city of deridder 2026-08-26 Bid Set Specs H1-20077-DA.pdf

PDF 4 MB Posted Oct 19, 2026

Attached to: First Street School Renovation (Phase 1)
Solicitation number: H1-20077-DA
Issued by: Beauregard Parish, Louisiana

About this file

Written by GovTribe AI · Oct 22, 2026

This is a project manual and contract documents package for the City of DeRidder, Louisiana, for the First Street School Renovation (Phase 1), prepared by Meyer & Associates, Inc. Consulting Engineers. The work consists of the renovation of various doors and windows at First Street School, with contract work including furnishing all materials, labor, equipment, supervision, tools, and other necessary items for complete renovation per the plans and specifications. The bid opening is scheduled for 10:00 A.M. Central Time on Monday, October 26, 2026, at DeRidder City Hall, 200 South Jefferson Street, DeRidder, LA 70634. Electronic copies of bidding documents are available from Meyer & Associates, Inc. at (337) 625-8353 or through the website https://www.bidexpress.com. The contract specifies a 90-calendar-day period for substantial completion and 135 calendar days for final completion and readiness for final payment from the date the contract times commence. Bidders are required to conduct a mandatory site visit and examination of existing conditions. All bids must remain subject to acceptance for up to 45 days following the bid opening date, with possible extensions by mutual written consent.

The bid security requirement is five percent (5%) of the bidder's maximum bid price in the form of a certified check, cashier's check, or bid bond issued by an approved surety. Bidders must hold an active Louisiana State Contractor's License unless an exemption applies, and must display this license number on the bid envelope. Within 10 days of bid opening, the apparent low bidder must submit attestations and affidavits certifying past criminal convictions status, employee verification compliance, unpaid workers compensation insurance status, and that the public contract was not secured through employment or payment of a solicitor. The contract price will be subject to adjustment based on actual quantities for any unit price work items, with estimated quantities provided for bid comparison purposes. Progress payments will be made monthly at 90 percent of work completed for contract prices under $500,000, or 95 percent for contract prices of $500,000 or more, with the remainder held as retainage. Liquidated damages are set at $200 per calendar day for delays in achieving substantial completion and for delays in final completion. The successful bidder must execute the agreement and furnish performance and payment bonds within 15 days of receiving the notice of award, and the contractor and owner must execute the contract no later than 60 days after the date of contract award in accordance with Louisiana Revised Statutes 38:2215.

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Meyer & Associates, Inc.

Consulting Engineers

Vernon F. Meyer, P.E. Richard T. Meyer, P.E.

President Vice President

600 N. Cities Service Highway Sulphur, Louisiana 70663 337-625-8353 Fax 337-625-8453

Seal

By Revisions Date

City of DeRidder First Street School Renovation

(Phase 1)

MA Project No. H1-20077-DA

Mayor Michael D. Harris

Council

Wayne Godfrey, Sr. (District 1) Monte’ J. Woods (District 2)

John Marcello (District 3) Randy Larken (District 4) Keith Hooper (District 5) Vincent Labue (At Large)

Billy Spikes (At Large)

Public Works Director Lonnie Gabriel

Project Manual and Contract Documents Table of Contents

PROJECT MANUAL & CONTRACT DOCUMENTS

CITY OF DERIDDER

FIRST STREET SCHOOL RENOVATION (PHASE 1)

M.A. Project No. H1-20077-DA

TABLE OF CONTENTS

Page Number

Cover

Table of Contents

BID PHASE DOCUMENTS ...................................................................................................... 006-027

Advertisement for Bids

Instructions to Bidders for Construction Contract

Louisiana Uniform Public Work Bid Form

FORMS TO BE SUBMITTED WITHIN 10 DAYS OF THE BID OPENING ................................... 028-033

Affidavits

Attestations Affidavit: LA. R.S. 38:2227 Past Criminal Convictions of Bidders, LA. R.S. 38:2212.10 Verification of Employees, & LA. R.S. 23:1726(B) Certification Regarding Unpaid Workers Compensation Insurance

Affidavit for Attesting that Public Contract Was Not Secured Through the Employment or Payment of a Solicitor

POST BID CONTRACT RELATED DOCUMENTS ...................................................................... 034-071

Designation of Construction Contractor as Agent of a Governmental Entity and Exemption Certificate

Notice of Award

Agreement Between Owner and Contractor for Construction Contract (Stipulated Price)

Performance Bond

Payment Bond

Notice to Proceed

Work Change Directive

Change Order

Field Order

Certificate of Substantial Completion

Table of Contents

Notice of Acceptability of Work

Pay Application

GENERAL CONDITIONS ........................................................................................................ 072-151

Standard General Conditions of the Construction Contract

SUPPLEMENTARY CONDITIONS ........................................................................................... 152-171

Supplementary Conditions of the Construction Contract

TECHNICAL PROVISIONS ...................................................................................................... 172-303

Section 100 - General Requirements

DIVISION 1 GENERAL REQUIREMENTS

Section 01 10 00 - Summary

Section 01 26 00 - Contract Modification Procedure

Section 01 29 00 - Payment Procedures

Section 01 31 00 - Project Management and Coordination

Section 01 32 00 - Construction Progress Documentation

Section 01 32 33 - Photographic Documentation

Section 01 33 00 - Submittal Procedures

Section 01 40 00 - Quality Requirements

Section 01 50 00 - Temporary Facilities and Controls

Section 01 60 00 - Product Requirements

Section 01 73 00 - Execution

Section 01 74 19 - Construction Waste Management & Disposal

Section 01 77 00 - Closeout Procedures

Section 01 78 23 - Operation and Maintenance Data

Section 01 78 39 - Project Record Documents

Section 07 79 00 - Demonstration and Training

DIVISION 7 THERMAL AND MOISTURE PROTECTION

Section 07 42 13.15 - Metal Window Panels

Section 07 62 00 - Sheet Metal Flashing and Trim

Section 07 92 00 - Joint Sealants

Table of Contents

DIVISION 8 OPENINGS

Section 08 52 13.03 - Wood Double-Hung Windows

DIVISION 9 FINISHES

Section 09 91 00 - Painting

This page intentionally left blank

BID PHASE DOCUMENTS

EJCDC® C-111, Advertisement for Bids for Construction Contract.

ADVERTISEMENT FOR BIDS

Issued By

City of DeRidder 200 South Jefferson Street DeRidder, LA 70634

General Notice

Separate sealed Bids for First Street School Renovation (Phase 1), City of DeRidder; M.A. Project No.

H1-20077-DA will be received by the Mayor and Council, at the DeRidder City Hall, 200 South Jefferson Street, DeRidder, LA 70634, until 10:00 A.M. Central Time Zone, on Monday, October 26, 2026, and shall at that time and place be publicly opened and read aloud. Work consists of the renovation of various doors and windows as detailed in the Plans.

Work Classification

Work Classification: Building Construction; Municipal and Public Works Construction

Obtaining the Bidding Documents

Electronic copies of the Bidding Documents may be obtained from the Issuing Office of Meyer & Associates, Inc. (337) 625-8353, located at 600 N. Cities Service Hwy., Sulphur, LA 70663. A Bidding Document deposit is not required. In order to submit a bid, Bidders must obtain an original set of electronic Bidding Documents from Meyer & Associates, Inc. or the approved electronic bid website defined herein said advertisement.

Access to electronic bidding is available through the Bidding Documents Website https://www.bidexpress.com.

Run Dates

Tuesday, September 29, 2026 Tuesday, October 6, 2026 Tuesday, October 13, 2026

/s/ Michael D. Harris, Mayor

EJCDC® C-200, Instructions to Bidders for Construction Contract.

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

Prepared By

Endorsed By

National Society of Professional Engineers

1420 King Street, Alexandria, VA 22314-2794

(703) 684-2882 www.nspe.org

American Council of Engineering Companies

1015 15th Street N.W., Washington, DC 20005

(202) 347-7474 www.acec.org

American Society of Civil Engineers

1801 Alexander Bell Drive, Reston, VA 20191-4400

(800) 548-2723 www.asce.org

The copyright for this EJCDC document is owned jointly by the three sponsoring organizations listed above. The National Society of Professional Engineers is the Copyright Administrator for the EJCDC documents; please direct all inquiries regarding EJCDC copyrights to NSPE.

NOTE: EJCDC publications may be purchased at www.ejcdc.org, or from any of the sponsoring organizations above.

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT

TABLE OF CONTENTS

Page

Article 1— Defined Terms

Article 2— Bidding Documents

Article 3— Qualifications of Bidders

Article 4— Pre-Bid Conference

Article 5— Site and Other Areas; Existing Site Conditions; Examination of Site; Owner’s Safety Program;

Other Work at the Site

Article 6— Bidder’s Representations and Certifications

Article 7— Interpretations and Addenda

Article 8— Bid Security

Article 9— Contract Times

Article 10— Substitute and “Or Equal” Items

Article 11— Subcontractors, Suppliers, and Others

Article 12— Preparation of Bid

Article 13— Basis of Bid

Article 14— Submittal of Bid

Article 15— Modification and Withdrawal of Bid

Article 16— Opening of Bids

Article 17— Bids to Remain Subject to Acceptance

Article 18— Evaluation of Bids and Award of Contract

Article 19— Bonds and Insurance

Article 20— Signing of Agreement

Article 21— Sales and Use Taxes

TOC Page2 of 2

ARTICLE 1—DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office—The office from which the Bidding Documents are to be issued, and which registers plan holders.

B. Bidding Documents Website – The website identified in the Advertisement for Bids through which a Bidder may submit a Bid electronically. If a Bidding Document Website is not identified in the Advertisement for Bids, electronic submission of Bids will not be permitted.

ARTICLE 2—BIDDING DOCUMENTS

2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents (together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is Bidder’s responsibility to determine that it is using a complete set of documents in the preparation of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.

2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of the Project and permission to download or distribution of the Bidding Documents does not confer a license or grant permission or authorization for any other use. Authorization to download documents, or other distribution, includes the right for plan holders to print documents solely for their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder pays all costs associated with printing or reproduction. Printed documents may not be re-sold under any circumstances.

2.03 Bidder must obtain an original set of electronic or paper Bidding Documents from the Issuing Office or from Bidding Documents Website identified in the Advertisement for Bids. Bidders may rely that sets of Bidding Documents obtained from the Issuing Office or Bidding Documents Website are complete, unless an omission is blatant. Registered plan holders will receive Addenda issued by the Issuing Office or the Bidding Documents Website as applicable.

2.04 Plan rooms (including construction information subscription services, and electronic and virtual plan rooms) may distribute the Bidding Documents, or make them available for examination.

Owner is not responsible for omissions in Bidding Documents or other documents obtained from plan rooms, or for a Bidder’s failure to obtain Addenda from a plan room. In order to submit a Bid, Bidder must obtain an original set of electronic or paper Bidding Documents in accordance with Paragraph 2.03.

2.05 Electronic Documents

A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding Documents are available, such documents will be made available to the Bidders as Electronic Documents in the manner specified.

1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf).

It is the intent of the Engineer and Owner that such Electronic Documents are to be exactly representative of the paper copies of the documents. However, because the Owner and Engineer cannot totally control the transmission and receipt of Electronic

Documents nor the Contractor’s means of reproduction of such documents, the Owner and Engineer cannot and do not guarantee that transmissions and/or reproductions of Electronic Documents are identical in every manner to the paper copies.

B. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely upon complete sets of Electronic Documents of the Bidding Documents, described in Paragraph 2.05.A above. However, Bidder assumes all risks associated with differences arising from transmission/receipt of Electronic Documents versions of Bidding Documents and reproductions prepared from those versions and, further, assumes all risks, costs, and responsibility associated with use of the Electronic Documents versions to derive information that is not explicitly contained in printed paper versions of the documents, and for Bidder’s reliance upon such derived information.

ARTICLE 3—QUALIFICATIONS OF BIDDERS

3.01 In accordance with LA RS 37:2163 Bidders must hold an active Louisiana State Contractor’s License unless an exemption to the referenced statute applies.

3.02 Within 10 days of the Bid opening, the apparent low Bidder shall submit to the Engineer:

A. Attestation Affidavit as required by LA RS 38:2227 (Past Criminal Convictions of Bidders), LA RS 38:2212.10 (Verification of Employees), LA RS 23:1726(B) (Certification regarding Unpaid Workers Compensation Insurance)

B. LA RS 38:2224 Affidavit for Attesting That Public Contract Was Not Secured Through Employment or Payment of Solicitor

C. Any other forms listed in the Table of Contents as “Forms to be Submitted Within 10 Days of the Bid Opening”.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

ARTICLE 4—PRE-BID CONFERENCE

4.01 If a pre-bid conference will be held, the date, time, and location will be stated in the Advertisement for Bids, and representatives of Owner and Engineer will be present to discuss the Project.

4.02 Mandatory Pre-Bid Conference

A. If the pre-bid conference is stated as mandatory in the Advertisement for Bids, Bids will not be accepted from Bidders who do not attend the conference. It is each Bidder’s responsibility to sign in at the pre-bid conference to verify its participation. Bidders must sign in using the name of the organization that will be submitting a Bid. A list of qualified Bidders that attended the pre-bid conference and are eligible to submit a Bid for this Project will be issued in an Addendum.

4.03 Information presented at a pre-Bid conference does not alter the Contract Documents. Owner will issue Addenda to make any changes to the Contract Documents that result from discussions at the pre-Bid conference. Information presented, and statements made at the pre-bid conference will not be binding or legally effective unless incorporated in an Addendum.

ARTICLE 5—SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

5.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

5.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions identify the following regarding existing conditions at or adjacent to the Site:

a. Those reports of explorations and tests of subsurface conditions at or adjacent to the Site that contain Technical Data.

b. Those drawings known to Owner of existing physical conditions at or adjacent to the Site, including those drawings depicting existing surface or subsurface structures at or adjacent to the Site (except Underground Facilities), that contain Technical Data.

c. Reports and drawings known to Owner relating to Hazardous Environmental Conditions that have been identified at or adjacent to the Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely, as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply.

B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings, pursuant to Paragraph 5.05 of the General Conditions, and not in the drawings referred to in Paragraph 5.02.A of these Instructions to Bidders. Information and data regarding the presence or location of Underground Facilities are not intended to be categorized, identified, or defined as Technical Data.

5.03 Other Site-related Documents

A. No other Site-related documents are available.

5.04 Site Visit and Testing by Bidders

A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the Site.

B. Bidders visiting the Site are required to arrange their own transportation to the Site.

C. All access to the Site other than during a regularly scheduled Site visit must be coordinated through the Owner for visiting the Site. Bidder must conduct the required Site visit during normal working hours.

D. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder general access to the Site to conduct such additional examinations, investigations, explorations, tests, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site. Bidder is responsible for establishing access needed to reach specific selected test sites.

E. Bidder must comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

F. Bidder must fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

5.05 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program.

5.06 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts (other than portions thereof related to price and other confidential matters), if any.

ARTICLE 6—BIDDER’S REPRESENTATIONS AND CERTIFICATIONS

6.01 Express Representations and Certifications in Bid Form, Agreement

A. The Bid Form that each Bidder will submit contains express representations regarding the Bidder’s examination of Project documentation, Site visit, and preparation of the Bid. Bidder should review these representations and certifications, and assure that Bidder can make the representations and certifications in good faith, before executing and submitting its Bid.

B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express representations and certifications when it executes the Agreement.

ARTICLE 7—INTERPRETATIONS AND ADDENDA

7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the Bidding Documents.

7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to Engineer in writing.

7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda delivered to all registered plan holders. Questions received less than seven working days prior to the date for opening of Bids may not be answered. Bidder is responsible for confirming that any questions submitted are received by the Engineer.

7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Responses to questions are not part of the Contract Documents unless set forth in an Addendum that expressly modifies or supplements the Contract Documents.

ARTICLE 8—BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent (5%) of Bidder’s maximum Bid price (determined by adding the base bid and all alternates).

Security shall be in the form of a certified check, cashier’s check, or Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General Conditions. Such Bid bond shall be issued in the form included in the Bidding Documents.

8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract, furnished the required Contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract and furnish the required Contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited in whole. Such forfeiture will be Owner’s exclusive remedy if Bidder defaults.

8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of 7 days after the Effective Date of the Contract or 46 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within 7 days after the Bid opening.

ARTICLE 9—CONTRACT TIMES

9.01 The number of calendar days within which, or the dates by which, the Work is to be

(a) substantially completed and (b) ready for final payment, and (c) Milestones (if any) are to be achieved, are set forth in the Agreement.

9.02 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10—SUBSTITUTE AND “OR EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, and those “or-equal” or substitute materials and equipment approved by the Engineer.

10.02 Whenever the Bidding Documents specify that an “approved equal” material or equipment may be furnished or used, application for such acceptance shall be made via a Shop Drawing or Submittal after the Effective Date of the Contract in accordance with Paragraphs 7.05 and 7.06 of the General Conditions.

10.03 Whenever the Bidding Documents specify that a “prior-approved equal” material or equipment may be furnished or used, application for such acceptance shall be submitted in writing by the Bidder and received by the Engineer at least 14 working days prior to the Bid opening. Each such request must comply with the requirements of Paragraphs 7.05 and 7.06 of the General Conditions, and the review of the request will be governed by the principles in those paragraphs.

The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any such proposed item, such approval will be set forth in an Addendum issued to all registered Bidders. Bidders cannot rely upon approvals made in any other manner.

10.04 All prices that Bidder sets forth in its Bid will be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

ARTICLE 11—SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 Upon request from the Owner or Engineer, the apparent Successful Bidder, and any other Bidder so requested, must submit a list of the Subcontractors or Suppliers proposed for the Work within ten days of the request.

11.02 If requested, such list must be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder will submit a substitute, without an increase in Bid price.

11.03 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers.

Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.07 of the General Conditions.

ARTICLE 12—PREPARATION OF BID

12.01 The Bid Form is included with the Bidding Documents.

A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink.

Alterations must be scratched through and initialed in ink by the Bidder or person who submits the Bid Form.

B. A Bid price must be indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item listed therein. If Bidder elects to not furnish pricing for an alternate item, then Bidder may enter the words “No Bid” or “Not Applicable.”

12.02 If Bidder has obtained the Bidding Documents as Electronic Documents, then Bidder shall prepare its Bid on a paper copy of the Bid Form printed from the Electronic Documents version of the Bidding Documents. The printed copy of the Bid Form must be clearly legible, printed on 8½ inch by 11-inch paper and as closely identical in appearance to the Electronic Document version of the Bid Form as may be practical.

12.03 A Bid must contain a corporate resolution or written evidence of authority of the person signing the Bid in accordance with LA RS 38:2212.B(5).

12.04 The Bid must contain an acknowledgment of receipt of all Addenda, the numbers of which must be filled in on the Bid Form.

ARTICLE 13—BASIS OF BID

13.01 Lump Sum

A. Bidders must submit a Bid on a lump sum basis as set forth in the Bid Form.

13.02 Base Bid with Alternates

A. Bidders must submit a Bid on a lump sum basis for the base Bid and include a separate price for each alternate described in the Bidding Documents and as provided for in the Bid Form.

The price for each alternate will be the amount added to or deleted from the base Bid if Owner selects the alternate.

13.03 Unit Price

A. Bidders must submit a Bid on a unit price basis for each item of Work listed in the unit price section of the Bid Form.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price Bid item will be the product of the “Estimated Quantity”, which Owner or its representative has set forth in the Bid Form, for the item and the corresponding “Bid Unit Price” offered by the Bidder. The total of all unit price Bid items will be the sum of these “Bid Prices”; such total will be used by Owner for Bid comparison purposes. The final quantities and Contract Price will be determined in accordance with Paragraph 13.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

ARTICLE 14—SUBMITTAL OF BID

14.01 A Bid must be received no later than the date and time prescribed and at the place indicated in the Advertisement or invitation to bid and must be enclosed in a plainly marked package with the Project title, and, if applicable, the designated portion of the Project for which the Bid is submitted and the name and address of Bidder. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid must be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid must be addressed to the location designated in the Advertisement.

14.02 In accordance with LA RS 37:2163, all Bidders must show their Louisiana State Contractor’s License number on the Bid envelope. Any Bid that does not require the Bidder to hold an active Louisiana State Contractor’s License shall state the exemption on the Bid envelope. Any Bid failing to meet these provisions will not be opened.

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 15—MODIFICATION AND WITHDRAWAL OF BID

15.01 An unopened Bid may be withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. Upon receipt of such notice, the unopened Bid will be returned to the Bidder.

15.02 If a Bidder wishes to modify its Bid prior to Bid opening, Bidder must withdraw its initial Bid in the manner specified in Paragraph 15.01 and submit a new Bid prior to the date and time for the opening of Bids.

15.03 In accordance with LA RS 38:2214, Bids containing patently obvious, unintentional, and substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the Bid, may be withdrawn by the Bidder if clear and convincing sworn, written evidence of such errors is furnished to the Owner within 48 hours after Bids are opened. If the Owner determines that the error was a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a substantial quantity of work, labor, material, or services, as opposed to an error in judgement, and that the Bid was submitted in good faith, the Bid security will be returned.

Thereafter, if the Work is rebid, the Bidder will be disqualified from further bidding on the Work.

ARTICLE 16—OPENING OF BIDS

16.01 Bids will be opened at the time and place indicated in the Advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly.

ARTICLE 17—BIDS TO REMAIN SUBJECT TO ACCEPTANCE

17.01 All Bids will remain subject to acceptance for up to 45 days following the date of the Bid opening;

however, the Owner and the lowest responsible and responsive Bidder, by mutually written consent, may agree to extend the deadline for award by one or more extensions of 30 calendar

days. Owner may, at its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 18—EVALUATION OF BIDS AND AWARD OF CONTRACT

18.01 Owner reserves the right to reject any or all Bids for just cause in accordance with LA RS 38:2214.

In accordance with LA RS 38:2212(B)(1), the provisions and requirements of this Section, and those stated in the bidding documents shall not be waived by the entity.

18.02 Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible.

18.03 If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, whether in the Bid itself or in a separate communication to Owner or Engineer, then Owner will reject the Bid as nonresponsive.

18.04 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

18.05 If Owner awards the contract for the Work, such award will be to the responsible Bidder submitting the lowest responsive Bid.

ARTICLE 19—BONDS AND INSURANCE

19.01 Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds, other required bonds (if any), and insurance. When the Successful Bidder delivers the executed Agreement to Owner, it must be accompanied by required bonds and insurance documentation. Such bonds shall be issued using the forms included in the Bidding Documents.

19.02 Article 8, Bid Security, of these Instructions, addresses any requirements for providing bid bonds as part of the bidding process. In accordance with LA RS 38:2218.C, if a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent of policy holders’ surplus as shown in the A.M. Best’s Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.

ARTICLE 20—SIGNING OF AGREEMENT

20.01 Owner will issue the unexecuted Agreement and counterparts to the Successful Bidder. Within 15 days thereafter, Successful Bidder must execute and deliver the required number of copies of

the Agreement and any bonds and insurance documentation required to be delivered by the Contract Documents to Owner.

20.02 In accordance with LA RS 38:2215, the Successful Bidder and Owner shall execute the Contract not later than 60 days after the date of Contract award.

20.03 Owner will deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents as stated in Paragraph 2.02 of the General Conditions at the preconstruction meeting.

ARTICLE 21—SALES AND USE TAXES

21.01 Owner is exempt from Louisiana state sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes must not be included in the Bid. Refer to Paragraph SC-7.10 of the Supplementary Conditions for additional information.

LOUISIANA UNIFORM PUBLIC WORK BID FORM

TO: City of DeRidder 200 S. Jefferson Street DeRidder, LA 70634

BID FOR:

First Street School Renovation (Phase 1) M.A. Project No. H1-20077-DA

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: Meyer & Associates, Inc.

and dated: July 2026.

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the Designer has assigned to each of the addenda that the Bidder is acknowledging) ______________________________________ .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 – (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Not Applicable Dollars ($ Not Applicable )

Alternate No. 2 – (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Alternate No. 3 – (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE:

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA RS 38:2218(A) is attached to and made a part of this bid.

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FORMS TO BE SUBMITTED WITHIN

10 DAYS OF THE BID OPENING

Name of Project Project No.

July 2021 Page 1 of 2

STATE OF

PARISH OF

ATTESTATIONS AFFIDAVIT

Before me, the undersigned notary public, duly commissioned and qualified in and for the parish and state aforesaid, personally came and appeared Affiant, who after being duly sworn, attested as follows:

LA. R.S. 38:2227 PAST CRIMINAL CONVICTIONS OF BIDDERS

A. No sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes:

(a) Public bribery (R.S. 14:118) (c) Extortion (R.S. 14:66)

(b) Corrupt influencing (R.S. 14:120) (d) Money laundering (R.S. 14:230)

B. Within the past five years from the project bid date, no sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes, during the solicitation or execution of a contract or bid awarded pursuant to the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes:

(a) Theft (R.S. 14:67)

(b) Identity Theft (R.S. 14:67.16)

(d) False accounting (R.S. 14:70)

(e) Issuing worthless checks (R.S. 14:71)

(f) Bank fraud (R.S. 14:71.1)

(g) Forgery (R.S. 14:72)

(h) Contractors; misapplication of payments (R.S. 14:202)

(i) Malfeasance in office (R.S. 14:134)

LA. R.S. 38:2212.10 Verification of Employees

A. At the time of bidding, Appearer is registered and participates in a status verification system to verify that all new hires in the state of Louisiana are legal citizens of the United States or are legal aliens.

B. If awarded the contract, Appearer shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana.

C. If awarded the contract, Appearer shall require all subcontractors to submit to it a sworn affidavit verifying compliance with Paragraphs (A) and (B) of this Subsection.

Name of Project Project No.

July 2021 Page 2 of 2

LA. R.S. 23:1726(B) Certification Regarding Unpaid Workers Compensation Insurance

A. R.S. 23:1726 prohibits any entity against whom an assessment under Part X of Chapter 11 of Title 23 of the

Louisiana Revised Statutes of 1950 (Alternative Collection Procedures & Assessments) is in effect, and whose right to appeal that assessment is exhausted, from submitting a bid or proposal for or obtaining any contract pursuant to Chapter 10 of Title 38 of the Louisiana Revised Statutes of 1950 and Chapters 16 and 17 of Title 39 of the Louisiana Revised Statutes of 1950.

B. By signing this bid /proposal, Affiant certifies that no such assessment is in effect against the bidding / proposing entity.

NAME OF BIDDER NAME OF AURTHORIZED SIGNATORY OF BIDDER

DATE TITLE OF AUTHORIZED SIGANTORY OF BIDDER

SIGNATURE OF AUTHORIZED

SIGNATORY OF BIDDER/AFFIANT

Sworn to and subscribed before me by Affiant on the _____ day of _____________ , 20___ .

Notary Public

AFFIDAVIT

FOR

ATTESTING THAT PUBLIC CONTRACT WAS NOT SECURED

THROUGH EMPLOYMENT OR PAYMENT OF SOLICITOR

To be executed by all contractors, subcontractors, persons, corporations, firms, associations, or other organizations receiving value for services rendered in connection with this project:

STATE OF

PARISH OR COUNTY OF

, Being first duly sworn, deposes and says that:

(1) He is of

(Title) (Company Name) the/a Contractor, Subcontractor, Person, Corporation, Firm, Association, or other organization receiving value for services rendered in connection with this Project;

(2) He employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure this public contract under which he is to receive payment, other than persons regularly employed by the affiant whose services in connection with this project or in securing this public contract were in the regular course of their duties for affiant; and

(3) That no part of the contract price to be received by affiant was paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the contract, other than payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the project are/were in the normal course of their duties for affiant.

Signed:

Title:

SWORN TO AND SUBSCRIBED before me this day of , 20 .

NOTARY PUBLIC

My Commission Expires

POST BID CONTRACT