City_of_Cleveland_HCM_Selection_RFP_-_Attachment_C.xlsx
XLSX spreadsheet 58 KB Posted
- Solicitation number
- 2023-RFP-020
- Issued by
- Cuyahoga County, Ohio
About this file
I apologize, but I cannot summarize the contents of the file as no readable content from the Excel file (City_of_Cleveland_HCM_Selection_RFP_-_Attachment_C.xlsx) was provided in the document. The only information available is the state and local contract opportunity description, which indicates the City of Cleveland is seeking a software provider for a Human Capital Management (HCM) and HR Information System (HRIS). Without the actual file contents, I cannot provide a detailed summary of its specific details. If you can share the contents of the Excel file, I would be happy to analyze and summarize it comprehensively.
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City Hosted Cost Worksheet
| City Hosted Cost Worksheet |
| Cost Worksheet Instructions: Provide a cost response for each cost area, based upon system modules for a City-hosted application. The pricing should be based on the detailed functionality that the City requires for each functional area. All additional costs should be captured in the respective areas. |
Vendors are responsible for completing all fields highlighted yellow where applicable, and reviewing totals prior to submission.
One-Time Costs Professional Services and Hardware Costs
| Costs | Vendor Notes (optional) | ||
| Professional Service Costs | |||
| Project Management Costs | |||
| Training Costs | |||
| Software Customization Costs (Detail to be contained in responses to applicable requirements in Attachment B) | |||
| Data Conversion Costs (Detail to be contained in Attachment B - Data Conversion Tab) | |||
| Interface Costs (Detail to be contained in Attachment B - Interfaces Tab) | |||
| Third-Party Hardware Costs | |||
| Third-Party Services Costs (including training, etc.) | |||
| Expenses (miscellaneous) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Total One-Time Costs | |||
| (Before Discounts) | $0.00 | ||
| Amount Discounted ($) | |||
| Server and other Hardware Costs | |||
| Server/database licenses (OS, SQL licensing, etc.) | |||
| Additional Environments | |||
| Additional Databases | |||
| Total Discounted One-Time Costs | $0.00 |
| Costs | Vendor Notes (optional) | |
| Estimated Travel Costs (not to exceed basis) |
One-Time Licensing Costs
Vendor Comments on Licensing Costs
| Costs | Vendor Notes (optional) | |
| One-Time Licensing Costs (Primary Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| Total One-Time Licensing Costs | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted One-Time Licensing Costs | $0.00 |
Other In-Scope Costs (please specify the nature of these costs including whether they are one-time or recurring)
| Cost | Notes | |
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Licensing) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Services) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Other) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) |
| Recurring Software Maintenance Costs |
| Vendor Comments on Software Maintenance Costs |
Year 1 Maintenance Costs
The City expectation is that it will not pay maintenance fees on functional areas being implemented nor will the annual maintenance period begin until go-live for the associated Project phase and/or module.. For example, the annual maintenance fees associated with the benefits module will be paid upon City acceptance of the Project phase associated with the benefits module.
(Year 1 = Commences at the date of contract signing. The City requests that Year 1 maintenance fees be waived until go-live of the system. If Year 1 fees are waived, please include the actual costs in rows 56-61, and discount at 100% in row 63)
| Cost | Vendor Commens | |
| Annual Maintenance - Year 1 | ||
| Custom Modification Maintenance - Year 1 (if applicable) | ||
| Additional Maintenance Fees - Year 1 | ||
| Third-Party Maintenance Fees - Year 1 | ||
| Ongoing Disaster Recovery Costs (if applicable) | ||
| Ongoing Infrastructure/Hardware Upgrade Costs | ||
| Total Recurring Maintenance Costs - Year 1 | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted Maintenance Costs - Year 1 | $0.00 |
Recurring Maintenance Fees - Years 2 - 10 (including any custom modification maintenance, third-party maintenance fees, and additional maintenance fees)
| Rate of Increase over Prior Year (as a percentage) | Maintenance Costs | ||
| (as a dollar amount) | Third-Party Maintenance Costs (as a dollar amount) | Disaster Recovery Costs (if applicable) | Ongoing Infrastructure/Hardware Upgrade Costs (if applicable) |
| Year 2 | |||
| Year 3 | |||
| Year 4 | |||
| Year 5 | |||
| Year 6 | |||
| Year 7 | |||
| Year 8 | |||
| Year 9 | |||
| Year 10 | |||
| Ten Year Maintenance Cost | $0.00 |
| TOTAL TEN YEAR INVESTMENT | ||
| Total Discounted One-Time Costs | ||
| (Cell B23) | $0.00 | |
| Total Estimated Travel Costs | ||
| (Cell B26) | $0.00 | |
| One-Time Licensing Costs | ||
| (Cell B38) | $0.00 | |
| Other In-Scope Costs | ||
| (Cells B42:B49) | $0.00 | |
| Recurring Maintenance Years 1-10 | ||
| (Cell B77) | $0.00 | |
| TOTAL TEN YEAR INVESTMENT | $0.00 |
Optional Costs (Not in scope)
| Hourly Rates for Professional Services |
| Hourly Rate for Training Services |
| Hourly Rate for Project Management Services |
| Hourly Rate for Custom Programming (Customizations, Integrations, etc.) |
| Optional/Complementary Services | |
| Description of Services | Costs |
Optional/Complementary Module Costs (please specify the nature of these costs including whether they are one-time or recurring) Module Name Recurring Maintenance/Subscription Costs Implementation Costs Licensing Costs (if applicable)
&G
&"Arial,Regular"Attachment C1- Cost Worksheet &"Arial,Regular"Page &P of &N &"Arial,Regular"Last Updated: October 28, 2023
Vendor Hosted Cost Worksheet
| Vendor Hosted Cost Worksheet |
| Cost Worksheet Instructions: Provide a cost response for each cost area, based upon system modules for a Vendor-hosted (e.g. "Managed Services") application. The pricing should be based on the detailed functionality that the City requires for each functional area. All additional costs should be captured in the respective areas. |
Vendors are responsible for completing all fields highlighted yellow where applicable, and reviewing totals prior to submission.
One-Time Costs Professional Services and Hardware Costs
| Costs | Vendor Notes (recommended) | ||
| Professional Service Costs | |||
| Project Management Costs | |||
| Training Costs | |||
| Software Customization Costs (Detail to be contained in responses to applicable requirements in Attachment B) | |||
| Data Conversion Costs (Detail to be contained in Attachment B - Data Conversion Tab) | |||
| Interface Costs (Detail to be contained in Attachment B - Interfaces Tab) | |||
| Third-Party Hardware Costs | |||
| Third-Party Services Costs (including training, etc.) | |||
| Expenses (miscellaneous) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Total One-Time Costs | |||
| (Before Discounts) | $0.00 | ||
| Amount Discounted ($) | |||
| Server and other Hardware Costs | |||
| Server/database licenses (OS, SQL licensing, etc.) | |||
| Additional Environments | |||
| Additional Databases | |||
| Total Discounted One-Time Costs | $0.00 |
| Costs | Vendor Notes (optional) | |
| Estimated Travel Costs (not to exceed basis) |
One-Time Licensing Costs
Vendor Comments on Licensing Costs
| Costs | Vendor Notes (optional) | |
| One-Time Licensing Costs (Primary Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| One-Time Licensing Costs (Third-Party Software) | ||
| Total One-Time Licensing Costs | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted One-Time Costs | $0.00 |
Recurring Hosting/Managed Services Costs
Vendor Comments on Hosting and Managed Services Costs
Year 1 Hosting Costs (Year 1 = Commences at the date of go-live. The City requests that Year 1 hosting fees be waived until go-live of the system. If Year 1 fees are waived, please include the actual costs in rows 46-48, and discount at 100% in row 50)
| Costs | Vendor Comments | |
| Annual Hosting/Services | ||
| Third-party Hosting Costs | ||
| Other Annual Services/Hosting Costs |
(if applicable)
| Total Hosting Cost (annual) | $0.00 |
| Amount Discounted ($) | |
| Total Discounted Hosting Amount - Year 1 Hosting Fees | $0.00 |
| Recurring Hosting Fees - Years 2 - 10 | ||||
| Rate of Increase over Prior Year (as a percentage) | Hosting Costs (as a dollar amount) | Third-Party Hosting Costs (as a dollar amount) | Vendor Comments | |
| Year 2 | ||||
| Year 3 | ||||
| Year 4 | ||||
| Year 5 | ||||
| Year 6 | ||||
| Year 7 | ||||
| Year 8 | ||||
| Year 9 | ||||
| Year 10 | ||||
| Ten Year Hosting Cost | $0.00 |
Other In-Scope Costs (please specify the nature of these costs including whether they are one-time or recurring)
| Cost | Notes | |
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Licensing) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Services) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Other) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) |
| Recurring Software Maintenance Costs |
| Vendor Comments on Software Maintenance Costs |
Year 1 Maintenance Costs
The City expectation is that it will not pay maintenance fees on functional areas being implemented nor will the annual maintenance period begin until go-live for the associated Project phase and/or module.. For example, the annual maintenance fees associated with the benefits module will be paid upon City acceptance of the Project phase associated with the benefits module.
(Year 1 = Commences at the date of contract signing. The City requests that Year 1 maintenance fees be waived until go-live of the system. If Year 1 fees are waived, please include the actual costs in rows 82-87, and discount at 100% in row 89)
| Costs | Vendor Comments | |
| Annual Maintenance - Year 1 | ||
| Custom Modification Maintenance - Year 1 (if applicable) | ||
| Additional Maintenance Fees - Year 1 | ||
| Third-Party Maintenance Fees - Year 1 | ||
| Ongoing Disaster Recovery Costs (if applicable) | ||
| Ongoing Infrastructure/Hardware Upgrade Costs | ||
| Total Recurring Maintenance Costs - Year 1 | $0.00 | |
| Amount Discounted ($) | ||
| Total Discounted Maintenance Costs - Year 1 | $0.00 |
| Recurring Maintenance Fees - Years 2 - 10 | |||
| Rate of Increase over Prior Year (as a percentage) | Maintenance Costs | ||
| (as a dollar amount) | Third-Party Maintenance Costs (as a dollar amount) | Disaster Recovery Costs (if applicable) | Ongoing Infrastructure/Hardware Upgrade Costs (if applicable) |
| Year 2 | |||
| Year 3 | |||
| Year 4 | |||
| Year 5 | |||
| Year 6 | |||
| Year 7 | |||
| Year 8 | |||
| Year 9 | |||
| Year 10 | |||
| Ten Year Maintenance Cost | $0.00 |
| TOTAL TEN YEAR INVESTMENT | ||
| Total Discounted One-Time Costs | ||
| (Cell B23) | $0.00 | |
| Total Estimated Travel Costs | ||
| (Cell B26) | $0.00 | |
| One-Time Licensing Costs | ||
| (Cell B38) | $0.00 | |
| Other In-Scope Costs | ||
| (Cells B68:B75) | $0.00 | |
| Recurring Hosting Years 1-10 | ||
| (Cell B64) | $0.00 | |
| Recurring Maintenance Years 1-10 | ||
| (Cell B103) | $0.00 | |
| TOTAL TEN YEAR INVESTMENT | $0.00 |
Optional Costs (Not in scope)
| Hourly Rates for Professional Services |
| Hourly Rate for Training Services |
| Hourly Rate for Project Management Services |
| Hourly Rate for Custom Programming (Customizations, Integrations, etc.) |
| Optional/Complementary Services | |
| Description of Services | Costs |
Optional/Complementary Module Costs
Module Name Recurring Maintenance/Subscription Costs Implementation Costs Licensing Costs
&G
&"Arial,Regular"Attachment C1- Cost Worksheet &"Arial,Regular"Page &P of &N &"Arial,Regular"Last Updated: October 28, 2023
Subscription Cost Worksheet
| Subscription (SaaS) Cost Worksheet |
| Cost Worksheet Instructions: Provide a cost response for each cost area, based upon system modules for a software as a service (SaaS) based application. The pricing should be based on the detailed functionality that the City requires for each functional area. All additional costs should be captured in the respective areas. |
Vendors are responsible for completing all fields highlighted yellow where applicable, and reviewing totals prior to submission.
One-Time Costs Professional Services and Hardware Costs
| Costs | Vendor Notes (optional) | ||
| Professional Service Costs | |||
| Project Management Costs | |||
| Training Costs | |||
| Software Customization Costs (Detail to be contained in responses to applicable requirements in Attachment B) | |||
| Data Conversion Costs (Detail to be contained in Attachment B - Data Conversion Tab) | |||
| Interface Costs (Detail to be contained in Attachment B - Interfaces Tab) | |||
| Third-Party Hardware Costs | |||
| Third-Party Services Costs (including training, etc.) | |||
| Expenses (miscellaneous) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Other (Specify in Vendor Notes) | |||
| Total One-Time Costs | |||
| (Before Discounts) | $0.00 | ||
| Amount Discounted ($) | |||
| Server and other Hardware Costs | |||
| Server/database licenses (OS, SQL licensing, etc.) | |||
| Additional Environments | |||
| Additional Databases | |||
| Total Discounted One-Time Costs | $0.00 |
| Costs | Vendor Notes (optional) | |
| Estimated Travel Costs (not to exceed basis) |
| Recurring Subscription Costs |
| Subscription Frequency |
(Indicate whether monthly, quarterly, or annual basis)
Vendor Comments on Subscription Costs
Year 1 Subscription Costs Ongoing software subscription costs include the annual payments for access to the software, hosting costs, backup costs, and potentially disaster recovery provisions. The City expects that subscription costs for software modules will not be payable until the project module goes live. For example, if payroll were a part of a potential Phase II to the project, the City would expect to have payment for the payroll module begin with the go-live for Phase II. The City expects to pre-negotiate any rates of increase in these costs in the first eight years.
| Subscription Cost (Primary Software) | |
| Third-Party Subscription Cost | |
| Third-Party Subscription Cost | |
| Total Subscription Cost (annual) | $0.00 |
| Amount Discounted ($) | |
| Total Discounted Subscription Amount - Year 1 Subscription Fees | $0.00 |
| Recurring Subscription Fees - Years 2 - 10 | ||||
| Rate of Increase over Prior Year (as a percentage) | Subscription Costs (as a dollar amount) | Third-Party Subscription Costs (as a dollar amount) | Vendor Comments | |
| Year 2 | ||||
| Year 3 | ||||
| Year 4 | ||||
| Year 5 | ||||
| Year 6 | ||||
| Year 7 | ||||
| Year 8 | ||||
| Year 9 | ||||
| Year 10 | ||||
| Ten Year Subscription Cost | $0.00 |
Other In-Scope Costs (please specify the nature of these costs including whether they are one-time or recurring)
| Cost | Notes | |
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Licensing) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Services) | ||
| Anticipated Future Upgrade Costs and Frequency Over 10-year Horizon (Other) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) | ||
| Other: (Please describe) |
| Recurring Maintenance Costs (If Applicable) |
| Vendor Comments on Maintenance Costs |
Year 1 Maintenance Costs The City expectation is that it will not pay maintenance fees on functional areas being implemented nor will the annual maintenance period begin until go-live for the associated Project phase and/or module.. For example, the annual maintenance fees associated with the benefits module will be paid upon City acceptance of the Project phase associated with the benefits module.
If Year 1 fees are waived, please include the actual costs in rows 69-74, and discount at 100% in row 76
| Annual Maintenance - Year 1 | |
| Custom Modification Maintenance - Year 1 (if applicable) | |
| Additional Maintenance Fees - Year 1 | |
| Third-Party Maintenance Fees - Year 1 | |
| Ongoing Disaster Recovery Costs (if applicable) | |
| Ongoing Infrastructure/Hardware Upgrade Costs | |
| Total Recurring Maintenance Costs - Year 1 | $0.00 |
| Amount Discounted ($) | |
| Total Discounted Maintenance Costs - Year 1 | $0.00 |
| Recurring Maintenance Fees - Years 2 - 10 | |||
| Rate of Increase over Prior Year (as a percentage) | Maintenance Costs | ||
| (as a dollar amount) | Third-Party Maintenance Costs (as a dollar amount) | Disaster Recovery Costs (if applicable) | Ongoing Infrastructure/Hardware Upgrade Costs (if applicable) |
| Year 2 | |||
| Year 3 | |||
| Year 4 | |||
| Year 5 | |||
| Year 6 | |||
| Year 7 | |||
| Year 8 | |||
| Year 9 | |||
| Year 10 | |||
| Ten Year Maintenance Cost | $0.00 |
| TOTAL TEN YEAR INVESTMENT | ||
| Total Discounted One-Time Costs | ||
| (Cell B23) | $0.00 | |
| Total Estimated Travel Costs | ||
| (Cell B26) | $0.00 | |
| Recurring Subscription Costs Years 1-10 | ||
| (Cell B52) | $0.00 | |
| Other In-Scope Costs | ||
| (Cells B56:B63) | $0.00 | |
| Recurring Maintenance Years 1-10 | ||
| (Cell B90) | $0.00 | |
| TOTAL TEN YEAR INVESTMENT | $0.00 |
Optional Costs (Not in scope)
| Hourly Rates for Professional Services |
| Hourly Rate for Training Services |
| Hourly Rate for Project Management Services |
| Hourly Rate for Custom Programming (Customizations, Integrations, etc.) |
| Optional/Complementary Services | |
| Description of Services | Costs |
Optional/Complementary Module Costs
Module Name Recurring Maintenance/Subscription Costs Implementation Costs Licensing Costs
&G
&"Arial,Regular"Attachment C1- Cost Worksheet &"Arial,Regular"Page &P of &N &"Arial,Regular"Last Updated: October 28, 2023 image1.jpeg
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