CJB Elevator Market Survey Final.docx

A market survey is being conducted to determine if there are a reasonable number of interested small business concerns to set this future project aside for them. If your firm is a Small Business, certified HUBZone, 8A, Woman-Owned Small Business or Service-Disabled Veteran Owned Business and you are interested in this project please respond appropriately.

Project Location: Springfield, Ohio 45503

Project Description: The elevator at C.J. Brown Dam and Reservoir is original to the project and requires modernization due to obsolete components. The contractor will provide all tools, materials, equipment, and labor to remove and replace the control tower elevator’s electrical and mechanical components with modern, non-proprietary parts serviceable by any independent elevator company. All new components must be compatible with the existing cab, rails, and utilities.

Onsite Elevator Information (Existing Specifications)

· Machine: OTIS 22CT Drive Sheave 30”

· Elevator Motor: 7.5 HP

· Voltage: 208V, 3 phase, 60 cycles, 3 wires

· Speed Governor: Type R, Trip Speed 175 F.P.M., Traction Steel 8x19x3/8” Cable solid corrosion resistant material

· Control: Single automatic push button from car and floors.

· Capacity: 1200 LBS.

· Speed: 100 F.P.M.

· Travel: 50’ From 1st Floor to 4th Floor.

· Hoisting Cables: 3-1/2 8X19 Traction Steel

· Landings: -4-

· Openings: -4-

· Signal: Alarm Bell in car sounds when Emergency Stop button depressed. “In Use” light in floor control stations.

· Car Enclosure: Manual, 2-piece solid door that slides.

· Hatch Enclosures: Removable

· Entrance Frames: Steel frames with steel sills

· Car Guide Rails: #2 – 8lb

· Counterweight Guide Rails: #2 – 8lb Note: All measurements and components will be verified by the contractor prior to installation. All new components will be compatible with the present car and rails associated with the elevator.

LINE ITEM 0001: Elevator Mechanical and Electrical Modernization

· Machinery Room:

· Replace controller with an industry-standard, non-proprietary microprocessor controller in a temperature-controlled, NEMA 4 rated enclosure, equipped with emergency power provisions.

· Replace hoist machine and motor.

· Replace governor, governor cables, and tail sheave.

· Replace Rope Gripper and mounting.

· Replace hoist cables and shackles.

· Car:

· Retain existing cab structure and replace all operating components.

· Install a new, code-compliant car operating panel with vandal-resistant, #4 stainless steel fixtures and a monitored phone.

· Install a new car top inspection station with GFCI and light, and a code-compliant safety rail.

· Retain manual door operation. Replace car door rollers, guides, restrictors, gibs, and Z brackets.

· Replace car lantern.

· Replace all associated wiring on the elevator car.

· Hall Fixtures & Hoistway:

· Replace hall position indicators and push-button stations with vandal-resistant, #4 stainless steel fixtures.

· Replace hall door rollers, guides, hangers, and door closers.

· Replace top and bottom access switches.

· Replace hoistway limit switches, traveling cable, and hoistway cable.

· Install new buffers, roller guides, and safety device.

· Replace the hoistway pit float switch and all associated operating components.

LINE ITEM 0002: Inspection, Testing, and Project Deliverables

· Perform and document final inspection and load testing (1,200 lbs.) per ASME standards in the presence of Government personnel.

· Correct any identified deficiencies at no additional cost and recertify the elevator to ASME A17 standards.

· Submit catalog cut sheets for all new parts and equipment for Government review prior to installation.

· Provide two copies of maintenance/operation manuals and a complete bill of materials for all installed equipment.

· Provide on-site instruction for Government maintenance personnel on the inspection and maintenance of new equipment.

· Warranty all work, equipment, and materials for a period of one (1) year from the date of Government acceptance.

· Properly remove, haul, and dispose of all debris and removed equipment in accordance with all Federal, State, and Local laws.

Contract duration is estimated at 180 calendar days. The estimated cost range is between $250,000 and $500,000. NAICS code is 333921 – Elevator and Moving Stairway Manufacturing, Size Standard – 1,000 Employees. All interested Small Businesses, certified HUBZONE, 8A, Woman-Owned Small Business or Service Disabled Veteran Owned Business contractors should respond to this survey by Monday, July 28, 2026 by 3:00 PM Eastern Time.

Responses should include:

1. Identification and verification of the company’s small business status.

2. Contractor’s Unique Entity Identifier (UEI) and Cage Code.

3. Documentation from the firm’s bonding company showing current single and aggregate performance and payment bond limits.

4. Description of Experience – Provide descriptions on up to three (3) projects completed by you as the prime contractor or if the offeror is a Small Business, they can provide Past Performance of affiliates in accordance with DFARS 215.305(a)(2)(C). Submissions of Past Performance from affiliates shall include documentation of the affiliation to the offeror. To be relevant the projects submitted should be greater than 95% construction complete or completed within the last 5 years and are similar to this project in scope and complexity. Demonstrate experience including self-performing 15% of the construction. Provide documentation demonstrating experience for projects of similar type projects. Each project must include the name, title, project role, e-mail address, and telephone number of at least one reference. References may be used to verify project size, scope, dollar value, percentages and quality of performance.

a. Projects similar in Scope to this project include: Removal and replacement of control tower elevator’s electrical and mechanical components with modern, non-proprietary parts.

b. Projects similar in size to this project include: Elevator Mechanical and Electrical Modernization Projects for 1200 LBS and larger capacity Elevators.

c. Based on definitions above, for each project submitted include:

i. Current percentage of construction complete and the date when it was/ will be completed.

ii. Size of the project

iii. Scope of the project

iv. The dollar value of the construction contract

v. The portion and percentage of work that was self-performed. Describe the work your company self-performed. Must be at least 15% self-performed.

vi. Identify the number of subcontractors by construction trade utilized for each project.

5. Small Businesses are reminded under Revolutionary Federal Acquisition Regulation Overhaul (RFO) clause 52.219-14, Limitations on Subcontracting (01 Feb2026); they must perform at least 15% of the cost of the contract, not including the cost of materials, with the firm’s own employees for general construction-type procurement. Include the percentage of work that will be self-performed on this project, and how it will be accomplished.

Submission Requirement: The only authorized transmission method of responses is via filling out the survey form. No other transmission method will be accepted. Please limit your capability statement to the space provided within the form. The Market Survey Form can be accessed at https://forms.osi.apps.mil/r/6HBYAHBpB9 or via the QR Code provided below.

This is NOT a Request for Proposal and does not constitute any commitment by the Government. Responses to this sources sought notice will be used by the Government to make appropriate acquisition decisions. All interested sources must respond to future solicitation announcements separately for responses to this market survey.

NOTICE: The following information is provided for situational awareness and is not required to respond to this Sources Sought.

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to award of a contract. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg.

Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) within 30 days of activation or the vendor risks no longer being active in SAM. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier The new registration process may now take several weeks, so vendors are highly encouraged to begin registering as soon as possible to avoid any possible delays in future contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

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