City_of_Prairie_du_Chien_Marina_RFP_PDC_2018-1.pdf

City of Prairie du Chien, Wisconsin Request for Proposal for St. Feriole Island Marina Operations

Request for Proposals for St. Feriole Island Marina Operations

Project The goal of this Request for Proposals (RFP) is for the City of Prairie du Chien to award a lease and contract to a qualified and interested entity to provide a high-quality marina operation at the St. Feriole Island Marina Site.

Proposal Schedule

RFP Release Date - February 1, 2018, Submittal Deadline – 4:00 PM CST, March 8, 2018. One original and four copies of the proposal must be received prior to the proposal deadline. Proposal envelopes are to be marked “MARINA PROPOSAL.” Proposals will not be returned. Proposers are encouraged to inspect the site prior to submitting a proposal.

Late bids, faxed bids, emailed bids, or unsigned proposals will be rejected. Do not assume that a guarantee by a mailing service will ensure that the proposal is received by the deadline.

It is anticipated that the Common Council of the City of Prairie du Chien will act on the proposals no later than April 3, 2018.

Contact Chad Abram, City Administrator City of Prairie du Chien 214 East Blackhawk Avenue, PO Box 324 Prairie du Chien, WI 53821

(608) 326-6406 cabram@prairieduchien-wi.gov

Objectives To develop, construct, equip, operate, and maintain high-quality marina facilities at the St. Feriole Island Marina Site.

To ensure the marina facilities are fully compliant with the Americans with Disabilities Act (ADA).

To ensure the marina facilities are fully compliant with all applicable local, state, and federal regulations including the US Army Corps of Engineers and the Wisconsin Department of Natural Resources.

To be responsive to the needs of seasonal and transient boaters as well as the local community.

To provide appropriate services and concessions while encouraging boaters using the marina to utilize local, downtown businesses.

To continue to make St. Feriole Island a recreational resource for residents and visitors to Prairie du Chien.

Background The US Army Corps of Engineers in cooperation with the City of Prairie du Chien completed the small boat harbor (marina) in July 1960. An approximately 75 slip marina was operated at the site until 2017. In 2017, the City ended its lease with marina operator, and the operator removed its personal property including all docks, equipment, and structures.

Location The marina site is located on the east side of St. Feriole Island and is a few blocks from Prairie du Chien’s historic downtown. Located in the slough between St. Feriole Island and the mainland, the site affords the marina protection. See attached Location Map and Existing Conditions Map, Exhibits A and B.

Vision A general concept plan for the marina was completed in December 2017. The Concept Plan is attached, Exhibit C.

The plan provides an overall vision for how the marina may be developed to serve seasonal and transient boaters. The plan also notes potential regulatory constraints. The plan further identifies existing infrastructure serving the site.

One of the City’s public boat launches is also located adjacent to the marina site.

Proposers should take the concept plan as a starting point and develop their proposals based on the site conditions and constraints and their own experience and expertise in marina operations.

The City will work with the selected entity to identify and apply for grants to support the improvements proposed.

Environmental Screening and Permit Summary

A preliminary environmental screening for the proposed marina has been prepared. Based on the selected proposal, the City will take the lead in securing approvals and permits for operation and improvements proposed. Following is a summary:

Floodway/Floodplain. The entire project is located within the Mississippi River Floodway, except for an area along Main Street. See attached FEMA Map, Exhibit D, for the floodway boundaries. The proposed improvements will need to comply with the City of Prairie du Chien Floodplain Zoning Code and be permitted by the WDNR. The WDNR will not permit uses within the floodway that are not related to open space use. This includes an office, laundry, and fuel tank. Any fuel tank will need to be located outside the floodway and piped to a fuel dispenser within the floodway. As required by the Floodplain Zoning Code, any improvements within the floodway must be designed to not obstruct flow of flood waters or cause any increase in flood levels during the occurrence of the regional flood.

The one percent flood elevation is 629 msl. The flood protection elevation is 631 msl. Proposed improvements within the floodfringe will need to comply with the City of Prairie du Chien Floodplain Zoning Code and be permitted by WDNR. The elevation of the lowest floor of a structure within the floodfringe needs to be at or above the flood protection elevation. The concept plan for the marina includes expanding the existing restroom at the intersection of Washington Street and Main Street, which is already above the flood protection elevation. The bathroom expansion on the concept plan includes an office, marina retail, laundry, and showers.

Wetlands. There are wetland indicators mapped by the

WDNR located along the marina project area. See attached wetland inventory map, Exhibit E. A wetland delineation will need to be completed to evaluate the presence and location of any wetlands where shown on the wetland inventory map. The delineation will be required prior to receiving WDNR permits for the project.

Archaeological Resources. There are mapped archaeological sites within the project area. The City has received a proposal from Mississippi Valley Archaeology Center to complete a Phase 1 Archaeological survey for the project area. The Phase 1 Archaeological survey will evaluate and locate potential archaeological features in the area. The archaeological survey and archaeological approval is required prior to obtaining WDNR permits for the project.

Vicki Twinde-Javner (608-785-6475) at Mississippi Valley Archaeological Center can be contacted regarding any questions related to the archaeological survey.

Contamination. The WDNR Remediation and

Redevelopment Sites map, Exhibit F, shows the Prairie du Chien Marina Site near the Feriole Street proposed parking lot as an open site. A Phase 2 Environmental Site Assessment was previously completed in 2010 for the project site. The site assessment results show that there is a presence of contamination exceeding WDNR standards in soil and groundwater at the site. After the site assessment was completed, the WDNR modified the soil exceedance standards. The soil analytic results will need to be remapped with the current WDNR standards prior to obtaining permits and completing work within the contamination areas. A copy of the previous Site Assessment report can be made available upon request.

In addition, an unregulated dump site existed on site prior to the 1950’s. The exact location and size of the dump site is not known. An environmental site investigation will need to be completed to determine the degree and extent of the soil contamination prior to construction.

The USDA Natural Resources Conservation Service Soils

Map, Exhibit G, is also included for reference.

Endangered Resources. The WDNR Endangered Resources

Preliminary Assessment, Exhibit H, states endangered resources are present within the project area. An Endangered Resources Review Request has been submitted to the WDNR for the marina project area.

Results will be provided when available. The WDNR Endangered Resources Review will detail any specific measures required for the project to be in compliance with Wisconsin Endangered Species Laws.

Permits. The following is a list of anticipated permits or agency reviews that are expected for the project. Based on the selected proposal, the City will take the lead in securing approvals and permits for the operation and improvements proposed.

Stormwater WRAPP (DNR) Wetland Delineation Concurrence Wetland Disturbance General Permit (If wetland impacts exist) Endangered Resources Review Pier Individual Permits Boat Ramp General Permit Miscellaneous Structures Individual Permit (Shelter, Fuel and Dump Station) Floodplain Fill Permit State Approved Building Plans Archaeological review and approval Contaminated Resources review and approval

Submission and Evaluation Criterion

Proposals shall include the following:

Cover Letter. The cover letter should a) identify the name, address, and organization of the legal entity submitting the proposal, b) identify the names and addresses of the principal officers and all owners of the legal entity submitting the proposal; and c) be signed by the representative authorized to make contractual obligations for the proposer and affirming the receipt and understanding of RFP conditions.

Experience. The proposal should describe in detail the experience of the proposer in developing, constructing, equipping, operating, and maintaining high-quality marina facilities. The proposal should provide the addresses of these facilities, the number and type of slips, the type of services and concessions provided, and any other pertinent information to demonstrate experience and expertise. Photos of these facilities should be provided when relevant to illustrate experience of the proposer. The proposal should identify the specific persons to be involved in the project and describe relevant experience. The proposal should describe any relevant experience working with local governments and specifically cooperating with local governments in developing, constructing, equipping, operating, and maintaining marina facilities. This opportunity is available on a competitive basis to all interested parties. The proposal should demonstrate that the proposer has the capacity to plan and finance the proposal. Proposals should describe any relevant and related professional licenses or special skills and designations held by the proposer.

Concept. The proposal should describe in detail the proper’s vision for the marina site including a) a timeline for developing the marina and the schedule of improvements,

b) the number and type of slips and other facilities proposed, c) the services and concessions to be provided to boaters using the marina, and d) a site plan on how the marina will be organized. The proposal at a minimum must provide for boat slip rentals with electricity and water, fuel sales, and a sewage pump-out facility.

Management. The proposal should describe in detail how the marina would be operated including staffing levels, safety, customer service, pricing philosophy and experience, and maintenance, repair and improvements schedule to ensure a safe, attractive, and compliant operation. The proposal should describe plans for the marketing and promotion of the marina.

Other. The proposal should disclose any and all judgments, pending, or expected litigation, and/or viability or stability of the proposing entity; or warrant that no such condition is known to exist.

Rent. The amount of annual rent offered for the site should be included in the proposal.

The City may interview a proposer or request additional information or written clarification of a proposal.

The specific terms of the lease will be negotiated with the selected entity.

Selection

The City will review all responsive responses to this RFP. The responsive proposal determined by the City to best meet the evaluation criteria will be selected for negotiation of the lease. The City may determine that a proposal is non-responsive and not consider it further. A non-responsive proposal is a proposal that was not timely submitted or fails to meet the material terms and conditions of this RFP as determined at the sole discretion of the City.

Exhibit A - Location Map

Project Name: Prairie du Chien Marina

Project Location: City of Prairie du Chien, WI

Site Location thal Typewritten Text Exhibit B thal

Exhibit C

Exhibit D - FEMA Map

Exhibit E - WDNR Wetland Inventory Map

Exhibit F - Remediation and Redevelopment Sites Map

Exhibit G - NRCS Soils Map

Location: City of Prairie du Chien, WI

Does the project involve a public property?

Yes

Is there any federal involvement with the project?

No

No

No

Endangered Resources Preliminary Assessment

Created on 12/4/2017. This report is good for one year after the created date.

Results

Endangered resources are present and the species present are legally protected. Further actions are required to ensure compliance with Wisconsin’s Endangered Species Law (s. 29.604 Wis. Stats.) and the Federal Endangered Species Act (16 USC ss

1531-43). Therefore you should request an Endangered Resources Review http://dnr.wi.gov/topic/ERReview/Review.html.

Project Information

Landowner name City of Prairie du Chien

Project Questions thal

Exhibit H

Project Area Maps

https://dnrx.wisconsin.gov/nhiportal/public

101 S. Webster Street . PO Box 7921 . Madison, Wisconsin 53707-7921