Citywide_Mowing_and_Landscape_Maintenance.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/bartowfl

City of Bartow, FL

Invitation to Bid

Citywide Mowing and Landscape Maintenance Project ID: ITB 26-29

RELEASE DATE: August 13, 2026

RESPONSE DEADLINE: September 2, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

#ITB 26-29

Title: Citywide Mowing and Landscape Maintenance

Table Of Contents

1. INTRODUCTION AND BACKGROUND INFORMATION

2. INSTRUCTIONS TO BIDDERS

3. FOR SEALED HARD COPY SUBMISSION ONLY: ADDRESS LABELS

4. SCOPE OF WORK

5. STANDARD TERMS AND GENERAL CONDITIONS

6. PRICING TABLE

7. VENDOR SUBMITTAL FORMS

Attachments:

A - Electric Mowing Areas - 4A.1, 4A.2 - Maps

B - Parks and Rec Mowing - 4B.1, 4B.2, 4B.3, 4B.4, 4B.5, 4B.6, 4B.7 - Maps

C - DOT Mowing - 4C.1, 4C.2, 4C.3, 4C.4

D - Stormwater Mowing - 4D.2, 4D.4 Maps

E - Bartow ROW Mowing - 4D.1, 4D.2, 4D.3 - Maps

F - Water - Wastewater Department & LS Map - 4E.1 , 4E.2 - Maps

SECTION 1: INTRODUCTION AND BACKGROUND INFORMATION

1.1. Purpose of Solicitation

The City of Bartow seeks the services of a qualified Contractor to provide mowing and related grounds maintenance services at various City-owned and maintained properties, including but not limited to parks, rights-of-way, cemeteries, lift stations, utilities, lakes, canals, stormwater facilities, medians, mowing around ponds, drainage areas, and water bodies shall extend to the water’s edge or to the bottom when dry & safely accessible and other designated City properties.

1.2. City Background Information

The City of Bartow maintains an extensive inventory of parks, cemeteries, rights-of-way, lift stations, stormwater facilities, medians, and other public grounds that require ongoing mowing and vegetation management throughout the year. Seasonal growth patterns, weather conditions, and the diverse nature of City-owned properties create varying maintenance needs across multiple departments.

The purpose of this contract is to ensure that these areas remain safe, accessible, and aesthetically maintained through routine mowing, trimming, edging, litter removal, and selective herbicide application performed by a qualified and properly licensed Contractor.

SECTION 2: INSTRUCTIONS TO BIDDERS

2.1. Bid Schedule

ITB Solicitation Issued: August 13, 2026

Question Submission Deadline: August 25, 2026, 4:00pm

Bids Due: September 2, 2026, 2:00pm

In person: 450 N. Wilson Ave., Bartow, FL 33830 or via Teleconference at +1 872-256-4257,,312519811#

2.2. Award

Will be made based on the lowest responsive and responsible bidder per group. The bid will be awarded to multiple vendors per section. Bidders must bid on all items within the section for the bid to be considered responsive. Additionally, as the best interest of the City may require, the right is reserved to make award(s) by individual item, group of items or to reject all bids or waive any minor irregularities or technicalities in bids received. In determining the lowest responsive and responsible bidder, in addition to price, the following may be considered:

• Vendor’s evaluation – quality of performance on previous projects.

• The ability, capacity, equipment and skill of the bidder to fulfill the contract.

• Whether or not the bidder can fulfill the contract within the time specified, without delay or interference.

• The character, integrity, reputation, judgment, experience and efficiency of the bidder.

• The previous and existing compliance by the bidder with laws and ordinances relating to the contract.

• The sufficiency of the financial resources to fulfill the contract to provide the goods and/or services.

• The quality, availability and adaptability of the suppliers or contractual services to the particular use required.

• The ability of the bidder to provide future maintenance and service, as required or needed.

• The number and scope of conditions attached to the bid.

2.3. Bid Opening

It is the responsibility of the bidder to assure that their bid is delivered or submitted at the proper time and place prior to the bid opening. All bid openings shall be public, following 2:00 pm, on the date specified in the solicitation. Bids which for any reason are not so delivered or submitted electronically through the City’s e-procurement system, will not be considered. Bid Submittals Using

Facsimile or Email Will Not Be Accepted.

Note: In accordance with Florida Statute 119.071, a listing of vendors that provided a bid submittal shall be posted to the City’s e-procurement platform OpenGov; https://www.cityofbartow.net/313/Review-Current-Bids.

All bids shall remain exempt from disclosure, including bid amounts, until recommendation of award or 30 days after bid opening, whichever event occurs first. Should the City reject all bids, before the recommendation of award or 30 days after bid opening, and concurrently provide notice of the City’s intent to reissue the bid, the rejected bids will remain exempt from

Florida Statute 119.07 until such time as the City provides notice of recommendation of award of the reissued bid or until the

City withdraws the reissued bid. The bid is not exempt for longer than 12 months after the notice of rejection of all bids.

2.4. F.O.B. Destination

https://www.cityofbartow.net/313/Review-Current-Bids

All prices covered by this bid/contract will include the cost of transportation to the City of Bartow, Florida.

2.5. Packaging

All containers shall be suitable for storage or shipment, and all prices should include standard commercial packaging.

2.6. Taxes

No taxes shall be included in any bid price. The City of Bartow is exempt from state and federal sales use and excise tax.

2.7. Prices

Unless otherwise specified, all prices and/or discounts shall be firm for the duration of the original contract/purchase order. In the event of price decreases the City of Bartow shall be given full proportionate benefits immediately at any time during the contract period.

2.8. Invoices

Invoices: Any invoices at higher prices than the contract price shall be held until proper credit memorandums have been received. Any applicable cash discounts that apply as the result of this contract shall be taken even though the allowable time has elapsed due to the time awaiting credit memorandums.

• All original invoices shall be mailed to the City of Bartow, Attn: Accounts Payable, 450 N. Wilson Ave., Bartow, Florida 33830 or they may be emailed to: cbrown.finance@cityofbartow.net.

• The bidder shall include the bid number and/or the purchase order number on all invoices. By submitting an invoice, Bidder’s Project Manager or any authorized officer is attesting to the correctness and accuracy of all charges. Invoices will be processed for payment when approved by the appropriate User Division/ Department. The City’s payment of an invoice shall not constitute evidence of the City’s acceptance of the Bidders performance of the Service or the City’s acceptance of any work.

2.9. Discounts

Bidders may offer a cash discount for prompt payment (within 30 days); however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts on the prices quoted.

2.10. Payments

All payments will be made in accordance with the Florida Prompt Payment Act. The payment due date for the purchase of goods or services other than construction services is 45 days after the date specified in s. 218.73. The payment due date for the purchase of construction services is specified in s. 218.735.

2.11. Manufacturer’s Name

Any manufacturer’s name, trade name, brand name, information and catalog numbers used herein are for proposes of description and establishing general quality levels. References are not intended to be restrictive of any products that manufacturer may offer. The determination as to whether any alternate product or service is equal shall be made by the city of Bartow and such determination shall be final and binding among all bidders.

2.12. Safety Standards

Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall comply with applicable requirements of

Occupational Safety and Health Act (OSHA) and carry evidence of Underwriters Laboratories’ Listings (UL).

2.13. Toxic Substances

Chapter 442 of the Florida Statue states that manufacturers, importers or distributors of any toxic substance shall prepare and provide each direct purchaser of such toxic substance with Material Safety Data Sheet(s), herein referred to as MSDS, which to the best of the manufacturer’s, importer’s or distributor’s knowledge, is current, accurate and complete based on information then reasonably mailto:cbrown.finance@cityofbartow.net http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=Ch0218/Sec73.htm#0218.73 http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=Ch0218/Sec735.htm#0218.735 available to the manufacturer, importer or distributor. Upon notification of a new or revised MSDS the manufacturer, importer or distributor, on a timely basis not to exceed three (3) months after notification, shall provide the City with the revised information as it becomes available to the manufacturer, importer or distributor. Failure to provide the MSDS, when applicable, shall be cause for rejection of bid.

2.14. Specifications

Any deviations from bid specifications indicated herein shall be clearly stated, otherwise it shall be considered that items offered are in strict compliance with specifications, and the successful bidder shall be held responsible. Deviations shall be explained in detail.

2.15. Estimated Quantities

This section applies to bids/contracts in which purchases will be made as needed over a period of one (1) year or more. In this case, quantities shown are estimates of usage anticipated during the contract period and may vary.

2.16. Bid Price Increases

The City of Bartow depending on the budget for said FY may allow for a Consumer Price Index (CPI) increase after the initial term of the original bid/contract upon request from the vendor. The CPI shall be in accordance with the Bureau of Labor Statistics (BLS) https://www.bls.gov/cpi/.

1. If the BLS increase doesn’t meet the needs of the awardee, and the awardee cannot honor the prices submitted they must notify the City within sixty (60) days prior to the end of the term/ service year period, then the City will not exercise the renewal options and will rebid for said needs to allow bidders the opportunity to update pricing based upon the current economy.

2. This doesn’t guarantee award of the new bid to the current vendor as bids are awarded based on the overall lowest responsive and responsible bidder meeting bid requirements for that specific bid.

2.17. Bid Term

Annual Bids: shall be for a period of one (1) year from the date of bid award with options to automatically renew for two (2), one (1) year terms following the initial term unless otherwise terminated in accordance with the termination clauses provided herein. The City and/or Awardee may opt out of such renewal option(s) with written notice provided to the appropriate party within sixty days (60) prior to the end of a service year period.

2.18. Bid Extension

Annual Bids: If the City provides notice to the Vendor at least 30 days prior to the end date (Termination Date) that it has not put in place a new bid for the goods, then this Bid shall remain in effect on a month-to-month basis until terminated by written notice from the City Purchasing Department to the Vendor, but not longer than four (4) months following the termination date.

2.19. Placing of Orders

The award of this bid does not constitute an order. Before shipments or service is provided, the vendor shall receive a signed Purchase

Order or Purchase Order number. In some cases, vendors shall be issued blanket orders. In this case shipments shall be specified on the order.

2.20. Performance

Efficient service is essential to this contract. Therefore, if the City of Bartow determines that the holder of the bid is unable to meet delivery within a reasonable amount of time it may become necessary to make procurement from other bidders or suppliers.

2.21. Conflict of Interest

All bidders must disclose, with their bid, the name of any officer, department head or agent who is also an employee of the City or any of their agencies. Furthermore, all bidders must disclose the name of any City employee who owns, directly or indirectly, any interest of any amount in the bidder’s firms or any of their branches. Award of this bid shall be subject to the provisions of Chapter 112, Florida Statutes.

https://www.bls.gov/cpi/

2.22. Patents and Royalties

The bidder, without exception, shall indemnify and save harmless the City and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented or non-patented invention, process or article manufactured or used in the performance of the bid, including its use by the City. If the bidder uses any design, device or material covered by letters, patent or copyright, it is mutually agreed and understood without exception that the bid prices shall include all royalties or cost arising from the use of such design, device or material in any way involved in the work.

2.23. Samples

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidder’s expense. Each individual sample must be labeled with bidder’s name, manufacturer’s brand name and number, bid number and item reference.

Samples of successful bidder’s items may remain on file with the Purchasing Department for the term of the contract. Request for return of samples shall be accompanied by instructions, which include shipping authorization and name of carrier, and must be received within ninety (90) days after bid opening date. If instructions are not received within this time, the Purchasing Department shall dispose of the samples.

2.24. Inspection, Acceptance and Title

Inspection and acceptance will be at the designated facility unless otherwise indicated. Title and risk of loss or damage to all items shall be the responsibility of the contract supplier until accepted by the City, unless loss or damage results from negligence by the

City.

2.25. Insurance Requirements

Certificate of Insurance, Workers Compensation and endorsements evidencing the types of insurance and coverage required in this

Section shall be furnished within three (3) calendar days of Bidder’s receipt of Notice of Intent to Award the Bid/ Contract and, at any time thereafter, upon request by the Purchasing Department. The City of Bartow, 450 N. Wilson Ave., Bartow, FL 33830, shall be named as additional insured and the Successful Bidder shall, at minimum, provide, pay for, and always maintain in force during this project the following insurance:

WORKERS’ COMPENSATION:

Coverage is to apply for all employees for statutory limits in compliance with the applicable state and federal laws. The policy must include Employers’ Liability with a limit of $100,000 each accident, $100,000 each employee, $500,000 policy limit for disease.

COMMERCIAL GENERAL LIABILITY – OCCURRENCE FORM REQUIRED:

Awardee shall maintain commercial general liability (CGL) insurance with a limit of not less than $500,000 each occurrence. If such

CGL insurance contains a general aggregate limit, it shall apply separately to this location/project in the amount of $1,000,000.

Products and completed operations aggregate shall be $1,000,000. CGL insurance shall be written on an occurrence form and shall include bodily injury and property damage liability for premises, operations, independent vendors, products and completed operations, contractual liability, broad form property damage and property damage resulting from explosion, collapse or underground (x,c,u) exposures, personal injury and advertising injury. Fire damage liability shall be included at $100,000.

COMMERCIAL AUTOMOBILE LIABILITY INSURANCE:

Awardee shall maintain automobile liability insurance with a limit of not less than $5,000,000 each accident for bodily injury and property damage liability. Such insurance shall cover liability arising out of any auto (included owned, hired, and non-owned autos). The policy shall be endorsed to provide contractual liability coverage.

EVIDENCE OF INSURANCE:

Awardee shall furnish the City of Bartow with Certificates of Insurance. The Certificates are to be signed by a person authorized by that insurer to bind coverage on its behalf and coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. The City of Bartow is to be specifically included as an additional insured on all policies except Workers’ Compensation. In the event the insurance coverage expires prior to the completion of the project, a renewal certificate shall be issued 30 days prior to said expiration date. The policy shall provide a 30-day notification clause in the event of cancellation or modification to the policy. All certificates of insurance must be on file with and approved by the City of Bartow before the commencement of any work activities.

2.26. Drug-free Workplace

This form shall be included with your bid.

2.27. Bid Protest

Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in possession of the Procurement Department within three (3) working days of the Notice of Recommended

Award posting date. All bidders who bid will be sent a Notice of Recommended Award, unless only one bid is received. A copy of the bid protest procedures may be obtained from the City of Bartow’s website: https://www.cityofbartow.net/431/Protest-Procedures.

“Failure to Follow Bid Protest Procedure Requirements Within the Time Frames Prescribed Herein as Established by the City of Bartow, Florida Shall Constitute a Waiver of Your Protest and Any Resulting Claim.”

2.28. Code of Ethics

If any bidder violates or is a party to a violation of the code of ethics of the City of Bartow or the State of Florida, with respect to this bid, such bidder may be disqualified from performing the work described in this bid or from furnishing the goods or services for which the bid is submitted and shall be further disqualified from bidding on any future bids for work, goods, or services for the City.

2.29. Non-Exclusivity

Bidders acknowledge and understand that award of this project shall not be construed as an exclusive arrangement and further agrees that the City may, at any time, secure similar or identical services from another vendor at the City’s sole option.

2.30. Agreements with other Government Agencies

Proposers agree that this response serves as a valid submittal to all Florida governmental agencies. Subject to the bidder's consent, these agencies may utilize this bid under identical pricing, terms, and timelines. Participating entities shall execute independent awards and assume sole liability for their respective purchases. This solicitation establishes no mutual liability among agencies, nor does it restrict any agency’s right to independently re-solicit these goods or services.

https://www.cityofbartow.net/431/Protest-Procedures

SECTION 3: FOR SEALED HARD COPY SUBMISSION ONLY: ADDRESS LABELS

All bids shall be securely sealed in an envelope and clearly marked on the outside with:

• Company/ Bidder’s Name,

• Company Address,

• The Bid Number & Title,

• Due Date & Time, and

• Attention: Procurement Department

“An address label has been provided for your use below. The City of Bartow will not be responsible for bids opened prior to the specified time due to envelopes that are improperly addressed or not marked as instructed in this notice.”

NAME OF COMPANY: ___________________________________________________

COMPANY ADDRESS: _______________________________________________

CITY: _____________________________ STATE: ____________ ZIP CODE: _____________

BID NUMBER & TITLE: ITB 26-29, Citywide Mowing and Landscape Maintenance

BIDS ARE DUE PRIOR BY 2:00 PM (EDT) ON, Wednesday, September 2, 2026

DELIVER TO: CITY OF BARTOW, PROCUREMENT DEPARTMENT

450 N. WILSON AVE.

BARTOW, FL 33830

It is recommended that the above label is taped onto the outside of the envelope that contains the bid documents.

Note: Be sure to label the envelope containing the bid documents or if the envelope is placed inside another envelope or shipping container (e.g., UPS envelope/box or FedEx envelope/box), then the label shall be affixed to the outside of that outer envelope or box.

SECTION 4: SCOPE OF WORK

4.1. Overview

The City of Bartow seeks the services of a qualified Contractor to provide mowing and related grounds maintenance services at various City-owned and maintained properties, including but not limited to parks, rights-of-way, cemeteries, lift stations, utilities, lakes, canals, stormwater facilities, medians, mowing around ponds, drainage areas, and water bodies shall extend to the water’s edge or to the bottom when dry & safely accessible and other designated City properties.

4.2. Background

The City of Bartow maintains an extensive inventory of parks, cemeteries, rights-of-way, lift stations, stormwater facilities, medians, and other public grounds that require ongoing mowing and vegetation management throughout the year. Seasonal growth patterns, weather conditions, and the diverse nature of City-owned properties create varying maintenance needs across multiple departments. The purpose of this contract is to ensure that these areas remain safe, accessible, and aesthetically maintained through routine mowing, trimming, edging, litter removal, and selective herbicide application performed by a qualified and properly licensed Contractor.

4.3. Qualifications

Bidders must meet the following minimum qualifications to be considered responsive and responsible:

• The Contractor submitting a bid must have been in business under the same name & TIN/FEIN number for the past two (2) years.

• The Contractor shall hold valid Herbicide Licenses, Restricted Use Pesticide Licenses with all applicable categories

(including Right-of-Way, Aquatic, and O&T), a current MOT Certification, and a Limited Commercial Landscape License, as required to perform the scope of work.

• The Contractor shall provide three (3) references from clients for whom the bidder has served as the prime contractor on projects of similar size and scope within the past five (5) years, Please refer to the Reference Form provided under the

Vendor Submittal Forms.

• The Contractor must be capable of quantifying and documenting the amount of litter picked up each cycle to meet NPDES

(National Pollutant Discharge Elimination System) reporting requirements.

4.4. Site Access Coordination

Contractors are responsible for and recommended to visit each location they are bidding on to familiarize themselves with the site conditions and verify property dimensions prior to bidding.

Most City locations in this bid are open to the public, but some require official authorization. Procurement can arrange vendor access and staff escorts for non-mandatory site visits or measurements by coordinating with the responsible department.

Please note; Contractors must still submit all project questions to the Procurement contact via OpenGov or email. City staff will not answer questions during these visits; this ensures Procurement can track and answer all inquiries fairly and transparently for all vendors.

4.5. Minimum Required Services

Contractor shall perform, at minimum, the following services during each mowing cycle:

• Routine mowing of all grassed and vegetated areas

• Edging of sidewalks, curbs, driveways, medians, and paved areas

• String trimming around all trees, poles, fences, signs, utilities, structures, and appurtenances

• Blowing or sweeping all grass clippings and debris from hard surfaces

• Litter and debris removal prior to and during each mowing cycle

• Weed control in cracks, joints, beds, medians, and paved areas

• Maintenance of drainage areas to ensure proper flow and function

• Pruning/trimming of low-hanging limbs for clearance as directed by City

• Maintenance of sight visibility at intersections and rights-of-way

• Mowing around ponds and water bodies must extend to the water’s edge or to the bottom when dry and safely accessible.

• Routine mowing shall be performed Monday through Friday between 7:00 a.m. and 5:00 p.m., unless otherwise approved by the City.

• Maps, boundaries, and site-specific requirements for each location are included as attachments and shall be followed as part of this contract.

General Cutting Requirements

• All mowing shall produce a uniform, clean, professional finish

• No scalping, ruts, or uneven cutting will be permitted

• Grass clippings shall not be left in clumps, windrows, or piles

• Clippings shall not enter streets, sidewalks, storm drains, or water bodies

Cutting Heights

• Flat areas: approximately 3 inches (unless otherwise directed by City)

• Slopes and difficult terrain: approximately 3 inches using appropriate equipment

• Wet or saturated areas: shall be trimmed using hand-held equipment if necessary

Specialized Areas

• Cemeteries: extreme care required around headstones and monuments

• Lakes, ponds, canals: mow to water’s edge unless otherwise directed

• Drainage areas: maintain slope integrity and prevent erosion

• Rights-of-way: maintain full visibility and traffic safety standards

Optional & Additional Services

• Optional and additional services may include plant installation, sod installation, bush hogging, storm cleanup, clearing and grubbing, additional pond or ditch mowing, and vegetation removal. Unit pricing for these services is included in the Pricing Table.

Note: All tasks shall be completed in accordance with the site-specific requirements outlined in each location’s individual specification section.

4.6. Site Cleanliness & Litter Control

Contractor shall remove all litter, debris, trash, branches, and foreign objects prior to mowing.

Litter includes, but is not limited to: bottles, cans, paper, plastic, tires, debris, metal, furniture, vegetation waste, and hazardous objects.

All litter shall be:

• Collected

• Bagged and removed from site

• Disposed of in accordance with all local, state, and federal regulations

No litter shall be stored or staged on City property.

Note: Contractor must follow the litter-removal requirements outlined in each location’s individual specification section.

4.7. Chemical Applications

Chemical applications shall only be performed by properly licensed personnel in accordance with all federal, state, and local laws.

• Herbicides shall be applied per manufacturer label requirements

• No chemical drift shall occur onto adjacent properties

• No chemical use around headstones unless specifically approved

• Restricted buffer zones (typically 4–6 inches) apply around trees, utilities, and structures unless otherwise directed

Note: Contractor must follow the chemical-use requirements outlined in each location’s individual specification section.

4.8. Equipment Requirements

Contractor shall provide and maintain commercial-grade equipment capable of producing professional results, including but not limited to:

• Commercial mowers (zero-turn, rotary, or equivalent)

• Trimmers and edgers

• Blowers

• Hand tools for detailed areas

• Specialized slope or ditch mowing equipment when required

• Upon award, the Contractor shall also furnish an inventory list of all equipment that will be used to perform the required services

• Following award, the Contractor shall submit a detailed weekly service schedule identifying the days each location will be serviced. Any schedule changes must be communicated to the City.

• Contractors performing work in or adjacent to roadways shall comply with applicable FDOT Maintenance-of-Traffic requirements, utilize high-visibility apparel meeting ANSI standards, and ensure equipment operating near traffic is equipped with appropriate warning lights.

All equipment shall be properly maintained, safe, and capable of continuous operation without causing turf damage.

4.9. Payment & Invoicing

Payment Contingency

Payment is strictly contingent upon City inspection, verification, and written acceptance.

Unit of Payment

Payment shall be made per:

• Completed mowing cycle per Group/Section

• Verified City acceptance only

• No partial payments unless approved in writing

Invoice Requirements

Invoices must include:

• Contract number

• Purchase order number

• Group/Section

• Locations serviced

• Dates of service

• Cycle number

• Certification of completion

Incomplete invoices will be returned unpaid.

Additional details can be found in Section 2. Instruction to Bidders subsection 2.8 Invoices.

Payment Approval Process

Payment shall only be issued after:

1. Full cycle completion

2. City inspection

3. City acceptance

Additional details can be found in Section 2. Instruction to Bidders subsection 2.10 Payments

Payment Schedule & Mehtod

Payments under this Contract shall be processed on a monthly basis.

• The applicable mowing cycle(s) have been completed

• The City has completed inspection and accepted the work

• A complete and accurate invoice has been received and approved

4.10. Adding / Deleting Work

City reserves the right to modify, add, or remove locations at any time with appropriate adjustment to compensation.

4.11. Photo Documentation Requirement (Upon Request)

• Contractor shall submit before-and-after photographs for each Group/Section or representative sites.

• Failure to provide documentation may result in invoice rejection and non-payment until corrected.

4.12. Specifications for Section 4A – Electric Department (For this whole section please refer to Attachment A for the corresponding location maps)

Group 4A.1 – Substations

The following areas are to be bid as a package and the area shall be cut every two (2) weeks (26 cuts).

• Church Street Substation: Mow North section of substation. This includes the fenced in area.

• Odom Substation: Mow a 15’ strip all the way around substation and mow, weed-eat all utilities on East side of road and area to the North to the fence line.

• Connersville Substation: The fenced area must have 20’ of clearance on all four sides.

• Northwest Substation: Mow entire area from Maple to the woods to the West and from Steward to the houses to the North.

• Southwest Substation: Northeast and South sides must have 25’ clearance from fence. All of front and West sides are to be mowed and weed-eated every mowing.

• Highway 17 South Substation: All sides must have a 15’ clearance from fence. Weed-eat curb, poles, guide wires and other utilities every mowing. All fences must be kept free of weeds.

• Future 80 Ft Road Substation: Mow 10 acres on the southeast corner of the intersection of 80 Foot Road and Sand

Lake Road.

• Electric Department 915 Stearman St. (f/k/a - 4190 Ben Durrance Road): Mow everything from edge of pavement all the way through inside of fence.

o Mow and weed-eat around all utilities and fence lines or spray fence line.

o Mow the approximately 0.8 acres on the lot north of Stearman Street used as a training yard.

o This includes the Fiber Optic Enclosure at Air Base - Mow and weed-eat within the fence. (The address is 4100 Echo

Ave.)

Group 4A.2 – Miscellaneous Properties

• East Lake Drive: Mow and weed-eat from Seminole Trail to East Stuart (behind houses on East Lake Drive).

• Forrest Drive: Mow and weed-eat between Forrest Drive and Shady Lane (behind the houses on Richland Road)

• Behind Sunset Avenue: Mow and weed-eat area north from McLeod.

• Georgia Street: Mow and weed-eat behind houses on Hibiscus Drive, south of George Street.

• Walmart Corner: Walmart corner- mow, weed eat, and spray the inside corner of the left curve on the Walmart entrance road west of Hwy 17.

• Cooke Auto: Mow and weed-eat power line northeast of trail to Wilson Ave

• Behind Hospital: Mow and weed-eat south of the southeast corner of hospital and west to the Watson Clinic buildings.

• Noralyn Mine Power Lines: Mow and weed-eat north of the tile company

• Peace River Power Lines: Mow and weed-eat east and west of Peace River, south of HWY 60.

• Corsicana Factory: Mow and weed-eat east and northwest of the paved parking.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license.

4.13. Specifications for Section 4B – Parks and Recreation & Cultural Arts (For this whole section please refer to Attachment

B for the corresponding location maps)

Group 4B.1 – City Parks

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

• Nye Jordan Park: From Orange Avenue to the houses to the West and from Stuart Street to the drainage pond to the South.

• Richland Manor Park: From Bear Creek Drive to the fence line to the North and from Eleanore Street to the house to the

West.

• McLeod Park: From Stuart Street to McLeod Street and from Sunset Avenue to dirt road to the East. Sand area is to be kept weed free by tilling the area.

• Commerce Park: From Clinton Street to the houses to the North and East and West from property line to property line. Sand area is to be kept weed free by tilling the area.

• Carver Recreation Center and Park: From Herbert Dixon Blvd to the Eastern most fence and from Wabash Avenue to the fence line to the South.

• MLKJ Gazebo Park: From MLKJ to the property line to the South and from Hwy. 17 to the drake elm trees to the East.

Civic Plaza, 100 Block East Davidson Civic Plaza and 100 Block of East Davidson Street (North side only) to Broadway

Avenue.

Mow, edge and trim hedges and small trees, weed-eat around all trees, utilities, guide wires, fences, etc. All shrub beds are to be kept weed free.

• Hamilton Park, MLKJ Park and Wabash Park:

o Hamilton Park and MLKJ Park must be manually weeded. No Chemicals will be allowed.

o Wabash Park can either be manual weeding or roto-tilled. No Chemicals in these three (3) parks.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license.

Group 4B.2 – Mosaic Park, Mobile Lake

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

• Edge and mow the entire area of Mosaic Park from Park Lane to the Civic Center parking lot, and from Broadway to Floral

Avenue.

• This will include the edging of the road surfaces and sidewalks.

• Trimming of all hedges around ball park perimeter. This excludes the soccer fields.

• Edge and mow the entire area of Mobile Lake North, South and West sides only.

• Area runs from Mann Road on the North and around to a small canal on the South side of the lake. Spray or pull any weeds that may be growing in paved parking areas.

• Mow, edge and trim hedges and small trees, weed-eat around all trees, utilities, guide wires, fences, etc.

All shrub beds are to be kept weed free.

• Regarding Mobile Lake: Only Aquatic herbicide such as Round-Up Custom shall be acceptable and shall be used on areas no wider than 6”.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license.

Group 4B.3 – Fort Fraser Trailhead, City of Bartow Parking Lot, Wilson Avenue Underpass, and Old Bartow–Eagle Lake

Road

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

• Fort Fraser Trailhead: Mow area from Wilson Avenue to the beginning of the Fort Fraser Trail to the East.

o All paved or unpaved areas will be kept free of weeds (parking area can be sprayed and weeds removed).

• City of Bartow Parking Lot: Mow entire area from Bartow Blvd. to railroad tracks including hill and from Wilson Avenue to Chamber of Commerce.

o Curbs must be edged each mowing and weeds removed from cracks in curbs.

• South side of BB&T Bank: Mow entire slope from four-way stop to Blount Street.

o Mow the South side of Polk Street from Wilson to Broadway including hill on tracks. Curbs must be edged each mowing and weeds removed from cracks in curbs.

• Old Bartow Eagle Lake Road: Mow from McDonalds to West side of the Meeting House on both sides of road.

o Mow, trim and weed-eat entire area including around all trees, utilities, guide wires, fences, etc., every mowing.

o The hedges are to be trimmed on a monthly basis.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license. No more than 6” around trees/utilities.

Group 4B.4 – Evergreen Cemetery, Palm Cemetery & Oakhill Cemetery

The following areas are to be bid as a package, and the area shall be cut 33 times (April – October) during the summer months and

11 times (November – March) during the winter months.

Evergreen Cemetery and Palm Cemetery: From edge of payment at Hwy 60 to Precisionaire to the North and from Baker Avenue to the west Precisionaire fence.

Oakhill Cemetery: From Parker Street to the back wall of the cemetery and from the houses on the West side to the tree line to the

East. You will mow approximately 250’ on the East side of the wall to the South end of the cemetery.

• All graves should be clean of trash, litter, and old flowers as the City deems necessary.

• Hedges to be trimmed on an as needed basis as determine by the City.

• Mow, weed-eat entire area including around all trees and headstones, utilities, guide wires, fences, etc. every mowing.

• Blowing- All head stones, foot markers, and flat stones to be blown free of dirt, leaves, grass debris after every mowing.

• Stack all dead tree limbs and shrubs in a pile and report this to the Parks & Recreation Office for removal.

NOTES: Litter is to be picked up prior to every mowing and more if needed. No chemicals are allowed to be used in the cemeteries under any circumstances.

Group 4B.5 – Mary Holland Park

The following areas are to be as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

Mow the entire area of Mary Holland Park including entrance, playground (before 9:00 a.m. of Thursday each week) and Camp

Crickette.

• Mow, trim hedges, weed-eat and weed entire area including around all trees, utilities, guide wires, fences and all playground equipment etc. every mowing.

• There will be markers in place along certain areas on the water’s edge that will have to be mowed and or weed-eated to keep the water’s edge clear of any vegetation.

• The canal and boat launch area will be maintained to water’s edge in its entirety.

• All exercise boxes will be kept weed free by using mechanical means.

• NO CHEMICALS

• You can use herbicides on any of the above areas to help keep vegetation growth to a minimum, but you must give the City of Bartow a copy of your state certification for spraying such herbicides. No more than 6” around trees.

NOTES: Litter is to be picked up prior to every mowing and more if needed.

Group 4B.6 – Wildwood Cemetery

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

Wildwood Cemetery: Mow entire area from Stuart Street to the block wall to the North and from Woodlawn Avenue to the City

Marker to the West.

• This area will be in the new section and approximately five (5) acres.

• The remainder of the twenty (20) acre parcel will be mowed every two (2) weeks.

• Mow five (5) acre parcel on Woodlawn directly across street front of the Wildwood Cemetery entrance every two (2) weeks.

• The two (2) entrance gates plantings and weeding will be maintained along with the cemetery. All graves should be clean of trash, litter and old flowers as the City deems necessary.

• Mow, trim and weed-eat entire area including around all trees and headstones, utilities, guide wires, fences etc. every mowing. Hedges are to be trimmed on an as needed basis as determined by the City.

• Blowing- All head stones, foot markers, and flat stones to be blown free of dirt, leaves, grass debris after every mowing.

• NO CHEMICALS around headstones.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license, no more than 4 – 6” around all plants and utilities.

Group 4B.7 – Bartow Park (555) Sports Complex & RC Track

The following areas are to be bid as a package and the area shall be cut every two (2) weeks (26 cuts).

555 Sports Complex: Mow entire area from Highway 555 up to and including drainage ponds to the West and from the North side of the entrance road to the woods line to the South up to and including around all ball fields.

• This includes areas all around the RC Track.

• Mow, trim hedges, weed-eat and weed entire area including around all trees, utilities, guide wires, fences etc. every mowing.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper licenses, no more than 6” around trees/utilities.

4.14. Specifications for Section 4C – Public Works Transportation Division (D.O.T. Section) (For this whole section please refer to Attachment C for the corresponding location maps)

Group 4C.1 – Highway 17

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

• HWY 17: From the first turn around just South of the Southern Entrance Sign to Earnest Smith Blvd. Edge all landscaped areas and curbs every mowing.

o All landscape beds are to be kept weed free, including the City of Bartow Entrance Sign to the North 50 feet and 50 feet to the South and to the highways edge.

o Mow entire area from edge of curb to property line where applicable.

o Where no defined property line is noticeable, mow 30’ from edge of pavement, i.e. Bear Creek Bridge.

o Mow Hwy 17 overpass on both sides on the South end and the North-East side only.

o Weed-eat the east side of the top of over-pass

NOTE: The Northwest end of Hwy 17 overpass will be mowed by contractor of Hwy 60 By-pass.

All concrete medians will be kept free of weeds growing in the cracks or on edge of pavement.

• The overpass itself should be blown off every mowing and all trash removed.

• Blow off all roadways, curbs, and sidewalks back onto the grassed properties.

• Edge all curbs, sidewalks, driveway aprons, culvert aprons, and any other concrete areas that connects to grass. (EVERY

MOWING)

• Any crepe myrtles must be kept lifted with suckers trimmed.

• All intersections will be mowed or weed-eat up to 30’ beyond intersection on all four sides.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license. The amount of litter picked up needs to be quantified each cycle to meet NPDES reporting requirements.

Group 4C.2 – Highway 60 By-Pass and Crazy Acres

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

• Hwy 60: Mow both sides of road and medians from 500’ West of the City of Bartow entrance sign to Hwy 17 intersection.

Mow from Hwy 60 to Woodlawn Avenue.

o Mow both sides of service road in front of Whit’s Lumber.

o Mow a 10’ strip on the South side of the service road.

o Mow all ditches that are the right of ways.

o Mow overpasses once per month and blow off and remove trash every mowing.

• Hwy 60 By-Pass: Mow from intersection at Wal-Mart to 91 Mine Road to the East.

• Crazy Acres: Mow entire area in between Hwy 60 and Hwy 60 By-Pass.

o Mow the entire portion of the planted overpass that is adjacent to Crazy Acres.

o Mow as close as possible to trees without doing damage.

o You can trim out around trees with a small amount of chemicals, being careful not to spray too much area, no more than

6” around trunk.

All concrete medians will be kept free of weeds growing in the cracks or on edge of payment every mowing and blow off every mowing and remove all trash.

• Blow off all roadways, curbs, and sidewalks back onto the grassed properties.

• Edge all curbs, sidewalks, driveway aprons, culvert aprons, and any other concrete areas that connects to grass. (EVERY

MOWING)

• Any crepe myrtles must be kept lifted with suckers trimmed.

• (Chemicals can be used with the proper licenses)

• All intersections will be mowed or weed-eat up to 30’ beyond intersection on all side streets.

• Landscaped beds and curbs are to be edged every two (2) weeks and are to be kept weed free.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license. The amount of litter picked up needs to be quantified each cycle to meet NPDES reporting requirements.

Group 4C.3 – Highway 60 Business & the Following Triangles: Main & Flamingo, Flamingo & Cherokee, Hwy 60 & East

Church Street

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March during the winter months.

• HWY 60 Business: Mow from Woodlawn Avenue East to traffic signal on Hwy 60 East.

o Include ROW east of Idlewood and Flamingo.

o Mow both sides of the road and all medians throughout the downtown area.

o These medians and right of ways should have the hedges trimmed and the curbs edged every week.

o Landscaped beds are to be kept weed free.

o All concrete medians will be kept free of weeds growing in the cracks or on edge of pavement.

o Blow off all roadways, curbs, and sidewalks back onto the grassed properties.

o Edge all curbs, sidewalks, driveway aprons, culvert aprons, and any other concrete areas that connects to grass. (EVERY

MOWING)

o Any crepe myrtles must be kept lifted with suckers trimmed.

o This includes the triangles on Main and LB Brown Avenue.

o This right-of-way should have the hedges trimmed, curbs and sidewalks edged every week.

o Landscaped beds are to be kept weed free.

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license.

Chemicals can be used with the proper licenses, no more than 6” around all plants and utilities. The amount of litter picked up needs to be quantified each cycle to meet NPDES reporting requirements.

TRIANGLES:

1. Main & Flamingo

2. Flamingo & Cherokee

3. Hwy 60 East & Church Street

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license.

Vegetation will still need to be removed.

The amount of litter picked up needs to be quantified each cycle to meet NPDES reporting requirements.

Group 4C.4 – Hwy 98 Right-of-Way (ROW) Property

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months.

Right-of-Way (ROW) Property from the Intersection of Hwy 60 and Hwy 98 Going North on Hwy 98 to approximately 500 feet

North of Ernest Smith Road.• Mow both sides and median.

• Edge curb and sidewalks, as well as weed eating around fence lines and utility poles in Right-of-Way (ROW).

• Landscaping areas, keeping them weed free either manually or spraying

• Litter removal every mowing and as needed. The amount of litter picked up needs to be quantified each cycle to meet

NPDES reporting requirements.

• Irrigation shall be checked monthly.

• Any crepe myrtles must be kept lifted with suckers trimmed.

• Proposer shall be required to posse and maintain the following Certifications and License:MOT Certification Herbicide

License

• Proposer shall provide references from Right-of-Way (ROW) contracts.

• Blow off all roadways, curbs, and sidewalks back onto the grassed properties.

• Edge all curbs, sidewalks, driveway aprons, culvert aprons, and any other concrete areas that connects to grass. (EVERY

MOWING)

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license.

Vegetation will still need to be removed.

The amount of litter picked up needs to be quantified each cycle to meet NPDES reporting requirements.

4.15. Specifications for Section 4D – Public Works (Stormwater Division) (For this whole section please refer to Attachment D

& E for the corresponding location maps)

Group 4D.1 – Double Drives and Triangles

The following areas are to be bid as a package and the area shall be cut 33 times (April – October) during the summer months and 11 times (November – March) during the winter months

Double Drives:

1. Swearingen

2. Lightsey

3. Kissingen

4. First Avenue

5. Conant between Broadway and Jackson Ave.

Triangles:

1. Floral Avenue and Bartow Blvd.

2. Hibiscus & Hibiscus

3. Soledad and De La Bosque

4. Bougainvillea Way

5. Bougainvillea & Hibiscus

6. Kissingen & Hibiscus

7. Mariposa & El Paso

8. Westover Parkway

9. Kissingen & Lake Shore

10. Hwy 555 & McLeod Street

11. Sunset & Margaret

12. Alleyway between Hibiscus & Kissingen East and West, Hermosa & Hibiscus North and South

NOTES: Litter is to be picked up prior to every mowing and more if needed. Chemicals can be used with the proper license.

Vegetation will still need to be removed.

The amount of litter picked up needs to be quantified each cycle to meet NPDES reporting requirements.

Group 4D.2 – Ditches and Canals

The following areas shall be bid as a package and shall be mowed once a month (12 cuts per year) within the first fifteen (15) days of the month with the exception of Bear Creek, which shall be mowed twice a month (24 cuts per year). EQUIPMENT SHALL BE

COMMERCIAL RATED.

Areas to be mowed are:

A. Bear Creek (This includes the pond behind Fountain Place Apartments off Wilson Ave.) BEAR CREEK WILL BE MOWED

TWICE A MONTH

B. Walmart Ditch from CSX Property to US17 including city owned property in between substation property…