Clothing Containers and Collection RFQ.docx

TOWN OF BEDFORD

MASSACHUSETTS

REQUEST FOR QUOTES

CLOTHING CONTAINERS AND COLLECTION

September 16, 2026

CLOTHING CONTAINERS AND COLLECTION PROGRAM RFQ

INTRODUCTION:

The Town of Bedford (Awarding Authority) is soliciting proposals from qualified vendors to provide receptacles to collect clothing at the following three (3) municipal locations:

Locations:

· Bedford Recycling Center, 108 Carlisle Road

· Bedford High School, 12 Mudge Way (nearest Liljegren Way entrance)

· Lane Elementary School, 66 Sweetwater Ave

Quotes are due at the Office of the Department of Public Works, 314 Great Road, Bedford, Massachusetts 01730 by Wednesday, October 7, 2026 at 2:00 PM. Quotes shall be emailed to Karen Kennedy (kkennedy@bedfordma.gov).

Questions and requests for additional information regarding this RFQ shall be directed to DPW Recycling Coordinator, Liz Antanavica (eantanavica@bedfordma.gov) or 781-918-4261.

The contract will be awarded to the highest responsive and responsible bidder offering the highest total revenue to the Town of Bedford over the life of the contract, who fully meets all Minimum Qualifications and Specifications detailed herein.

The Contractor shall make himself aware of and comply with the provisions of M.G.L. c. 149. However, the Massachusetts Department of Labor Standards has determined that this clothing container and collection program is not an activity typically carried out by state or local government, therefore is not considered applicable within the meaning of M.G.L. c. 149, s. 27F and does not apply.

The Awarding Authority reserves the right to waive irregularities and to reject any or all responses if it is in the public's interest to do so, and to reject any response if the Awarding Authority determines that such response does not represent the response of a person competent to perform the work as specified.

TOWN OF BEDFORD

Bedford, Massachusetts

Town of Bedford Clothing Containers and Collection Program Contract Specifications

Rule for Award The contract will be awarded to the highest responsive and responsible bidder offering the highest total revenue to the Town of Bedford over the life of the contract, who fully meets all Minimum Qualifications and Specifications detailed herein.

Minimum Qualifications

1. Experience: Contractor must have a minimum of three (3) consecutive years of experience operating municipal textile recycling program within the Commonwealth of Massachusetts.

2. References: Contractor must provide a list of at least three (3) current municipal clients, preferably located within Massachusetts, with contact information (Name, Title, Email, Phone). The Town will check references to verify a history of clean bin sites and on-time collections.

3. Processing Facility: Contractor must own, operate or hold a dedicated commercial contract with a textile sorting/processing facility capable of legally handling MassDEP waste ban materials.

Scope of Services

The Town of Bedford is soliciting proposals from qualified vendors to provide receptacles to collect clothing at three (3) municipal locations.

Locations:

· Bedford Recycling Center, 108 Carlisle Road

· Bedford High School, 12 Mudge Way (nearest Liljegren Way entrance)

· Lane Elementary School, 66 Sweetwater Ave

The Town is reevaluating clothing drop-off box agreements and invites any of our current vendors to submit a proposal.

Last fiscal year, the Town collected 42 tons in textiles, and we have plans to grow that number further.

Specifications

1. Bin/Container Standards

a. Contractor must provide weather-resistant, secure, anti-theft and tamper-proof collection containers for each location.

b. Containers must prominently display a description or graphics showing acceptable materials (clothing, footwear, linens) and vendor contact information.

c. Contractor will provide repair or replacement of damaged containers within one calendar week (7 calendar days) of request for repair.

d. Contractor will place a minimum of two collection containers at each school location and a minimum of one container at the Bedford Recycling Center. Additional containers will be placed, as needed and at the discretion of the Town, to manage any increases in collection volume.

e. Contractor will remove containers within one calendar week (7 calendar days) of the contract end date, except in cases where a contract has been renewed or extended.

2. Collection Frequency

a. Contractor must empty all containers at a minimum once per week, or more frequently if the container reaches 80% capacity to prevent overflow.

b. Contractor agrees to increase the number of containers at any given location, if the Town determines additional containers are necessary to prevent overflow.

3. Site Maintenance

a. Contractor is solely responsible for keeping the area within a 15-foot radius of each container clear, free of litter, dumped debris, or overflow textiles.

4. Reporting

a. Contractor must provide a weight slip or other accounting of material collected, broken down by bin location, with each payment, at a minimum. A monthly digital report (spreadsheet) is strongly preferred.

b. Contractor must also periodically provide weight data to the Town, by request, to assist with compliance reporting.

5. Payment Terms

a. Contractor shall render payment, via check made payable to “Town of Bedford” for material collected from all bins on a quarterly basis. Payment will be mailed to Bedford DPW, 314 Great Road, Bedford, MA 01730.

6. Waste Ban Compliance

a. Contractor shall perform all services under this Contract in strict compliance with the Massachusetts Department of Environmental Protection (MassDEP) Waste Disposal Bans as codified in 310 CMR 19.017. Specifically, the Contractor should ensure that all clean, dry textiles collected under this agreement are fully diverted from the municipal solid waste stream in accordance with the regulations effective November 1, 2022.

Contract Term:

The Town requests per ton quotes based on a two (2) year contract starting on November 1, 2026.

The Town reserves the right to accept or reject any or all quotes and to make the award in the best interest of the Town of Bedford. The notification of the intent to award the contract will be made within seven (7) days of receiving quotations.

Proposers must provide the following:

· Proof of Minimum Qualifications

· Frequency of pickups

· Size of container

· Payment terms

The Contractor shall provide the Town an insurance policy certificate at the expense of the Contractor. The Contractor shall also make copies of all required insurance policies available to the Town upon Request. The insurance policy certificate shall be endorsed to include the name of the Town as an additional insured for the following minimum amounts.

Workmen’s Compensation as required by the Commonwealth of Massachusetts

The Contractor shall indemnify, and hold harmless the Town and all of its officers, agents, and employees against all suits and claims of liability of every name and nature, for or on account of any injuries to persons or damage to property to the extent that the same is the result of the negligence of the Contractor in the performance of the work covered by this agreement, failure to comply with the terms and conditions of this agreement, and/or breach of local, state, or federal statutes or regulations, whether by itself or its employees or subcontractors, provided the Contractor is notified of any claim within a reasonable time after the Town becomes aware of it, is afforded an opportunity to participate in the defense of the claim, and is afforded an opportunity to disapprove any negotiated settlement of such claim.

Prevailing Wage The Contractor shall make himself aware of and comply with the provisions of M.G.L. c. 149. However, the Massachusetts Department of Labor Standards has determined that this clothing container and collection program is not an activity typically carried out by state or local government, therefore is not considered applicable within the meaning of M.G.L. c. 149, s. 27F and does not apply.

Bidders Qualification Form

CLOTHING CONTAINERS AND COLLECTION PROGRAM

TOWN OF BEDFORD, MASSACHUSETTS

This information is part of and should be returned with the Quote Form. Failure to accurately complete and return this form may be a basis for disqualification from consideration of award.

1. Company name

2. Person completing this form Title

3. Number of years Company has been in business

4. List existing projects currently in progress or completed within the last 3 years.

Include client name and contact phone number.

5. List and explain any claims made against Company within the past 5 years.

Signature _________________________________ Date_____________

Town of Bedford Request for Quotations Clothing Containers and Collection Program

PRICING SHEET:

Two (2) Year Term:

Container Size:___________________________________

Frequency of pickups:_____________________________

November 1, 2026 through the October 31, 2028: _________________________/per ton

Contractor Name:_____________________________________________________

Address:__________________________________________

Phone:____________________________________________

Email:_____________________________________________

Signature:_____________________________________________

Date:_____________________

CERTIFICATION OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

CERTIFICATION OF TAX COMPLIANCE

The Bidder certifies under the penalties of perjury, pursuant to M.G.L. c.62C, Section 49A(b), that it has complied with all laws of the Commonwealth relating to taxes, to reporting of employees and contractors, and to withholding and remitting child support. The Bidder also understands that the Massachusetts Conflict of Interest Law, Chapter 268A of the Massachusetts General Laws, applies to the party ultimately chosen as Contractor with respect to the services required to be provided under this Contract. The Contractor and its officers, employees, agents, subcontractors and affiliated agencies shall not participate in any activity which constitutes a violation of the Massachusetts Conflict of Interest Law or which creates an appearance of a violation of the Massachusetts Conflict of Interest Law.

Type of Entity

Address

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