city of kenner ELECTRONIC-BID-26-2221-CONTRACT-TO-PROVIDE-REFLECTIVE-SHEETING-AS-NEEDED.pdf

CITY OF KENNER

Bid Documents

For Electronic Bid No. 26-2221

CONTRACT TO PROVIDE REFLECTIVE SHEETING AS NEEDED

Table of Contents

Part I. Bid Documents (Required of ALL Bidders)

Invitation to Bid Instructions to Bidders ................................................................................................................. 3-4 Bid Form ...................................................................................................................................... 5-7 Corporate Resolution (Sample)

Part II. Contract Documents (Required of Successful Bidder)

Agreement (Sample) .................................................................................................................. 9-13 Insurance Requirements and Specifications (if applicable)

Part III. Technical Specifications

Technical Specifications .......................................................................................................... 15-32

Part IV. Supplementary Conditions

Supplementary Conditions

Materials and Supplies Bid Updated 11.2024 Page 2 of 33

INVITATION TO BID

July 30, 2026 Contract to Provide Reflective Sheeting as needed

The City of Kenner (also referenced as “Kenner” and “Owner”) will receive electronic bids for:

CONTRACT TO PROVIDE REFLECTIVE SHEETING AS NEEDED

Bidders may obtain copies of the bid documents by visiting our website at www.kenner.la.us.

Electronic bids will be received until Thursday, August 13, 2026 at 9:45am CST. They can be submitted to the City of Kenner by email at FinContracts@kenner.la.us or in person in the Finance Department located at:

1610 Reverend Richard Wilson Drive Building D

Kenner, Louisiana 70062

CITY OF KENNER

/s/Elizabeth Herring Chief Financial Officer

Materials and Supplies Bid Updated 11.2024 Page 3 of 33

INSTRUCTIONS TO BIDDERS

B-1 Questions. Bidders should email all questions to FinContracts@kenner.la.us no later than FIVE (5) working days prior to bid opening. All questions will be answered by addenda to all parties recorded as having received the bidding documents. Only answers furnished by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. All Addenda will be posted electronically to the City of Kenner’s website at https://www.kenner.la.us/bids.aspx.

B-2 Bid Format. All bids must be written in ink or typewritten and signed by a member of the entity or authorized representative. Bids may not be corrected or altered by erasure, strikethrough, or any other means unless each correction is initialed by the Bidder.

B-3 Price. The City of Kenner will accept one price for each item unless otherwise indicated.

Two or more prices for one item will result in bid rejection. Failure to bid on an item will also result in rejection of the bid.

B-4 Brand Names. Where brand names and stock numbers are specified, it is for the purpose of establishing certain minimum standards of quality. Bids may be submitted for products of equal quality provided brand names and stock numbers are specified.

B-5 New Materials. All materials and/or products must be new and of current manufacturer, unless otherwise stated.

B-6 Product Data. Complete product data of equal products may be required prior to award. All items appearing in the manufacturer’s regularly published specifications furnished by the Bidder are assumed to be included in the Bidder’s proposal. Any additions, deletions, or variations from manufacturer’s regularly published specifications must be outlined in an attached letter. Minor deviations from these specifications, which do not impair comparative functional equivalency will be accepted.

B-7 Local Preference. By statutory authority, preference is hereby given to materials, supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles offered by competitors outside of the State (LA R.S. 38:2252).

B-8 Bid Awards. The City of Kenner reserves the right to award contracts or place orders with the lowest responsive bidder, on a lump sum or individual item basis or such combination as shall in its judgment be in the best interest of the city. Awards will be based on compliance with the specifications and the delivery and/or completion date.

B-9 Delivery Charges. Freight charges should be included in total cost when quoting. If not quoted FOB DELIVERED, freight must be quoted as a separate item. Bid may be disqualified if not quoted FOB DELIVERED or if freight charges are not indicated on bid form.

B-10 Estimated Quantities. Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.

Materials and Supplies Bid Updated 11.2024 Page 4 of 33

B-11 Price Extensions. In case of an extension error the unit price shall prevail.

B-12 Withdrawal. All bids submitted shall remain binding and may not be withdrawn for a period of forty-five (45) days after the scheduled closing date for receiving bids, except as provided for in La R.S. 38:2214(C) & (D).

B-13 Bidder Certifications. By submitting a bid, the bidder certifies that it has a) carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project all in strict accordance with the Bidding Documents prepared by the City of Kenner. The bidder further if awarded they agrees to the agreement term and condition set out in these bid documents.

B-14 Acceptance of Bids. The acceptance and rejection of bids will be in accordance with the Louisiana Public Bid Law. Kenner will consider compliance with the prescribed requirements, the qualifications of the Bidders, and price to determine the lowest responsive and responsible Bidder for award.

Documentation Required for Bid Submission

B-15 Corporate Resolution. If someone other than the corporate officer signs for the Bidder/Contractor, a copy of a corporate resolution or other signature authorization shall be required for submission of bid. Failure to include a copy of the appropriate signature authorization, if required, may result in the rejection of the bid unless bidder has complied with La. R.S.

38:2212(A)(l )(c) or RS 38:2212 (0). Bidders may use the form provided and attach to the proposal if needed.

Materials and Supplies Bid Updated 11.2024 Page 5 of 33

BID FORM

TO: City of Kenner/General Services Department BID FOR: Electronic Bid 26-2221 1610 Reverend Richard Wilson Drive Contract to Provide Reflective Kenner, Louisiana 70062 Sheeting as needed

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:

City of Kenner and dated: July 30, 2026.

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA:

(Enter the number assigned to each of the addenda that the Bidder is acknowledging)

TOTAL BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid”) the sum of:

___________________________________________________________Dollars ($________________)

NAME OF BIDDER: __________________________________________________________________________

ADDRESS OF BIDDER: _______________________________________________________________________

EMAIL ADDRESS OF BIDDER: ________________________________________________________________

LOUISIANA CONTRACTOR’S LICENSE NUMBER: _____________________________________________

NAME OF AUTHORIZED SIGNATORY OF BIDDER: ____________________________________________

TITLE OF AUTHORIZED SIGNATORY OF BIDDER: ____________________________________________

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER: ______________________________________

DATE: ____________________

Materials and Supplies Bid Updated 11.2024 Page 6 of 33

UNIT PRICE FORM

1610 Reverend Richard Wilson Drive Contract to Provide Reflective Kenner, Louisiana 70062 Sheeting as needed

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices.

Amounts shall be stated in figures and only in figures.

DESCRIPTION:

ENCLOSED LENS REFLECTIVE SHEETING, SERIES 3400 ENGINEER GRADE

PRISMATIC SHEETING ADVANCED SIZES: 6”, 12”. 18”, 24”, 30”, 36”, 48” WIDTH

COLOR SERIES (WHITE 3430, GREEN 3437, YELLOW 3431) 3M SERIES 3400

REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

1 2,500 SQ. FT.

ENCLOSED LENS REFLECTIVE SHEETING, SERIES 4000 DIAMOND GRADE (3)

SHEETING ADVANCED SIZES: 24”, 30”, 36”, 48” WIDTH COLOR SERIES (WHITE

3991, GREEN 3990, YELLOW 3997) 3M SERIES 4000

2 2,500 SQ. FT.

ENCLOSED LENS REFLECTIVE SHEETING, SERIES 4000 DIAMOND GRADE

SHEETING ADVANCED SIZES: 6”, 9”, 12.75”, 18”, 24”, 30”, 36”, 40”, 48” WIDTH

COLOR SERIES (BLUE 4095, BROWN 4099, WHITE 4090, GREEN 4097, RED 4092

YELLOW 4091) 3M SERIES 4090

3 2,500 SQ. FT.

36” CLEAR TRANSFER TAPE SERIES TPM-5 FOR USE WITH ELECTROCUT FILM

SERIES 1170 THE ABOVE TRANSFER TAPE IS USED FOR PURPOSES OF

PRESPACING AND TRANSFERRING ELECTRONIC CUTTABLE FILM 3M TPM-5

SERIES

4 5,000 SQ. FT.

DESCRIPTION: CLEAR PROTECTIVE OVERLAY FILM, SERIES 1160 WITH PRESSURE SENSITIVE

ADHESIVE 3M SERIES 1160

5 250 SQ. FT.

Wording for “DESCRIPTION” is to be provided by the Owner All quantities are estimated. The contractor will be paid upon actual quantities as verified by Owner.

Materials and Supplies Bid Updated 11.2024 Page 7 of 33

UNIT PRICE FORM

1610 Reverend Richard Wilson Drive Contract to Provide Reflective Kenner, Louisiana 70062 Sheeting as needed

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

CLEAR PREMIUM PROTECTIVE OVERLAY FILM, SERIES 1160 WITH PRESSURE

SENSITIVE ADHESIVE THE ABOVE CLEAR FILM WHEN APPLIED TO REFLECTIVE

SHEETING ALLOWS REMOVAL OF GRAFITTI FROM SIGN SURFACES 3M SERIES

6 250 SQ. FT.

DESCRIPTION: 30” 3M PREMIUM PROTECTIVE OVERLAMINATE (GRAFFITI RESISTANT AND UV

PROTECTIVE 1160i

7 250 SQ. FT.

DESCRIPTION: 36” 3M PREMIUM PROTECTIVE OVERLAMINATE (GRAFFITI RESISTANT AND UV

8 250 SQ. FT.

DESCRIPTION: 48” 3M PREMIUM PROTECTIVE OVERLAMINATE (GRAFFITI RESISTANT AND UV

9 250 SQ. FT.

ENCLOSED LENS REFLECTIVE SHEETING, SERIES 4000 DIAMOND GRADE (3)

SHEETING ADVANCED SIZES: 30”, 36” WIDTH COLOR SERIES (FLUORESCENT

YELLOW GREEN 3983) 3M SERIES 4000

10 2,500 SQ. FT.

ELECTRONIC CUTTABLE FILM ELECTROCUT FILM – E.C.FILM SERIES 1178C OR

APPROVED EQUAL WITH PRESSURE SENSITIVE ADHESIVE COLOR SERIES

(BLACK, BLUE, GREEN, RED) ALL OF THIS MATERIAL IS TO BE NON-PERFORATED

FOR USE IN FRICTION FEED ELECTRONIC CUTTING DEVICES 3M SERIES 1170

REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

11 2,500 SQ. FT.

Wording for “DESCRIPTION” is to be provided by the Owner All quantities are estimated. The contractor will be paid upon actual quantities as verified by Owner.

Materials and Supplies Bid Updated 11.2024 Page 8 of 33

Sample Corporate Resolution

Excerpt from minutes of meeting of the board of directors of

At the meeting of the board of directors ____________________________________________

Duly notices and held on _________________________________________________________

A quorum being present, on motion duly made and seconded, it was resolved that be appointed as agent and attorney-in-fact of the corporation with full power and authority to act on behalf of this corporation in all negotiations, bidding, concerns, and transaction with the City of Kenner or any of its agencies, departments, employees, or agents including but not limited to, the execution of all bids papers, document, affidavits, bonds, sureties, contracts, and acts and to receive all purchase orders and notices issued pursuant to the provisions of any bid or contract, this corporation ratifying, approving, and confirming, and accepting every act preformed by said agent and attorney-in-fact.

I certify this is a true and correct copy of an excerpt of the minutes of the board of directors of said corporation, and the same had not been revoked or rescinded.

Secretary Date

Materials and Supplies Bid Updated 11.2024 Page 9 of 33

AGREEMENT

This Agreement is entered into between the City of Kenner, Louisiana, (“Kenner”), a local governmental subdivision of the State of Louisiana, and Successful Bidder for Electronic Bid 26- 2221, (“Contractor”) authorized to do business in the State of Louisiana:

1. Scope of Work: Contractor will provide reflective sheeting on an as needed basis. All work shall meet or exceed all local, state, federal, and manufacturer’s codes and guidelines.

2. Effective Date: Upon the signature of the last party, this Agreement will be effective October 27, 2026 and will terminate October 26, 2027. Upon termination of this agreement, there will be an option to renew for one (1) additional year provided all terms, conditions and pricing remain unchanged.

3. Agreement Amount: This Agreement will not exceed $30,000.00 annually.

4. Terms of Payment: Payment will be made only upon completion and acceptance by Kenner. Contractor shall invoice Kenner upon such completion and acceptance by e-mail to PurchasingDepartment@kenner.la.us. Invoices must be submitted within forty (40) days of services/materials billed for. Invoices submitted after this period are subject to non-payment by Kenner.

5. Notices: Any communications shall be in writing and delivered personally, electronically or by certified mail as follows:

Notices should be sent to Kenner at the following address:

Department of General Services c/o Director 1610 Reverend Richard Wilson Drive Kenner, Louisiana 70062

Notices should be sent to Contractor at the address provided on the Bid Form.

Written notices delivered personally, electronically or by certified mail, shall be deemed communicated as of actual receipt, in accordance with this paragraph.

6. Insurance: Contractor shall maintain insurance coverage in conformity with the Insurance Specifications provided for in Electronic Bid 26-2221 and attached, if applicable.

Contractor shall provide a certificate of insurance evidencing such coverage prior to the execution of this Agreement.

7. Termination for Cause: Kenner may terminate this Agreement for cause based upon the failure of the Contractor to comply with the terms and/or conditions of the Agreement, or failure to fulfill its performance obligations pursuant to this Agreement, provided that Kenner shall give Contractor written notice specifying the Contractor’s failure. If within thirty (30) days after receipt of such notice, the Contractor shall not have corrected such failure, or in the case of failure which cannot be corrected in thirty (30) days, begun in

Materials and Supplies Bid Updated 11.2024 Page 10 of 33 good faith to correct such failure and thereafter proceeded diligently to complete such correction, then Kenner may, at its option, place the Contractor in default and the Agreement shall terminate on the date specified in such notice. Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of Kenner to comply with the terms and conditions of this Agreement, provided reasonable opportunity for Kenner to cure the defect.

8. Termination for Convenience: Kenner may terminate the Agreement at any time by giving thirty (30) days written notice to the Contractor of such termination or negotiating with the Contractor an effective date. In the event of termination of this Agreement, because of any of the above, the Contractor shall be paid for work performed in a satisfactory manner prior to the Contractor’s receipt of written notice of termination.

9. Conflict of Interest: By signing this Agreement, the Contractor covenants that there is no public or private interest, direct or indirect, and shall not acquire directly or indirectly in the future, any such interest which does or may conflict in any manner with the performance of services rendered by the Contractor of obligations under this Agreement.

Any conflicts shall be timely disclosed to Kenner and Kenner shall determine whether the conflict is cause for non-execution or termination of this Agreement. The Contractor further covenants that, in the performance of this Agreement, no person having such an interest as described above shall be employed by the Contractor.

10. Discrimination: The Contractor agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and Contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Contractor agrees to provide a work environment free of potential harassment and not to discriminate in its employment practices, and will render services under this Agreement without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by Contractor, or failure to comply with these statutory obligations when applicable shall be grounds for termination of this Agreement.

11. Audit: When applicable, it is agreed that Kenner or its designee shall have the option of auditing all accounts of the Contractor which relate to this Agreement.

12. Non-assignability: Contractor shall not assign any interest in this Agreement and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of Kenner, provided, however, that claims for money due or to become due to the Contractor from Kenner under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be promptly furnished to Kenner.

13. Taxes: Contractor agrees that the responsibility for payment of taxes from the funds thus received under this Agreement and/or council appropriation shall be said Contractor's

Materials and Supplies Bid Updated 11.2024 Page 11 of 33 obligation as per La. R. S. 47:301 et seq., all governmental bodies are excluded from payment of sales taxes to any Louisiana taxing body.

14. Independent Contractor: While in the performance of providing services or carrying out obligations under this Agreement, Contractor and/or its employees shall be acting in the capacity of independent contractor(s) and not as employee(s) of Kenner. Kenner shall not be obligated to any person, Contractor, corporation, or other entity for any obligation of the Contractor arising from performance of services under this Agreement. Contractor expressly acknowledges and agrees that nothing contained in this Agreement shall be construed in any manner as creating or establishing the relationship of employer/employee between the Contractor and Kenner. It is further expressly declared and acknowledged between the parties entering into this Agreement that the Contractor and/or its employees are independent Contractor(s) and as such shall not receive nor be entitled to any benefits from Kenner, including but not limited to benefits relating to life and/or medical insurance, workers’ compensation coverage, accrued sick or annual leave, retirement, FICA, social security, or unemployment compensation coverage. Sole compensation consists of fees earned in connection with the scope of work described above and the terms of payment agreed to by the parties.

15. Ownership of Records: When applicable, all records, reports, documents, or other material related to this Agreement and/or obtained or prepared by the Contractor in connection with the performance of the services contracted for shall become the property of Kenner, and shall, upon request, be returned by the Contractor to Kenner, at the Contractor’s expense, at the termination or the expiration of this Agreement.

16. Entire Agreement: This Agreement represents the entire Agreement between the parties with respect to the subject matter for this Agreement. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing, duly signed, and attached to the original of this Agreement.

No claim for services furnished or requested for reimbursement by Contractor, not provided for in this Agreement, shall be allowed by Kenner.

17. Hold Harmless: Contractor agrees to protect, defend, indemnify, save and hold harmless Kenner, all Kenner Departments, Agencies, Boards and Commissions, its officers, agents, servants and employees, including volunteers, from and against any and all claims, demands, expense and liability arising out of injury or death to any person or the damage, loss or destruction of any property which may occur or in any way grow out of any act or omission of the Contractor, its agents, servants, and employees or any and all costs, expenses and/or attorney fees incurred by the Contractor as a result of any claim, demands, and/or causes of action except for those claims, demands, and/or causes of action arising out of the negligence of Kenner, all Kenner Departments, Agencies, Boards, Commissions, its agents, representatives, and/or employees. Contractor agrees to investigate, handle, respond to, provide defense for and defend any such claims, demand, or suit at its sole expenses and agrees to bear all other costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent.

18. Fiscal Funding: This Agreement is subject to and contingent upon the continued

Materials and Supplies Bid Updated 11.2024 Page 12 of 33 availability and appropriation of funds to fulfill the requirements of the Agreement by the Kenner Council. If the Council fails to appropriate sufficient funds to provide for the continuation of the Agreement, or if such appropriation is reduced by the veto of the Mayor or by any means provided for in the Kenner Charter to prevent the total appropriation for the year from exceeding the revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient funds for the continuation of the Agreement, the Agreement shall terminate on the date of the beginning of the fiscal year for which funds are not appropriated. It is the responsibility of the Contractor to advise Kenner in advance if Agreement funds or Agreement terms may be insufficient to complete Agreement objectives.

19. Code of Ethics: Contractor acknowledges that La. R. S. 42:1101 et seq., Code of Governmental Ethics applies to the Contractor in the performance of services and work called for in this Agreement. Contractor agrees to immediately notify Kenner if potential violations of the Code of Governmental Ethics arise at any time during the term of this Agreement.

20. Severability: The parties to this Agreement understand and agree that the provisions, shall, between them, have the effect of law, but in reference to matters not provided, the Agreement shall be governed by the regulations of the United States and the laws of the State of Louisiana. If any provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws effective during the term of this Agreement, such provision is fully severable, and this Agreement must be construed and enforced as if such illegal, invalid, or unenforceable provisions never comprised a part of this Agreement;

and the remaining provisions of this Agreement remain in full force and effect and may not be affected by the illegal, invalid, or unenforceable provision or its severance from this Agreement.

21. Applicable Law and Venue: This Agreement shall be consummated in the State of Louisiana and shall be governed and/or construed in accordance with the laws of the State of Louisiana. The parties agree that the sole and exclusive venue for any suit or proceeding brought pursuant to this Agreement will shall be in the Twenty-Fourth Judicial District Court; and by entering this Agreement, the Contractor expressly waives any objections to jurisdiction and venue, regardless of the Contractor’s residence or domicile. In the event that either Kenner or the Contractor commences a legal proceeding to enforce or interpret any of the terms of this Agreement or to terminate this Agreement, the prevailing party in any such suit shall receive from the other a reasonable sum as attorney's fees and court costs as may be fixed by the court.

22. Subcontractors: Contractor will make a full and complete disclosure of any and all subcontractors and suppliers they intend to utilize. Contractor shall not enter into any subcontract for work or services contemplated under this Agreement without obtaining prior written approval to Kenner. Any subcontracts approved by Kenner shall be subject to the conditions and provisions of this Agreement or other provisions Kenner may deem necessary. This section will not apply to subcontractors or suppliers used for the purchase of supplies and services which are incidental for the performance of the work required under this Agreement.

Materials and Supplies Bid Updated 11.2024 Page 13 of 33

23. Contractor Certification: In accordance with La R.S. 38:2216.1 and 39:1602.2, Contractor agrees that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association based solely on the entity’s or association’s status as a firearm entity or firearm trade association. Further, Contractor agrees that it will not discriminate against a firearm entity or firearm trade association during the term of the contract based solely on the entity’s or association’s status as a firearm entity or firearm trade association.

***Applicable to all contracts in the amount of $100,000 or more entered into or renewed on or after August 1, 2024, and if Contractor employs at least 50 full-time employees.

This shall not apply if Contractor is a sole-source provider or sole bidder that meets the criteria under this Section.

24. Federal Clauses: Contractor agrees to the terms and provisions provided for in “Appendix A” (only applicable to all federally funded and reimbursable agreements).

By submitting a bid, Contractor acknowledges and agrees to all terms and conditions provided for in this document. If a contract is needed for this bid, signature blocks will be added to the Agreement when executed electronically.

Materials and Supplies Bid Updated 11.2024 Page 14 of 33

Insurance Requirements

Insurance not required for this bid.

Materials and Supplies Bid Updated 11.2024 Page 15 of 33

Technical Specifications

These specifications are prepared for a contract to provide reflective sheeting for the City of Kenner, Department of General Services located at 1610 Reverend Richard Wilson Drive, Kenner, LA 70062. Traffic Shop is located at 1905 24th Street, Kenner, Louisiana 70062.

TS-1 SUPER-HIGH EFFICIENCY, FULL CUBE PRISMATIC REFLECTIVE

SHEETING (DIAMOND GRADE)

Note: The following Specification contains both warranty and pre-qualification clauses directly related to product performance.

Scope This specification covers flexible, white or colored, Super-High Efficiency retro-reflective sheeting, tape and related processing materials designed to enhance the day/night visibility of traffic control signs and objects (3M Series 3000).

Applicable Documents The following documents, of the issue in effect on the date of invitation for bids or request for proposal, form a part of this specification to the extent specified herein:

ASTM Standards ASTM D 4956-05 Standard Specification for Retro-reflective sheeting for Traffic Control (Table 17 Color Requirements) and (Tables 10 and 14 for Luminance factors).

D 523 Standard Method for Test for Specular Gloss.

E 284 Standard Definition of Terms Relating to Appearance of Materials.

E 308 Computing the Colors of Objects by Using the CIE System.

E 810 Standard Test Method for Coefficient of Retro reflection of retroreflective Sheeting.

E 1164 Standard Practice for Obtaining Spectrophotometric Data for object-Color Evaluation.

B209 Specification for Aluminum and Aluminum Alloy Sheet and Plate.

Description The retroreflective sheeting shall have a smooth surface and shall be pre-coated with a pressure sensitive adhesive backing protected by a removable liner.

As per FHWA-SA-07-020, Kenner utilizes the “Comparison Panel” Assessment Method and Management Method “3” for assessment and management of sheeting retro reflectivity. These assessment methods compare the useful life of the sheeting to the warranty period for the sheeting. Unless otherwise specified herein, all applied and unapplied test samples and specimens shall be conditioned at the standard conditions of 73 +/- 3 degrees F (23 +/- 3 degrees C) and 50 +/- 5% humidity for 24 hours prior to testing.

Materials and Supplies Bid Updated 11.2024 Page 16 of 33

Control Sample Test Panels Unless otherwise specified herein, when tests are to be performed using test panels, the specimens of retroreflective materials shall be applied to smooth aluminum cut from ASTM B- 209 Alloy 5052-H36, 5052-H38, 5154-H38 or 6061-T6 sheets on 0.020 inch (0.051 cm), 0.040 (0.102 cm) or 0.063 (0.160 cm) thickness. The aluminum shall be degreased and lightly acid etched before the specimens are applied. The specimens shall be applied to the panels in accordance with the recommendations of the retroreflective sheeting manufacturer.

Control Sample Test Panel Performance In keeping with the afore mentioned assessment method, the manufacturer supplying materials specified herein must supply control samples of these materials in each color for installation on test panels located at Kenner Traffic Shop, 1905 24th Street, Kenner, Louisiana 70062. These materials must be mounted and exposed to continuous weather conditions for three years prior to bid opening. It is the responsibility of the manufacturer to insure that mounting has been accomplished. Successful performance of the product sample must be demonstrated continuously for a minimum of three years in this control sample or actual field performance in Kenner or other similar municipality in order for the product to be qualified as meeting these specifications.

Kenner will compare the control sample to a new sample after the test period to ensure endurance of retro reflectivity requirements. In lieu of three year control sample exposure, materials (sheeting, process colors, overlay films) shall be approved for use, when, in the opinion of this agency, sufficient evidence and certification of use in other municipalities having similar environmental conditions from the manufacturer exists to ensure that the materials and services offered can reliably conform to this specification and warranty period.

Successful performance shall include, but not limited to continuous adhesion and lamination, shrinkage or distortion, retained color, chromatic quality and reflectivity. Failure to comply with this section of these specifications shall require disqualification and rejection of the manufacturer’s product for the bid.

TABLE I:

No single test sample as per ASTM E810 shall be less than 80% of the values indicated in Table I.

Coefficient of Retro reflection, RA The coefficients of Retro reflection shall not be less than the minimum values specified in Table I.

For screen printed transparent colored areas or transparent colored overlay films on white sheeting, the coefficients of retro reflection shall not be less than 70% of the values for corresponding color in Table I.

Units Coefficients of retro reflection RA shall be specified in units of candelas per foot-candle, per square foot (candelas per lux per square meter).

Materials and Supplies Bid Updated 11.2024 Page 17 of 33

The observation angles shall be 0.2, 0.5 and 1.0 degrees.

Values at 0 and 90 degrees orientation shall be averaged.

Minimum Coefficient of Retro reflection RA (Candelas per lux per square meter)

Table I Minimum Coefficient of Retro reflection (cd/lux/m2)

White -4 30 Blue -4 30

0.2 570 215 0.2 26 10

0.5 400 150 0.5 18 6.8

1.0 120 45 1.0 5.4 2.0

Yellow -4 30 FYG -4 30

0.2 425 160 0.2 455 170

0.5 300 112 0.5 320 120

1.0 90 34 1.0 96 36

Red -4 30 FY -4 30

0.2 114 43 0.2 340 130

0.5 80 30 0.5 240 90

1.0 24 9 1.0 72 27

Green -4 30 FO -4 30

0.2 57 21 0.2 200 75

0.5 40 15 0.5 140 52

1.0 12 4.5 1.0 42 16

Gloss Retention The retroreflective sheeting shall have an 85-degree specular glass of not less than 50 when tested in accordance with ASTM D-523.

Adhesive The protective liner attached to the adhesive shall be easily removed by peeling without soaking in water or other solutions, without breaking, tearing, or removing any adhesive from the backing.

Impact Resistance The retroreflective sheeting shall comply with the impact resistance requirements contained in ASTM D 4956-05, section 6.10.

Materials and Supplies Bid Updated 11.2024 Page 18 of 33

Resistance to Accelerated Outdoor Weathering The Retro-reflective surface of the sheeting shall be weather resistant and show no appreciable cracking, blistering, crazing, or dimensional change after 3 years unprotected outdoor exposure.

The coefficient of retro reflection shall not be less than 80% of the values in Table I and the colors shall conform to the requirements of ASTM D 4956, table 17.

The sheeting shall show no appreciable evidence of cracking, scaling, pitting, blistering, edge lifting or curling or more than 1/32 inch (0.08 cm) shrinkage or expansion.

Resistance to Heat The retroreflective sheeting shall retain coefficients of retro reflections between 85% and 115% of the values measured before exposure.

General Characteristics and Packaging The retroreflective sheeting as supplied shall be of good appearance, free from ragged edges, cracks and extraneous materials, and shall be furnished in either rolls or sheets. When furnished in continuous rolls, the average number of splices shall not be more than 3 per 50 yards (45.7 m) of material with a maximum of 4 pieces in any 50 yard (45.7 m) length. Splices shall be butted or overlapped and shall be suitable for continuous application as furnished. When furnished as cut sheets or sign faces, the sheeting shall be packaged flat in accordance with commercially accepted standards. The sheeting shall be packed snugly in corrugated fiberboard cartons, in accordance with commercially accepted standards. Each carton shall clearly stipulate the brand, quantity, size, lot or run number and color. Stored under normal conditions the retroreflective sheeting as furnished shall be suitable for use for a minimum period of one 91) year. Rolls and sheets are determined by requisition.

Performance Requirements and Obligations

Certification The sheeting manufacturer shall submit with each lot or shipment, a certification which states that the material supplied will meet all the requirements listed herein.

Warranty for Ordinary Colors Sheeting manufactured of standard colors and processed and applied to sign blank materials in accordance with sheeting manufacturer’s recommendations, shall perform effectively for a period of tem (10) years. the retroreflective sheeting will be considered unsatisfactory if it has deteriorated due to natural causes to the extent that: (1) the sign is ineffective for its intended purpose when viewed from a moving vehicle under normal day and night driving conditions; or

(2) the coefficient of retro reflection is less than the minimum specified for that sheeting during that period listed.

The sheeting must retain 80% of values listed in Table I up to 7 years and 70% values listed in Table I up to 12 years.

Materials and Supplies Bid Updated 11.2024 Page 19 of 33

Failure of process colors or overlay films provided and/or sold for use on recommended sheeting, shall constitute a failure of entire sign and shall be replaced under manufacturer’s replacement obligations.

For screen printed transparent colored areas or transparent colored overlay films on white sheeting, the coefficients of retro reflection shall not be less than 70% of the values for the corresponding integral color.

All measurements shall be made after sign cleaning according to sheeting manufacturer’s recommendations.

Warranty for Fluorescent Colors Sheeting manufactured of fluorescent colors, processed, and applied to sign blank materials in accordance with sheeting manufacturer’s recommendations shall perform effectively for a period of ten (10) years. The retroreflective sheeting will be considered unsatisfactory if it has deteriorated due to natural causes to the extent that: (1) the sign is ineffective for its intended purpose or (2) retains less than 50% of the coefficient of retro reflection values listed in Table I at 0.2 degrees observation, -4 degrees entrance (measured in accordance with ASTM E810).

All measurements shall be made after sign cleaning according to the sheeting manufacturer’s recommendations.

Natural causes include effects of exposure to weather. Natural causes exclude (without limitation) damage from exposure to chemicals, abrasion and other mechanical damage (such as from fasteners used to mount the sign, collisions or mishandling), vandalism, or malicious mischief.

Sheeting Manufacturer’s Replacement Obligation For standard colors where it can be shown that retroreflective signs, supplied and used according to the sheeting manufacturer shall cover restoration costs as follows for sheeting shown to be unsatisfactory during:

For the entire (10) years, the sheeting manufacturer will replace the sheeting required to restore the sign surface to its original effectiveness.

In addition, during the first seven (7) years the sheeting manufacturer will cover the cost of restoration of the sign surface to its original effectiveness at no cost to agency for materials and labor. Replacement sheeting shall carry the unexpired warranty of the sheeting it replaces.

For fluorescent colors where it can be shown that retroreflective signs, supplied and used according to the sheeting manufacturer’s recommendations, have not met the performance requirements, the sheeting manufacturer shall cover restoration costs as follows for sheeting shown to be unsatisfactory:

If the failure occurs within the first five (5) years from the date of fabrication, the manufacturer will, at his expense, restore the sign surface to its original effectiveness.

Materials and Supplies Bid Updated 11.2024 Page 20 of 33

If the failure occurs within the sixth (6th) or seventh (7th) year from the date of fabrication, the manufacturer will furnish the necessary amount of sheeting necessary to restore the sign surface to its original effectiveness.

Replacement sheeting shall carry the unexpired warranty of the sheeting it replaces.

For temporary signing, (fluorescent orange), where it can be shown that the retroreflective sheeting fails to conform to the performance requirements, the sheeting manufacturer’s sole responsibility and purchaser’s and user’s exclusive remedy shall be:

Provide Replacement Sheeting This sheeting shall carry the unexpired warranty of the sheeting it replaces.

Process Inks The manufacturer of the sheeting shall manufacture and may offer at no additional cost the process inks, clears and thinners recommended for the sheeting to meet the performance requirements of this specification, and shall further be responsible for technical assistance in the use of these inks in accordance with Section 8.

Slip Sheet Slip Sheet paper, if recommended by the sheeting manufacturer for sheeting surface protection or for use in packing, storage or shipping finished signs, may furnish in rolls by the manufacturer, at no additional charge, in at least equal square footage and in the same widths as the sheeting supplied.

Washers Washers, if recommended by the sheeting manufacturer to protect the sign surface from damage by bolts or other fasteners, may be furnished by the manufacturer at no additional charge or a nominal charge.

Technical Assistance Requirements

Instruction and Training The manufacturer supplying the sheeting shall provide the services of a qualified technician for instruction and training at Kenner Traffic Shop, 1905 24th Street, Kenner, Louisiana 70062. This instruction shall be available on a quarterly basis at no additional cost, and shall include but not be limited to, training videos, material application, equipment operation, silk screening techniques, packaging, storage and other proven sign shop practices as they apply to the reflective sheeting supplied by the manufacturer, and to assure that the resulting signs can comply with the applicable specifications.

Compliance Failure to comply with the requirements of these specifications shall be cause for cancellation of annual contract if applicable. Kenner requires sign dating of all signs at the time of application.

That date constitutes the start of field performance obligation period.

Materials and Supplies Bid Updated 11.2024 Page 21 of 33

Patented Devices, Materials and Processes Seller will pay any damages, costs or fines resulting from any claims against Kenner for infringement or alleged infringement of third party patents by product supplied by Seller under this specification. The costs paid by Seller shall include legal and court costs deemed reasonably necessary by counsel for Kenner in defending against such claims.

TS-2 ENCLOSED LENS REFLECTIVE SHEETING

Note: The following Specification contains both warranty and pre-qualification clauses directly related to product performance.

Description The reflective sheeting shall consist of spherical lens elements embedded within a transparent plastic having a smooth, flat outer surface. The sheeting shall be weather resistant and have a protected pre-coated adhesive backing (3M Series).

Requirements Photometric Background- The reflective sheeting shall have the following coefficients of retro reflection expressed as the average of representative readings over the entire surface of a panel.

Measurements shall be conducted in accordance with ASTM E810 “Standard Test Method for coefficient of Retro reflection of Retroreflective Sheeting”.

TABLE I-RA (Candlepower/Foot-candle/Square Foot) White Yellow Red Div. Ang. .2 deg. .5 deg. .2 deg. .5 deg. .2 deg. .5 deg.

Inc. Ang.

-4 deg. 70.0 30 50 25 14.5 7.5 30 deg. 30 15 22 13 6 3 Blue Green Div. Ang. .2 deg. .5 deg. .2 deg. .5 deg.

Inc. Ang.

-4 deg. 4.0 2 9 4.5 30 deg. 1.7 0.8 3.5 2.2 Orange Brown Div. Ang. .2 deg. .5 deg. .2 deg. .5 deg.

Inc. Ang.

-4 deg. 25.0 13.5 2 1 30 deg. 7 4 1 0.5

Applied or Demountable Copy Reflective Sheeting for all sign copy including letters, numerals, symbols, borders, and route markers shall be White, which has been carefully selected by the manufacturer for uniformity of day and night appearance. No further matching shall be necessary.

Materials and Supplies Bid Updated 11.2024 Page 22 of 33

Rainfall Performance The brightness of the reflective sheeting, totally wet by rain, shall not be less than 90% of the above values. Wet performance measurements shall be conducted in conformance with Standard RAINFALL TEST specified in Federal Specification L-S-300C “Sheeting and Tape, Reflective, Non-exposed Lens Adhesive Backing”.

Color Color shall be as specified and shall conform to ASTM D 4956-05, Table 5. Luminance factors shall conform to ASTM D 4956-05, Table 6.

Adhesive The reflective sheeting shall include a pre-coated pressure adhesive which may be applied without necessity of additional adhesive coats on the reflective sheeting or application surface.

The protective liner attached to the adhesive shall be easily removed by peeling without soaking in water or other solvents.

The adhesive coated sheeting, when applied at 72 deg. F (22 deg. C) and conditioned for 24 hours at this temperature, shall form a durable bond to clean, smooth, corrosion and weather resistant substrates when exposed to temperatures of -30 deg. To 160 deg. F (-35 deg. To 72 deg.

C).

Film The reflective sheeting shall have sufficient strength and flexibility so that it can be handled, processed, and applied according to the recommendations of the sheeting manufacturer without appreciable stretching, tearing, or other damage. It shall permit application over and conformance to moderate, shallow embossing characteristics of certain sign borders and symbols. Following liner removal, the reflective sheeting shall not shrink more than 1/32” (0.79

mm) in 10 minutes nor more than 1/8” (3.18 mm) in 24 hours in any dimension per 9.0” (22.9

cm) square at 72 deg. F (22 deg. C) and 50% RH.

The sheeting with the liner removed and conditioned for 24 hours at 72 deg. F (22 deg. C) and 50% RH, shall be sufficiently flexible to show no cracking when slowly bent, in one second’s time.

Surface The sheeting surface shall be smooth and flat, and facilitate cleaning and wet performance. The sheeting surface shall be readily processed and compatible with recommended transparent and opaque process colors and show no low of the color coat with normal handling, cutting, and application.

The sheeting shall permit cutting and color processing at temperatures of 60-100 deg. F (15 deg.

-28 deg. C) and relative humidity’s of 20-80%. The sheeting shall be heat-resistant and permit force curing without staining of unapplied sheeting at temperatures up to 150 deg. F (65 deg. C) and up to 200 deg. F (93 deg. C) on applied sheeting.

Materials and Supplies Bid Updated 11.2024 Page 23 of 33

Effective Performance Life and Warranty Reflective sheeting processed, applied to approved sign base materials, and cleaned, in accordance with manufacturer’s recommendations for their use on traffic control signs, shall be considered as performing electively for a field life of seven (7) years if the sheeting has not deteriorated due to natural causes to the extent that: 1) the sign is ineffective for its intended purpose when viewed from a vehicle, or 2) the average night time reflective brightness is less than that specified in Table II below. The vendor shall replace all reflective sheeting failing to give satisfactory performance for the seven (7) year field service.

TABLE II-EFFECTIVE PERFORMANCE LIFE

Average Specific Intensity per Square Foot

(Candlepower/Foot-candle/Square Foot divergence) and -4 deg. incidence*

Sheeting Type & Color 7 yrs. Field Service Performance Life**

White 35 7 years Yellow 20 7 years

Red 5 7 years Blue 2 7 years

Green 3 7 years Orange 10 7 years

*Candlepower measurement shall be made, following sign cleaning, in accordance with procedure recommended in Section IIA.

**Performance years for each color shall be stated by the bidder.

The reflective material exposed in the Kenner control sample for 36 months shall not support fungus growth and accumulate dirt to the extent that the reflective brightness before cleaning is less than 75% of the reflective brightness after cleaning.

The sheeting surface may be readily refurbished by cleaning and clear overcoating in accordance with the manufacturer’s recommendations.

General Characteristics and Packaging The reflective sheeting as supplied shall be of good appearance, free from ragged edges, cracks, and extraneous materials, and shall be furnished in both rolls and sheets. When the reflective sheeting is furnished in continuous rolls, the average number of splices shall not be more than three per 50 yards of material with a maximum of four splices in any 50-yard length. Splices shall be butted or overlapped and shall be suitable for continuous application as supplied.

Sheeting shall be packaged in accordance with commercially accepted standards.

Stored under normal conditions, the reflective sheeting as supplied shall be suitable for use for a period of at least one year.

Materials and Supplies Bid Updated 11.2024 Page 24 of 33

NOTE: Metric equivalents in parenthesis.

Equipment, Delivery, Service The manufacturer supplying the retroreflective sheeting shall provide service for recommended sheeting application equipment and certify that trained personnel will be available within 24 hours’ notice to render such service.

The manufacturer must supply materials in all widths and colors specified. No partial bids will be accepted.

Control Sample Test Panel Performance In keeping with the assessment method stated on page 1 of these specifications, the manufacturer supplying materials specified herein must supply control samples of these materials in each color for installation on test panels located at Kenner Traffic Shop, 1905 24th Street, Kenner, Louisiana 70062. These materials must be mounted and exposed to continuous weather conditions for three years prior to bid opening. It is the responsibility of the manufacturer to insure that mounting has been accomplished. Successful performance of the product sample must be demonstrated continuously for a minimum of three years in this control sample or actual field performance in Kenner or other similar municipality in order for the product to be qualified as meeting these specifications. Kenner will compare the control sample to a new sample after the test period to ensure endurance of retro reflectivity requirements.