City of Alachua

RFB 2027-01

Legacy Park Substation Transformer #2

Request for Bid

Bid Issue Date:

October 14, 2026

Mandatory Pre-Bid Conference Not Required

Questions/Clarification Deadline:

November 23, 2026, 3:00 P.M.

Bid Due Date / Time:

November 30, 2026, 3:00 P.M.

Bid Opening Date / Time:

November 30, 2026, 3:15 P.M.

Issued By: Donna Smith, Purchasing Manager

15100 NW 142nd Terrace

Alachua, Florida 32615

Email: do_smith@cityofalachua.org

Sealed bids must physically be delivered on or before the Bid Due Date to the City of Alachua City Hall

Reception Desk at the above location before the stated time. Late bids will not be considered. Bids shall be submitted on the forms provided and must be manually signed. Bids shall be sealed in an envelope with the RFB number, opening date and time clearly indicated.

The City of Alachua reserves the right to reject all bids.

It is the intent and purpose of the City of Alachua that this Request for Bid promote competitive bidding.

It shall be the vendor's responsibility to advise Donna Smith, Purchasing Manager, only by electronic mail to the address above, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Request for Bid to a single source. Such notification must be submitted in writing by email, and must be received by Donna Smith no later than ten (10) days prior to the opening date.

City of Alachua Request for Bid mailto:do_smith@cityofalachua.org

The City of Alachua has adopted, published on its website (www.cityofalachua.com) and requires that all who do business with the City of Alachua agree and adhere to its CITY PURCHASING AND SALES

POLICY AND REGULATIONS (Manual)

(https://www.cityofalachua.com/DocumentCenter/View/1313/Purchasing-and-Sales-Policy-and-

Regulations-PSPR?bidId=). Bidder acknowledges notice of such requirement and accepts, understands and pledges the commitment to act accordingly.

This bid solicitation shall become part of any purchase order and/or contract resulting from this Request for Bid.

Sealed and Marked Bid Package:

One (1) signed original, three (3) signed copies and one (1) electronic (USB flash drive) copy of your bid shall be delivered in one sealed package, clearly marked on the outside of package with the RFB number and addressed to: Donna Smith, Purchasing Manager, City of Alachua, 15100 NW 142nd Terrace, Alachua, Florida 32615.

AWARD PROCESS

Award Process Schedule – The following tentative schedule must be considered and met when submitting a bid:

Tentative Project Schedule

(subject to change)

Request for Bids Issued October 14, 2026

Mandatory Pre-Bid Conference Not Required

Questions/Clarifications Deadline

November 23, 2026, 3:00 P.M.

Bid Delivery Deadline

November 30, 2026, 3:00 P.M.

Bid Opening

November 30, 2026, 3:15 P.M.

COA Commission Approval

January 11, 2027

Notice to Proceed

TBD

Substantial Completion

Final Completion

The City of Alachua reserves the right to alter schedule dates by publishing any such change on the

City website.

http://www.cityofalachua.com/images/Departments/Admin_Services/Purchasing/Purchasing_Manual_11-09-15.pdf https://www.cityofalachua.com/DocumentCenter/View/1313/Purchasing-and-Sales-Policy-and-Regulations-PSPR?bidId https://www.cityofalachua.com/DocumentCenter/View/1313/Purchasing-and-Sales-Policy-and-Regulations-PSPR?bidId

TABLE OF CONTENTS

I. Project Directory

II. Non-Bidder Response Form

III. Instructions to Bidders

IV. Public Entities Crime Form

V. Drug Free Workplace Form

VI. References Listing Form

VII. Certification Regarding Debarment, Suspension, Ineligibility and

Voluntary Exclusion Lower Tier Covered Transactions

VIII. Bid Bond

IX. Contract……………………………………………………………………………..24

Exhibit A – Scope of Work, Specifications and Schedule

Exhibit B – General Conditions

Exhibit C – Bid Form and Schedule of Values

Exhibit D – Insurance Requirements

Exhibit E – Notice to Proceed ..................... ………………………………………..121

Exhibit F – Change Order

Exhibit G – Certificate of Substantial Completion

Exhibit H – Performance Bond

Exhibit I – Payment Bond

Exhibit J – Application for Payment ........... ………………………………………..132

Exhibit K – Human Trafficking Affidavit…………………………………………..136

City of Alachua Request for Bid

I. PROJECT DIRECTORY

OWNER: City of Alachua

Rodolfo Valladares, P.E., City Manager

PROJECT MANAGER: Michael Carrillo, P.E., Electrical Engineer

PURCHASING

REPRESENTATIVE: Donna Smith

Purchasing Manager

City of Alachua

P.O. Box 9

Alachua Florida 32616-0009

15100 NW 142nd Terrace do_smith@cityofalachua.org

PROJECT OVERVIEW

The Project includes a qualified manufacturer providing the labor, material, equipment, and services necessary to manufacture, deliver, set, assemble and test one (1) substation step-down power Transformer

T2 (22.4 MVA 69/12.47kV) that will be located at the City of Alachua Legacy Park Substation, 15480

Peggy Road, Alachua, Florida 32615. In addition, the Project includes Manufacturer’s factory authorized training for operation and maintenance of the transformer and accessories. The Project is part of the City of Alachua’s long-range electric system planning efforts and is intended to increase substation capacity and improve system reliability to accommodate forecasted load growth.

SCOPE OF WORK AND SPECIFICATIONS

All work shall be performed in accordance with the Scope of Work attached and incorporated as “Exhibit

A” to the Contract (“Article IX”) included and incorporated in this RFB 2027-01 and in compliance with the balance of the Contract.

Bid of Bidder shall be completely set forth on the Bid and Schedule of Values Form attached to the

Contract as “Exhibit C,” and included by incorporation in this RFB 2027-01.

mailto:do_smith@cityofalachua.org

II. NON-BIDDER RESPONSE FORM

For purposes of maintaining an accurate vendor list and facilitating your firm’s response to our bid invitations, we are interested in ascertaining reasons for your failure to respond to this bid invitation.

Please indicate the reason(s) by checking any appropriate item(s) listed below and return this form to the

City of Alachua Purchasing Division by email (do_smith@cityofalachua.com) or fax (386) 418-6107.

RESPONSE

We are not responding to this Request for Bid invitation for the following reason(s):

E.g., our services or materials do not meet specifications.

Circle one- Specifications were:

Clearly understood Not applicable Too vague Too rigid

Or:

Insufficient time allowed for preparation of bid;

Incorrect address used. Please correct below:

Other comment (type of work and services performed if different from those sought).

Name of Firm:

Mailing Address:

City, State, Zip Code

Email Address

Phone: Fax:

By:

Signature of Authorized Representative mailto:do_smith@cityofalachua.com

III. INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

ARTICLE 1 – BLACKOUT PERIOD

ARTICLE 2 – DEFINED TERMS

ARTICLE 3 – COPIES OF BIDDING DOCUMENTS

ARTICLE 4 – QUALIFICATIONS OF BIDDERS

ARTICLE 5 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA AND

SITE

ARTICLE 6 – MANDATORY PRE-BID CONFERENCE

ARTICLE 7 – SITE AND OTHER AREAS

ARTICLE 8 – INTERPRETATIONS AND ADDENDA

ARTICLE 9 – BID SECURITY

ARTICLE 10 – CONTRACT TIMES

ARTICLE 11 – LIQUIDATED DAMAGES

ARTICLE 12 – SUBSTITUTE AND “OR-EQUAL” ITEMS

ARTICLE 13 – BID FORM (AND SCHEDULE OF VALUES) AND INSTRUCTIONS

ARTICLE 14 – BASIS OF BID AND SCHEDULE OF VALUES; COMPARISON OF BIDS

ARTICLE 15 – SUBMITTAL OF BID

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

ARTICLE 17 – OPENING OF BIDS

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

ARTICLE 20 – CONTRACT SECURITY AND INSURANCE

ARTICLE 21 – SIGNING OF CONTRACT

ARTICLE 22 – RETAINAGE

ARTICLE 23 – EXHIBITS

ARTICLE 1 – BLACKOUT PERIOD

Blackout Periods where there is to be no contact between City of Alachua representatives and vendors or potential vendors. There also is to be no collusion among vendors or with members of City of Alachua staff that in any way does or gives the appearance of impropriety. The City of Alachua here makes it clear to all concerned that any evidence or reasonable appearance of such impropriety in any financial dealing with the City of Alachua will result in appropriate action by the city to protect the integrity of city business and public funds. Blackout Periods are further described and defined as:

A. Communication, direct or indirect, oral, written, electronic or by any other means, from a bidder/offeror or prospective bidder/offeror regarding the subject matter or the specifications of any advertised with any City of Alachua employee, elected official, selection committee member or representative of the City of Alachua, from the issuance of the specifications until the City of Alachua makes the award is prohibited. Prohibited communication as described can be grounds for disqualification of any bidder for current, existing or future awards. Such improper conduct also can form the basis for legal action against any bidder for recovery by the City of Alachua of damages resulting from such improper conduct. Exceptions to the foregoing rule are: (1) Oral presentations to a selection committee made at the written request of the City of Alachua; (2) Written requests for interpretation of work or specifications concerning a specific city solicitation. Such requests must be made as directed and within the time constraints set forth in each specific solicitation. (3) Communication during a Pre-Bid

Conference.

B. The City of Alachua will respond to each request within the time frame set forth in each solicitation by publishing such request and response on the City of Alachua website so as to make all such communications available to all bidders/offerors. It is the responsibility of all interested parties to monitor the City of Alachua website throughout the entire process. The blackout does not prohibit contact with City of Alachua staff when the vendor is doing business with the City of Alachua on another contract or where the vendor meets with staff with regard to matters unrelated to the contract or solicitation at issue. No communication prohibited by this section shall occur during such unrelated contact.

C. The solicitation or bid will be deemed to be issued within the meaning of this provision at the earliest date and time of its posting, advertising or electronic publication on the City of

Alachua website. The manner of issuance is at the discretion of the Purchasing Division and as prescribed by law.

All solicitations for competitive sealed procurements will identify a designated contact person.

Owner Contact - City Purchasing Division, contact by email only to do_smith@cityofalachua.org. All other forms of communication are prohibited.

ARTICLE 2 – DEFINED TERMS

Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions of the

Contract Exhibit B and, if any, Supplementary Conditions. Additional terms used in these Instructions to

Bidders have the meanings indicated below:

City of Alachua Request for Bid Legacy Park Substation Transformer #2 mailto:smith@cityofalachua.

ARTICLE 3 – COPIES OF BIDDING DOCUMENTS

Complete sets of the Bidding Documents are available by downloading from the City of Alachua website at www.cityofalachua.org, by selecting Administrative Services, selecting Purchasing Division and selecting the RFP, RFB or RFQ by Number.

Complete set of Bidding Documents shall be used in preparing Bids; City of Alachua does not assume any responsibility for errors or misinterpretations resulting from the use of incomplete Bidding

Documents.

City of Alachua, in making copies of Bidding Documents available on the above terms, does so only for the purpose of obtaining Bids for the Work and to not authorize or confer a license for any other use.

ARTICLE 4 – QUALIFICATIONS OF BIDDERS

To demonstrate qualifications to perform the Work, Bidder shall submit written evidence such as financial data, previous experience, present commitments and such other data as may be called for below.

A. Evidence of Bidder authority to do business in the State of Florida.

B. Bidder’s state contractor license number.

C. Provide three (3) representative projects, completed within the last seven (7) years with an emphasis on electric utility substations. For each project reference, Bidder shall provide a narrative describing the project and highlight the detailed phasing, sequencing associated with the project, electric utility coordination as well as highlight traffic and pedestrian access and control required for the project. Projects listed may be derived from the overall submitted project team.

D. Provide references for all supplied projects listed in Article 4(C). Each reference shall be provided with reference project name and identifier, client name, reference name, reference position/title, and e-mail and telephone phone number.

E. Provide the proposed team chart for this project, including all proposed subcontractors. Team chart shall include Bidder’s project manager, project scheduler, site superintendent, safety representative(s) as defined in Division 1 Specifications, surveyor, and all subcontractor superintendents (if available). Bidder to also supply corresponding resumes for each listed individual showing pertinent work similar to requirements within this project. Also include a list of the projects listed in Article 4(C) that each of these team members was associated with and what their respective role was.

F. Provide general narrative information about the Bidder and Tier 1 subcontractor’s personnel resources, availability, commitment to the project and approach to staff augmentation to handle turnover and periods when work output may be required to be accelerated to meet schedule.

G. Safety Data – Supply the past three (3) years of Bidder and Tier 1 subcontractor OSHA 300 and 300a Logs. Safety will be evaluated against OSHA industry historical standards for similar projects.

City of Alachua Request for Bid Legacy Park Substation Transformer #2 http://www.cityofalachua.org/

H. Provide details regarding litigation with owners, subcontractors or design professionals for all projects within the last five (5) years. Provide details of the litigation and status (active or pending) and provide thorough details.

I. Provide details of any other relevant litigation the company has been involved in, other than those noted above, in the past five (5) years.

J. Provide details of any actual damages or liquidated damages assessed on work in the past five (5) years.

Provide details on projects that Bidder failed to complete or where Bidder was removed in the past five (5) years.

Bidder must carefully review and submit those portions of the Bid Documents requiring Bidder representations and certifications.

ARTICLE 5 – EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA AND

SITE

Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing

Underground Facilities at or contiguous to the site is based upon information and data furnished to Owner and Engineer by owners of such Underground Facilities (or others).

Hazardous Environmental Condition

A. No conditions are known to City of Alachua relating to a Hazardous Environmental

Condition at the site.

Provisions concerning responsibility for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, Underground Facilities and possible changes in the Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in

Article 4 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the site not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 4.05 of the General

Conditions.

On request, City of Alachua will provide Bidder access to the site to conduct such examinations, investigations, explorations, tests and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and

Regulations relative to excavation and utility locates.

It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and the other related data identified in the Bidding Documents;

City of Alachua Request for Bid

B. visit the site and become familiar with and satisfy Bidder as to the general, local, and site conditions that may affect cost, progress and performance of the Work;

C. become familiar with and satisfy Bidder as to all federal, state and local Laws and

Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions relating to existing surface or subsurface structures at the site (except Underground Facilities) if any, that have been identified. (2) reports and drawings of Hazardous Environmental Conditions, if any, at the site that have been identified as containing reliable "technical data";

E. consider the information known to Bidder; information commonly known to contractors doing business in the locality of the site; information and observations obtained from visits to the site; the Bidding Documents; and any site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder safety precautions and programs;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by City of Alachua and others at the site that relate to the Work as indicated in the Bidding Documents;

H. promptly give City of Alachua written notice of all conflicts, errors, ambiguities or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work. The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 5, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given

City of Alachua written notice of all conflicts, errors, ambiguities, and discrepancies that

Bidder has discovered in the Bidding Documents and the written resolutions thereof by City of Alachua are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 6 – MANDATORY PRE-BID CONFERENCE – NOT REQUIRED

A Mandatory Pre-Bid conference is not required for RFB 2027-01. A Pre-Construction Meeting will be scheduled with the awarded bidder.

City of Alachua Request for Bid

ARTICLE 7 – SITE AND OTHER AREAS

The site is located and identified in the Contract. Land Rights for permanent structures or permanent changes in existing facilities have been obtained and paid for by the City of Alachua. All additional lands and access required for temporary construction facilities, storage of materials and equipment to be used or incorporated in the work will be provided by City of Alachua on City of Alachua land identified on the drawings incorporated as a part of Exhibit A to the Contract. All costs for temporary fencing, security, maintenance, clean up and site restoration for said temporary use shall be borne by Bidder.

ARTICLE 8 – INTERPRETATIONS AND ADDENDA

All questions about the meaning or intent of the Bidding Documents must be submitted to City of Alachua by email and will be processed according to Section 1.01(I) of the City of Alachua Purchasing and Sales

Policy and Regulations. Interpretations or clarifications considered necessary by City of Alachua will be issued by Addenda to all parties and published on the City of Alachua Website. Questions received less than seven (7) days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications are strictly prohibited and without legal effect.

Addenda may be issued to clarify, correct or change the Bidding Documents as deemed advisable by and at the discretion of City of Alachua.

Before submitting Bid Form and Schedule of Values, Bidder must check City of Alachua website for

ADDENDA, copy all Addenda, an authorized representative of Bidder must affix date and signature to

EACH ADDENDA as acknowledgment of its receipt and acceptance and attach all to Bid Form and

Schedule of Values.

ARTICLE 9 – BID SECURITY

A Bid must be accompanied by Bid security made payable to Owner in an amount of $100,000.00 or in the form of a certified or cashier’s check.

The Bid security of the successful bidder will be retained until such bidder has executed the Contract

Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the successful bidder fails to execute and deliver the

Contract Documents and furnish the required contract security within fifteen (15) days after the Notice of Award, City of Alachua, at City of Alachua discretion, may consider Bidder to be in default, annul the

Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be City of

Alachua’s exclusive remedy if bidder defaults. The Bid security of other Bidders the City of Alachua believes to have a reasonable chance of receiving the award may be retained by City of Alachua until the earlier of seven (7) days after the Effective Date of the contract or sixty-one (61) days after the Bid opening, whereupon Bid security furnished by such Bidder will be returned.

Bid security of other Bidders the City of Alachua believes do not have a reasonable chance of receiving the award will be returned within seven (7) days after awarding of the Bid.

ARTICLE 10 – CONTRACT TIMES

The dates by which, Milestones are to be achieved and the Work is to be ready for final payment are provided in the Contract.

All Contract Times are of the essence.

City of Alachua Request for Bid

ARTICLE 11 – LIQUIDATED DAMAGES

Provisions for liquidated damages are set forth in the Contract.

ARTICLE 12 – SUBSTITUTE AND “OR-EQUAL” ITEMS

The Contract, if awarded, will be on the basis of materials and equipment specified or described in the

Bidding Documents, or those substitutes or “or-equal” materials and equipment approved by City of

Alachua and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by City of Alachua as a substitute or

“or-equal” unless written request for approval has been submitted by Bidder and has been received by

City of Alachua at least seven (7) days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.06 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. City of Alachua decision of approval or disapproval of a proposed item will be final. If City of Alachua approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 13 – BID FORM (AND SCHEDULE OF VALUES) AND INSTRUCTIONS

Bid Form and Schedule of Values (Exhibit C to the Contract).

A. Bidders offering a Bid shall be capable of completing the Work within the time period stated in the Contract.

The following documents must be submitted with the Bid Form and Schedule of Values (Exhibit C to

Contract) and are incorporated in Bid:

A. Required Bid security in the form of Certified or Cashier Check;

(Article 9 of Instructions to Bidders)

B. Bid Form and Schedule of Values (located at www.cityofalachua.org and Exhibit C of

Contract)

C. List of Proposed Subcontractors

D. List of Project References

E. Evidence of authority to do business in the State of the Florida

F. Contractor License No.: _________________

G. Required Bidder Qualification Statement with Supporting Data

H. Proof of Insurance Certificate(s) (Exhibit D to the Contract)

I. Bidders shall submit a separate Bid on all individual sections, and any alternates as set forth in the Bid Form.

City of Alachua Request for Bid

J. Must complete Addenda section and attach all addenda as required.

K. Drug-Free Workplace Form

L. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

M. Florida Statues on Public Entity Crimes Form

N. References

O. Bid Bond

P. Human Trafficking Affidavit

ARTICLE 14 – BASIS OF BID AND SCHEDULE OF VALUES; COMPARISON OF BIDS

Lump Sum

A. Bidders shall submit a separate Bid on all individual sections and any alternates as set forth in the Bid Form.

Allowances

A. No allowances are covered under this contract.

ARTICLE 15 – SUBMITTAL OF BID

The Bid Submittal must include all submittal requirements as per these Instructions to Bidders.

A Bid must be delivered no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title

(and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to City of Alachua, Attn: Donna Smith, Purchasing Manager, P.O. Box 9, Alachua, Florida

32616 or hand-delivered to the City of Alachua City Hall Reception desk, 15100 NW 142nd Avenue, Alachua, Florida 32615.

ARTICLE 16 – MODIFICATION AND WITHDRAWAL OF BID

A Bid may be modified or withdrawn by an appropriate document duly executed in the same manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids.

If within twenty-four (24) hours after Bids are opened any Bidder files a duly signed written notice with

City of Alachua and promptly thereafter demonstrates to the reasonable satisfaction of City of Alachua that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder may, at the discretion of the City of Alachua, be disqualified from further bidding on the Work.

ARTICLE 17 – OPENING OF BIDS

City of Alachua Request for Bid

Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but City of

Alachua may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period. See also Article 9.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

City of Alachua reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced or conditional Bids. City of Alachua further reserves the right to reject the

Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. City of

Alachua may also reject the Bid of any Bidder if City of Alachua believes that it would not be in the best interest of the Project to make an award to that Bidder. City of Alachua also reserves the right to waive all informalities not involving price, time or changes in the Work and to negotiate contract terms with the successful Bidder.

More than one (1) Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one

(1) Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

In evaluating Bids, City of Alachua will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form and

Schedule of Values or prior to the Notice of Award.

In evaluating Bidders, City of Alachua will consider the qualifications of Bidders and may consider the qualifications and experience of subcontractors, suppliers and other individuals or entities proposed for those portions of the Work for which the identity of subcontractors, suppliers and other individuals or entities must be submitted as provided.

City of Alachua may conduct such investigations as City of Alachua deems necessary to establish the responsibility, qualifications and financial ability of Bidders, proposed subcontractors, suppliers, individuals or entities proposed for those portions of the Work in accordance with the Contract

Documents.

City of Alachua will follow the process set forth in this Article 19 and, in accordance with all other matters, rights, processes and reservations set forth in these bid documents, including the condition that the Bidder, within ten (10) calendar days of the bid opening date, enter in an acceptable Contract or

Contracts to complete the project in accordance with the requirements of this RFB 2027-01.

If the Contract is to be awarded, City of Alachua will award the Contract to the lowest, responsive and responsible Bidder whose Bid is in the best interests of the City of Alachua.

City of Alachua Request for Bid

ARTICLE 20 – CONTRACT SECURITY AND INSURANCE

Article 5 of the General Conditions, as may be modified by any Supplementary Conditions, sets forth

City of Alachua requirements as to performance and payment bonds and insurance. The successful Bidder shall deliver to City of Alachua, such bonds and insurance proof of coverage as set forth in Article 21.

ARTICLE 21 – SIGNING OF CONTRACT

When City of Alachua staff notifies a Bidder that the Bidder will be recommended to the City of Alachua

City Commission, the Bidder shall provide to City of Alachua, within ten (10) days, the required number of signed counterparts of the Contract along with the other Contract Documents which are identified in the Contract as attached thereto. Within ten (10) days after City Commission final approval and acceptance of the award of the final form of the contract, City of Alachua shall deliver one (1) fully signed counterpart to successful Bidder. Performance and Payment Bonds and proof of insurance must be delivered by Bidder to City of Alachua within eight (8) days of City of Alachua Commission award of

Bid. No member of City of Alachua staff may bind the City of Alachua in any matter related to an award of a Bid. Any such action can only be authorized and as directed by the Alachua City of Alachua

Commission.

ARTICLE 22 – RETAINAGE

Retainage is set forth in the Contract for construction between City of Alachua and Bidder.

ARTICLE 23 – EXHIBITS

The Contract and all its here identified Exhibits are herein incorporated by reference.

A Scope of Work, Specifications and Schedule

B General Conditions

C Bid Form and Schedule of Values

D Insurance Requirements

E Notice to Proceed

F Change Order

G Certificate of Substantial Completion

H Performance Bond

I Payment Bond

J Application for Payment

K Human Trafficking Affidavit

***END OF SECTION***

IV. FLORIDA STATUTES ON PUBLIC ENTITY CRIMES FORM

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC

OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to _____________________________________

(print name of public entity) by _________________________________________________________________

(print individual name and title) for _________________________________________________________________

(print name of entity submitting sworn statement) whose business address is ____________________________________________ _ and (if applicable) its Federal Employer Identification Number (FEIN) is

(if the entity has no FEIN) include the Social Security Number of the individual signing this sworn Statement

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g) Florida Statutes means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “conviction” as defined in Paragraph 287.133(1)(b) Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of jury verdict, nonjury trial, or entry of a plea of guilty or nolo contender.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a) Florida Statutes means

a. A predecessor or successor of a person convicted of a public entity crime; or

b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls

City of Alachua Request for Bid another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding thirty-six (36) months shall be considered an affiliate.

5. I understand that a “person” as defined in Paragraph 287.133(l)I Florida Statutes means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies).

__________ Neither the entity submitting this sworn statement nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

__________ The entity submitting this sworn statement or one or more of its officers, directors, of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

__________ The entity submitting this sworn statement, or one or more of its officers, directors, of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing

Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order).

****EXECUTION PAGE TO FOLLOW****

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER

FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT

PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE

CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO

INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE

THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR

CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

(Signature)

Sworn to and subscribed before me this ___________day of _____________________, 202__.

Personally known ________________________________________________________

OR produced identification _________________ Notary Public – State of __________

_______________________________________ My Commission expires __________

(Type of Identification)

(Print, typed or stamped commissioned name of notary public)

[MUST BE SUBMITTED WITH BID]

V. DRUG-FREE WORKPLACE FORM

The undersigned vendor, in accordance with Florida Statute 287.087, hereby certifies that ______________________________________________does:

(Business Name)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Paragraph 1.

4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any convictions of, or plea of guilty or nolo contend ere to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for any violation occurring in the workplace, no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in, a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free work- place through implementation of

Paragraphs 1 through 5.

As the person authorized to sign this statement, I certify that this firm complies fully with the above requirements.

(Signature)

Sworn to and subscribed before me this ___________day of _____________________, 202__.

Personally known ________________________________________________________

OR produced identification _________________ Notary Public - State of __________

_______________________________________ My Commission expires __________

(Type of Identification)

(Print, typed or stamped commissioned name of notary public)

VI. REFERENCES LISTING FORM

List a minimum of four (4) local government or private references for similar contracts, which you have completed within the past 5 years. (Typewritten)

Customer Name:

Address:

Telephone ( ) Fax: ( )

Contact Name:

Type of Contract:

Complete Date:

Email Address:

Type of Contract:

Type of Contract:

Type of Contract:

My company has been in this type of business for years. There are employees in my company. employees will be dedicated to this project.

VII. CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION LOWER TIER COVERED

TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). Copies of the regulations may be obtained by contacting the person to which this proposal is submitted.

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal

Business Name

Date

By:

Name and Title of Authorized Representative

Signature of Authorized Representative

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal

Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and

"voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations (13CFR Part 145).

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary

Exclusion--Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

VIII. BID BOND

Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where applicable.

BIDDER (Name and Address):

SURETY (Name and Address of Principal Place of Business):

OWNER (Name and Address):

P.O. Box 9

Alachua, FL 32616

PROJECT NO.:

BID

Bid Due Date:

Description:

BOND

Bond Number:

Date (Not earlier than Bid due date):

Penal sum $

(Words) (Figures)

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this

Bid Bond to be duly executed by an authorized officer, agent, or representative.

BIDDER SURETY

(Seal) (Seal)

Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal

By: By:

Signature Signature (Attach Power of Attorney)

Print Name Print Name

Title Title

Attest: Attest:

Signature Signature

Title Title

IX. CONTRACT FOR CONSTRUCTION (STIPULATED PRICE)

CONTRACT

THIS AGREEMENT is by and between City of Alachua, a municipality in Alachua County, Florida (Owner) and (Manufacturer). Owner and Manufacturer hereby agree as follows:

ARTICLE 1 – THE PROJECT SUMMARY

1.01. The Project for Work under the Contract Documents is described as follows:

A. The name of the project is Legacy Park Substation Transformer #2. It is funded by Owner.

B. The Project includes a qualified manufacturer providing the labor, material, equipment, and services necessary to manufacture, deliver, set, assemble and test one (1) substation step-down power Transformer T2 (22.4 MVA 69/12.47kV) that will be located at the City of Alachua

Legacy Park Substation, 15480 Peggy Road, Alachua, Florida. In addition, the Project includes

Manufacturer’s factory authorized training for operation and maintenance of the transformer and accessories. The Project is part of the City of Alachua’s long-range electric system planning efforts and is intended to increase substation capacity and improve system reliability to accommodate forecasted load growth.

ARTICLE 2 – SCOPE OF WORK AND SPECIFICATIONS

2.01. All work shall be performed in accordance with the Scope of Work and Specifications attached as

Exhibit A to this Contract, included and incorporated in RFB 2027-01 and further in compliance with the balance of Contract Terms and Conditions.

ARTICLE 3 – PROJECT SUPERVISION

3.01 The Project has been designed by both Jacobs Engineering Group, Inc. and Hamid Rezaei, PE.

Owner’s Electrical Engineer, Michael Carrillo, P.E., has been designated to assume all duties and responsibilities and have the rights and responsibilities assigned to Owner in the Contract

Documents in connection with the completion of the Work in accordance with the Contract

Documents.

3.02 Manufacturer Project Supervisor

Name:

Email:

Contact Number:

ARTICLE 4 – CONTRACT TIMES

4.01 Time of the Essence

A. All time limits for Milestones set forth in 4.02 are of the essence.

4.02 Construction Schedule Milestones

A. Equipment and Construction Submittals (Due within thirty (30) days of Notice to Proceed (NTP))

Manufacturer shall submit shop drawings and manufacturer data for Owner review and approval for the following equipment and work items:

• 22.4 MVA Power Transformer (T2).

B. Manufacturer shall submit to Owner for review and acceptance, in accordance with Part I

Section 1.1(E) of Exhibit A (Scope of Work, Specifications and Schedule), its proposed fabrication schedule indicating major fabrication milestones.

C. Work specified in this section includes providing labor, material, equipment, and services necessary to manufacture, deliver, set, assemble, and test one (1) substation step-down power transformer as described below, all within thirty-six (36) months of the delivery of the Notice to

Proceed:

1. Transformer T2 (22.4MVA 69/12.47kV).

D. Manufacturer shall submit to Owner for review and acceptance its proposed Site Security and

Access Submittals prior to site access or within fourteen (14) days of NTP, whichever first occurs.

1. Manufacturer shall submit site security…