Classroom Furniture RFP.pdf

Fruitport Community Schools

Classroom Furniture Bid Request

July 19, 2019

Fruitport Community Schools is seeking bids for classroom furniture at Fruitport High School.

The classroom furniture includes three different styles of tables, teacher desks and lateral files.

Delivery and installation of these items will be scheduled upon contract award but no later than November 30, 2019.

Bids are to be submitted via mail to Fruitport Community Schools, Attn: Director of Business Services, 3331 Pontaluna Rd., Fruitport, MI 49415 by 2:00 p.m. Eastern Time, August 1, 2019.

No bids will be accepted after 2:00 p.m. Eastern Time, August 1, 2019.

All bids, received prior to 2:00 p.m. Eastern Time, will be publicly opened and read aloud at that time. Bids received after the stated time will be returned, to the bidder unopened.

Contractor Requirements:

Manufacturer Qualifications: All products installed will be supplied by a single manufacturer.

Installer Qualifications: Installation and setup must be performed by the manufacturer’s authorized installer and must conform to the manufacturer’s standard installation procedures.

Installers are to have own installation equipment and personnel.

Provide a reference list of 5 school districts that you have installed classroom furniture in the past 5 years.

Contractor to provide submittals of all products.

Installation Requirements:

Install all products according to manufacturer's instructions.

Store products per manufacturer's instructions in original packaging until ready for installation.

The successful proposer(s) will be responsible for delivering, unloading, moving to designated rooms and installing items to the satisfaction of Fruitport Community Schools. Any and all shipping, delivering, unloading, moving, installing or set up costs and disposal of all generated waste must be included in the proposal price.

The successful proposer(s) will be responsible for the proper cleanup and disposal of all generated waste. Fruitport Community Schools waste dumpsters may not be used for disposal of any waste. Any fees associated with cleanup and disposal of waste must be included in the proposal price.

There is no loading dock available for delivery/unload.

Product Requirements:

Products specifications and warranty are included in the following pages. Please note that there are three different leg heights for the classroom tables.

Bid Requirements:

Complete the following documents that are included in this document. Please provide three copies of all 4 of the required documents.

A sample of one table, desk and lateral file has to be included with the bid on August 1, 2019 for the bidder to have a complete bid.

The following listed are estimated quantities of products that should be used for bidding purposes. Contractor is responsible to confirm with owner actual total installation quantities prior to the award of work. Change to quantities will be added or subtracted to the award bid based on the cost per unit on the bid proposal sheet.

Classroom Tables:

Leg Height:

27.75” – 302 Tables 34.75” – 126 Tables 40.75” – 136 Tables

Teacher Desks – 37 Desks

Lateral files – 37 Lateral files

The bid shall assume that all the installation and placement of furniture is no later than November 30, 2019.

Contactors may schedule a walkthrough with the Director of Operations, John Winskas, by contacting him either at 231.865.4018 or jwinskas@fruitportschools.net. Walkthroughs will not occur after July 26, 2019.

mailto:jwinskas@fruitportschools.net

FRUITPORT HIGH SCHOOL

CLASSROOM TABLES, TEACHER DESKS & LATERAL FILES

PRODUCT SPECIFICATIONS AND WARRANTY

06/05/19

CLASSROOM TABLE - 24"D X 60"W

TABLE LEGS:

Construction: Welded Column: Fabricated steel 14 gauge Leg Height (3):

- 27.75" w/ 2" locking black caster

- 34.75" w/ 2" locking black caster

- 40.75" NO caster Fixed Top Plate:

Fabricated steel .187" and .125" x 6" x 6" Finish: Powder coat paint, Metallic Silver

WORKSURFACE LAMINATE:

WILSONART WOOLAMAI BRUSH 4746-60; POSTFORM GRADE

WORKSURFACE CORE SPECIFICATIONS:

THICKNESS: 1.125"

AVERAGE MOR: 2,000

AVERAGE MOE: 350,000

AVERAGE INTERNAL BOND: 70

WORKSURFACE POLYBACK SPECIFICATIONS:

NOMINAL THICKNESS (inches): 0.024

TENSILE STRENGTH MD: 363

TENSILE STRENGH CD: 197

HYGROEXPANSIVITY MACHINE DIRECTION: 0.275%

HYGROEXPANSIVITY CROSS DIRECTION: 0.411%

WEIGHT: 0.1220

DENSITY: 62.2

FLAME SPREAD RATING: A

GREENGUARD GOLD CERTIFIED: YES

EDGEBAND:

CHARTER INDUSTRIES 3MM; BLACK

3"

24"

3" radius corners

QTY: 1 - 48" WIDE; 14 GAUGE FABRICATED STEEL, BLACK

ANTI-SAG TABLE STIFFENER:

OVERALL WORKSURFACE DIMENSIONS:

24" WIDE x 60"LENGTH x 1.203" THICK; 3" RADIUS CORNERS

Design: Single bend 2" post leg

15" 43.5"

60"

FRUITPORT HIGH SCHOOL

CLASSROOM TABLES, TEACHER DESKS & LATERAL FILES

PRODUCT SPECIFICATIONS AND WARRANTY

06/05/19

Cabinet Dimensions:

Height: 27.5" Depth: 22” Width: 15”

File Drawer Body Interior Dimensions:

Side-to-Side: 11.937" Bottom of Drawer Body to Top of Drawer Body Sides:

10-3/8” Bottom of Drawer Body to Drawer Front Above (total vertical clear space): 11.5" Front-to-Back for 22d Peds: 18.687"

Steel Gauges:

Wrappers: 22 gauge Inner Framework (Vertical & Horizontal Supports): 20 gauge Drawer Bodies: 22 gauge Drawer Fronts: 20 gauge

Leveling Glides:

Stem Thread Size: 5/16-18 x 1-1/2” high Leveling Adjustability: 1”+

DESK BASE SPECIFICATIONS:

End panel dimensions:

Height: 27.5"; Width: 22"; Thickness: 1"

End panels are 1" thick and feature double-wall construction (18 gauge outside; 22 gauge inside).

Leveling glides allow for 1” of adjustability.

End panel sizes match the depth of pedestal files:

22” deep for use with a 24” deep work surface.

Modesty panels are composed of rugged 18 gauge steel and have forms on all four sides for extra strength.

TEACHER DESK - 24"D X 60"W

All drawers to have full extension ball bearing slides.

Top file drawer to include plastic pencil tray with minimum of 4 compartments.

Interchangeable lock core

CHARTER INDUSTRIES 3MM; BLACK

EDGEBAND:

GREENGUARD GOLD CERTIFIED: YES

FLAME SPREAD RATING: A

DENSITY: 62.2

WEIGHT: 0.1220

HYGROEXPANSIVITY CROSS DIRECTION: 0.411%

HYGROEXPANSIVITY MACHINE DIRECTION: 0.275%

TENSILE STRENGH CD: 197

TENSILE STRENGTH MD: 363

NOMINAL THICKNESS (inches): 0.024

WORKSURFACE POLYBACK SPECIFICATIONS:

AVERAGE INTERNAL BOND: 70

AVERAGE MOE: 350,000

AVERAGE MOR: 2,000

THICKNESS: 1.125"

WORKSURFACE CORE SPECIFICATIONS:

WILSONART WOOLAMAI BRUSH 4746-60; POSTFORM GRADE

WORKSURFACE LAMINATE:

OVERALL WORKSURFACE DIMENSIONS:

24" WIDE x 60"LENGTH x 1.2031" THICK

Modesty panel dimensions:

Height: 13.5"; Width: 43.5"; Thickness: 1"

PEDESTAL FILE SPECIFICATIONS:

PRODUCT SPECIFICATIONS AND WARRANTY

06/05/19

LATERAL FILE - 42"W, 3-DRAWER

Cabinet Dimensions:

Height: 39.5" Depth: 18” Width: 41.937"

Drawer Body Interior Dimensions:

Front-to-Back: 16” Bottom of Drawer Body to Top of Drawer Body Sides: 9.5" Bottom of Drawer Body to Drawer Front Above (total vertical clear space): 11.125" Side-to-Side: 38.437"

Steel Gauges:

Side Panels (including built-in vertical supports): 18 gauge Back Panels: 20 gauge Top Panels: 18 gauge Top Panel Supports (Horizontal Hat Channels): 20 gauge Bottom Panels: 18 gauge Drawer Bodies: 20 gauge Drawer Fronts: 20 gauge Leveling Glides:

Stem Thread Size: 5/16-18 x 1-1/2” high Leveling Adjustability: 1”+

ALL LATERAL FILES TO INCLUDE LETTER SIZE FRONT-TO-BACK FILE BARS FOR ALL 3 DRAWERS.

ALL LATERAL FILES TO INCLUDE COUNTERWEIGHT.

LATERAL FILE AND PEDESTAL FILE TO HAVE INTERCHANGEABLE LOCK CORES.

EACH CLASSROOM TO BE KEYED ALIKE (DESK PEDESTAL(S) AND LATERAL(S)).

All drawers to have full extension ball bearing slides.

PRODUCT SPECIFICATIONS AND WARRANTY

06/05/19

WARRANTY

Tables are guaranteed against defective material and workmanship for a period of five (5) years from date of purchase unless specified otherwise. Vendor will repair or replace any product found to be defective as a result of faulty material or workmanship.

Pedestal and lateral files will be free from defects in material and workmanship for the life of the product.

Vendor will repair or replace any filing cabinet (parts & components) which fails under normal use as a result of such a defect in material or workmanship.

This warranty does not cover damage resulting from ordinary wear and tear, including finish changes and/or discoloration resulting from aging or exposure to light.

Vendor will not repair or replace at their cost any product which has been altered, subjected to misuse, negligence, accident, or used in any other way than originally intended.

Vendor shall not be liable for, incidental damages such as loss of time, loss of use, or inconvenience.

In addition, this warranty does not cover, and vendor shall not be liable for, any consequential damages (e.g., the cost of fixing other property) caused by its products.

This warranty is void if the original purchaser transfers or sells the product.

FRUITPORT COMMUNITY SCHOOLS

REQUEST FOR PROPOSAL – CLASSROOM FURNITURE

NAME OF BIDDER:______________________________________________________

ADDRESS: ____________________________________________________________

CITY: ______________________________________ STATE: _______

ZIP:__________

PHONE: ________________________________ FAX: __________________________

CONTACT NAME:____________________________________________________

EMAIL: _______________________________________________________________

I agree to abide by all of the terms of this request for proposal. I confirm that all the specifications and otherwise stated exceptions meet or exceed all the requirements in this request for proposals. I understand that Fruitport Community Schools and the Board of Education reserves the right to reject any or all bids, in whole or in part, to waive any irregularities, and in general, to make the award in any manner deemed in the best interest of each district.

I further attest that there are no familial relationships that exist between myself, my employer, and any member of the Fruitport Community Schools Board of Education.

Authorized Signature: ____________________________________ Date: ___________

Print Name and Title:

BID PROPOSAL SHEET

Proposal:

Classroom Tables:

Leg Height:

27.75” – $______________________

34.75” – $______________________

40.75” – $______________________

Teacher Desks – $______________________

Lateral files - $________________________

FAMILIAL RELATIONSHIP DISCLOSURE FORM AFFIDAVIT OF BIDDER

The undersigned, the owner or authorized officer of _______________________________(the Bidder), pursuant to the familial disclosure requirements provided in the Advertisement for Bid, hereby represents and warrants, except as provided below, that no familial relationships exist between the owner(s) or any employee of ________________________________________________(the Bidder) and any member of the Board of Education of the School District or the Superintendent of Fruitport Community Schools.

List and describe any Familial Relationships:

BIDDER: ______________________________

By:____________________________ Its:____________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF _________ )

The instrument was acknowledged before me on the _____ day of ________, 2019, by____________________.

Notary Public _____________________ County, Michigan

Acting in the County of: ____________ __

My Commission Expires: ______________

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named applicant (the “Applicant”), pursuant to the compliance certification requirement provided in the Corunna Public Schools (the “School District”) Request For Proposals (the “RFP”), hereby certified, represents and warrants that the Applicant *(including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Applicant is awarded a contract as a result of the aforementioned RFP, the Applicant will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Contract further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 time the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date that it is determined that the person has submitted the false certification.

APPLICANT: ___________________________________

Name of Applicant By:________________________________ Title:________________________________ Date:______________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF _________ )

The instrument was acknowledged before me on the _____ day of ________, 2019, by____________________.

Notary Public _____________________ County, Michigan

Acting in the County of: ____________ __

My Commission Expires: ______________