Clothing Obligation Intent to Sole Source.pdf

NOTICE OF INTENT TO AWARD SOLE SOURCE

The National Guard Bureau (the Government) intends to award a Firm-Fixed-Price contract to a single source, PCM Management, LLC, under the authority of FAR 13.106-3(b)(3)(i) on or about 30 September 2020. The period of performance (PoP) shall be from 30 September 2020 –

29 September 2025.

PSC: 7030

NAICS: 541512

Vendor name: PCM Management, LLC

Brief description of supplies or services required and the intended use:

Technical support is required for the Clothing Obligation File Maker software licensed to the Air National Guard (ANG). Technical support is defined as correction of programming bugs, changing of programming to accommodate obligation file specification changes requested by the ANG, modification of the Line of Accounting (LOA) file for the

Department of Defense Account Activity Address Code/Stock Record Account Code

(DODAACs/SRANs) licensed in the original agreement, and other technical support as may be requested by the ANG or Kentucky Logistics Operations Center (KYLOC) including monthly reject analysis. Technical support also means necessary program modifications and other consulting services to facilitate the transition of the ANG Clothing Program for

Government Accounting and Finance (GAFS) to the new Defense Enterprise Accounting and Management System (DEAMS) financial interface. The contractor shall provide all personnel, supervision, and quality control necessary to support the Air National Guard

Clothing Acquisition and Management Program.

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Clothing Obligation File Maker software was developed by PCM Management and licensed to the ANG in August 2005. Since then, PCM Management has provided ANG with technical support services for the software. PCM is the only company able to provide the specific, proprietary, necessary support for the entire Clothing Obligation File Maker application.

The ANG is currently in the process of fielding the new operational camouflage pattern (OCP) uniforms to its units. The Air Force has mandated that all OCP uniforms are fielded no later than

1 April 2021. The Clothing Obligation File Maker software is a critical component of this process. Any disruption to the technical support of the Clothing Obligation File Maker software has the potential to adversely impact the fielding of the OCP uniforms by the designated suspense date.

This notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the Government. The Government will consider responses received within 30 days of issuance of this notice. Information received will normally be considered solely for the purpose of determining whether or not to conduct a full and open competitive procurement or a small business set aside competitive procurement. The Government will not pay for any information received in response to this announcement.

If the Government decides to compete this requirement, a synopsis shall be issued utilizing the combined synopsis/solicitation procedure identified in FAR 12.603. If this effort becomes a

Small Business Set-Aside, FAR 52.219-14, Limitation on Subcontracting, will apply. Therefore, small businesses that want to be considered for a small business set-aside should demonstrate how they intend to comply.

A determination not to compete this requirement based upon responses to this notice is solely within the discretion of the Government.

Contractors should be aware of the following information:

1. Contractors must include the following information:

a. Points of contact, addresses, email addresses, phone numbers.

b. Identification as a large U.S. business, a small U.S. business, or a foreign business. Please note that size indicated should be based on the NAICS code for this effort listed above.

c. Identification of any other socioeconomic status including: Women-Owned Small

Business, Economically Disadvantaged Small Business, 8(a), Service Disabled Veteran Owned

Small Business, Veteran Owned Small Business or HUBZone.

d. Company CAGE Code or DUNS Number.

2. If this posting specifically references brand name products, offerors are encouraged to suggest products other than those specifically referenced. Responses must address how the alternate product meets the product characteristics specified above.

3. Submitted information shall be UNCLASSIFIED.

4. Responses are limited to 10 pages in a Microsoft Word compatible format.

Responses should be emailed to LTC Tanya Mixson at tanya.l.mixson.mil@mail.mil and MAJ

Robert Rogers at robert.t.rogers34.mil@mail.mil no later than 2 July 2020 2:00 PM EST. Any questions should be directed to LTC Tanya Mixson through email.