City Hall Energy Management System HVAC Controls Retrofit and Upgrade.pdf

NOTICE INVITING SEALED BIDS

PROJECT NO. N2M26-20

CITY HALL ENERGY MANAGEMENT SYSTEM HVAC

CONTROLS RETROFIT AND UPGRADE

IN THE CITY OF ALHAMBRA

PUBLIC NOTICE IS HEREBY GIVEN that the City of Alhambra (CITY) invites sealed bids for the above stated project and will receive such bids in the office of the City Clerk, 111 South First Street, Alhambra, California 91801, up to the hour of 10:30 A.M. on November 12, 2026.They will be publicly opened at 11:00 a.m. in the City Council Chambers.

There will be non-mandatory pre bid meeting at 10:00am on Tuesday, October 27, 2026, to be held at 111 S. First St., Alhambra, CA 91801.

Contract documents and specifications are available for free via email. If potential bidders would like to receive an electronic copy, please contact Kip Su (Engineering Associate – Utilities) at Ksu@cityofalhambra.org or call (626) 570-3228.

Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Compliance with the prevailing rates of wages and apprenticeships employment standards established by the State Director of Industrial Relations and the Federal government will be required.

The project shall consist of all labor, materials, equipment and supervision, and performing all work necessary to remove and replace the aging system with new hardware and furnish and install new controls and sensors needed for the new system.

The City hereby notifies all qualified bidders that it will affirmatively insure that minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, religion or handicap in any consideration for an award. Shall conform to the provisions of Section 1777.5 (Chapter 1411, Statutes of 1968) and 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor shall not allow discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, religion or handicap.

The City will deduct five percent (5%) retention from all progress payments.

In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or subcontractors, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public work’s contract or subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.

Bids must be prepared on the approved Proposal forms in conformance with the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside. Bids must be

Page | 1 accompanied by a bid bond, made payable to the City of Alhambra for an amount no less than ten (10) percent of the amount bid.

No bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of the Business and Professions Code. The successful Contractor and his subcontractors will be required to possess a business license from the City and a valid California license. The City reserves the right to reject any or all bids, to waive any irregularity, and to take all bids under advisement for a period of sixty (60) calendar days. For the purpose of determining the lowest responsible bidder the City will reduce the total amount of any bid submitted by an amount equal to one (1) percent of that portion of the bid which is subject to sales or use tax if it is determined that the City would receive a refund of sales or use tax on that portion of the bid.

Payment, however, will conform to the provisions of Section 9-3 of the Standard Specifications for Public Works Construction, 2015 Edition (GREENBOOK) and will not be reduced by the aforementioned one (1) percent.

Under California labor Code section 1771.1, as amended by SB 854, unless registered with the Department of Industrial Relations (DIR), a contractor may not bid, nor be listed as a subcontractor, for any bid proposal submitted for public work on or after March 1, 2015.

Additionally, a public entity cannot award a public work contract to a non-registered contractor, effective April 1, 2015.

The successful bidder shall be licensed in accordance with provisions of the Business and Professions Code and shall possess either a Class A or C-20 license or a combination of appropriate Class licenses at the time this contract is awarded. The successful Contractor and his subcontractors will be required to possess business licenses from the City of Alhambra.

Any contract entered into pursuant to this notice shall become effective or enforceable against the City of Alhambra only when the formal written contract has been duly executed by the appropriate officers of the City.

THE CONTRACTOR SHALL COMPLETE THE WORK WITH IN SIXTY (60) CALENDER DAYS

OF THE EFFECTIVE DATE OF CITY’S NOTICE TO PROCEED WITH CONSTRUCTION.

Pre-Bid inquires shall be received in written form via email by the City contact no later than 4:00 P.M. on Thursday October 29, 2026. No questions received after this date shall be considered.

For questions regarding this project, please contact:

Thomas Amare Engineering Project Specialist tamare@alhambraCA.gov City of Alhambra 111 South First Street Alhambra, California 91801

(626) 300-1562

(626) 281-9023 fax

BY ORDER of the City of Alhambra, California.

City Clerk

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