City of Milton Comprehensive Plan Update RFP.pdf

The City is seeking a consultant to update and revise the Comprehensive Plan with corresponding maps, images, data, and graphs. Consultants are encouraged to use any successful approach and practices that have worked well for them in developing plans and using any model plan that has been proven to best communicate information in a user friendly, easy to interpret, and easy to implement Comprehensive Plan.

The existing Comprehensive Plan was completed in 2015. This plan can be viewed on the City’s website at https://www.milton-wi.gov/298/Comprehensive-Plan.

The City believes that much of the content in the existing plan is still applicable, but some of the goals and objectives, demographics, maps and other content, need to be updated. The

City’s desire is to revise the plan into a more accessible and user-friendly format.

SPECIFIC COMPONENTS:

• The Comprehensive Plan must meet Wisconsin Statutes Sec 66.1001. This law requires the following elements and describes their content:

(1) Issues and opportunities element

(2) Housing element

(3) Transportation element

(4) Utilities and community facilities element

(5) Agricultural, natural, and cultural resources element

(6) Economic development element

(7) Intergovernmental cooperation element

(8) Land-use element

(9) Implementation element

The final plan will include these elements, whether individually or combined into larger elements.

The City seeks to undertake a Comprehensive Plan process that prioritizes and maximizes the active involvement of citizens, stakeholders, and other affected parties. The project should include a plan for public participation, in accordance with Section 66.1001(4)(a) Wis. Stats. The public participation programs submitted by respondents will be a consideration of the City when reviewing proposals.

The City will rely on the experience and expertise of the consultant in creating a plan that not only conforms to the State statute but also considers the unique needs of the City of Milton. It is expected that the consultant will, while observing Milton's unique needs and concerns, offer additional advice and expertise regarding programs, planning initiatives, etc. that will help the

City improve its quality of life. We expect to retain a consultant with a proven track record in comprehensive planning who can provide new ideas that supplement the experience and expertise of the City's staff.

https://www.milton-wi.gov/298/Comprehensive-Plan

SCOPE OF SERVICES

The following are required components and considerations of the Comprehensive Plan

Update. Where it provides convenience and cost-savings without sacrificing quality, the city is open to a combination of in-person and virtual formats for all meetings necessary during the planning process.

• Initial assessment of the City of Milton’s 2015-2024 Comprehensive Plan to determine any potential significant additions, deletions, and /or modifications that may be necessary.

• Internal meetings with City Staff, the City’s Plan Commission, and the City’s Community

Development Authority will be required.

• Consultants should review and utilize existing information, including those listed below as appropriate in developing the Comprehensive Plan Update. These resources will be provided by the city and may include the following:

The City of Milton Strategic Plan 2025-2029 https://milton-wi.gov/DocumentCenter/View/2778/Strategic-Plan-2025-2029?bidId=

The Milton Public Library Strategic Plan https://www.als.lib.wi.us/MPL/wp-content/uploads/2024/12/2025-2028-Strategic-Plan_Final.pdf

The Junction Square Mater Plan 2015 https://www.milton-wi.gov/DocumentCenter/View/680/FINAL-Junction-Square-Plan-2015?bidId=

Comprehensive Outdoor Recreation Plan 2020-2024 https://milton-wi.gov/DocumentCenter/View/1634/2020-2024-Comprehensive-Outdoor-Recreation-

Plan

Goodrich Square Master Plan 2010 https://www.milton-wi.gov/DocumentCenter/View/17/Goodrich-Square-Master-Plan-Final?bidId=

Milton Energy Plan 2023

• Special Consideration given to:

▪ Conservation and sustainability needs.

▪ All public meetings shall be accessible.

The consultant shall provide an Implementation Plan that details the steps to accomplish the plan. All submitted proposals should include a strategy and plan for community outreach and engagement to gain input and feedback on any analyses, and potential alternatives or recommendations. Community engagement will be a central tenant of the

Comprehensive Plan Update process. Proposals should identify the specific engagement techniques and products to be used.

https://milton-wi.gov/DocumentCenter/View/2778/Strategic-Plan-2025-2029?bidId= https://milton-wi.gov/DocumentCenter/View/2778/Strategic-Plan-2025-2029?bidId= https://www.als.lib.wi.us/MPL/wp-content/uploads/2024/12/2025-2028-Strategic-Plan_Final.pdf https://www.als.lib.wi.us/MPL/wp-content/uploads/2024/12/2025-2028-Strategic-Plan_Final.pdf https://www.milton-wi.gov/DocumentCenter/View/680/FINAL-Junction-Square-Plan-2015?bidId= https://www.milton-wi.gov/DocumentCenter/View/680/FINAL-Junction-Square-Plan-2015?bidId= https://milton-wi.gov/DocumentCenter/View/1634/2020-2024-Comprehensive-Outdoor-Recreation-Plan https://milton-wi.gov/DocumentCenter/View/1634/2020-2024-Comprehensive-Outdoor-Recreation-Plan https://milton-wi.gov/DocumentCenter/View/1634/2020-2024-Comprehensive-Outdoor-Recreation-Plan https://www.milton-wi.gov/DocumentCenter/View/17/Goodrich-Square-Master-Plan-Final?bidId= https://www.milton-wi.gov/DocumentCenter/View/17/Goodrich-Square-Master-Plan-Final?bidId=

BASIC COMPONENTS/DELIVERABLES

The following deliverables will be required for the Comprehensive Plan Update:

• Draft and Final Version of the Comprehensive Plan Update

• Implementation Plan and Timetables

• All materials prepared for and related to public presentations/engagements.

• Digital, web, and social media compatible updates and drafts for posting. The city will create a dedicated Comprehensive Plan Update project page on the city's website and will utilize other digital platforms to provide information related to the project.

• Attendance will also be required during the adoption process.

• Results of the public engagement activities, including but not limited to on-line survey results, stakeholder interviews, focus groups and other public engagement meetings.

PROJECT TIMEFRAME

The Comprehensive Plan Update is expected to begin in March 2025. The entire process is anticipated to last approximately 12 months, with a deadline of February 2026 or before.

Additional timelines related to public engagement efforts as it pertains to the submission of drafts or other deliverables will be determined during final scoping of the project.

PROJECT BUDGET

The City of Milton has budgeted $60,000 in 2025 for the Comprehensive Plan Update.

PROPOSAL INFORMATION

Proposals should provide a work plan that best meets the above objectives and scope including all travel and costs incurred. The proposal may also include additional items that could be out of scope, but the consultant believes would be beneficial to the City and the project. The costs associated with the project will not be reliant upon grants or outside funding sources for which the Consultant will need to comply.

The City requests that firms responding to this RFP present a scope of services that achieves the project objectives listed in the previous sections. To accomplish this, the information supplied in a proposal should include (at minimum) the following:

1. A statement of your firm's understanding of the City's planning needs, based on the project objectives cited.

2. Your proposed approach to the project, including a detailed work program in narrative form, divided into the components of the scope of work. This work program will be the basis of the detailed Scope of Services Contract finally negotiated with the selected consultant.

3. Your proposed public participation approach. Please describe methods proposed for public discussion, group decision making, public hearings, dissemination of information, etc.

4. A description of the firm's experience in preparing comprehensive plans, recreation plans, strategic plans, and other similar plans, particularly in Wisconsin.

5. Provide contact information for at least 3 (three) other communities where you have provided similar planning services.

6. Resumes of professional staff members who will be assigned to the project, with a description of their responsibilities for this project.

7. An estimated schedule for completing the project.

8. A proposed itemized budget for completing the project including labor and non-labor expenses.

PROPOSAL SUBMISSION PROCESS

Please submit all proposals compiled into a single PDF and directed to Paul Hensch, City

Administrator at phensch@milton-wi.gov Use “Comprehensive Plan Update: City of Milton” as the Subject line.

Proposals are due by February 10, 2025, at 2:00 PM CST

The City reserves the right to accept or reject any or all proposals, to waive irregularities and/or informalities and to disregard all non-conforming, non-responsive, unbalanced or conditional proposals. The City reserves the right to accept the proposal that it deems in the best interest of the City.

mailto:phensch@milton-wi.gov