Climbing wall RFP revised (RLR Edit).docx

REQUEST FOR PROPOSALS:

DESIGN, SUPPLY, AND CONSTRUCTION OF CLIMBING PARK WITH WALL(S)/BOULDERS

Overview

The City of Lafayette, Georgia, (“City”) in an effort to provide a variety of recreational activities to its citizens, seeks proposals for the design, supply, and construction of a climbing park with climbing walls and boulders at a new city park located in LaFayette, Georgia 30728. To that end, the City has prepared this Request for Proposals (“RFP”).

Locally owned businesses, minority-owned firms, and female-owned firms are encouraged to respond to this RFP.

Potential Offerors are urged to carefully read and review the information contained within this RFP and respond accordingly.

Scope of Work:

This RFP consists of the design, supply, and installation of climbing surfaces for children and adults. Work includes site preparation, footers, construction or installation of climbing wall and boulders, holds, and auto belays where necessary.

Project Budget:

The total budget allocated for this project is $885,000. All proposals should take this budget into account when presenting design and construction plans. Proposals that offer innovative solutions to maximize the use of funds while ensuring the highest quality climbing park will be favorably considered.

Proposal Submission Guidelines:

Proposals must include and repeat the same headings as listed below. Note: Proposal(s) shall be limited in length to twenty-five (25) single sided pages, appendix materials are permitted but are not scoreable:

1. Experience, Qualifications, Project Management

a. Provide an overview of the Offeror’s company history including past project samples. State the length of existence and types of services offered. Identify the technical details that make the Offeror uniquely qualified for this work.

b. Information is required of the makeup of staff including skills and qualifications of the project team. Show where these people will be physically located during the project phase. Identify key individuals that will be working on the project by name and title.

c. Demonstrate experience designing and constructing a climbing park.

2. Design Concept (INCLUDING TOTAL PRICE)

a. Design Concept: Detailed climbing park design plans, including layout, features, materials, and colors. The proposal should address how the design caters to diverse users and ensures accessibility for individuals of all skill levels.

1. Three-dimensional perspective drawing required

2. Please provide a comprehensive list of dimensions for both the climbing surfaces and the entire climbing park. The total area of the park must exceed 3,000 square feet of climbing surfaces, and there should be a specific section of the climbing wall that reaches a minimum height of 30 feet. Additionally, the proposal should encompass all climbing routes to demonstrate inclusivity for individuals of varying skill levels.

3. Provide a thorough project overview encompassing inclusivity considerations, safety protocols (including factors like auto belay availability and route spacing), sustainability initiatives, and distinctive attributes that distinguish your proposal.

3. References

a. List three professional references (on the form included in this RFP) of clients you have worked with in the last five years similar to this RFP.

4. Warranty

a. What term of warranty is being proposed; what does the warranty cover; are you able to guarantee the finished product by the deadline; was a detailed maintenance plan included.

5.Timeline

a. A clear timeline outlining the different phases of the project, from design development to construction completion.

Evaluation and Selection:

The selection committee, appointed by the City of Lafayette, will review all received proposals and assess them based on the following criteria:

management experience

All qualified Proposals will be reviewed and evaluated by the City’s evaluation group to be determined by the city manager. It will be the responsibility of the evaluation group to initially read, review and evaluate each Proposal. The evaluation group may “short list” those Proposals that are most feasible for further consideration.

Offerors may be required to make a Pre-award Presentation of plan to the City.

References:

The Offeror shall provide below at least three (3) separate project references with similar size and design of a climbing park and services as specified herein for a previous five (5) year period from the issuance of this document.

Reference #1

Customer

Contact Name and Phone Number

Purchase Date

What was provided for in this contract?

Reference #2

Customer

Contact Name and Phone Number

Purchase Date

What was provided for in this contract?

Reference #3

Customer

Contact Name and Phone Number

Purchase Date

What was provided for in this contract?

Requirements at Time of Execution and Prior to Commencement of Work:

The successful Offeror will be required to submit the following documentation, in a form satisfactory to the City, at the time of the execution of the Contract:

d) Insurance Documents including, but not necessarily limited to: Commercial General Liability, Automobile Liability Policy, Standard Owners Automobile Liability Policy, Workman’s Compensation, and Professional Liability Insurance.

SUBMISSION INSTRUCTIONS:

Issue Date: September 13th, 2023 Submission Deadline: November 8, 2023 – 2:00 p.m.

Interested parties are requested to submit their proposals in both digital and hard copy formats. Digital copies may be placed on a jump drive and mailed with the hard copy. Three (3) hard copy proposals should be enclosed in a sealed envelope clearly marked “Sealed Proposal for Climbing Park” addressed to:

City Hall Attn: David Hamilton 207 South Duke Street LaFayette, GA 30728

All proposals and supporting documentation received by the City shall become the property of the City and will not be returned.

All costs associated with the preparation and submission of the proposal shall be borne solely at the expense of the Offeror. The City will not, under any circumstances, be responsible for any costs or expenses incurred by any Offeror.

The City reserves the right in its sole discretion to waive informalities in the RFP process but is not required to do so.

It is the responsibility of each Offeror to examine the entire RFP, seek clarification in writing, and review its proposal for accuracy before submitting the RFP response. Once the submission deadline has passed, all RFP responses will be deemed final.

Any submitted RFP response shall remain a valid proposal for three months after the proposal due date, or until the City executes a Contract, whichever is first. The City may, in the event the selected Offeror fails to perform and/or the contract is terminated within forty-five days of its initiation, request the Offeror submitting the next acceptable proposal to honor its proposal.

Offerors must comply with all applicable laws, ordinances, and resolutions of the City, the State of Georgia, and the federal government.

The City reserves the right to award a Contract to an Offeror other than the Offeror who presented the lowest cost if the best interests of the City are served.

Project Contact

Questions or site visit scheduling can be directed to Clay Tracy, Project Manager, at ctracy@lafga.org or by phone at 706-639-1571.

Deadline for Questions All inquiries and questions regarding this RFP shall be in writing and directed to:

Clay Tracy, Project Manager ctracy@lafga.org The deadline for submission of any questions is Wednesday, October 18, 2023, at 3:00 p.m. and no questions will be answered until after the deadline has elapsed.

The City reserves the right to accept, reject and/or negotiate any and all proposals or parts of proposals deemed by the City Council to be in the best interest of citizens of the City of LaFayette. In addition, the City reserves the right to extend the deadline for submissions.

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