city of hammond RFB-27-13-Air-Traffic-Control-Tower-Equipment.pdf

City of Hammond Purchasing Department

RFB 27-13

Air Traffic Control Tower Equipment

Sealed Bids shall be received by

310 E Charles St 2nd Fl PO Box 2788

Hammond LA 70404-2788 until

10:00 a.m. August 31, 2026 at which time all Sealed Bids shall be opened and read aloud.

Advertisement in the City's Official Journal of Record The Daily Star and in The Advocate is scheduled

August 6, August 13, and August 20, 2026

This RFB may be downloaded from the City's website, www.hammond.org, or via Bid Express, www.bidexpress.com.

To review or obtain a hardcopy of the RFB or to submit questions, contact

Jana Thurman Soileau Purchasing Director purchasing@hammond.org 985-277-5633 between the hours of 8:00 a.m. and 4:00 p. m. Monday through Friday.

RFB 27-13 Air Traffic Control Tower Equipment | Preliminary Pages 2 of 15

PROJECT SCOPE

The City of Hammond is seeking Bids to replace existing air traffic control tower equipment at Hammond Northshore Regional Airport. The Selected Bidder will be responsible for procuring, installing, and configuring new equipment and for providing owner orientation. New equipment will installed in the Air Traffic Control Tower, located at 1000 Judge Leon Ford Dr, Hammond LA 70401-9577.

The estimated cost of this Project is $630,000, inclusive of all equipment, materials and supplies, and professional services sought herein.

SPECIAL REQUIREMENTS

New Equipment New equipment must meet the minimum equipment standards of the Federal Aviation Administration (FAA)'s Federal Contract Tower Program.

The equipment listed on the accompanying Louisiana Uniform Public Work Bid Form Unit Price Form is confirmed to meet these minimum equipment standards. Any proposed substitution must be demonstrably functionally equal and is subject to FAA approval.

Installation will primarily take place on Floors 5 and 6 of the Air Traffic Control Tower;

elevator access is provided up to Floor 4.

The Selected Bidder will be required to coordinate installation with the Airport as the Air Traffic Control Tower is located within the controlled perimeter of the Airport.

Existing Equipment Existing equipment is owned by the Louisiana Army National Guard (LAANG) and will be removed by LAANG prior to the new equipment installation by the Selected Bidder.

The Selected Bidder will be required to coordinate installation with the Airport and LAANG to minimize disruption of air traffic control activities.

INSTRUCTIONS TO BIDDERS

General It is the Bidder's responsibility to review this RFB—including these Preliminary Pages, any included Specifications and/or Drawings, and any future Addenda—and to submit questions as early as possible during the Bid Period. Questions must be submitted to between the hours of 8:00 a.m. and 4:00 p. m. Monday through Friday and shall become part of the Bidder's Bid. Bidders who do NOT submit questions shall be assumed to have reviewed this RFB and found it to be clear and the RFB process to be fair and competitive.

Protests of the RFB or RFB process shall NOT be considered after Bids are opened.

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RFBs are advertised in the City's Official Journal of Record The Daily Star and published to the City's website, www.hammond.org, and on Bid Express’s website, www.bidexpress.com, from which copies may be downloaded.

This RFB has been/shall be so advertised and published.

This RFB has been/shall be also advertised in The Advocate.

It is NOT the City's responsibility to ensure Bidders receive a copy or notice of this

RFB.

To review or obtain a hardcopy of this RFB, Bidders should contact between the hours of 8:00 a.m. and 4:00 p. m. Monday through Friday.

Addenda If substantial clarifications or changes to this RFB become necessary, these shall be issued in the form of written Addenda to this RFB and published to the City's website, www.hammond.org, to Bid Express’s website, www.bidexpress.com, and, if required by procurement procedure, in The Daily Star and/or The Advocate.

Bids Sealed Bids shall be accepted only on the form(s) furnished with this RFB. Substitute, altered, or incomplete forms shall NOT be accepted.

All Bids must be typed or printed in blue or black ink. Manual corrections are acceptable when they are few and minor and initialed by the Bidder. Uninitialed corrections shall be cause for a Bid's rejection.

All Bids must be signed. An unsigned Bid shall be cause for its rejection.

Hardcopies must include the RFB Number, Bidder's Name, Bidder's Address, Bidder's Louisiana Contractor License Number, and RFB Opening Date clearly typed or printed on the outside of the Bid envelope. Only 1 Bid shall be accepted from each Bidder. Alternates shall NOT be accepted unless specifically requested/allowed by the RFB. Bids must be delivered to

310 E Charles St 2nd Fl PO Box 2788

Hammond LA 70404-2788 or submitted electronically via Bid Express by 10:00 a.m. August 31, 2026.

RFB 27-13 Air Traffic Control Tower Equipment | Preliminary Pages 4 of 15

By submitting a Bid, the Bidder agrees:

1. the Bidder has read and thoroughly examined this RFB and complied with all

Instructions to Bidders included therein;

2. the Bidder has found no errors, conflicts, ambiguities, or omissions in this RFB— except as previously submitted to and addressed by the Purchasing Manager (e.g.

through Addenda)—that would affect costs, performance, or completion of the Project;

3. the Bidder has familiarized itself with the Project Site, Project Site conditions, and the surrounding area;

4. the Bidder has correlated its observations with this RFB;

5. the Bidder has familiarized itself with the federal, State, and local laws, regulations, and requirements applicable to the performance and completion of the Project described in this RFB;

6. the Bidder is properly licensed in the State of Louisiana to perform this Project;

7. if its Bid is selected, the Bidder shall obtain the necessary permits to perform this Project; and

8. the Bidder understands the terms and conditions for satisfactory performance and completion of the Project.

Forms and Related Documents The following forms and related documents are required of all Bidders:

1. Louisiana Uniform Public Work Bid Form (note: the Bidder must acknowledge

Addenda, if any, by number on this form);

2. Louisiana Uniform Public Work Bid Form Unit Price Form; and

3. Corporate Resolution or other written evidence of the authority of the person signing the Bid to sign the Bid

4. Bid Bond in the amount of 5% of the Bid (this Bid Bond shall be held by the City until it has finished evaluating Bids and/or the Contract for the Project has been executed.)

Bids that omit these forms or related documents shall be considered incomplete and may be rejected accordingly.

The Attestations Affidavit included among the following pages shall be required only of the apparent low Bidder. The Non-collusion Affidavit shall be required only of the successful Bidder.

LOUISIANA UNIFORM PUBLIC WORK BID FORM

TO: _________________________________________

(Owner to provide name and address of owner)

BID FOR: _________________________________________

(Owner to provide name of project and other identifying information)

The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by:

and dated:

(Owner to provide name of entity preparing bidding documents.)

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the

Designer has assigned to each of the addenda that the Bidder is acknowledging) __________________________________________ .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid”

* but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($ )

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($ )

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($ )

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE: _______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid.

UNIT PRICE FORM

TO: BID FOR:

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

DESCRIPTION: Base Bid or Alt.# ___

REF. NO. QUANTITY: UNIT OF MEASURE: UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

Wording for “DESCRIPTION” is to be provided by the Owner.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

(Owner to provide name and address of owner) (Owner to provide name of project and other identifying information)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

All quantities are estimated. The contractor will be paid based upon actual quantities as verified by the Owner.

Air Traffic Control Tower Equipment RFB 27-13

Louisiana

Tangipahoa

Air Traffic Control Tower Equipment RFB 27-13

July 2021

STATE OF LOUISIANA

PARISH OF

PROJECT NO.:

NAME:

LOCATION:

NON-COLLUSION AFFIDAVIT

Before me, the undersigned authority, duly commissioned and qualified within and for the State and Parish aforesaid, personally came and appeared representing who, being by me first duly sworn deposed and said that he has read this affidavit and does hereby agree under oath to comply with all provisions herein as follows:

PART I.

Section 2224 of Part II of Chapter 10 of Title 38 of the Louisiana Revised Statutes, as amended.

(1) That affiant employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he received payment, other than persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project or in securing the public contract were in the regular course of their duties for affiant; and

(2) That no part of the Contract price received by affiant was paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the Contract, other than the payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project were in the regular course of their duties for affiant.

PART II.

Section 2190 of Part I of Chapter 10 of Title 38 of the Louisiana Revised Statutes, as amended.

That affiant, if an architect or engineer, or representative thereof, does not own a substantial financial interest, either directly or indirectly, in any corporation, firm, partnership, or other organization which supplies materials for the construction of a public work when the architect or engineer has performed architectural or engineering services, either directly or indirectly, in connection with the public work for which the materials are being supplied.

For the purposes of this Section, a "substantial financial interest" shall exclude any interest in stock being traded on the American Stock Exchange or the New York Stock Exchange.

That affiant, if subject to the provisions of this section, does hereby agree to be subject to the penalties involved for the violation of this section.

AFFIANT

SWORN TO AND SUBSCRIBED BEFORE ME THIS DAY OF , 20 .

NOTARY

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Section 3 Business/MBE/WBE/SBE/DBE The City encourages Bids from Section 3 businesses, Minority Business Enterprises, Woman Business Enterprises, Small Business Enterprises, and other potentially Disadvantaged Business Enterprises. The Bidder should contact the Purchasing Director if the Bidder is uncertain whether it qualifies as a Section 3 business, MBE, WBE, SBE, and/or DBE.

Nondiscrimination Certification By submitting a Bid, the Bidder certifies compliance with Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972; Section 202 of Executive Order 11246, as amended; the Vietnam Era Veterans' Readjustment Assistance Act of 1974; Section 503 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990. The Bidder also certifies its intent to keep informed of and comply with all federal, State, and local laws, ordinances, and regulations which affect the Bidder's employees or prospective employees.

"No Bid" Any business or enterprise that chooses NOT to submit a Bid, but wishes to acknowledge notification of this RFB, may complete and submit the Louisiana Uniform Public Work Bid Form with "No Bid" for Bid Amount. "No Bids" shall only serve as a means of verifying notification of this RFB and shall NOT affect participation in future RFBs.

Evaluation of Bids The City shall evaluate, ratify, and award or reject Bids within 30 calendar days of the deadline for Bids.

The Bidder shall honor its Bid for the duration this period.

Currently, the City anticipates ratifying and awarding or rejecting Bids September 8, 2026.

Rejection of a Bid The City reserves its right under law to reject any and all Bids for just cause.

INSTRUCTIONS TO THE SELECTED BIDDER

Liability Insurance Requirements At all times during the term of the Contract, the Selected Bidder must maintain and pay for property damage and public liability insurance with limits of at least $1,000,000, inclusive of bodily injury and property damage for any 1 occurrence.

Prior to commencing the Project described in this RFB, the Selected Bidder must file with the City a "certificate of insurance" meeting the aforementioned requirements and listing

310 E Charles St

Hammond LA 70401-3324 as a named insured by added endorsement. Any cost associated with this addition shall, like the cost of the insurance itself, be paid by the Selected Bidder.

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The Selected Bidder shall be responsible for any and all accidents, injuries, damages, losses, claims, demands, suits, judgments, other legal actions, payments, recoveries, and fees caused by the Selected Bidder, its officers, employees, or agents (referred to collectively as the "Selected Bidder"), or resulting from the execution of this Project or any operations relating to this Project, or reason of existence or location or condition of facilities or of any materials or supplies or machinery used thereon or therein, or neglect or omission on the Selected Bidder's part, or any and all of the several acts or things required to be done by the Selected Bidder under and by the conditions and covenants of the Contract.

The Selected Bidder shall further assume the defense of and indemnify and hold harmless the City, its officers, employees, and agents (referred to collectively as the "City") from and against any and all accidents, injuries, damages, losses, claims, demands, suits, judgments, other legal actions, payments, recoveries, and fees of every nature and description brought or recovered against the City by reason of any act or omission of the Selected Bidder relating to this Project.

Workers' Compensation Requirements The Selected Bidder shall pay or cause to be paid all assessments and compensations required by the Workers' Compensation Act.

The Selected Bidder shall provide evidence all assessments and compensations payable to the Workers' Compensation Board up to and including the date of the Contract have been paid.

The City may, at any time during the Contract or at the completion of the Contract, require further evidence such assessments and compensations have been paid.

Performance and Payment Bond Requirements The Selected Bidder shall furnish and pay for separate Performance and Payment Bonds, each in an amount equal to 100% of the Contract Price and written by a surety company or bond issuer licensed to do business in Louisiana and countersigned by an agent of the company or issuer who resides in and is licensed as an insurance agent in the State. The bonds shall be made payable to the City as security for faithful performance of the Contract and for the payment of all companies or persons to whom the Selected Bidder may become legally indebted for labor, equipment, materials, tools, and/or services in the performance of the Project in a form acceptable to the City.