city of alexandria Bid-2584-Liquid-Chlorine-One-Ton-Cylinders.pdf

Alexandria ouisianа

COVER PAGE

Bid #2584

Liquid Chlorine – One (1) Ton Cylinders – Annual Bid

Sealed bids and electronic submitted bids for the above will be received until 10:00 AM CDT.

Tuesday, July 14, 2026, and publicly opened in the City of Alexandria Council Chambers or Council Committee Room.

Please file bid by one of the following means:

Hand-Delivered or Express Delivery:

Attention: Donna Jones, City Clerk

City of Alexandria - City Hall 915 Third Street, First Floor

Alexandria, LA 71301

Phone: 318-449-5090

Mailed via USPS:

Attention: Donna Jones, City Clerk

City of Alexandria - City Hall PO Box 71

Alexandria, LA 71309-0071

Electronic Bid Submission: Central Bidding

Pursuant to Louisiana R.S. 38:2212 B.(6)(a) through E. (1-7) and R.S. 38:2212.1 B.(4)(a), vendors/contractors have the option to submit their bids and bid bonds electronically. Bids and bonds to be filed electronically shall be posted with Central Bidding at www.centralauctionhouse.com (phone 1-225-810-4814). Registration will need to be completed prior to posting of bid.

Complete bid specifications are available for viewing and downloading at the City of Alexandria's website www.cityofalexandriala.com; on the left hand side of the opening page, go to the heading "Business" then drop down to "RFP/RFQ/Bids"; the current bids will be listed for your convenience.

City of Alexandria Buyer Name:

Phone Number:

Fax Number:

E-Mail Address:

JoAnn Swain, Senior Buyer

(318) 441-6182

(318) 619-3412 joann.swain@cityofalex.com

OF ALEXANDRIA

CKAS AN

DES RA

Wilma Kelly Purchasing Manager

City of Alexandria Purchasing Department

P.O. Воx 71

Alexandria, Louisiana

71309-0071

Sealed bids will be received until 10:00 AM CDT, Tuesday, July 13, 2026, and publicly opened in the Council Chambers or Council Committee Room.

Alexandria

Office: (318) 441-6180

Fax: (318) 441-6185

City of Alexandria Bid Proposal #2584

Page: 1 of 12

Date Specifications Prepared: May 7, 2026

Bid Bond Requirements: A bid bond or check for N/A% of the total amount of bid.

Performance Bond Requirements: In the event bid is accepted, a performance bond shall be required in the amount of N/A%.

Please file bid with the following:

Donna Jones, City Clerk

City of Alexandria - City Hall 915 Third Street

P.O. Box 71

Alexandria, LA 71309-0071

Phone: 318-449-5047

INTRODUCTION

LIQUID CHLORINE - One (1) Ton Cylinders - Annual Bid

It is the intent of the City of Alexandria to secure pricing for Liquid Chlorine, in one (1) Ton Cylinders, for use by the City of Alexandria Water and Wastewater Departments. Bid prices shall remain in effect for a period of twelve (12) months from bid award date. Orders shall be placed on an "as needed basis".

Award of contract shall be made to the most qualified bidder determined by the City of Alexandria to have the best bid based not solely upon price, but a combination of price, delivery, experience, service and other considerations pertinent to the acceptability of the contract.

All bid prices shall include any and all freight charges. All products shall be shipped F.O.B., freight pre-paid to ordering department.

Completed bid should be returned as issued by the City of Alexandria with ALL PAGES intact and all specification response columns filled in. Incomplete columns or missing pages, to include addendum pages, may result in the bidder's entire bid being rejected.

Questions and/or clarifications of bid specifications are to be in written form, either mailed, faxed, or e-mailed to the attention of Joann Swain, City of Alexandria - Purchasing Department, P.O. Box 71, Alexandria, LA 71309- 0071; Fax #318-619-3412; e-mail joann.swain@cityofalex.com; and must be received by 4:00 PM CDT, Thursday, July 2, 2026.

CITY OF ALEXANDRIA BID SPECIFICATIONS FOR:

City of Alexandria Bid Proposal #2584

LIQUID CHLORINE – ONE (1) TON CYLINDERS – TWELVE (12) MONTH PERIOD

GENERAL CONDITIONS FOR BIDDERS - PLEASE READ CAREFULLY

1. Pursuant to LA R.S 38:2212.1. C.(1)(2), any manufacturer's preference in this proposal is descriptive, but non-restrictive, and is used only to indicate minimum requirement for type, grade and quality unless otherwise specified.

2. Pursuant to LA R.S. 38:2212 B.(1), the provisions and requirement of this bid shall not be considered as informalities and shall not be waived by the City of Alexandria. Therefore, conditions and specifications on this bid form shall be strictly enforced and any and all alterations, deviations, and non-compliance to said conditions and specifications, either on the bid form or by separate attachment, shall be grounds for immediate disqualification.

3. Preference shall be given to bidders quoting F.O.B. Destination (the City of Alexandria using department), FREIGHT PREPAID, unless otherwise requested.

4. Each bidder shall submit his proposal on the proposal form furnished by the City of Alexandria Purchasing Department. The complete bid package must be returned as issued by the City with all pages intact and all specification response columns filled in. Incomplete columns or missing pages, to include addendum pages, shall result in the vendor's entire bid package being rejected.

5. Literature, brochures, and other related paperwork attached to the bid should be identified with the name of the bidder and bid item number.

6. In case of a mathematical discrepancy between unit price and extensions, the unit price shall prevail.

7. Pursuant to LA R.S. 38:2212 F., the bid specifications may contemplate a fixed escalation or de-escalation in accordance with the United States Bureau of Labor Statistic's Consumer Price Index or the Producer Price Index. Bids based on specifications which are subject to a recognized escalation index shall be legal and valid for any item of a public work, at the discretion of the City.

8. Pursuant to LA R.S. 38:2212.1. F., any public procurement unit may participate in a cooperative purchasing agreement with the City of Alexandria to acquire quantities of the above listed items under a contract with the City of Alexandria for items awarded by public bid, pursuant to the cooperative purchasing provisions of Part VII of Chapter 17 of Subtitle III of Title 39 of the Louisiana Revised Statures of 1950, R.S.

39:1701 et seq.

9. The City of Alexandria reserves the right to award by item or by total bid, unless otherwise specified in the bid specifications. (Price(s) should be itemized.)

10. All erasures or corrections on the bid form must be initialed and the City of Alexandria may rely on the apparent authority represented by the initials.

11. The City of Alexandria reserves the right to reject for cause any and all bids or parts of bids, or accept bids most beneficial to the City.