CJCF Food Service Steamer RFQ.docx

Ohio Department of Youth Services Request for Quote (RFQ) CJCF Food Service Steamer Solicitation: SRC0000026797

Purpose: This solicitation is to award a contract to a supplier who can provide and install the commercial cooking steamer within the RFQ for Circleville Juvenile Correctional Facility.

RFQ Schedule:

· RFQ Issued: 12/13/2024

· Inquiry Periods Begins: 12/13/2024

· Site Visits: Not mandatory, no later than 01/07/2025

· Inquiry Period Ends: 01/08/2025 3:00PM

· Quotes Due: 01/10/2025 1:00PM

Site Location:

· Circleville Juvenile Correctional Facility (CJCF):

· 640 Island Rd Circleville Ohio, 43113

Site Visits:

Suppliers are not required to attend a site visit to be considered for contract award. If the supplier prefers to visit the site prior to submitting a quote, please submit an inquiry from the RFQ. Site Visits will be permitted on the following days:

Monday, December 16th through Friday, December 20th Monday, December 30th through Tuesday December 31st Thursday, January 2nd through Friday January 3rd Monday, January 6th through Tuesday, January 7th

General Information:

Services will be coordinated with facility’s’ Business Administrator and will take place during normal working hours Monday - Friday between 8:00 am – 4:00 pm (EST).

CJCF will provide a facility escort to accompany the supplier during each visit.

Supplier providing Food Service Steamer must also be able to perform the install of the equipment and its accessories in a manner that protects any limited warranty. A performance startup will be completed by the manufacturer of this product to confirm proper installation and validate the warranty. If there are defects to be found with the installation process, the supplier must guarantee to come back and resolve installation issues.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to an offeror, there may not be direct communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of ODYS involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective offerors may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period. To make an inquiry, prospective offerors must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective offerors submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective offeror who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the OhioBuys website where it will be posted for viewing by all prospective offerors.

Attachments to an inquiry are not visible to ODYS, so please include all questions in the inquiry description field.

ODYS will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. Prospective offerors who attempt to seek information or clarifications verbally will be directed to submit an inquiry from the RFQ in Ohio Buys.

Cost Proposal:

Suppliers must complete the item grid in OhioBuys and provide Product Information as an attachment in OhioBuys. This quote must indicate:

· The cost for the Commercial Food Service Steamer

· The cost for the Installation Kit. This cost should be inclusive of all costs associated with this kit.

· Cost of the Installation fee

· Quotes must be valid for a minimum of sixty (60) days.

1 x Commercial Food Service Steamer:

Shall be Two Compartments, Twin Gas Atmospheric Steam Generator, 72M BTU's, input per compartment. Independent steam generator, gas valve and water level control system. Automatic Generator Blowdown. Steam Generator with Automatic Water Fill on start up. Exclusive remote probe-type water level controls. Exclusive Brass “Steam Jet” distribution system. Two-piece free-floating compartment door. Type 430 Stainless Steel exterior and cooking compartments. Pullout service drawer for controls and Gemini Drain/Power Control System. Exclusive Cold Water Condenser design. Choice of Compartment Controls. Manual By Pass for continuous steaming.

Time of Performance:

· The initial awarded contract is estimated to become effective on January 17th, 2025

Evaluation / Award:

· Bids will be evaluated, and the contract will be awarded to the lowest responsive and responsible bidder as determined by the agency.

STANDARD TERMS AND CONDITIONS:

By participating in this RFQ, the contractor explicitly agrees to all terms and conditions outlined within T&C document provided.