City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE.pdf

This file is a Professional Services Agreement template from the City of Hayward, California, though it relates to a Pond Maintenance MD2 procurement opportunity (RFQ #25-049) also involving Santa Rosa County, Florida. The City of Hayward seeks an experienced contractor to perform comprehensive pond and canal maintenance services, including weekly inspections, water quality analysis, plant and algae growth monitoring, debris removal, skimmer cleaning, and mechanical equipment maintenance. A mandatory pre-proposal meeting is scheduled for May 29, 2025, at 2833 Dune Circle in Hayward. The question submission deadline is June 5, 2025, with proposals due June 19, 2025, at 3:00 pm through the OpenGov Procurement platform. Tentative contractor selection is scheduled for June 26, 2025. Contractors must possess a valid California C-27 contractor's license and a California State chemical applicator's license. The contract evaluation utilizes a points-based system across seven equally weighted criteria—proposal quality, experience, timeline, capacity, cost, references, and other considerations—each scoring up to 10 points.

Insurance requirements include Commercial General Liability, Automobile Liability, Workers' Compensation, and Professional Liability coverage. The contract mandates performance and labor bonds covering 100 percent of the total contract amount with a one-year warranty period for repairs and replacements. Bidders must submit a City of Hayward business license and complete mandatory certifications including a Non-Collusion Affidavit, Non-nuclear Weapons Involvement Affirmation, and Nondiscriminatory Employment Practices Certification. The pricing proposal includes a base bid for monthly services with additional line items for specialized labor costs such as electrician, plumbing, general labor, and aquatic vegetation removal. No specific set-aside designations for disadvantaged enterprises are explicitly outlined in this procurement. Electronic submissions are required through the OpenGov Procurement platform at https://procurement.opengov.com/portal/hayward-ca.