring that advertisements and notifications of bid opportunities are conducted in a timely manner (fourteen to thirty days prior) to allow sufficient time for response by HUBs. Bordeaux will solicit HUB interest as follows:

1. Advertise HUB Outreach Meetings, our Prequalification information process, and Bid Solicitations in media platforms such as:

a. Local / Regional newspapers

b. Digital Plan Rooms (Dodge)

c. NC Office for Historically Underutilized Businesses

d. United Minority Contractors of North Carolina

e. Electronic mail

2. Advertise HUB Outreach Meetings, our Prequalification information process and Bid solicitations in such venues as:

a. Bordeaux Construction—Morrisville office

Bordeaux will:

1. Work to ensure that qualified HUB firms are HUB certified

2. Further search for additional qualified HUBs which may have interest in bidding either as a prime contractor and/or lower-tier subcontractor

3. Follow-up to determine the interested HUB firms once the bidding process is underway

4. Send Pre-qualification packages to interested local contractors having current HUB certification

5. Follow-up through telephone solicitation and e-mail to encourage attendance at pre-bid meetings

6. Inform HUB firms on the project’s status once the bidding process is underway

TECHNICAL ASSISTANCE

Bordeaux will provide technical assistance to HUBs through as follows:

1. Scope review for 1st and 2nd Tier HUB contractors

2. Provide training for “Schedule of Values” required to be submitted with each pay application

3. Provide quick pay and joint-check options

4. Offer referral assistance for HUBs to match them with appropriate vendors, service providers and/or prime subcontractors:

5. Provide aid in the application process for Statewide Uniform Certification (NC SWUC)

GENERAL CONDITIONS PURCHASES

Bordeaux will involve qualified HUB contractors and vendors in the project through purchases of General

Conditions items such as, but not limited to:

1. Security

2. Temporary Construction Fencing

3. Construction Clean-Up Services

4. Construction Trash Removal

5. Office Supplies

6. Office Furniture and Equipment

7. First-Aid and Safety Supplies

8. Dumpster Rental and Hauling

9. Final Clean-Up

FIRST and SECOND-TIER STRATEGY

Bordeaux will:

1. Provide subcontractor opportunities (1st Tier)

2. Determine the overall prequalification process for HUB firms

3. Provide lists of qualified interested HUB lower-tier contractors and suppliers to the prime contractors and will provide time for networking between interested HUBs and prime bidders at the pre-bid meetings

a. HUB list can be found at evp.nc.gov/vendors/vendorsearch and then selecting “HUB

Certification” – “Yes” and relevant “Construction/Design Services

4. Operate a second tier contracting program which is consistent with the overall HUB plan. Large business subcontractors will provide opportunities for HUBs. Any project goal will become a goal for these large firms. Such firms will have to demonstrate good faith efforts should they be unable to meet the goal https://evp.nc.gov/vendors/vendorsearchadvanceform/?id=1fc6587b-88db-f011-8544-001dd8062c20

MONITORING AND REPORTING

Bordeaux will use an accountability/reporting “system” to document the Plan’s actual accomplishments as follows:

1. Auditing major trade contractors’ bidding records to assure a minimum good faith effort

2. Reviewing awards to lower-tiered contractors and vendors to assure compliance with participation levels stated in Bid Affidavits

3. Reporting HUB participation by ethnicity, gender, scope of service, and dollar volumes

4. Issuing monthly reports on the HUB participation status

a. Monthly reports to be submitted by the 10th day of each month

5. Providing mediation of any conflict or discrepancy regarding HUB performance or reporting and reporting of such actions

6. Providing compliance reports

7. Presenting a final report on the Plan’s HUB results

8. Conducting monthly site meetings with the Project Team to verify HUB participation as contracted

SUBCONTRACTOR BIDDING REQUIREMENTS

Provide with the bid - Under GS 143-128.2(c) the undersigned bidder shall identify on its bid (Identification of Minority Business Participation Form) the minority businesses that it will use on the project with the total dollar value of the bids that will be performed by the minority businesses. Also, Affidavit A lists the good faith efforts made to solicit minority participation in the bid effort.

Note: A contractor that performs all the Work with its own workforce may submit Affidavit (B) to that effect in lieu of Affidavit (A) required above. The Minority Business Participation form must be submitted even if there is zero participation.

After the bid opening – Design-Builder will consider all bids and alternates and determine the lowest responsible, responsive bidder. Upon notification of being the apparent low bidder, Bidder shall then file within 72 hours of this notification, one of the following affidavits:

Affidavit (C) that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is equal to or more than the 10% goal established. This affidavit shall give rise to the presumption that Bidder has made the required good faith effort and Affidavit D is not necessary.

* Or *

Affidavit (D) that includes a description of the portion of work to be executed by minority businesses, expressed as a percentage of the total contract price, which is less than the 10% goal established, with documentation of its Good Faith Effort to meet the goal shall be provided. Documentation must include evidence of all good faith efforts that were implemented including advertisements, solicitations and other specific actions demonstrating recruitment and selection of minority businesses for participation in the contract.

Note: Bidders must always submit with their bid the Identification of Minority Business Participation form listing all Minority Business contractors, vendors and suppliers that will be used. Affidavit A or Affidavit B, as applicable, must also be submitted with the bid. Failure to file a required affidavit or documentation with the bid or after being notified as apparent low bidder is grounds for rejection of the bid.

SECTION 3

BID FORMS

BID CHECKLIST

REQUIRED AFFIDAVITS & CERTIFICATIONS

E-VERIFY AFFIDAVIT

NON-COLLUSIVE AFFIDAVIT

FORM OF NON-COLLUSION/NON-SUSPENSION

IRAN DIVESTMENT ACT CERTIFICATION

REQUIRED MBE FORMS

IDENTIFICATION OF MBE PARTICIPATION

AFFIDAVIT A OR AFFIDAVIT B

POST-BID REQUIRED MBE FORMS (APPARENT LOW BIDDER ONLY)

AFFIDAVIT C OR AFFIDAVIT D

FORM OF BID BOND (IF APPLICABLE)

TRADE SPECIFIC BID FORMS

PROJECT BID MANUAL

Bid Checklist

All bids must be submitted in a sealed envelope with the following information marked plainly and legibly on the envelope:

Sealed Bid for:

Project: Piedmont Community College Contractor: (Name of Contractor Submitting Bid) Bid Package: (See note below if you’re submitting on multiple bid packages)

If submitting on multiple bid packages or “Combo” bid packages, submit separate sealed proposals for each package

Documents required to be submitted on the day of the bid

The following documents MUST BE INCLUDED in the bid proposal package and MUST BE FULLY COMPLETED AND EXECUTED at the time of the submission of the bid.

1. Bid Form – Including Base Bid, Allowances, Unit Prices and Alternate Pricing

2. Acknowledgement of receipt of each and all Addenda

3. Acknowledgement of receipt of each and all CM Clarifications

4. E-Verify Affidavit, Non-Collusive Affidavit and Iran Divestment Act Certification

5. Identification of Minority Business Participation

6. State of North Carolina Affidavit A – Listing of the Good Faith Efforts

OR

State of North Carolina Affidavit B – Intent to Perform Contract with Own Workforce

7. Bid Bond Form or Cashier’s Check in the amount of 5% of Bid Proposal for indicated packages with payment and performance bond requirement

Documents to be submitted within 72 hours of bid

The following documents are to be prepared and submitted with supporting documentation within 72 hours of the bid time – if you are the apparent low bidder:

1. State of North Carolina Affidavit C – Portion of Work to be Performed by Minority Firms (if you are not submitting Affidavit B above)

OR

2. State of North Carolina Affidavit D – Good Faith Effort

E-Verify Affidavit

1/13/2021

(A ffix O fficial/N o tarial Seal)

STATE OF NORTH CAROLINA

COUNTY OF

I, (hereinafter Affiant), being duly authorized by and on behalf of

(hereinafter “Employer”) after being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United

States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS 64-25(5).

2. Employer understand that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS 64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (Mark Yes or No)

a. YES

b. NO

4. Employer’s subcontractors must comply with E-Verify and Employer will ensure compliance with

E-Verify by any subcontractors subsequently hired.

This day of , __________

Signature of Affiant

Print or Type Name:

State of County of

Signed and sworn to (or affirmed) before me, this the

Day of , ___________

My Commission Expires:

Notary Public

NON-COLLUSIVE AFFIDAVIT

State of---------------' )ss.

County of _____________ )

First being duly sworn deposes and says that:

(1) Heisthe (Owner, Partner, Officer, Representative or Agent) of the BIDDER that has submitted the attached BID;

(2) He is fully informed respecting the preparation and contents of the attached Bl D and of all pertinent circumstances respecting such BID;

(3) Such BID is genuine and is not a collusive or sham BID;

(4) Neither the said BIDDER nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other BIDDER, firm, or person to submit a collusive or sham BID in connection with the Contract for which the attached BID has been submitted; or to refrain from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any BIDDER, firm, or person to fix the price or prices in the attached BID or of any other BIDDER, or to fix any overhead, profit, or cost elements of the BID price or the BID price of any other BIDDER, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Contract;

(5) The price or prices quoted in the attached Bl Dare fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the BIDDER or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit.

BY

ITS

(Title)

Subscribed and sworn to before me this ______ day of, 20_.

My commission expires Notary Public

END OF AFFIDAVIT

rachel Line rachel Line rachel Line

Non-Collusion and Non-Suspension Statement

The undersigned certifies that , North

Carolina General Contractor License Number _____, has not in connection with this proposal or in any instance engaged in any conspiracy, combination, or any other act in restraint of trade or commerce declared to be unlawful by the provisions of N.C.G.S.

75-1 and 75-2 where the combination, conspiracy or other unlawful act in restraint of trade involves a contract for construction, renovation or repair, let or to be let by a governmental agency or a subcontract for construction renovation or repair with a prime contractor or proposed prime contractor for a governmental agency. N.C.G.S. 133-24.

Furthermore, the undersigned certifies that it is familiar with the response to the RFP for

______ and that said response, is fair and proper and is not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the undersigned or any of its agents, representatives, owners, employees or parties in interest. N.C.G.S. 133-30.

Finally, the undersigned certifies that it has not been suspended from bidding by the

North Carolina State Building Commission or any other State building authority and that it is not an affiliate or subsidiary of any company suspended by the North Carolina State

Building Commission or any other State building authority.

By_________________________

Title________________________

Date________________________

IN WITNESS WHEREOF, I have hereunto set my hand and Notarial Seal this the day of , .

Official Signature of Notary

, Notary Public

Notary’s Printed or Typed Name

My Commission Expires :

CERTIFICATION OF ELIGIBILITY

Under the Iran Divestment Act

Pursuant to G.S. 147-86.59, any person identified as engaging in investment activities in Iran, determined by appearing on the Final Divestment List created by the State Treasurer pursuant to G.S. 147-86.58, is ineligible to contract with the State of North Carolina or any political subdivision of the State. The Iran Divestment Act of 2015, G.S. 147-86.55 et seq.* requires that each vendor, prior to contracting with the State certify, and the undersigned on behalf of the

Vendor does hereby certify, to the following:

1. that the vendor is not identified on the Final Divestment List of entities that the State

Treasurer has determined engages in investment activities in Iran;

2. that the vendor shall not utilize on any contract with the State agency any subcontractor that is identified on the Final Divestment List; and

3. that the undersigned is authorized by the Vendor to make this Certification.

Vendor: ___________________________

By: ____________________________________________ __________________________

Signature Date

Printed Name Title

The State Treasurer’s Final Divestment List can be found on the State Treasurer’s website at the address:

https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx and will be updated every 180 days. For questions about the Department of State Treasurer’s Iran Divestment

Policy, please contact Meryl Murtagh at Meryl.Murtagh@nctreasurer.com or (919) 814-3852.

* Note: Enacted by Session Law 2015-118 as G.S. 143C-55 et seq., but has been renumbered for codification at the direction of the Revisor of Statutes.

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

Identification of HUB Certified/ Minority Business Participation

I, , (Name of Bidder) do hereby certify that on this project, we will use the following HUB Certified/ minority business as construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone # Work Type *Minority **HUB

Category Certified (Y/N)

*Minority categories: Black, African American (B), Hispanic (H), Asian American (A) American Indian (I),…