City of Seat Pleasnt-RFP-Stormwater Remediation -Landscaping .pdf

City of Seat Pleasant-RFP: Fit and Fun Park, Phase III

CITY OF SEAT PLEASANT, MARYLAND

Request for Proposal

Seat Pleasant Fit & Fun Park Stormwater Remediation and Landscaping Design Services

The City of Seat Pleasant is soliciting Request for Proposals for stormwater drainage remediation and the design of an environmentally friendly seating hub within the same area of Seat Pleasant Fit & Fun Park. - Seat Pleasant Dr. & 71st Avenue, Seat Pleasant, MD 20743.

The City reserves the right to reject any proposal and further reserves the right to re-issue the RFP.

RFP Title: Seat Pleasant Fit & Fun Park Stormwater Remediation & Landscaping Design Services

RFP Issue Date: July 1, 2026

Mandatory Pre-proposal Site Visit: July 10, 2026, 2:00 PM

RFP Contact: Kyrthlyn Rhoda, Grants Manager, krhoda@seatpleasantmd.gov

Submittal Format: PDF emailed to krhoda@seatpleasantmd.gov

Deadline for Questions: July 17, 2026, 3:00 PM. Questions must be received via email by the deadline. Answers to all questions will be compiled and sent to all that have submitted a question between the announcement date and the question deadline.

Bid Closing Date and Time: Julu 31, 2026, 4:00 PM mailto:krhoda@seatpleasantmd.gov

PROJECT BACKGROUND

The City of Seat Pleasant (City) has received $270,000 from the Maryland Department of

Natural Resources Community Parks and Playgrounds Program to continue developing the

Fit & Fun Park. This funding award represents Phase III of the park’s development.

The overarching purpose of the park is to provide fitness and playground equipment, as well as exercise space. The undeveloped area of the park presents a unique opportunity to expand its amenities by adding a relaxing, environmentally conscious social seating hub away from the park’s physical activity space. Unfortunately, a stormwater drainage issue in this area has saturated the ground. This issue has also caused tree instability, including one tree that fell and narrowly missed a neighboring home. Other trees at the site are dead, dying and splitting due to ivy coverage. Dirt has been brought in as a temporary measure to absorb the water. However, this drainage issue must be addressed before a safe, environmentally conscious seating area can be designed for this location.

SCOPE OF SERVICE

The firm’s scope of services shall include all services necessary to assess existing site conditions, recommend corrective actions, prepare design documents, and provide cost estimates. Work will include, but not be limited to:

• Assessment of existing stormwater drainage conditions and recommendations for remediation

• Evaluation of site trees and recommendations

• Soil evaluation and site stabilization recommendations

• Conceptual design for seating hub

• Preparation of plans, specifications, cost estimates, and implementation recommendations for the proposed improvements

• Green infrastructure recommendations- Landscape, rain gardens, bioswales, native planting, shade

• Permitting and regulatory coordination, as required

• Preparation of plans, specifications, and estimates for the recommended improvements

• Construction budget estimate and implementation recommendations

• Review contractor bids

• Provide construction management oversight.

SELECTION PROCESS AND FEE PROPOSAL

A City review team will select the proposal that best meets the scope of work. The City expects that the fee proposal will not exceed 30% of the total grant budget but will consider extraordinary needs or conditions identified during the initial assessment. Fee negotiations may include phasing of the work, if necessary, to remain within budget while creating a usable project.

QUALIFICATIONS & SUBMITTAL

The most qualified firm will demonstrate:

• Similar and successful project experience, preferably in Prince George’s County.

• Experience in collaborating directly with contractors to perform the work will be of significant value.

• Well-qualified project manager and at least two other key staff, one of whom shall be an arborist and one of whom shall be an expert in stormwater management. Please do not indicate a “Principal in Charge” unless that person will also be the day-to-day project manager.

• An understanding of the project and offer an approach to the work and schedule that meets basically functional requirements by spring 2027.

FORM OF CONTRACT

Selected firm will be expected to provide standard contract terms.

Additional Note

• The site is not intended for nighttime use; no lighting design is required for this project

• No major utility work is anticipated

• The City encourages environmentally responsible and community-centered design solutions

EVALUATION CRITERIA

The evaluation of proposals will be conducted using the following criteria, each of which will carry a weighted score for a total of 100:

• Sustainability (35 points): The degree to which the proposed design process and methods incorporate sustainable and environmentally friendly elements, such as energy-efficient lighting, water conservation measures, stormwater management, and use of native plants in design.

• Feasibility and Practicality (20 points): The feasibility of the proposed design and construction plan, including the bidder's ability to meet project objectives within the timeline and stated budget.

• Experience and Qualifications (20 points): The bidder's relevant experience and qualifications in designing and permitting municipal parks or projects with similar characteristics to the future Goodwin Park Cultural Hub site, as well as the qualifications of key team members. Local regulatory context a plus.

• Budget (15 points): The competitiveness and reasonableness of the proposed budget in relation to the scope of work and industry standards.

• References (5 points): Provide three references from previous clients for similar work.

The quality of references provided, including the ability to demonstrate successful completion of similar projects and client satisfaction.

• Special Considerations (bonus 5 points): Prince George’s County businesses will receive 5 additional points during evaluation.

SELECTION PROCESS

• Proposal Submission: All proposals must be submitted by the specified deadline.

• Initial Review: will conduct an initial review of all submitted proposals to ensure they meet the submission guidelines and requirements.

• Shortlisting: The committee will shortlist the top proposals based on their scores in the evaluation criteria.

• Interviews: Shortlisted bidders may be invited for interviews to further assess their capabilities, clarify aspects of their proposal, or address questions from the review committee.

• Final Selection: Following the interviews or presentations, the review committee will make a final selection

• Notification: All bidders will be notified in writing of the selection outcome. The selected bidder will receive a notice of intent to award the contract.

• Fee agreement: Submission of a proposal acknowledges that fee amounts as presented will be valid for 120 days after submission date.

CONTRACT AWARD

The contract will include detailed terms and conditions, project timelines, milestones, and any additional contractual requirements.

The City of Seat Pleasant reserves the right to reject any or all proposals, to waive any irregularities or informalities in the proposals received, and to make the final award decision at its sole discretion.

PROPOSAL ORGANIZATION AND SUBMISSION

• Proposals will be submitted via email to krhoda@seatpleasantmd.gov with the subject line titled “Seat Pleasant Fit & Fun Park, Phase III – [INSERT BIDDER NAME].”

• Proposal materials must be submitted as a single combined PDF.

• Proposal Contents and Organization

• The Proposal shall be organized as follows:

• Letter of Transmittal The bidder shall prepare a cover letter on company letterhead signed by the person or persons required to legally bind the bidder to the proposal. The name, title, email address and telephone number of the Project contact person shall also be provided.

• Technical Proposal The bidder shall set forth their understanding of the work that is to be accomplished and explain how they will realize the existing concept plan. Bidders should clearly outline their methodology and approach to completing the requested work.

• Past Performance and Experience Include detailed descriptions for at least 3 projects that best illustrate the team’s experience and capabilities relevant to this Project. For each such project, the Bidder should provide the information requested below:

• Work Plan The bidder shall set forth how the scope of services will be accomplished. Specifically, the bidder shall address the methodology, techniques and processes proposed to be used. This section shall contain work schedules and completion times. If a joint venture or multiple subcontractors are involved, the proposal should clearly set forth what work will be assigned to whom, what the lines of responsibility will be, who will have management authority, and anticipated duration of service.

• Key Staff Key Staff is defined as the productive staff who have major project responsibilities.

Indicate the key staff anticipated to be assigned to the project and set forth their specific responsibilities within the project. The bidder shall submit a resume for each key staff person, showing both general experience and specific experience related to the project.

• Qualifications and Experience Provide a company profile and summarize the firm’s experience working on similar projects and with the regulatory and utility agencies in Prince George’s County. Submit proof that key personnel assigned to the project are licensed in the State of Maryland to provide the services described.

• Price The bidder shall submit the total cost for performing the work specified in this RFP.

SUB-CONTRACTOR REQUIREMENTS

The engagement of any sub-contractor on this project requires the prior written approval of the City Manager. A firm submitting a proposal certifies and warrants that all payments of fees charged by any sub-contractors pursuant to a contract awarded hereunder are the sole responsibility of the Bidder. All insurance requirements must be held by the bidder and include sub-contractors.

INSURANCE REQUIREMENTS

Insurance Coverage

The selected bidder for the design of the Project shall be required to maintain comprehensive insurance coverage throughout the duration of the project. The bidder must obtain at its own cost and expense and keep in force and effect during the term of the contract, including all extensions and renewals, the insurance specified below, with an insurance company licensed or qualified to do business in the state of Maryland. A certificate of insurance must be submitted to the City prior to the commencement of any work under the contract and prior to any contract modification extending the term of the contract, as evidence of compliance with this provision.

The City of Seat Pleasant must be named as an additional insured on all liability policies. A minimum of thirty (30) days written notice to the City of cancellation or material change in any of the policies is required. In no event may the insurance coverage be less than that shown below, unless the requirements of this section are waived, in whole or in part, in writing by the City Administrative Officer.

Minimum Insurance Coverage:

Commercial General Liability Insurance:

The contractor shall maintain commercial general liability insurance with a minimum coverage limit $1,000,000 (Minimum combined single limit for bodily injury and property damage per occurrence, including contractual liability, premises and operations, and independent contractors.). This insurance shall cover bodily injury, property damage, and personal injury liability arising from the construction activities.

Worker's Compensation, Bodily Injury Insurance:

The contractor shall maintain worker's compensation insurance as required by state and federal laws. This insurance covers all employees engaged in the project for bodily injury at the following minimums:

• Accident (each) $500,000

• Disease (policy limits) $500,000

• Disease (each employee) $500,000

Automobile Liability Insurance:

If the contractor uses vehicles (owned, hired, and non-owned) in connection with the project, the contractor shall maintain automobile liability insurance with a minimum coverage limit of:

• Bodily injury, each person $1,000,000

• Bodily injury, each occurrence $1,000,000

• Property damage, each occurrence $1,000,000

Professional Liability:

For errors, omissions and negligent acts, per claim and aggregate, Professional Liability (for professional services contracts) $1,000,000.00 (For errors, omission, and negligent acts, per claim and Aggregate, with one-year discovery period and maximum deductible of $25,000)

Additional Insurance The City reserves the right to request additional insurance coverage or increased coverage limits if deemed necessary based on the specific circumstances of the project or project environment. Such requests, if made, will be communicated to the selected bidder during contract negotiations.

Insurance Certificates The selected bidder shall provide the City with certificates of insurance as evidence of the required coverage. These certificates must name the City of Seat Pleasant as an additional insured and include the following information:

1. Policy numbers and effective dates.

2. Coverage limits.

3. Insurance carrier contact information.

4. Endorsement indicating waiver of subrogation in favor of the City of Seat Pleasant.

Certificates of insurance must be submitted to the City before the commencement of any work on the project and must be kept current throughout the project's duration. Any changes to insurance coverage or limits must be promptly communicated to the City.

Insurance Renewal

The selected bidder is responsible for ensuring that insurance policies remain in force and are renewed as necessary to cover the duration of the project, including any extended work or warranty periods.

Indemnification

In addition to the insurance requirements, the selected bidder shall agree to indemnify and hold harmless the City of Seat Pleasant, its officers, employees, and agents from any and all claims, damages, losses, and expenses, including attorney's fees, arising out of or resulting from the contractor's performance of the work under this contract.

Failure to maintain the required insurance coverage or to comply with the indemnification provision may be considered a breach of contract and may result in contract termination.

By submitting a proposal in response to this RFP, bidders acknowledge their understanding of and commitment to complying with the insurance requirements outlined in this section.

LEGAL TERMS

It is the policy of the City of Seat Pleasant that all legal disputes are heard in a court of law in Prince George’s County, Maryland, and that each party is responsible for the cost of its own legal fees.