City of Victoria Community Center Bid Invitation Final.pdf

Request for Competitive Sealed Proposals

Subcontractors and Suppliers Victoria Community Center Renovations and Covered Arena

2905 East North Street Victoria, Texas 77901

The City Council of the City of Victoria, Texas by resolution determined, that the construction procurement method which provided the best value for the City of Victoria Community Center Additions and Renovations is to use of the Construction Manager-at- Risk procurement method.

Lauger Companies Inc. was selected as the CM-at-Risk for this project. The Construction Manager-at-Risk invites qualified subcontractors and suppliers to submit Competitive Sealed Proposals for this project base on the following criteria.

INVITATION FOR SUBCONTRACTOR AND SUPPLIER COMPETITIVE

SEALED PROPOSALS

FROM THE CONSTRUCTION

MANAGER-AT-RISK Lauger Companies Inc.

36 Enterprise Drive Victoria, Texas 77905

Construction Manager Contacts:

Mr. Corbin Lauger - President corbin@laugerco.com Mr. Kevin Krueger – Senior PM/CFO kevin@laugerco.com

FROM THE OWNER: City of Victoria, Texas Victoria, Texas OWNER Representative AGCM – Mr. Christopher Reyes creyes@agcm.com

AND THE ARCHITECT: Populous

3151 W. Tecumseh Rd. Suite 220 Norman, Oklahoma 73072 Telephone: (405) 822-0122

Architectural Contacts:

Mr. Cal Cornwell, AIA: Cal.Cornwell@populous.com Mr. Todd Gralla, Principal todd.gralla@populous.com mailto:corbin@laugerco.com mailto:kevin@laugerco.com mailto:creyes@agcm.com mailto:Cal.Cornwell@populous.com mailto:todd.gralla@populous.com

FOR THE PROJECT: City of Victoria Community Center Renovations and New Arena

2905 E. North Street, Victoria, Texas 77901 Victoria, Texas

PROJECT DESCRIPTION:

This project consists of the following project elements:

1) New standalone tension fabric arena with bleacher seating for 3000 and related site and building improvements

2) A new free standing pre-engineered stall barn

3) Renovations to the existing 90,000 sf Community Center building including new entry element, MEP replacement and upgrades, Annex Renovation, New EXPO Hall entry building with building roof, wall and insulation improvements, existing dome renovation, kitchen and concession replacements, new interior finishes, exterior paving, striping, site lighting, parking and landscape and irrigation and fence improvements.

Bid Items – Architectural, Structural, and Mechanical Trades Requested:

Construction Manager-at-Risk Contractor is requesting subcontractor proposals and material quotes on all divisions of this project (See attached Table of Contents outlining each specification section of the work.

I. PROPOSAL TYPE

The Construction Manager-at-Risk (Construction Manager-at-Risk Contractor) requests competitive sealed proposals on the following project from subcontractors and suppliers who can comply with the bid documents, specifications and other project requirements.

The Construction Manager-at-Risk Contractor in conjunction with the Owner and Owners representative reserves the right to reject any and all bids, or to accept any bid deemed to its advantage, to waive any and/or all informalities and to disregard all non-conforming, non-responsive or conditional bids.

In the event of a difference in written words and figures on the Bid Form, the amount written in words shall govern. In addition to the Subcontract Bid form provided in these specifications, the bidder should attach a standard bid qualification sheet with the bid, including any voluntary alternates that they wish to bid.

This project is bidding as follows:

Lauger Companies Inc. will be soliciting complete competitive sealed proposals for all base bid items and any applicable alternates, in any combination from qualified proposers. All proposals must be submitted by the time stated in the bid prospectus. The Owner, Architect, and Construction Manager-at-Risk Contractor reserve the right to reject any and all competitive sealed proposals.

The City of Victoria is a tax exempt entity. Bids shall NOT include sales taxes on incorporated materials.

II. BIDDING DOCUMENT AVAILABILITY

Bidding Documents will be available directly from the Construction Manager-at-Risk Contractor for major subcontractors. The preferred method for plan procurement is via electronic media transfer or link. Please contact the CM-at-Risk via e-mail to request and uplink to the plans and specifications through PROCORE or through a Dropbox link.

Plans and Specifications will be available at the following plan room locations and online:

Associated Builders and Contractors Assn. of General Contractors 116 Jason Plaza 609 South Lamar Victoria, Texas 77901 Austin, Texas 78704 Telephone: (361) 572-0299 Telephone: (512) 804-2796 Fax: (361) 572-4653 Fax: (512) 442-3503

Virtual Builders Exchange of Texas Plan HUB Online 121 Interpark Blvd. Ste #105 1665 Palm Beach Lakes Blvd.

San Antonio, Texas 78216 Suite 300 Telephone (210) 564-6900 West Palm Beach, FL 33401 askme@virtualbx.com Telephone (866) 752-6482 www.planhub.com nverdier@planhub.com

BidNet Direct – COV preferred Plan Service www.bidnetdirect.com

III. BID SECURITY REQUIREMENTS

A Bid Bond is not required for bidding subcontractors and suppliers. Subcontractors whose bid exceeds $1,000,000 should have the ability to provide a payment and performance bond on the project if requested by the owner and Construction Manager-at-Risk Contractor. Bond fees if required will be given as an add to the proposal.

IV. PRE-BID MEETING/SITE VISIT

A pre-bid conference may be held at the project site on Thursday July 30th at 9:00 am.

Subcontractor and suppliers who wish to visit the site are urged to do so prior to submitting a proposal. Representatives from the Construction Manager-at-Risk Contractor, Architect and Consultants will be available to answer specific project questions via facsimile or e-mail. Please address specific project questions prior to the proposal in writing to Lauger Companies Inc. – Mr. Reid Schiffbauer, Project Manager or Mr. Kevin Krueger, Off-site PM. All questions will be addressed in Addendum format in a timely manner by the project architect, Populous.

V. RECEIPT OF COMPETITIVE SEALED PROPOSALS

All sealed proposals and related items, as specified in the bid documents, shall be addressed to the Construction Manager-at-Risk Contractor, and shall be clearly marked “City of Victoria Community Center Project”. Proposals shall be submitted on the enclosed Subcontractor/Supplier sealed proposal form. A scope or recap sheet may be attached to clarify the bidders scope of work, materials supplied or other pertinent information. Bids mailto:askme@virtualbx.com http://www.planhub.com/ mailto:nverdier@planhub.com http://www.bidnetdirect.com/ will be submitted per the attached scope of work. Please fill in the appropriate blanks for each bidding phase, alternates and a total as applicable.

All proposals must be kept open for 45 days after bid opening date. Subcontractors will not be allowed to modify, withdraw or change proposals during the 45 day award period.

It is anticipated that all subcontractor and supplier awards will be made within 45 days.

The owner and Construction Manager-at-Risk Contractor reserve the right to reject all bids or accept any bid regardless of amount that is most beneficial in overall value to the owner, including reductions in scope or value engineering.

VI. COMPETITIVE SEALED PROPOSALS DUE

DATE: Tuesday August 11th, 2026 TIME: 3:00 pm LOCATION: The office of the Construction Manager Lauger Companies Inc.

36 Enterprise Drive Victoria, TX 77905 361/576-0003 or by e-mail: bids@laugerco.com

Proposals may be submitted at any time prior to August 11th, 2026.

Proposals received after stated bid time will not be considered on this project.

VII. NOTICE OF BID RESULTS

Within thirty (45) days after receipt of proposals, the Architect, Owner and Construction Manager-at-Risk Contractor shall evaluate and rank each proposal submitted in terms of best value offered to the Owner and negotiate a subcontract for construction based on the agreed upon selection criteria. Complete bid tabulations will be available seven (7) days after final ranking and selections have been made. The Construction Manager may ask for clarifications or information regarding the scope of the competitive proposal as it compares to a stated bid package or other clarifications.

VIII. METHOD OF AWARD

The Owner intends to accept sub-contracts and purchase orders with the Construction Manager-at-Risk Contractor on a “Best Value Basis”, based upon the Owner’s available budget for this project and the following criteria for selection. All of the competitive sealed proposals will be evaluated by the base bid proposal plus selected alternates to determine the “Best Value” bidder, considering the available budget and the published selection criteria. Please note. If the lowest combination of subcontractors plus no additive alternate items (base bid only) exceeds the available budget, the Owner and Construction Manager-at-Risk Contractor may reject any and/or all bids, issue value engineering recommendations or rebid the project. Offerors may be required to submit a completed AIA 305 Qualification Statement to help determine ranking. These will be requested by the Construction Manager-at-Risk Contractor after receipt of bids if deemed necessary.

***Time is of the essence on this project – available delivery dates on materials will be considered in the award of this project.

mailto:bids@laugerco.com

IX. SELECTION CRITERIA – Competitive Sealed Proposals

1. Proposal Price – 60%

2. Demonstrated ability of the proposer to meet delivery deadlines and project deadlines

– 10%

3. Reputation of the Proposer on similar projects – 10%

4. Proposers proximity to site and ability to provide warranty services in the Victoria area including previous experience with the City of Victoria – 5%

5. Quality of the Proposers goods and services -- 5%

6. Ability of Proposer to properly staff the project. – 5%

7. Completeness of proposal – 5%

Bidders are strongly encouraged to offer voluntary alternates for cost savings. These voluntary alternates may be considered in the final award of a subcontract or purchase order.

Proposer’s are required to bid products that reasonably conform to the general design criteria of the project and meet required codes, local code requirements and the plans and specifications. The owner and the CM are open to substitute products that meet the project requirements. In no way is a bid specification or plan detail implied to create a closed bid or a closed specification. Reasonable substitutions with backup to establish like quality or function will be considered by the design team, owner and construction manager.

X. Other Requirements:

All subcontractors on this project will be required to provide statutory proof of worker’s compensation insurance, a minimum of $500,000 General liability policy and automobile insurance to work on this project. Proof of insurance will be required before contract award.

Please review the insurance requirements in the project specifications carefully before submitting a proposal on this project. A properly endorsed ACCORD form must be on file in our Victoria office before any subcontractor commences work on the project site.

All trades will be responsible for the protection of their work, clean-up of all waste materials, scrap, brick, block, rubble etc. at their own expense. The construction manager will have a dumpster on-site for trash only. All trades will be required to transport waste materials to a central location on the site. Please include the complete cost for equipment, clean-up, materials and labor to provide a turnkey installation of your work or bid package. Bids that exclude daily clean-up are not acceptable. Each trade is responsible for keeping the jobsite in a clean and sanitary condition.

The Lauger Companies standard work week will be a standard 5 day week. All trades will be responsible for company project safety, the safety and training of their employees and OSHA regulations and requirements will be strictly adhered to at all times. Each trade must designate a competent person at the site to serve as that companies on-site contact at all times.

XI. Project Timeline (Subcontractors/suppliers)

Phase 1 - New Multi-purpose arena, Stall Barn, rear parking lots and related trailer parking spots and south underground utilities, storm and retention areas.

Key Dates: Mobilize August 2026 Phase 1

Stall barn and rear area paving turnover – February 10th, 2027 Arena Turnover – September 15th, 2027

Phase 2 – Renovation and upgrades to existing Community Center including all interior demolition, asbestos abatement, interior flooring, ceiling and paint upgrades, EXPO Hall entrances, Annex renovations, new kitchen and concession equipment, IT upgrades, North parking lot improvements, site lighting, security fencing, landscape and irrigation and other exterior repairs.

Key Dates: Mobilize March 15th, 2027 Phase 2

Turnover renovated Community Center – February 12th, 2028

XII. Project Wage Scale:

The City of Victoria, Texas has adopted the wage scale that is addressed in the specifications. Please be advised that the CM-at-Risk will require that certified payrolls be available at all times on this project. Certified payroll reports should be turned into our corporate offices monthly. All workers will be paid the prevailing wages listed under the Fair Labor Standards Act.

XIII. Texas State Sales Tax - The City of Victoria, Texas is exempt as a political subdivision of the State of Texas. Do not include Texas State sales tax in your bid on items incorporated in the work. The CM will provide each successful contractor with an exemption certificate from the City of Victoria through Lauger Companies Inc to maintain this exemption.

XIV. RETAINAGE - STATUTORY RETAINAGE OF 5% WILL BE HELD ON ALL

SUBCONTRACTS ON THIS PROJECT.

XV. LIQUIDATED DAMAGES - SEE PROJECT MANUAL FOR LIQUIDATED

DAMAGES PROVISIONS.

Bid Form

Subcontractor/Supplier Sealed Proposal Format

Date: __________________________

Proposal For: Victoria Community Center Additions and Renovations

Owner: City of Victoria, Texas

Owner Representative AGCM Inc.

Architect: Populous 3151 W. Tecumseh Road Suite 220 Norman, OK 73072

Construction Manager: Lauger Companies Inc.

36 Enterprise Drive Victoria, Texas 77905

(361) 576-0003 bids@laugerco.com

Proposal Due Date: Proposals are due at the offices of the Construction Manager-at-Risk Tuesday August 11th, 2026 by 3:00 pm.

(Mailed, hand delivered, e-mail or facsimile copy required)

To: Lauger Companies Inc.

Construction Manager Sealed Proposal Format Victoria Community Center Additions and Renovation

Having carefully examined the Contract Documents, including the Addenda enumerated below, and agreeing to conform to the contract documents, specifications, general conditions, schedules and instructions to bidders, we hereby submit the following:

Base Bid:

Specification Sections Proposed:

Bid Description: ________________________________________________________________

Amount Proposed ______________________________________________ Dollars

Alternates: Alternate Bids (alternate bid form will be issued by Addenda)

* Please note, the Owner and Construction Manager-at-Risk reserve the right to award this project to the offeror who represents the best value to the Owner.

mailto:bids@laugerco.com

Subcontractor and/or supplier acknowledges that this project has been bid per the plans, specifications and the supplementary bidding conditions including a contract completion time of twelve months. Instructions and inclusions shown for the Base Bid and Alternates package, insurance and bonding requirements as outlined in the specifications are also included in this proposal.

Proposers may attach a typical project scope sheet to their proposal for clarification purposes of their proposal. However, each proposer must sign and deliver this sealed proposal form to constitute a valid offering. Completeness of each sealed proposal will be one criterion in subcontractor and supplier awards.

The receipt of the following addenda to the contract documents is acknowledged and any changes in cost have been included in each bid package proposed:

Addendum No. ______ Dated: _______________

Addendum No. ______ Dated: _______________

Company Name: ____________________________________________________________

Address: __________________________________________________________________

Phone Number: ______________________________________________________________

Signature:

Title: