CLM NOFO.docx

U.S. DEPARTMENT OF STATE

U.S. EMBASSY NAIROBI

Notice of Funding Opportunity

Funding Opportunity Title: Community Led Monitoring -Routine Data Collection and Provider feedback at PEPFAR supported sites Funding Opportunity Number: DOS-NBO-PCO-FY22-006 Deadline for Applications: 9/30/2022 Assistance Listing Number: 19.029 Total Amount Available: $337,505 Total Number of Grants Available: Up to Seven (7)

A. PROGRAM DESCRIPTION AND BACKGROUND INFORMATION

The U.S. President's Emergency Plan for AIDS Relief (PEPFAR) announces an open solicitation for organizations to submit applications to implement the second component of a community led monitoring grant in Kenya: Routine data collection of patient and provider feedback at PEPFAR supported sites.

PEPFAR Kenya recognizes the critical role that civil society organizations (CSOs) play towards achieving epidemic control in Kenya. To this end, PEPFAR Kenya is implementing Community Led Monitoring (CLM) aimed at collecting patient and provider level input related to the quality of services provided at PEPFAR sites. CLM has three components:

Component 1: Support for a CLM Coordination Mechanism

Under CLM, PEPFAR Kenya will support the creation of the CLM coordination mechanism which will be compromised of key stakeholders such as Civil Society Organizations (CSOs), the Government of Kenya (GoK), County Health Management Teams (CHMT), National AIDS and STIs Control Programme (NASCOP), Global Fund (GF), Faith Based Organizations (FBOs), the private sector, and PEPFAR Kenya. The coordination mechanism will meet monthly to review patient and provider feedback and all other relevant data sources (e.g., Data Quality Assessments (DQAs), Service Quality Assessments (SQAs), Monitoring, Evaluation, and Reporting (MER), Site Improvement through Monitoring System (SIMS, etc.) with the aim to better understanding barriers and enablers to accessing services at the client level and from the client perspective in facilities and communities.

Component 2: Routine Collection of Patient and Provider Feedback

Under CLM, PEPFAR Kenya will award grants to local civil society organizations who will be responsible for data collection of patient and clinical staff experience at the facility level at PEPFAR sites. The questions and observations will be centered around programmatic themes as determined by the CLM coordination mechanism and entered into an anonymized data platform that will be publicly available.

Component 3: Establishment of a Sustainable Data Collection Platform

Under CLM, PEPFAR Kenya will support a web-based platform to aggregate and visualize patient and provider responses to questions using customer satisfaction surveys, SIMS, and other data sources. This platform will provide users with real-time data on sites’ quality of services derived from the responses. The framework will ensure data collected is in alignment with both the Kenya National Bureau of Statistics (KNBS), and United States Government. This will enable data collected under CLM to be recognized as quality data in accordance with local government standards and be interoperable with other data sources. An additional component will include capacity building of CSOs to adhere to quality guidelines in their collection of citizen-generated data.

Please follow all instructions below.

Program Objectives:

This NOFO requests applications under Component #2 of the CLM program for CSOs to routinely collect patient- and provider-level data related to the quality of services provided at the site level.

Proposed Counties:

For this CLM NOFO, PEPFAR Kenya’s objectives will focus on the following counties: Nairobi, Kisumu, Mombasa, Nakuru, Narok, Samburu, and Turkana. Applicants may submit proposals to cover between one and seven of the counties listed above.

Successful applicants will be responsible for:

· Routine collection of patient and provider feedback. (Questions and observations will be centered around programmatic themes as determined through the CLM Coordination Mechanism.)

· Working with locally based CSOs or individuals to establish a schedule to collect scale and open-ended questions related to service delivery from the individual patient and clinical staff level at PEPFAR supported facilities within a given county. By using the appropriate tools to feed into a web-based platform.

· Entering the data in an anonymized data platform.

· A monthly report covering the three items described above must be shared with the CLM Coordination Mechanism.

Applicants must ensure that the data collected will include, at least, the following populations:

1. Key and Priority Populations (KP/PP)

2. Adolescent Boys and Young Men

3. People Living with HIV (PLHIV)

4. Adolescents Girls and Young Women (AGYW)

5. Orphans and Vulnerable Children (OVCs)

6. Persons Living with Disabilities (PLWDs)

7. People Who Inject Drugs (PWID)

8. Faith based Organizations and communities

9. Vulnerable Populations e.g. fisher folks; discordant couples; trackers and persons in prison settings

B. FEDERAL AWARD INFORMATION

Length of performance period: 12 months Number of awards anticipated: Up to Seven (7) awards Total available funding: $337,505 Type of Funding: 2020-2024 Global Health Programs Anticipated program start date: 10/01/2022

This notice is subject to availability of funding.

Funding Instrument Type: Grant.

Program Performance Period: Proposed programs should be completed by 09-30-2023.

The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

1. Eligible Applicants

The following organizations are eligible to apply:

· Kenyan civil society/non-governmental organizations.

PEPFAR implementing partners who currently work on service delivery at the site level are not eligible. International non-governmental organizations are not eligible.

NOTE: PEPFAR’s global requirement is that 70% of funding and implementation be directed to local indigenous organizations. For this CLM NOFO, local, indigenous and grassroots organizations representing diverse communities, populations, networks and coalitions already working in the noted counties are highly encouraged to apply.

2. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a unique entity identifier (UEI) as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

D. APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package

Application forms required below are attached to the NOFO.

2. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

CONTENT OF APPLICATION MATERIALS

Complete application MUST include the following:

· Completed and signed SF-424, SF-424A and SF-424B forms.

· Cover page (not exceeding ONE page, word document) including a table with organization name, project title, and name and contact information of the organization’s primary point of contact.

· Table of contents (not exceeding ONE page) listing all documents and attachments with page numbers.

· Proposal narrative outlining project goals, objectives, proposed costs, and activities with timeline (not exceeding FIVE pages).

· Budget amount of funding request (excel workbook), costs must be in U.S dollars.

· Budget narrative (word document) that includes substantive explanations and justifications for each line item in the detailed budget (not exceeding ONE page).

· Your organization’s recent audit or 1-2 examples of recent positive performance.

· 1-page CV or resume of key personnel who are proposed for the program with their role description.

· Logic model (not exceeding TWO pages, word document).

· All organizations must include their UEI number on their proposal.

3. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:

· Unique entity identifier (obtained from SAM.gov)

· NCAGE/CAGE code

· www.SAM.gov registration

Step 1: Apply for an NCAGE number (these can be completed simultaneously)

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423 For NCAGE help from outside the U.S., call 1-269-961-7766 Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov. SAM registration must be renewed annually. A UEI will be generated as part of the registration process.

4. Submission Dates and Times

Applications are due no later than 9-30-2022

5. Other Submission Requirements

All application materials must be submitted by email to NairobiPepfarCLM@state.gov

E. APPLICATION REVIEW INFORMATION

1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

1-Project Management expertise - 35 points A description of how the program is expected to work to solve the stated problem and achieve the goal. Experience in the key management/strategies as well as a logic model should be included.

2-Data analysis expertise - 45 points Include a description on organizations experience in designing an easily interoperable data platform that will collect patient and provide feedback data.

3-Cost evaluation - 20 points Provide information on cost or pricing data, needed to support program management and implementation and estimate the realistic cost of performance including specific cost elements (e.g., Personnel, Travel, Equipment, Supplies, Contractual, Direct Costs and Other Indirect Costs etc).

2. Review and Selection Process

A review committee will evaluate all eligible applications.

3. Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant's integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

2. Administrative and National Policy Requirements

Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

· 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT

· 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION

· 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS

· 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL ASSISTANCE)

· 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY

· 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS

· U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:

· President’s September 2, 2020 memorandum, entitled Memorandum on Reviewing Funding to State and Local Government Recipients of Federal Funds that Are Permitting Anarchy, Violence, and Destruction in American Cities;

· Executive Order on Combating Race and Sex Stereotyping (E.O. 13950);

· Executive Order on Protecting American Monuments, Memorials, and Statues and Combating Recent Criminal Violence (E.O. 13933); and

· Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:

· Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),

· Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),

· Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),

· Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and

· Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

3. Reporting

REPORTS AND ACCOUNTABILITY

· Funded CSO will be required to submit a quarterly and a final report including financial accounting with receipts.

· Quarterly reports must be shared with the CSO operating the first component of the CLM project.

· CSOs are required to share data and work closely with the CLM Coordinating Mechanism.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions or concerns about the grant application process, please contact: NairobiPepfarCLM@state.gov. by 9-20-2022 after which no further questions will be answered. All questions and answers will be published as an amendment to the NOFO on grants.gov

H. OTHER INFORMATION

Guidelines for Budget Justification Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

Attachments:

SF-424

SF-424A

SF-424B

Budget Template Logic Model Template