CLT09%20Contract%20User%20Guide%2006.23.2025.pdf

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 1 of 20 One Ashburton Place, Room 1608 Boston, MA, 02108-1552

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CLT09: Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and

Bedding

Table of Contents:

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click)

• Contract Summary

• Contract Categories

• Benefits and Cost Savings

• Find Bid/Contract Documents

• Who Can Use This Contract

• Subcontractors

• Supplier Diversity Requirements

• Pricing, Quotes and Purchase Options

• Instructions for MMARS Users

• Environmentally Preferable Products

• Contract Exclusions and Related Statewide

Contracts

• Emergency Services

• Shipping/Delivery/Returns

• Additional Information/FAQ's

• Performance and Payment Time Frames Which

Exceed Contract Duration

• Strategic Sourcing Team Members

• VENDOR LIST AND INFORMATION

• Appendix A:

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UPDATED: June 23, 2025

Contract #: CLT09

MMARS MA #: CLT09*

Initial Contract Term: May 1, 2025 – April 30, 2029

Maximum End Date: One (1) Six (6) years Five (5) months to 2035

Current Contract Term: May 1, 2025 – April 30, 2029

Contract Manager: Michael Barry, 617-720-3182, michael.barry3@mass.gov

This Contract Contains: Environmentally Preferable Products-EPP, Small Business Purchasing

Program-SBPP, Minority Business Enterprise-MBE, Women Business

Enterprise-WBE, Veteran Business Enterprise-VBE

UNSPSC Codes: 52-12-00 Bedclothes; 53-10-00 Clothing;

53-10-18 Coats and Jackets; 53-10-23 Undergarments;

53-10-25 Clothing Accessories; 53-10-27 Uniforms;

53-10-29 Athletic Wear; 53-11-00 Footwear;

53-13-00 Personal Care Products

Updates: Awarded additional vendors *The asterisk is required when referencing the contract in the Massachusetts Management Accounting Reporting System (MMARS).

http://www.mass.gov/osd mailto:michael.barry3@mass.gov

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 2 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Contract Summary This is a Statewide Contract for the acquisition of Clothing, Uniforms, Footwear, Accessories, Personal Care Products, and

Bedding. The Contract will include both Value Added Resellers and Distributors. The contract replaces CLT08.

Contract Categories This contract includes 13 categories of products and service as listed below.

Category 1: Uniforms

Category 2: Footwear

Category 3: Athletic Wear

Category 4: Undergarments, Hosiery, and Nightwear

Category 5: Outerwear

Category 6: Incarcerated Individuals Clothing

Category 7: Environmentally Preferable Clothing

Category 8: Linens and Bedding

Category 9: Personal Care Products

Category 10 Department of Correction (DOC) Uniforms

Category 11: Massachusetts State Police (MSP) Uniforms

Category 12: Miscellaneous Items

Category 13: Miscellaneous Services

Category Interpretations For the purposes of CLT09 the following category interpretations may be considered by Eligible Entities:

“Personal Care Products” include, but are not limited to, soaps, hair care products, feminine care products, toothpaste, toothbrushes, ethnic hair care, and grooming products.

“Miscellaneous Items” include, but are not limited to, badges, pins, collar ornaments, patches, hand cuff buckles, whistle chains, field scarf retaining pins, duty belts, holsters, cuff cases, cloth ranks, Velcro rank badges/bars, hats, mourning pins, and mourning bands.

“Miscellaneous Services” include, but are not limited to, sizing and fitting, tailoring, embroidering, screening, adding patches/logos, dry cleaning, laundry services and fulfillment services. Fulfillment Services, also known as Pick and Pack

Services, may include the aggregation of several clothing categories and personal care products into one packaged bundle. Packaged bundles may require distribution including but not limited to care shelters, group homes, new mothers and at-risk children and adults.

Benefits and Cost Savings Statewide contracts are an easy way to obtain benefits for your organization by leveraging the Commonwealth’s buying power, solicitation process, contracting expertise, vendor management and oversight, and the availability of environmentally preferable products.

Additional benefits and cost savings include volume discounts, tiered discounts, and dock delivery discounts.

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 3 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Find Bid/Contract Documents

• To find all contract-specific documents, including the Contract User Guide, RFR, specifications, price sheets and other attachments, visit COMMBUYS.com and search for CLT09 to find related Master Blanket Purchase Order

(MBPO) information.

• To find all contract-specific documents, including the Contract User Guide, RFR, specifications, and other attachments, visit COMMBUYS.com and search for CLT09 to find related Master Blanket Purchase Order

(MBPO’s) information. All common contract documents are located in the “Master Contract Record” Master

Blanket Purchase Order (MBPO) for CLT09 and can be accessed directly by visiting Master Blanket Purchase

Order PO-25-1080-OSD03-OSD03-35918

• To find vendor-specific documents, including price sheets, see links to individual vendor MBPOs on the Vendor

Information page. In addition, each vendor MBPO can be searched in COMMBUYS, click on drop down in

"Search” feature (top of COMMBUYS Landing Page) change from Marketplace to Blankets. Enter CLT09 in the

“Search” field. Click on magnifying glass or hit enter. All vendors are listed. Click on PO# number hyperlink (left of page under column Blanket #)

Who Can Use This Contract

Applicable Procurement Law

Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00;

Eligible Entities Please see the standard list of Eligible Entities on our Eligible Entities Which May Use Statewide Contracts webpage.

Subcontractors The awarded vendor’s use of subcontractors is subject to the provisions of the Commonwealth’s Terms and Conditions and Standard Contract Form, as well as other applicable terms of this Statewide Contract. Prior approval of the department is required for any subcontracted service of the Contract. Vendors are responsible for the satisfactory performance and adequate oversight of their subcontractors.

Supplier Diversity Requirements When selecting vendor(s) without soliciting quotes or a statement of work, Executive Departments should follow below guidance:

When selecting contractors and placing orders, Executive departments shall utilize diverse and small businesses to the extent possible based on contract terms, SDO and departmental policies, laws, and regulations. Additionally, departments shall make a preference for contractors with higher SDP commitments and/or performance whenever such information is available (or is requested from contractors by the department) and the preference is feasible.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of contractors on this contract.

http://www.commbuys.com/ http://www.commbuys.com/ https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35918&releaseNbr=0&external=true&parentUrl=close https://www.mass.gov/info-details/why-use-statewide-contracts#eligible-entities-which-may-use-statewide-contracts-https://www.mass.gov/doc/statewide-contract-index/download

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 4 of 20

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When selecting vendor(s) from multiple quotes and statement of work, Executive Departments should follow below guidance:

Requirements of the Small Business Purchasing Program for Small Procurements (expected annual value of $250,000 or less) or the Supplier Diversity Program for Large Procurements (expected annual value exceeding $250,000) apply to Executive Departments soliciting quotes or issuing statements of work.

Small Business Award Preference: In accordance with the Supplier Diversity Office’s SBPP Policy, Departments must award contracts for Small Procurements to SBPP-participating small business bidders if both of the following conditions are met:

• The response is received from an eligible small business; AND

• The response meets the Department’s best value criteria as defined in the RFR or RFQ.

SDP Commitment: Businesses awarded large Commonwealth contracts for goods and services (also called prime contractors or prime vendors) are required to make measurable financial commitments to do business with one or more diverse businesses (often called SDP Partners). This business-to-business relationship requirement applies to all Large Procurements for goods and services, which were historically defined as those expected to exceed $150,000 in total spending. Effective July 1, 2021, Large Procurements will be defined as those expected to exceed $250,000 in annual spending.

Executive departments should take into consideration contracted vendors SDP commitments when evaluating responses.

Specifically, the following fields of the new SDP Plan Form correspond to the goals stated above:

Key Evaluation Requirements The following key requirements apply to the evaluation of submitted SDP Plans:

• At least 25% of the available evaluation score must be dedicated to the evaluation of the bidder’s SDP Commitment.

• The majority of the SDP evaluation score should be dedicated to the bidder’s SDP commitment.

• bidders offering more value in their SDP Plan submissions must receive higher scores.

Type of information collected from bidders Possible use of the information by the SST

SDP focus statement Assess the bidder’s level of integration of supplier diversity into company operations. SDP policy link or attachment (if any)

Additional creative initiatives (if any)

SDP commitment – subcontracting Evaluate the bidder’s SDP commitment.

SDP commitment – ancillary

SDP commitment – total

List of proposed partners Assess the likelihood of the bidder meeting their SDP commitment. Company prior year spending with the list of partners (if available)

Company average gross annual revenue If deemed necessary by the Agency or Statewide Contract Strategic Sourcing Team (SST) and included in the evaluation criteria, consider the bidder’s company size during the evaluation of the ancillary SDP commitments and total prior year spending.

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 5 of 20

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Other Requirements:

Expected annual value of the RFQ

RFQ process requirements

Less than or equal to $250,000/year

• Notify at least two small businesses capable of providing the product or service of the opportunity, if available.

• Include SBPP contract language and place it prominently within the RFQ. See SDO

Template Language.

• Evaluate bids received from, and award a contract to, an SBPP-participating small business that meets the department’s best value criteria.

• Award to a large business only if there is no SBPP participating business meeting departments’ best value criteria.

• Conduct a clarification/BAFO/negotiation before disqualifying an SBPP-participating business based on price or desirable criteria.

• See the Best Value Evaluation of Responses to Small Procurements: A Guide for

Strategic Sourcing Teams for additional guidance.

More than $250,000/year

• Notify at least two diverse and/or small businesses capable of providing the product or service of the opportunity, if available.

• Make a preference for contractors with higher SDP commitments and/or performance whenever such information is available (or is requested from contractors by the department) and the preference is feasible.

• See the Best Value Evaluation of SDP Plan Forms: A Guide for Strategic Sourcing

Teams for additional guidance.

1. Note: Departments may ask the prime Contractor for an additional SDP commitment specifically related to the Department’s purchase or engagement. SDP spending for such a purchase or engagement must be reported by the Contractor using the SDP

Reporting Form directly to the Department and may not be included in any other SDP reporting filed by the Contractor.

OSD provides up-to-date information on the availability of diverse and small businesses on statewide contracts through the Statewide Contract Index available on the COMMBUYS home page. See the “Programs (SDO and SBPP)” tab for current certification and small business status of contractors on this contract.

Pricing, Quote and Purchase Options

Purchase Options The purchase options identified below are the only acceptable options that may be used on this contract:

• Purchases made through this contract will be direct, outright purchases

• This is a fee for service contract under Category 13 Miscellaneous Services only http://www.mass.gov/osd https://www.mass.gov/lists/program-resources-for-departments#rfr-template-language-https://www.mass.gov/lists/program-resources-for-departments#rfr-template-language-https://www.mass.gov/media/2307721/download https://www.mass.gov/media/2307721/download https://www.mass.gov/doc/best-value-evaluation-of-sdp-plan-forms-a-guide-for-strategic-sourcing-teams/download https://www.mass.gov/doc/best-value-evaluation-of-sdp-plan-forms-a-guide-for-strategic-sourcing-teams/download https://www.mass.gov/doc/statewide-contract-index/download

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 6 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Pricing Options

• Ceiling/Not-to-Exceed: Contract discounts and other pricing published under the contract represents “ceiling” or

“not-to-exceed” pricing, and may be further negotiated.

• Discount off Manufacturers Suggested Retail Price (MSRP): Contract pricing is a specified discount off of the MSRP catalog price.

• Discount off Vendor Catalog Price (Non-MSRP): Non-MSRP contract pricing is a specified discount off the vendor catalog price. Non-MSRP pricing has been submitted for the following Categories:

➢ Category 10: Department of Correction (DOC) Uniforms

➢ Category 11: Massachusetts State Police (MSP) Uniforms

➢ Category 13: Miscellaneous Services

Product/Service Pricing and Finding Vendor Price Files Product pricing may be found by accessing the individual vendors MBPO’s in the vendor information section below.

Setting Up a COMMBUYS Account COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses. If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (888)-627-8283 or OSDhelpdesk@mass.gov.

Per 801 CMR 21.00, Executive Branch Departments must use established statewide contracts for the purchase of commodities and services. Specifically, Executive Departments are required to use OSD’s statewide contracts, including designated statewide contracts, if available, for their specific commodity and service needs. Exceptions will only be permitted with prior written approval from the Assistant Secretary for Operational Services, or designee. )

When contacting a vendor on statewide contract, always reference CLT09 to receive contract pricing.

Quick Search in COMMBUYS

Log into COMMBUYS and use the Search box on the COMMBUYS header bar to locate items described on the MBPO or within the vendor catalog line items. Select Contract/Blanket or Catalog from the drop-down menu.

How To Purchase From The Contract

• Solicit quotes and select purchase quoted items in COMMBUYS.

• CLT09 has “Solicitation Enabled” category MBPO pages on COMMBUYS. This feature allows COMMBUYS users to obtain quotes from multiple vendors at once from the same category. The buyer would create a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select:

➢ The COMMBUYS Bid section and choose How to Request Quotes from Vendors on Statewide Contracts job aid or one of the quick reference guides. This Job Aid Shows How to Create a solicitation enabled bid using a release requisition, Convert the requisition to a bid and Request quotes from eligible vendors.

mailto:OSDhelpdesk@mass.gov https://www.mass.gov/lists/job-aids-for-buyers-using-commbuys

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 7 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

• Select items from a PunchOut catalog and purchase through COMMBUYS

PunchOut catalogs offer the convenience of selecting Statewide Contract products from a vendor’s e-commerce website. The PunchOut or Government to Business (G2B) catalogs are available via COMMBUYS only (login to

COMMBUYS and select the settings option in the upper right-hand corner [ ] and choose the G2B PunchOut option). G2B PunchOut can now also be accessed directly on COMMBUYS Landing Page when signed in. Click on

Icon on left hand side of page. Once a vendor is selected in COMMBUYS, you are taken to the vendor’s e-commerce site. After shopping is complete on the vendor’s e-commerce site, selected items are pulled back into

COMMBUYS, summarized on a COMMBUYS release Requisition, and are ready to submit for approval. Once approved, it is released to the vendor for processing and fulfillment.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select either:

➢ The Quick Reference Guide (QRG) section and choose the QRG – How To Create a PunchOut Order job aid

➢ The COMMBUYS Requestion section and choose the How to Purchase from a COMMBUYS (G2B) PunchOut job aid.

Vendors with G2B PunchOut catalogues on CLT09 include the following:

-Bob Barker Company, Inc.

• Directly purchase fixed price items through COMMBUYS

This contract allows buyers to find and quickly purchase specific products/services with pricing within COMMBUYS.

In other words, it allows you to create a Release Requisition in COMMBUYS, submit the requisition for approval, and send the vendor a Release Purchase Order.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage and select:

➢ The COMMBUYS Requisitions section and choose the How to Make a Statewide Contract Purchase in COMMBUYS job aid.

• Solicit quotes and select and purchase quoted item in COMMBUYS

This COMMBUYS functionality provides a mechanism to easily obtain quotes, as specified by the Contract. The buyer would create a Release Requisition and then convert it to a Bid. After approval by the buyer approving officer, the bid is then sent to selected vendors to request quotes. Buyers must include “CLT09 RFQ” when entering information in the Description field.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select:

➢ The COMMBUYS Bids section and choose the How to Request Quotes from Vendors on Statewide Contracts job aid or one of the quick reference guides.

➢ The COMMBUYS Requisition section and choose the How to Make a Statewide Contract Purchase In COMMBUYS job aid.

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 8 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

• Directly purchase a non-fixed price item ($0 line item) through COMMBUYS

All vendor MBPO pages have a $0.00 line item for each category they are awarded. When placing an order in

COMMBUYS a contract user needs to type in the total cost of the order and may add invoice/quote information as reference either by typing in the information or attaching as a PDF file.

• Document items in COMMBUYS that have already been purchased

This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release Requisition. It also allows MMARS users to easily keep track of spend. NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately.

For a description of how to complete this purchase in COMMBUYS, visit the Job Aids for Buyers webpage, and select:

➢ The COMMBUYS Requisitions section and choose the How to Record a Contract Purchase Previously Made (RPA

Release) job aid.

Obtaining Quotes Contract users should always reference CLT09 when contacting vendors to ensure they are receiving contract pricing.

Quotes, not including construction services, should be awarded based on best value.

For a full description of how to complete a quote in COMMBUYS visit the Job Aids for Buyers webpage, and select:

➢ The COMMBUYS Quick Reference Guides (QRG) section and choose How To Post a Bid to Receive Quotes from

Vendors on a Statewide Contract (Executive Agencies) job aid.

➢ The COMMBUYS Bid section and choose How to Request Quotes from Vendors on Statewide Contracts job aid

Instructions for MMARS Users MMARS users must reference the MA number in the proper field in MMARS when placing orders with any contractor.

Environmentally Preferable Products (EPP) EPP Products and Services Guide

EPP Products:

CLT09 contains an all EPP Category-7: Environmentally Preferrable Clothing, which includes only products that either contain post-consumer recycled content or have achieved an environmental third-party certification or standard including but not limited to the following:

➢ USDA Certified Organic

➢ Global Organic Textile Standard (GOTS)

➢ OKEO -Tex 100 Standard

➢ OEKO-TEX STeP Standard

➢ BLUESIGN

➢ EcoCert

➢ Fairtrade Certified Clothing & Textiles

➢ Worldwide Responsible Accredited Production (WRAP) - Made without Perfluoroalkyl and Polyfluoroalkyl

Substances (PFAS), including perfluorooctanoic acid (PFOA) - Made without added antimicrobial treatments.

http://www.mass.gov/osd https://www.mass.gov/lists/job-aids-for-buyers-using-commbuys https://www.mass.gov/lists/job-aids-for-buyers-using-commbuys https://www.mass.gov/handbook/environmentally-preferable-products-and-services-guide https://massgov.sharepoint.com/sites/OSD-TEAMS-RFRReview/Shared%20Documents/General/CLT09%20RFR%202024/CLT09%20RFR_Review_2024.docx https://massgov.sharepoint.com/sites/OSD-TEAMS-RFRReview/Shared%20Documents/General/CLT09%20RFR%202024/CLT09%20RFR_Review_2024.docx%22HYPERLINK%20%22https:/massgov.sharepoint.com/sites/OSD-TEAMS-RFRReview/Shared%20Documents/General/CLT09%20RFR%202024/CLT09%20RFR_Review_2024.docx https://massgov.sharepoint.com/sites/OSD-TEAMS-RFRReview/Shared%20Documents/General/CLT09%20RFR%202024/CLT09%20RFR_Review_2024.docx%22HYPERLINK%20%22https:/www.oeko-tex.com/en/our-standards/oeko-tex-standard-100 https://www.oeko-tex.com/en/our-standards/oeko-tex-standard-100%22HYPERLINK%20%22https:/www.oeko-tex.com/en/our-standards/oeko-tex-step https://www.oeko-tex.com/en/our-standards/oeko-tex-step%22HYPERLINK%20%22https:/www.bluesign.com/en/ https://www.bluesign.com/en/%22HYPERLINK%20%22https:/www.ecocert.com/en https://www.ecocert.com/en%22HYPERLINK%20%22https:/www.fairtradeamerica.org/shop-fairtrade/fairtrade-products/clothing-textiles/ https://www.fairtradeamerica.org/shop-fairtrade/fairtrade-products/clothing-textiles/%22%20HYPERLINK%20%22https:/massgov.sharepoint.com/sites/OSD-TEAMS-RFRReview/Shared%20Documents/General/CLT09%20RFR%202024/CLT09%20RFR_Review_2024.docx

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 9 of 20

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• Made without Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS), including perfluorooctanoic acid (PFOA)

• Appears on the PFAS Central PFAS-Free Products List.

• Made with repurposed fibers in the manufacturing process.

To find products in Category 7 navigate to the Solicitation Enabled MBPO PO-25-1080-OSD03-OSD02-35926

Labeling Products with EPP Certifications or Standards:

For all other categories, vendors must provide in their price file whether product contains post-consumer recycled content or any of the above environmental third-party certifications or standards listed above.

Packaging:

All shipping/packaging materials should be easily recycled in the Purchasing Entity’s local recycling program. Packaging may not contain more than 100 parts per million of lead, cadmium, mercury or hexavalent chromium or PFAS (measured as total organic fluorine), which is consistent with the Toxics in Packaging legislation that has been developed by the

Council of Northeastern Governors and adopted by various states. For more information, see http://www.toxicsinpackaging.org. Cardboard boxes used to fulfill this contract must contain at least 30% post-consumer recycled content and be labeled as such.

Contract Exclusions and Related Statewide Contracts The following items are not allowed to be sold on this contract but may be purchased through the noted Statewide

Contracts or their successors:

• Rental of clothing & uniforms: FAC111: Facilities and Uniforms Management Services

• Promotional purposes clothing: OFF48: Print, Copy & Mail Services, and Printed Promotional Products

Emergency Services Many statewide contracts are required to provide products or services in cases of statewide emergencies. ML - 801 CMR

21 defines emergency for procurement purposes. Visit the Emergency Response Supplies, Services and Equipment

Contact Information for Statewide Contracts list for emergency services related to this contract.

Shipping/Delivery/Returns Shipping/Delivery Terms:

All goods and services acquired through CLT09 are F.O.B. (Free on Board) Destination. Awarded Vendor(s) may not charge additional freight, delivery or fuel charges.

All goods delivered must be new and first quality. Any item(s) that are determined to not be new or first-quality may be rejected by the Purchasing Entity and returned at the Vendor’s expense.

Awarded Vendors must deliver products to the requesting Commonwealth Agency or Eligible Entity within 30 business days after receipt of order or within a timeframe negotiated between the Purchasing Entity and Vendor. Products delivered after 30 business days may be deemed unacceptable by the Purchasing Entity and returned to the Vendor at no cost to the Purchasing Entity. Repeated failure to deliver products within 30 business days may result in suspension and/or termination from the contract based on the Category Manager’s discretion. Please reference Section of the 4.1.9

Delivery Terms in the Request For Response-RFR Document for additional information.

http://www.mass.gov/osd https://pfascentral.org/pfas-free-products/ https://www.commbuys.com/bso/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35926&releaseNbr=0 http://www.toxicsinpackaging.org/ https://www.mass.gov/regulations/801-CMR-21-procurement-of-commodities-or-services-including-human-and-social-services https://www.mass.gov/regulations/801-CMR-21-procurement-of-commodities-or-services-including-human-and-social-services https://www.mass.gov/doc/emergency-response-supplies-services-and-equipment-contact-information https://www.mass.gov/doc/emergency-response-supplies-services-and-equipment-contact-information

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 10 of 20

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Deliveries to Dukes and Nantucket Counties: The Commonwealth understands that deliveries to Eligible Entities in Dukes

County and Nantucket County may require a ferrying cost. Any fees necessary to complete an order in Dukes or Nantucket

County must be agreed to in writing by the Eligible Entity prior to the beginning of any order. Vendors must use all available means to secure the most cost-efficient method of delivery to Eligible Entities in Dukes or Nantucket County.

Returns:

If any product is damaged or deemed unacceptable by the Purchasing Entity, Awarded Vendor will offer a full refund or replacement product at no additional cost based on the request of the Purchasing Entity. Awarded Vendor will have ten

(10) business days to pick up and replace products. If after ten (10) business days, the product has not been picked up it will become the property of the Purchasing Entity at no cost to them.

If any uniforms, patches, badges, or any related security clothing and/or accessory items are deemed unacceptable by the

Purchasing Entity, the Vendor must properly dispose of the unused products based on the requirement(s) of the

Purchasing Entity. A certificate of disposal must be given to the Purchasing Entity after disposal is completed. The

Purchasing Entity will not pay a fee for disposal of unaccepted products.

Additional Information/FAQs Out of Season/Discontinued Products:

Awarded Vendor’s must notify the requesting Purchasing Entity in writing if any products are out of season or discontinued. Out of season products must be delivered within 60 business days or within a timeframe negotiated between the Purchasing Entity and Vendor.

New Products Only:

All goods sold through CLT09 must be new products only. Awarded Vendors are not permitted to sell used, refurbished, or repurposed products. This requirement does not restrict the Environmentally Preferable.

Travel expenses and all other expenses:

Travel, commuting, meals, lodging, and other standard business expenses incurred by vendors may not be invoiced and will not be reimbursed.

Sample Request:

Eligible entities can request samples after contract award for all categories at any time throughout the life of Statewide

Contract.

• Purchasing Entities may request product samples from Awarded Contractors to assist in the quoting process after

CLT09 award. Awarded Contractors may not charge a Purchasing Entity for product samples.

• Any products provided as a sample will be retained by the Purchasing Entity unless otherwise specified by

Contractor.

Geographical Service Area Vendor county service areas is provided on the Vendor List and Information table under column labeled “Counties”

Massachusetts Counties map is located here: Massachusetts Counties Map https://www.sec.state.ma.us/divisions/cis/download/maps/County_Map.pdf

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 11 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Product Specifications, including Environmental Standards and Requirements

Commodity Specifications

➢ Colors: All clothing items must be machine washable and color fast, unless specified as Dry Clean Only. An assortment of colors must be available for all items listed unless otherwise stated. Delivered items must be the colors stated on the purchase order, substitute colors will be returned at the Vendor’s expense.

➢ Labels: All items must have original labels sewn in, stating the following: contents, size, care instructions, country of origin and brand name. The Commonwealth of Massachusetts reserves the right to reject any item(s) delivered without the proper labeling.

➢ Dry Clean Only: Awarded Vendors must clearly identify and label products that are Dry Clean Only. Any damages associated to a Vendor’s failure to properly identify a product as Dry Clean Only will be reimbursed by the Vendor to the Purchasing Entity.

➢ Flame-retardant: All clothing must comply with General Law – Part I, Title II, Chapter 21A, Section 28. If an item requires flame retardants, it should be disclosed to buyers in all catalogs or price files.

➢ Sizes (Pre-Packed): Purchasing Entities will only accept pre-packed items of the same size. Pre-packed items that are delivered in a variety of sizes will not be accepted. All sizes are to be true to size (i.e. XL 44-46) and must be in accordance with established industry standards.

➢ Approvals and Standards: All products must meet or exceed current applicable UL, ASTM, and ANSI/ISEA standards.

Warranties All Vendors should always operate in “good faith” under CLT09, which includes not willfully shipping defective or damaged items and being responsive to the needs and interests of eligible entities.

Upon discovery of an issue, the Eligible Entity must contact the Vendor via telephone or email to inform and provide details on the problem. The Vendor will be allotted 7 days to respond. Upon responding, a timeline for return/exchange/cancellation must be established. All returns/exchanges/cancellations must be conducted within thirty

(30) days unless otherwise negotiated between the Vendor and the Purchasing Entity. Please reference Section of the

4.3 Warranties in the Request For Response-RFR Document for additional information.

Other Discounts

• Prompt Pay Discounts: A discount given to the buyer if paid within a certain time period. These discounts may be found in the Vendor List and Information section below. All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed by vendor and in accordance with the

Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a

Contractor

• Volume Discounts: Vendors may offer additional discounts to a buyer if a certain volume of product or service is purchased. Check the individual vendors price file.

• Dock Delivery Discount: Vendors may offer Dock Delivery Discount. Dock Delivery shall mean delivery to the door or on the loading platform of the Eligible Entity’s place of business with no additional services provided by https://malegislature.gov/Laws/GeneralLaws/PartI/TitleII/Chapter21A/Section28

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 12 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527 the Vendor. Liability for product delivery will remain with the Vendor until properly accepted and signed for by the Eligible Entity at the door or on the loading platform. Check the individual vendors price file.

• Tiered Discounts: Vendors may offer Tiered Discounts. As defined, Tiered Discounts are discounts that are offered at product quantity thresholds, i.e., $12.00 per shirt for quantities between 5 and 100 (20% discount). Check the individual vendors price file.

If the Needed Product Can Not be Found

If a needed product or service cannot be found in the vendor’s catalog, price sheet or PunchOut, it is recommended to contact the vendor directly to inquire if it is available for purchase on this contract. If the product or service meets the scope of the product category, the vendor may be able to add it to their product offerings

If the product is not listed in the scope of the product category, a buyer may contact the Category Management Lead to inquire whether the product may be purchased. Note-awarded vendors may be requested to add new manufacturers by the CLT09 Category Manager at any time.

Performance and Payment Time Frames Which Exceed Contract Duration All term leases, rentals, maintenance or other agreements for services entered into during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No written agreement shall extend more than 3 months beyond the current contract term of this Statewide Contract as stated on the first page of this contract user guide. No new leases, rentals, maintenance or other agreements for services may be executed after the Contract has expired.

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 13 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Contract User Guide for CLT09

Strategic Sourcing Team Members

• Lt. Walter Baiardi, MA State Police-MSP

• Michael Barry, MA Operational Services Division-OSD

• Yuyan Brady, MA State Police-MSP

• Zelpha Bennett, MA Supplier Diversity Office-SDO

• Michael Dix, MA Department of Corrections-DOC

• Amanda Ferdinand, MA Operational Services Division-OSD

• Laura Graffeo, MA Franklin County Sheriff Department-FCSO

• Lori Hunt, MA Operational Services Division-OSD

• Tpr. Danny Malhotra, MA State Police-MSP

• Michael Mejia, MA Operational Services Division-OSD

• Kelly Minichello, MA Operational Services Division-OSD

• Jordan Murphy, MA State Police-MSP

• Tiffany Myers, MA Department of Corrections-DOC

• Jason Silva MA Department of Conservation and Recreation-DCR

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 14 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Contract User Guide for CLT09

Vendor List and Information below*

*Note that COMMBUYS is the official system of record for vendor contact information.

** The Master Contract Record MBPO is the central repository for all common contract files. Price files may be found in the individual vendor’s MBPO.

*** The Solicitation Enabled MBPO’s can be used to obtain quotes from all awarded vendors under a specific Category. CLT09 has Solicitation Enabled MBPO’s for Categories 1-13

****MassCor is awarded in all primary CLT09 categories. Executive Agency customers are required to solicit quotes from MassCor on any CLT09 order.

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 15 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Vendor Master Blanket Purchase Order #

COMMBUYS

Catalog Punch

Out Available

Contact Person Phone # Email Categories Counties Discounts

(PPD,

Dock

Delivery, Other)

SDO

Certification

Type

SDP

Commitment Percentage

List any other important items **Master Contract Record Master MBPO (All contract documents)

PO-25-1080-OSD03-

OSD03-35918

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 1 Uniforms

Solicitation Enabled

MBPO

(for requesting quotes)

PO-25-1080-OSD03-

OSD03-35919

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 2 Footwear

Solicitation Enabled

MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35920

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 3 Athletic Wear

Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35921

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 4

Undergarments, Hosiery, and Nightwear

Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35923

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 5 Outerwear

Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35924

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A

N/A N/A N/A N/A

Category 6 Incarcerated

Individuals Clothing Solicitation Enabled

MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35925

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 7

Environmentally

Preferable Clothing

Solicitation Enabled

MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35926

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A http://www.mass.gov/osd https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35918&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35918&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35919&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35919&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35920&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35920&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35921&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35921&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35923&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35923&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35924&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35924&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35925&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35925&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35926&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35926&releaseNbr=0&external=true&parentUrl=close

NOTE: Contract User Guides are updated regularly. Print copies should be compared against the current version posted on mass.gov/osd.

Updated: June 23, 2025 Template version: 8.2 Page 16 of 20

Tel: (617) 720 - 3300 | www.mass.gov/osd | TDD: (617) 727 - 2716 | Twitter: @Mass_OSD | Fax: (617) 727 - 4527

Category 8 Linens and Bedding Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35927

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 9 Personal Care Products Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35928

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 10 Department of Corrections Uniforms Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35929

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 11 Massachusetts State Police Uniforms Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35930

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 12 Miscellaneous Items Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35931

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Category 13 Miscellaneous Services Solicitation Enabled MBPO (for requesting quotes)

PO-25-1080-OSD03-

OSD03-35932

N/A Michael Barry 617-720-3182 michael.barry3 @mass.gov

N/A N/A N/A N/A N/A N/A

Action Apparel Inc DBA Action Apparel LLC

PO-25-1080-OSD03-

OSD03-36004

N/A Jack Losco 781-224-0777 jlosco@actiona pparelinc.com

1,2,3,5,7,13 Statewide Coverage

2.00% 10 days N/A 4.00% N/A

Blue tactical LLC PO-25-1080-OSD03-

OSD03-36026

N/A Ryan Dupont 413-315- 6344-Ext 4 ryan@blue-tactical.com

1,2,4,5,7,12, Statewide Coverage

1.00% 10 days N/A 1.00% N/A

Bob Barker Company Inc PO-25-1080-OSD03-

OSD03-36039

TBD Jeff Bradley 919-753-1635 jeffbradley@bo bbarker.com

1,2,3,4,5,6,8, 9,12,13

Statewide Coverage

5.00% 10 days N/A 1.00% N/A

Brigham Industries Inc PO-25-1080-OSD03-

OSD03-36353

N/A Janice Bagdis 508-795-7905 jbagdis@brigha mindustries.co m

2 Statewide Coverage

1.00% 10 days WBE

SBPP

1.00% N/A http://www.mass.gov/osd https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35927&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35927&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35928&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35928&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35929&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35929&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35930&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35930&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35931&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35931&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35932&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-35932&releaseNbr=0&external=true&parentUrl=close mailto:michael.barry3@mass.gov mailto:michael.barry3@mass.gov https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-36004&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-36004&releaseNbr=0&external=true&parentUrl=close mailto:jlosco@actionapparelinc.com mailto:jlosco@actionapparelinc.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-36026&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-36026&releaseNbr=0&external=true&parentUrl=close mailto:ryan@blue-tactical.com mailto:ryan@blue-tactical.com https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-36039&releaseNbr=0&external=true&parentUrl=close https://www.commbuys.com/bso/external/purchaseorder/poSummary.sdo?docId=PO-25-1080-OSD03-OSD03-36039&releaseNbr=0&external=true&parentUrl=close mailto:jeffbradley@bobbarker.com mailto:jeffbradley@bobbarker.com…