Clear Zone SOW.doc

8/31/2011

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to repair required perimeter clear zones located at USCG Station Hobucken: 196 NC-33, Hobucken NC 28537

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five (5) days after notice to proceed and work diligently to complete the entire work ready for use by 30 working days after contract award.

3. SCOPE OF WORK:

Area of project estimated to be one cumulative acre of project area. An estimated 30,000 square feet of area outside of two fence lines is to be cleared, mulched, and any areas not accounted for in initial assessment for clearing of branches on station grounds and tree removal within perimeter fencing.

1. Clear all vegetation and trees outside of perimeter fencing from the fence outward to 20’ and along the fence for an estimated combined 26,000 sqft (North fence line and South fence line).

2. Remove an estimated 10 trees of approximately 50-70 feet in height outside and inside of perimeter fence on south side of property (in between wood workshop and DC storage building).

3. Remove remains of one preexisting fallen tree from southern clear zone area.

4. Grind stumps of all trees removed during project.

5. Trim and cutback any limbs and tree branches that extend into the clear zone from trees and vegetation inside of perimeter fencing.

6. Trim and cutback any limbs and tree branches that extend through clear zone and into perimeter line from trees outside of clear zone boundary.

7. Remove all vegetation off perimeter fencing (vines, branches, and any overgrowth impeding fence line and visual line of site).

8. Remove all debris, trash, branches, felled trees created by project from unit grounds and clear zone and dispose of in compliance of all State/County regulations.

9. Restore any lawn grounds damaged by equipment by filling, grading, and seeding area with best industry standard practices.

4. SITE VISIT: All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with MK1 Clark Rambin (USCG Station Hobucken EPO) @ 252-229-6548.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of Contact for this project is MK1 Clark Rambin (USCG Station Hobucken EPO) @ 252-229-6548. Inquiries concerning any phase of the specification before or after award shall be made to MK1 Clark Rambin (USCG Station Hobucken EPO) @ 252-229-6548.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract. The onsite QAE or any unit personnel are not authorized to discuss or alter original contract obligations.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on Saturday, Sunday, holidays or outside the station’s regular hours, he may submit his request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The BM1 Farmer, Tiffany @ (252) 229-6547 Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on USCG Station Hobucken shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Unit Safety Officer prior to starting work.

b. Written notification must be provided to the Unit Safety Officer BM1 Farmer, Tiffany @ 252-229-6547 in their capacity as Unit Fire Marshall of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities: A fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the Unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification if the outsource review sheet is signed by Unit Safety Officer.

c. Copies of the following must be provided to the Unit Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Utility dig chit. The systems on USCG Station Hobucken are not limited to what Pamlico County and the State of North Carolina has on file has on file. To ensure electrical safety and integrity of systems, a facility chit is required.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by any contractors at Station Hobucken. The Engineering Petty Officer is required for all contractors Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on USCG Station Hobucken has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on USCG Station Hobucken shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, Todd Ogle 252-254-4534 prior to starting work and must be in accordance with the CIM 5100.47D Coast Guard Safety and Environmental Health manual.

b. Written notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on USCG Station Hobucken. Some examples of qualifying activities are any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.