city-of-kirkland-legal-ad-for-rfq-39-25-pw-revision-3.pdf

CITY OF KIRKLAND

REQUEST FOR QUALIFICATIONS

PROJECT NAME: Houghton P&R SD Retrofit Facility

JOB NUMBER: 39-25-PW

QUALIFICATIONS DUE: August 14, 2026 no later than 4:00 p.m. Pacific Time QUALIFICATIONS SUBMITTED TO: Purchasing Agent (see Submittal section)

Public notice is hereby given that the City of Kirkland has issued the above-mentioned Request for Qualifications (RFQ). This RFQ is to solicit proposals from a qualified firm or individual to develop plans, specifications, and estimates for the above referenced project. This agreement will be for approximately one year in duration with the option for the City of Kirkland to extend it for additional time or money if necessary.

The complete RFQ, including all submittal requirements, can be found on the City of Kirkland’s website at www.kirklandwa.gov. Locate by clicking on “Business” at the top of the webpage and then “Request for Proposals” under “Doing Business with the City.”

Call 425-587-3123 if unable to access RFQ documents online.

Project Description

The selected consultant firm will complete the design for the Houghton P&R SD Retrofit Facility project. To address pollution and contamination of the stormwater, this project will create new stormwater treatment facilities in the Houghton Park and Ride. The stormwater facilities will treat and store runoff originating from NE 70th Place that will be directed onto the site. The facilities will provide treatment for total suspended solids (TSS), dissolved copper and zinc, and reduce the concentration of 6PPD-quinone.

The project is funded by a combination of local funds and federal funding from the Department of Ecology. Inclusion of federal funding will require the successful firm to adhere to design and documentation requirements consistent with the funding source, including Federal EEO requirements. Prospective consultants shall have all administrative documents, including audited overhead rates, current and on file with WSDOT Audit Office. The City will lead project administration through Department of Ecology coordination.

There is no DBE goal for this project. The selected consultant must comply with 40 CFR, Part 33, Subpart C – Good Faith Efforts.

Scope of Work and Technical Requirements In general, the selected consultant is expected to develop Plans, Specifications, and Estimates (PS&E) for the above referenced project. The scope of work may include the following:

1. Investigate the project area and gather information and records necessary for engineering design. This may require multiple meetings and site visits with City staff. Perform topographic survey and identify all existing utilities to prepare a project base map. Prepare a geotechnical report. Research property easements and boundaries.

2. Prepare a preliminary design letter to describe the design elements, identify potential challenges of the current design concept, and describe deliverables and schedule.

3. Prepare 30 Percent Plans and Estimate of the selected design option for the City to review. The design shall adhere to City of Kirkland, State and Federal standards.

4. Permitting support: Present the City with potential permitting challenges and permitting strategies. Identify and prepare all necessary federal (i.e. NEPA completion), state, ecology (i.e. cultural resources review, IDP, SERP EID, SEPA), and local permits needed for the design option. (Excluding construction-related permits).

5. Prepare 60 / 90 Percent Plans, Specifications, and Estimate of the selected design option for the City to review. The design shall adhere to City of Kirkland, State and Federal standards. The City adopts the most current version of the WSDOT Standard Specifications and Amendments modified by the City’s Special Provisions. Prepare a final submittal packet for construction –the Contract Documents, to include the Final Approved Plans, Specifications, Proposal, Contract, WSDOT Amendments, Special Provisions, and required appendices, conforming to the City’s standard format.

6. Permitting completion: Finalize all necessary federal (i.e. NEPA completion), state, ecology (i.e. cultural resources review, IDP, SERP EID, SEPA), and local permits needed for the design option and assist the City through permit issuance.

(Excluding construction-related permits).

7. Identify community outreach needs and assist the City in outreach efforts with business and property owners, presentations and preparation of visual aids.

8. Bid support: Assist the City through the bidding process, including answering questions and creating and issuing addenda.

Future Scopes of Work

Upon completion of consultant services for design and PS&E preparation, the contract may be supplemented for construction engineering services, at the discretion of the City.

Engineering support during construction would consist of: assist the City in responding to RFIs, reviewing RAMs, issuing design changes as necessary, and providing independent cost estimates.

Submittal

The format of your Statement of Qualifications will be at your discretion but shall be limited to twenty (20) pages single-sided or ten (10) pages double-sided, not including a cover sheet. However, at a minimum, it should include the following:

1. A statement of your understanding of the various aspects of the Project.

2. A discussion of your firm’s approach to this Project.

3. Your identification of critical project elements and a summary of your strategy for successfully integrating and achieving each of those elements for this Project.

4. A summary work coordination plan and schedule(s) describing how the goals, tasks, and other elements of the Project can be expected to be completed during the Project duration.

5. Key personnel, both internal and subcontracted, to be assigned to this Project;

this should include their role(s), unique skills, experiences, and qualifications for this Project.

6. A comprehensive summary of your firm’s quality control plan to calculate and ensure accurate bid quantities for the bid documents and engineer’s estimate

7. A statement outlining your firm’s plan to meet the DBE good faith effort requirements

8. A statement describing your experience and examples of successfully completed federally-funded Projects.

9. Examples of similar projects successfully completed through final PS&E by your firm, with an emphasis on recent and related projects. Please also include the names and phone numbers of client references that would be most knowledgeable of your firm’s performance on these similar projects. Please verify both name and contact phone number in advance before including this information in the SOQ.

10. All qualifications sent electronically must be in the form of a PDF or MS Word document and cannot exceed 20MB. This is the required submission format.

11. Emailed qualifications should include, “Houghton P&R SD Retrofit Facility –Job # 39-25-PW” in the subject line and be addressed to purchasing@kirklandwa.gov.

12. All qualifications must include the legal name of the organization, firm, individual or partnership submitting the RFQ. Include the address of the principal place of business, mailing address, phone numbers, emails, and primary contact person.

13. To be evaluated, qualifications must address all requirements and instructions contained within.

14. Provide all references and materials required by the RFQ instructions within.

Evaluation Criteria Points

1. Qualifications/Expertise of Firm 0-25

2. Qualifications/Expertise of Project Manager 0-20

3. Ability to meet schedule 0-10

4. Approach to project 0-25

5. Familiarity with State/Federal standards 0-10

6. Past Performance/References 0-10

Maximum Points 100

Americans with Disabilities Act (ADA) Information The City of Kirkland, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities.

This material can be made available in an alternate format by emailing Craig Martin at CLMartin@kirklandwa.gov or by calling 425-587-3837.

Title VI Statement

The City of Kirkland, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Please reach out to the Title VI Coordinator of City of Kirkland for additional information by email titlevicoordinator@kirklandwa.gov and phone (425) 587-3831.