CIVIL ENGINEERS FOR THE CITY OF PORT ARTHUR FOR UTITLITY PROJECTS.pdf

-CITY OF PORT ARTHUR, TEXAS

ADDENDUM NO. ONE (1)

SEPTEMBER 22, 2026

BID FOR: CIVIL ENGINEERS FOR THE CITY OF PORT ARTHUR FOR UTITLITY PROJECTS

BID: P26-061

The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents.

Provisions of this addendum shall take precedence over requirements of the original contract documents and all

BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF

THEIR BID.

Addendum as follows

1. DEADLINE: Sealed proposal submittal must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, October 28, 2026 (The clock located in the City Secretary’s office will be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, October 28, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud.

2. Attached is the revised Specifications and Evaluation Criteria

If you have any questions, please contact the Purchasing Division at 409-983-8160.

NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID

DOCUMENTS.

Clifton Williams Purchasing Manager

Signature of Proposer Date

Company Vendor Name

INTRODUCTION

The City of Port Arthur (City) intends to select a pool of qualified professional engineering firm(s) to provide engineering services including design, project inspection and management for the City’s Water Utilities Engineering Projects. The City is soliciting Request for Qualifications (RFQ) from those interested in providing these services to assist in the development of water and wastewater improvements to selected City projects.

ENGINEER’s specific objectives/duties include the following:

1. Provide engineering services for the Water and Wastewater infrastructure portion of the City projects, including, but not limited to:

• Water and wastewater treatment and pumping facility design and rehabilitation

• WWTP solids treatment, handling, and disposal options

• Hydraulic analysis and system modeling

• Conduct process and treatability studies

• Assess the impact of emerging contaminants in source waters on water and wastewater treatment plant compliance and public health

• Review of water and sewer fees, including volume, system development fees, impact fees, and pretreatment fees

• Improvements to potable water infrastructure

• Inspection, design, replacement of water lines and sewer lines

• Land survey

• Grants application for Water Utilities improvements

• Standby generator and emergency power system design

• Design, evaluate, modify SCADA for operation process

2. Coordinate with all applicable agencies that are involved with the requirements of this project prior to final acceptance of construction plans: City, State, federal, franchise utilities, etc., as applicable.

3. Provide construction phase management services to include on-site resident project representative(s) throughout the construction of assigned project, as well as other related engineering services. This includes all services from the Pre-construction Conference through project closeout.

4. Provide Project Management services to oversee and coordinate the various items of work within the project, including review of activities of subcontracted engineers, if applicable.

5. Coordinate with the City in the advertisements of the Project for bids.

6. Attend/coordinate the pre-bid construction meeting and bid opening(s). Prepare tabulation of bids for construction of the project, and recommend bid award(s) as to the proper action to be taken, based on the engineering considerations involved.

7. Assist in the preparation of formal Contract Documents.

8. Site Visitation a). Make periodic visits to the construction site (as distinguished from the continuous services of a Resident Project Representative) at intervals appropriate to the various stages of construction to observe and to evaluate the progress and quality of the work, and to determine in general if the construction is proceeding in accordance with the Contract Documents. Engineer will also work closely with Resident Project Representatives to ensure that complete, accurate construction records, reports and information are being provided and that the quantities and quality of work done by the Contractor are consistent with the Contract Documents.

b). Provide services of Resident Project Representative and other field personnel as required for on-site determination of the quantities and quality of the work done by the Contractor, and to provide construction records, reports and information to the Engineer or Project Engineer.

9. Arrange for construction testing as required by the Project.

10. Consult and advise with the City after due diligence of resolving any situation that may arise; issue all instructions to the Contractor requested by the City; and prepare and issue routine change orders with City’s approval.

11. On matters requiring the City’s involvement, the Engineer shall provide the City’s designated representative with all facts germane to such matters along with a complete recommendation for the City to consider. Upon the decision of the City, the Engineer shall be notified of the City’s decision with instructions to inform the Contractor. All matters of this nature shall be reduced to writing for the record as soon as practical. The Engineer shall have other duties in this regard that may be included in the General Conditions of construction Contract Documents.

12. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data, which the Contractor submits. This review is for the benefit of the City and covers only general conformance with the information given by the Contract Documents.

The Contractor is to review and stamp his approval on submittals prior to submitting to Engineer, and review by the Engineer does not relieve the Contractor of any responsibility such as dimensions to be confirmed and correlated at the job site, appropriate safety measures to protect workers and the public, or the necessity to construct a complete and workable facility in accordance with the Contract Documents.

13. Obtain and review monthly the final estimates for payments to Contractors, and furnish to the City any recommended payments to Contractors; and assemble written guarantees which are required by the Contract Documents.

14. Conduct, in company with the City, a final inspection of each project for compliance with the

Contract Documents, and submit recommendations concerning Project status, as it may affect City’s final payment to the Contractor.

The City of Port Arthur requires comprehensive responses to every section within this RFQ. To facilitate the review of the responses, Firms shall follow the described qualification format. The intent of the qualification format requirements is to expedite review and evaluation. It is not the intent to constrain Vendors with regard to content, but to assure that the specific requirements set forth in this RFQ are addressed in a uniform manner amenable to review and evaluation. It is requested that qualification packets be limited to no more than 50 pages, excluding resumes.

A. EXPERIENCE

1. Provide a profile of experience for the Engineer and all members of the firm. This section shall include, but not be limited to, the following:

a. Experience of team ~ number of years in field, number of Registered (Texas) Engineers in firm.

Include a brief description of responsibilities and summary resumes of key professional personnel. Include any specialty certification, which demonstrates special qualification. State the number of federal projects. Indicate any additional personnel your firm would anticipate needing to hire, as required, to take on the work for which this response is requested.

b. Experience of firm ~ number of years in existence and number of employees. Include a brief overview of the accomplishments of the firm. Included the number of federal procurement jobs and duties. Provide office location where each phase of this work will be accomplished. Include names, titles, work addresses, and work telephone numbers of the responsible corporate officer(s) in the proposed office location.

B. PAST PERFORMANCE

1. Identify and describe the proposed Team’s past experience for providing services that are most related to utilities engineering within the past ten (10) years. For each project, provide the following information.

a. Project name, location, contract delivery method, and description

b. Initial project and projected time for completion

c. Final project cost and time for completion

d. The nature of material change orders

e. The nature of adverse claims or litigation

f. The Architect/Engineer’s name and representative who served as the day-to-day liaison during each phase of the project (include telephone number)

g. Length of business relationship with the Owner

2. Identify and describe the proposed Team’s past experience working with municipalities.

3. Identify and describe the proposed Team’s past experience working in Port Arthur or surrounding areas.

C. PROJECT APPROACH

1. Provide a brief description of the firm’s typical plan for accomplishing work and services to be provided to the City on a typical project such as a submersible sewage lift station including, but not limited to:

a. Description of activities for projects.

b. Technical approach to each phase of work.

c. Indicate which team member will participate in each area of the work for both the lead firm and any sub-contractors.

2. Briefly describe the firm’s approach to anticipating, recognizing and controlling safety risks.

3. Provide any other details regarding special services, products, advantages or other benefits offered to the Owner by your firm.

4. Describe your plan for communicating constructability, phasing, value engineering, and other issues requiring decision-making by the Owner.

D. PORT ARTHUR BUSINESSES

1. Is there a plan to utilize Port Arthur Business?

SELECTION PROCESS

All applications will be screened by an evaluation committee and those applicants selected for a short list may be invited to attend an interview, at the applicants own expense. The City shall not incur any costs for applicant preparation and/or submittal of qualifications.

The City will evaluate all responses based on the qualifications, past performance and project approach.

The City reserves the right to negotiate the final fee prior to recommending any Firm for a contract.

The City’s process is as follows:

1. The evaluation committee shall screen and rate all of the responses that are submitted. Evaluation ratings will be on a 100-point scale and shall be based on the following criteria:

a. Experience ............................................................................ 50 pts

b. Past Performance .................................................................. 25 pts

c. Project Approach .................................................................. 20 pts

d. Port Arthur Business ............................................................... 5 pts

2. City staff shall recommend the most qualified Engineering firms.

3. This RFQ does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in preparing for, traveling to and attending interviews.