CITY OF RHINELANDER 2022 BIOSOLIDS DOCUMENTS.pdf

CITY OF RHINELANDER

WASTEWATER TREATMENT PLANT

Advertisement for Bid Proposals

Sealed bid proposals will be accepted by the City of Rhinelander at City Hall by email or mail, until 12:00 p.m., CST on Friday, November 12th, 2021. At that time the bid proposals will be publicly opened and read aloud for the proposed furnishing of labor, equipment and all necessary specified provisions to complete the following:

The purchase and transport of treated class “A” exceptional quality biosolid product from the City of Rhinelander Wastewater Treatment Plant facility location. The total annual quantity of the treated product is estimated to be 400 to 600 cubic yards.

The street, email and mailing address for submittal of bid proposals is:

City of Rhinelander City Hall 135 South Stevens Street Rhinelander, WI 54501 cityadministrator@rhinelandercityhall.org

All bid proposals are subject to approval of the City of Rhinelander. The City of Rhinelander reserves the right to reject any or all bid proposals, or to waive any irregularities in any bid, or to accept any bid or combination of bids that would be most advantageous to the City of Rhinelander.

Jim Gossage WWTP Foreman 715-362-4731

Scope of Work: The purchaser does hereby agree to this contract, to work with the City to purchase and thereafter adequately and sufficiently market, distribute, and apply the Class “A” exceptional quality treated biosolids in accordance with all local, state, federal laws and regulations. The city will have on file, and make available, a copy of the test results completed and submitted for the product approval.

The City shall inform the Purchaser of any changes which may affect the characteristics of the product and its marketability.

mailto:cityadministrator@rhinelandercityhall.org

BIOSOLIDS DISPOSAL CONTRACT

This agreement is dated as of the day of ,20 between the City of Rhinelander, herein called “City” and the “Purchaser” (name(s) signed at bottom).

The City and Purchaser, in consideration of the mutual covenants herein, agree as follows:

Scope of Work: The purchaser does hereby agree to this contract, to work with the City to purchase and thereafter adequately and sufficiently market, distribute, and apply the Class “A” exceptional quality treated biosolids in accordance with all local, state, federal laws and regulations. The city will have on file, and make available, a copy of the test results completed and submitted for the product approval.

The City shall inform the Purchaser of any changes which may affect the characteristics of the product and its marketability.

The Purchaser shall transport the biosolids in a timely manner during the fall season. Find the attached instructions for use and data sheet for the product.

a. The City Wastewater Treatment Plant facility located at 2775 Highway 17 South, Rhinelander, Wisconsin street address shall be the designated location for treated biosolid product delivery to purchaser.

b. The City Wastewater Treatment Plant facility shall only allow the purchase of treated biosolids material volume that satisfies approval for the Wisconsin Department of Resources regulatory requirements for Class “A” exceptional materials. The City shall complete and provide all documentation of necessary regulatory approvals to the Purchaser prior to delivery.

c. The city Wastewater Treatment Plant facility shall designate the total volume available for purchase each year to the Purchaser.

d. The Purchaser may haul the treated biosolids during normal business hours, 7:00am- 3:00pm, 5 days per week, Monday through Friday. Purchaser shall get approval from the City, two weeks in advance, to establish the intended volume and loading schedule.

e. The City Wastewater Treatment Plant facility shall provide a single front end loader to load Purchaser trucks, and may provide a loader operator during normal business hours, if there’s less than 15 minutes between loads. The Purchaser may elect otherwise to use their own equipment without change of purchase cost.

f. Although not mandatory, we encourage that all loads should be tarped or covered when leaving the facility. If complaints arise from the transporting, then the City shall reserve the right to require the loads to be covered.

g. The treated biosolids shall be delivered with purchase completed based on a cubic yard volume measure. The treated biosolids delivered under a dry condition shall be 35 – 55% (or greater) TS concentration when dried on the facility drying pad. The treated biosolids delivered under a wet condition shall be 25 – 35% TS concentration without drying. The Purchaser may elect to haul a wet condition product without change to the purchase cost per volume.

h. Each truck shall be loaded and estimated with a cubic yard volume delivery value. The volume will be recorded on a log kept by the City at the delivery location, and, the Purchaser may be provided at any time a copy of such log upon request. Periodic totals of the estimated volumes shall be invoiced to the Purchaser.

i. The Purchaser shall be responsible to “empty” (“empty” means less than 10 cubic yards of product) the storage building in fall, no later than December 1st of each year. The annual estimated total facility production is 325 wet tons of final dried biosolid material.

j. Records shall be kept by the Purchaser, with copy provided to City, to show location of the end product use.

Term of Contract: This contract has the option of being bid for two separate term lengths. The Purchaser can bid one or both term lengths and the City will award the contract with a selected term of contract. Payment shall be from Purchaser to City.

1 year term:

The Purchaser agrees to pay the City $ per cubic yard, to dispose the treated biosolid product.

2 year term, January 1st, 2022 to December 31st , 2022:

The Purchaser agrees to pay the City $ per cubic yard, to dispose the treated biosolid product.

Acceptance: The City reserves the right to reject any or all bids, which they feel are not in the best interests of the City.

Indemnification: Upon delivery of treated biosolids, the Purchaser shall indemnify and hold harmless the City for receipt of the purchased materials.

Termination or failure to complete contract: In the event of unsatisfactory work on the part of the Purchaser or City, as judged by the City or Purchaser, written notice will be given five days before contract termination. Planning and scheduling are needed to get the building empty in the fall. The City realizes that this can prove a difficult requirement, however, this is a mandatory provision.

Insurance: The Purchaser shall provide a certificate of liability insurance and comply with all local, state, and federal regulations.

Invoicing: The total cubic yards hauled from the facility shall be invoiced to the Purchaser name and address in the fall, in accordance with the final annual total volume recorded before December 15th of each year.

In witness whereof, the parties hereto have signed this agreement.

City of Rhinelander:

Zachary Vruwink, City Administrator Date

Jim Gossage, WWTP Foreman Date

Purchaser, name and address:

Date