City Apartments Door Replacement Project.pdf

CITY OF IMPERIAL

Imperial, California

CONTRACT DOCUMENTS AND

SPECIFICATIONS FOR

CITY APARTMENTS DOOR REPLACEMENT PROJECT

BID NO. 2026-07

Funding Source:

Permanent Local Housing Allocation Program (PLHA)

Local City Apartment Funds

City of Imperial City Manager’s Office

420 S. Imperial Ave Imperial, CA 92251

(760) 355-5302 | www.Cityofimperial.org

KEY DATES (Subject to Change):

Issue Date: July 21, 2026 Non-Mandatory Site Visit: July 30, 2026 (8:30am PST) Deadline for Questions: August 4, 2026 (2:00pm PST) Proposal Due Date: August 7, 2026 (2:00pm PST) Bid Opening: August 7, 2026 (2:00pm PST)

JULY 2026

http://www.cityofimperial.org/

TABLE OF CONTENTS

CITY APARTMENTS DOOR REPLACEMENT PROJECT

BID NO. 2026-07

TABLE OF CONTENTS

NOTICE INVITING SEALED BIDS

INSTRUCTIONS TO BIDDERS

BID PROPOSAL DOCUMENTS

Bid Proposal Bidder’s Information Contractor’s License Statement List of Subcontractors References Designation of Sureties Bid Bond Non-Collusion Affidavit Proposal Bid Sheet Bid Proposal

CONTRACT DOCUMENTS

Contract Agreement Contract Performance Bond Payment Bond General Liability Endorsement Automobile Liability Endorsement Worker’s Compensation/Employees Liability Endorsement

GENERAL SPECIFICATIONS

Scope of Work Location of Work Time of Completion Traffic Requirements Utility Requirements Flow and Acceptance of Water Removal of Water Standard Specifications Wage Rates and Labor Codes

PART I – SPECIAL PROVISIONS

Section 1. Terms, Definitions, Abbreviations and Symbols Section 2. Scope and Control of the Work Section 3. Changes in Work Section 4. Control of Materials Section 5. Utilities Section 6. Prosecution, Progress and Acceptance of the Work Section 7. Responsibilities of the Contractor Section 8. Measurement and Payment

NOTICE INVITING SEALED BIDS

CITY APARTMENTS DOOR REPLACEMENT PROJECT

BID NO. 2026-07

PUBLIC NOTICE IS HEREBY GIVEN that the City of Imperial, as CITY, invites sealed bids from qualified contractors for replacement of residential doors throughout the City Apartments. City will accept such bids in the offices of the City Clerk at 420 S. Imperial Avenue, Imperial, California 92251 up to the hour of 2:00 P.M. on Friday, August 7, 2026, at which time will be publicly opened and read aloud.. A bid summary will then be prepared and posted. A Non-Mandatory Pre-Bid meeting, followed by a project site walk, will be conducted at 8:30 A.M. on Thursday July 30, 2026, at 420 South Imperial Avenue, Imperial, CA.

CITY APARTMENTS DOOR REPLACEMENT PROJECT scope of work is as follows:

The City of Imperial is seeking sealed bids from qualified contractors for the replacement of residential exterior doors throughout the City owned 10-unit apartment complex. The project includes installation of new ENERGY STAR-rated fiberglass exterior front doors, ENERGY STAT-rated steel rear doors, secure hardware, and all required trim and weatherproofing material. The City intends to solicit bids/pricing for the following scopes of work:

The Contractor shall provide all labor, materials, equipment, tools and incidentals necessary to complete the following work.:

A. Front Door Replacement – ENERGY STAR steel Doors

• Supply and install new ENERGY STAR-certified fiberglass front entry doors, meeting current regional climate zone requirements.

• Doors must meet or exceed the following performance standards:

o U-Factor compliant with Energy Sta==STAR residential criteria o Solor Heat Gain Coefficient (SHGC) suitable for local climate zone

• Provide multiple color options approved by the City.

• Install high-security handle locksets and matching deadbolts, to include rekeyable lock system. Locks should be compatible with rear door operating on single key for all locks between both doors.

• Include new brick mold, weather strip, thresholds, and other necessary components.

• Ensure compatible fit with existing door openings and all components support overall energy efficiency and air sealing.

B. Rear Door Replacement – ENERGY STAR Steel Doors with windows

• Supply and install new ENERGY STAR steel rear entry/back doors.

• Doors must include insulated cores and meet ENERGY STAR performance for U-Factor and SHGC.

• Provide standard color (white) as approved by the City

• Install secure handle locksets, matching deadbolts and hardware as required for proper installation, to include rekeyable lock system. Locks should be compatible with front door operating on single key for all locks between both doors.

• Include brick mold, weather strip, and other high-efficiency sealing components.

C. General Requirements

• Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.

• Obtaining all necessary permits and ensuring work complies with building codes.

• Implementing security measures on the job site to prevent theft, trespass, and damage.

• Minimize disruption to residents during the work.

• Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing materials (inside & outside).

• Inspection of structural components to identify and make necessary repairs, to include frame and threshold.

• Inspection and proper measurement

• Ensure installation complies with all applicable building, fire and accessibility codes.

• Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.

• Contractor to field verify all work.

• Provide manufacturer specifications and ENERGY STAR certification documentation for each proposed door model.

• Provide warranty information for doors, hardware, and workmanship.

All products must be new, free from defects, and suitable for heavy-use residential environments.

All material options must be comparable in cost, appearance, quality, and performance.

The Contractor shall provide City with a minimum of two (2) to three (3) options for all finished materials and color associated with work. All required options shall be included as part of the base bid, with no additive or deductive cost differences between the selections. Contractor’s base bid shall cover the furnishing and installation of any one (1) of the City’s selected options.

Each option shall include:

1. Product specifications, including manufacturer, model number, composition, and warranty information.

2. Material samples or digital sample boards, clearly labeled and representative of actual installed appearance.

3. Confirmation of cost neutrality, stating that all proposed options are comparable in price, durability, and availability and can be under the base bid amount.

4. Lead-time verification, ensuring that each option meets the project schedule requirements without delay.

The City will select the preferred finish options after reviewing the contractor’s submittals. The Contractor shall not procure materials until receiving written approvals. Any proposed substitution must comply with the project’s substitution procedures and receive prior written authorization from the City.

The work to be done consists of furnishing all materials, equipment, tools, labor and incidentals, as required by the contract documents. Contractor will also be responsible for accurate measurements.

The Contract Documents are available on the city’s website at www.imperial.ca.gov under the Latest News section of the home page and are also available for purchase on a USB at the City of Imperial City Hall located at 420 South Imperial Avenue, Imperial, California 92251, upon payment of a $85.00 non-refundable fee ($100.00 if mailed). Addendums will be posted on the City’s website and to those firms that have specifically requested to receive such addendums via email or mailed to a provided address.

Any contract entered into pursuant to this notice will incorporate the provisions of State Labor Code of the State of California. Compliance with the higher State prevailing rates of wages and apprenticeship employment standards established by the State Director of Industrial Relations will be required. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, or religion will also be required.

CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60- 4.3(a), and its efforts to meet the goals established for the geographical area where the contract resulting from the solicitation is to be performed. The hours of minority and female employment and training must be substantially uniform through the duration of the contract, and in each trade, and the Contractor shall make a good faith effort to employ women and minority individuals evenly on each of its projects.

The transfer of minority or female employees or trainees from contractor to contractor or from project to project for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, the Executive Order, and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed.

Each bid must be accompanied by a guaranty of cash, certified check, cashier's check or bid bond made payable to the City of Imperial for an amount equal to at least ten percent (10%) of the bid.

Such guaranty to be forfeited should the bidder to whom the contract is awarded fails to enter the contract. All guaranties to be returned after the contract is awarded. In conformance with the State of California Public Contract Code Section 22300, the contractor may substitute securities for any funds withheld by the City to ensure performance under the contract. At the request and expense of the contractor, securities equivalent to the amount withheld shall be deposited with the City or with a State or Federally chartered bank as the escrow agent who shall pay such funds to the contractor upon notification by the City of the contractor's satisfactory completion of the contract. The type of securities deposited and the method of release shall be approved by the City Attorney's office.

As used in this notice, and in the contract resulting from this solicitation, the “covered area” is in the City of Imperial in Imperial County, State of California.

The contract documents call for monthly payments based upon the engineer’s estimate of the work completed. The City of Imperial will retain five percent (5%) of each progress payment as security for completion of the balance of the work. At the request and expense of the successful bidder, the City will pay the amounts so retained upon compliance with the requirements of Public Contract Code Section 22300 and the provisions of the contract documents pertaining to Substitution of Securities.

Bids must be prepared on the approved proposal forms in conformance with the instructions to Bidders and submitted in a sealed envelope plainly marked on the outside:

CITY CLERK

ATTN: Aimee Osuna, Public records Analyst

CITY APARTMENTS DOOR REPLACEMENT PROJECT

BID NO. 2026-07

The Bid Proposal should be delivered no later than 2:00 P.M. on Friday, August 7, 2026, addressed as follows:

City of Imperial, City Hall – City Clerk 420 S. Imperial Avenue, Imperial, CA 92251

Questions concerning the proposal should be directed to Thomas Garcia, Assistant to the City Manager via email: tgarcia@imperial.ca.gov. Questions should be received no later than 2:00 P.M.

Tuesday, August 4, 2026.

Clarification desired by a proposer shall be requested in writing with sufficient time to allow for a response prior to the date Bid Proposals are due. Oral explanation or instructions shall not be considered binding on behalf of the City.

Any modifications to this solicitation will be issued by the City as a written addendum. The City will not consider proposals received after the specified time and date. This bid proposal does not commit the City of Imperial to award a contract or pay any costs associated with the preparation of a Proposal.

The City of Imperial reserves the right to reject any or all bids, to award each item separately, delete portions of the work, and/or waive any informality on any bid. No bid may be withdrawn for 60 days after the time set for the opening thereof. Failure by the successful bidder to enter into a contract with the City or to deliver goods and/or services in accordance with the bid may result in a declaration by the City that the bidder is not a responsible bidder, and elimination from consideration in future bidding.

No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Any bid submitted by a contractor or subcontractor not properly licensed and not registered with the Department of Industrial Relations shall be considered non-responsive and will be rejected.

At the time of contract award, the prime contractor shall possess an appropriate contractor’s license sufficient to perform the work.

INSTRUCTIONS TO BIDDERS

FOR

CITY APARTMENTS REMODEL PROJECT

BID NO. 2026-07

PROPOSAL FORMS

Bids shall be submitted in writing on the Bid Proposal forms provided by the CITY, all forms must be filled and initialed. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The CITY will not consider any bid proposal not meeting these requirements and/or not submitting all forms requested herein.

PROPOSAL GUARANTEE (BID BOND)

Proposals must be accompanied by a proposal guarantee consisting of a certified check or bid bond payable to the CITY in the amount of (10%) of the total amount Bid. Any proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a contract is awarded fails or refuses to execute the contract documents or furnish the required insurance policies and bonds as set forth in those documents, the proposal guarantee shall be forfeited to the CITY. The proposal guarantees of all bidders will be held until the successful bidder has properly executed all contract documents.

NON-COLLUSION AFFIDAVIT

Bidder shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in the proposal; that the proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that the proposal is in all respects fair and without collusion or fraud. The Non- Collusion Affidavit shall be executed and submitted with the proposal.

PROPOSAL BID SHEET

Bidders shall give unit prices for each and all of the items set forth. No aggregate bids will be considered. The bidder shall set forth for each item of work, in clearly legible figures, a unit item price and a total for the item in the respective spaces provided for this purpose. The quantities listed in the Bid sheets are supplied to give an indication of the general scope of work, but the accuracy of figures is not guaranteed, and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.

No bidder may withdraw his proposal for a period of forty-five (45) days after the time set for opening thereof. However, the CITY will return all proposal guaranties within ten (10) days after the award of the contract or rejection of the bids, as the case may be, to the respective bidders whose proposals they accompany.

DELIVERY OF PROPOSAL

Proposals may be mailed or delivered by messenger. However, it is the bidder’s responsibility alone to ensure delivery of the proposal to the hands of the CITY’s designated official prior to the bid opening hour stipulated in the “Notice Inviting Sealed Bids.” Late proposals will not be considered.

WITHDRAWAL OF PROPOSALS

A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the CITY’s designated official prior to the bid opening hour stipulated in the “Notice Inviting Sealed Bids”. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so. Proposals may not be withdrawn after said hour without forfeiture of the proposal guarantee.

IRREGULAR PROPOSALS

Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.

TAXES

No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all unit prices and bid amounts will be deemed and held to include any such taxes, which may be applicable.

DISQUALIFICATION OF BIDDERS

In the event that any bidder acting as a prime contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified.

This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime contractor.

No contract will be executed unless the bidder is licensed in accordance with the provisions of the State Business and Professions Code.

INTERPRETATION OF PLANS AND DOCUMENTS

If any person contemplates submission of a bid for the proposed contract and is in doubt as to the true meaning of any part of the services to be performed, he may submit to the Engineer of the CITY a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery.

Any interpretation or correction of the proposed documents shall be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such documents.

The Engineer will not be responsible for any other explanation or interpretations of the proposed documents.

ADDENDA OR BULLETINS

All bidders are advised as to the possibility of issuance of addenda affecting the items, scope or quantity of the work required for this project. Each bidder shall be fully responsible for informing himself as to whether or not any such addenda have been issued. The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be made a part of the contract documents and shall be returned with them. Failure to cover in his bid any such addenda issued may render his bid irregular and may result in its rejection by the CITY.

LEGAL RESPONSIBILITIES

All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same are expressly referred to herein or not.

Any Bidder submitting a proposal shall, by such action, thereby agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Contract Documents and to full compliance therewith.

AWARD OF CONTRACT

Following a review of the bids, the CITY shall determine whether to award the contract or to reject all bids. The award of the contract, if made, will be to the lowest responsible Bidder, described below, as determined solely by the CITY. At the time of contract award, the successful Bidder shall hold a Class B Contractors License, as required to perform the work, issued by the State of California.

Additionally, the CITY reserves the right to reject any or all proposals, to accept any bid or portion thereof, to waive any irregularity, and to take the bids under advisement for the period of time stated in the “Notice Inviting Sealed Bids”, all as may be required to provide for the best interests of the CITY. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Bidder to whom the award is contemplated.

No bidder may withdraw his proposal for a period of forty-five (45) days after the time set for opening thereof. However, the CITY will return all proposal guarantees within ten (10) days after the award of the contract and execution of the contract documents or rejection of the bids, as the case may be, to the respective bidders whose proposals they accompany.

LABOR CODE

Pursuant to the provisions of Section 1773 of the Labor Code of the State of California (herein referred to as Labor Code), the CITY has obtained the general provisions rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification or type of workman needed to execute the contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the CITY.

Travel and subsistence payments to each workman needed to execute the work shall be made as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Section 1773.8 of the Labor Code.

The Contractor shall comply with the provisions of Section 1774 of the Labor Code. Failure to comply with the subject section will subject the Contractor to penalty and forfeiture provisions of Section 1775 of the Labor Code.

Pursuant to the provisions of Section 1770 of the Labor Code, the general prevailing rate of wages has been ascertained (which rate includes employer payments for health and welfare, vacation, pension, and similar purposes) applicable to the work to be done for straight time, overtime, Saturday, Sunday and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned.

The CITY will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate set forth in the contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his bid, and will not under any circumstances be considered as the basis of a claim against the CITY on the contract.

The CONTRACTOR and subcontractors shall comply with Section 1777.6 of the Labor Code, which stipulates that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age, of such employee, except as provided in Section 3077 of the Labor Code.

WORKMAN’S COMPENSATION CERTIFICATE

Section 3700 of the Labor Code requires that every employer shall secure the payment of compensation by either being insured against liability to pay compensation with one or more insurers or by securing a certificate of consent to self- insure from the State Director of Industrial Relations.

In accordance with this section and with Section 1861 of the Labor Code, the contractor shall sign a Compensation Insurance Certificate, which is included with the Contract Agreement, and submit same to City along with the other required contract documents, prior to performing any work. Reimbursement for this requirement shall be considered as included in the various items of work.

CLAYTON ACT AND CARTWRIGHT ACT

Section 4551 of the State Government Code specifies that in executing a public works contract with the CITY to supply goods, services or materials, the Contractor or Subcontractor offers and agrees to assign to the CITY all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Sec. 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchase of goods, services or materials pursuant to the contract or subcontract. This assignment shall become effective when the CITY tenders final payment to the Contractor without further acknowledgment by the parties.

SUBSTITUTION OF SECURITIES

In conformance with the State of California Public Contract Code Section 22300, the contractor may substitute securities for any funds withheld by the CITY to ensure performance under the contract.

At the request and expense of the contractor, securities equivalent to the amount withheld shall be deposited with the City or with a State or Federally chartered bank as the escrow agent who shall pay such funds to the contractor upon notification by CITY of Contractor’s satisfactory completion of the contract.

The type of securities deposited and the method of release shall be approved by the City Attorney’s office.

SUBLETTING AND SUBCONTRACTING

Pursuant to the Subletting and Subcontracting Fair Practices Act (commencing with Section 4100 of the Government Code), bidders are required to list in their proposal the name and location of place of business of each subcontractor who will perform work or labor or render services in or about the construction of the work or improvement or a subcontractor who specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications in excess of 1/2 of 1% of this prime contractor’s total bid. Failure to list a subcontractor for a portion of the work means that the prime contractor will do that portion of the work. It is the Agency’s intent for the Subletting and Subcontracting Fair Practices Act to apply to all phases of the work.

CITY BUSINESS LICENSE

The Contractor shall obtain a City of Imperial Business License prior to the City’s issuing the Notice to Proceed. The annual fee for the Business License is one hundred dollars ($100.00).

BID PROPOSAL

For

CITY APARTMENTS REMODEL PROJECT

TO CITY OF IMPERIAL, as CITY:

In accordance with CITY’s “Notice Inviting Sealed Bids,” the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above-stated project as set forth in the Contract Documents and to perform all work in the manner and time prescribed.

BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Specifications, Instructions to Bidders, and Contract Documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with the CITY at the unit and/or lump sum prices set forth in the following Proposal Bid Sheet. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to the CITY of the Bid Bond accompanying this proposal.

BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.

BIDDER agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workman’s compensation or to undertake self-insurance in accordance with the provisions of that code, and that the BIDDER will comply with such provisions of that code before commencing the performance of this Contract if awarded it.

BIDDER certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State, or Federal equal employment opportunity orders have been satisfactorily filed and that no such reports are currently outstanding.

BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.

BIDDER certifies that affirmative action has been taken to seek out and consider disadvantaged business enterprises for those portions of the work to be subcontracted and that such affirmative actions have been carefully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder. Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.

DATED: , 2026

BIDDER:

BIDDER’S ADDRESS: BY:

TITLE:

TELEPHONE #:

FAX #:

BIDDER'S INFORMATION

BIDDER certifies that the following information is true and correct:

Bidder's Name

Business Address

Telephone

State Contractor's License No. and Class

Original Date Issued Expiration Date

The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:

The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:

All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:

CONTRACTOR'S LICENSING STATEMENT

The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors.

Contractor's License Number:

DIR No#:

Name of Individual Contractor (Print or type):

Signature of Owner:

Business Address:

Or

Name of Firm:

Business Address:

Name: Title:

Address:

Or

Name of Corporation:

Corporation Address:

Corporation organized under the laws of the State of

Signature of President of Corporation

Signature of Secretary of Corporation

LIST OF SUBCONTRACTORS

BIDDER proposes to subcontract certain portions of the work, and to procure materials and equipment from suppliers and vendors as follows:

Name Under Which Specific Address Percent Subcontractor License of Office of Total Description Is Licensed No. Mill/Shop Contract of Subcontract

REFERENCES

The following are the names, addresses, and phone numbers for three public agencies for which BIDDER has performed similar work within the past two years:

DESIGNATION OF SURETIES

The following are the names, addresses, and phone numbers for all brokers and sureties from whom BIDDER intends to procure insurance and bonds:

BID BOND

CITY APARTMENTS REMODEL PROJECT

BID NO. 2026-07

KNOW ALL MEN BY THESE PRESENTS that , as BIDDER, and , as SURETY, are held and firmly bound unto the CITY OF IMPERIAL, as CITY, in the penal sum of dollars ($ ), which is ten percent (10%) of the total amount bid by BIDDER to the CITY for the above-stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to CITY for the above-stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise, it shall remain in full force and effect in favor of AGENCY.

WITNESS our hands this day of , 2026.

(seal)

CONTRACTOR (CORPORATION) – TYPE

By:

President

By Secretary/Treasurer

NOTE: SIGNATURE OF CORPORATE OFFICIALS MUST BE NOTARIZED.

Subscribed and sworn to before me this day of , 2026.

Notary Public

(Page 1 of 2)

SURETY’S NAME-TYPE

Mailing Address

By:

Name

Title

NOTE: SIGNATURE OF SURETY MUST BE NOTARIZED.

Subscribed and sworn to before me this day of , 2026.

(seal)

(Page 2 of 2)

NON-COLLUSION AFFIDAVIT

STATE OF CALIFORNIA )

) SS

COUNTY OF )

being first duly sworn deposes and says that he is (sole owner, a partner, president, etc.) of the party making the foregoing bid; that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or a sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not, directly or indirectly submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection, organization, bid depository, or to any member or persons as have a partnership or other financial interest with said bidder in his general business.

Signed:

Title:

Subscribed and sworn to before me this day of ,2026.

PROPOSAL BID SHEET Page 1 of 2

CITY APARTMENTS DOOR REPLACEMENT PROJECT

BID NO. 2026-07

BID FORM

DESCRIPTION QUANTITY UNIT PRICE (per apartment)

TOTAL PRICE

Removal and Disposal of Doors and materials 20 Lump Sum

Front Door (Fiberglass) 10

Security handle locksets and matching deadbolt 10

Rear Door (Steel) 10

Security handle locksets and matching deadbolt 10

Brick Mold 20 Lump Sum

Hardware, Caulk and Material 20 Lump Sum

Installation and finishing work 20 Lump Sum

Permits and City Business License Lump Sum

Total (Project A) Bid Price

PROPOSAL BID SHEET Page 2 of 2

FOR

CITY APARTMENTS DOOR REPLACEMENT PROJECT

BID FORM

TOTAL AMOUNT OF BID PROPOSAL (NUMBERS)

TOTAL AMOUNT OF BID PROPOSAL (WORDS)

Note: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.

Bidder's Name and Telephone Number

NOTE 1: THE ESTIMATED QUANTITIES INDICATED ABOVE ARE

APPROXIMATE. THE ENGINEER WILL NOT ASSUME

RESPONSIBILITY FOR THE QUANTITIES ILLUSTRATED IN THE

PROJECT PLANS. IT IS THE RESPONSIBILITY OF THE

CONTRACTOR TO ESTABLISH THE QUANTITIES.

NOTE 2: THE LOWEST RESPONSIVE BID WILL BE BASED ON THE

LOWEST TOTAL BID PROPOSAL.

BID PROPOSAL(s)

IN WITNESS WHEREOF, BIDDER executes and submits the attached bid proposal(s) with the names, titles, hands, and seals of all forenamed principals this day of

, 2026.

Bidder:

Subscribed and sworn to this day of , 2026.

NOTARY PUBLIC

AGENCY acknowledges this proposal was received and opened at the time and in the place specified, and that it was accompanied by the required guarantee in the amount of ten percent (10%) of the total bid.

CONSTRUCTION SERVICES AGREEMENT

(Agreement Example)

This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made and effective, by and between the City of Imperial, a municipal corporation ("AGENCY"), and [insert contractor name], a [sole proprietorship, partnership, limited liability partnership, corporation] ("CONTRACTOR"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

I. SCOPE OF WORK

The CONTRACTOR shall perform within the time set forth in this Agreement and shall furnish all materials, equipment, tools, labor and incidentals as required by the Plans, Specifications and Contract Documents. Contractor will also be responsible for accurate measurements.

CITY APARTMENTS DOOR REPLACEMENT PROJECT scope of work is as follows:

Door Replacement services for a 10-unit apartment complex, to include replacement of front and back exterior doors of all 10 units (apartments).

The project includes installation of new ENERGY STAR-rated steel exterior front doors, ENERGY STAT-rated steel rear doors, secure hardware, and all required trim and weatherproofing material.

The Contractor shall provide all labor, materials, equipment, tools and incidentals necessary to complete the following work.:

A. Front Door Replacement – ENERGY STAR Steel Doors

• Supply and install new ENERGY STAR-certified fiberglass front entry doors, meeting current regional climate zone requirements.

• Doors must meet or exceed the following performance standards:

o U-Factor compliant with Energy Sta==STAR residential criteria o Solor Heat Gain Coefficient (SHGC) suitable for local climate zone

• Provide multiple color options approved by the City.

• Install high-security handle locksets and matching deadbolts, to include rekeyable lock system. Locks should be compatible with rear door operating on single key for all locks between both doors.

• Include new brick mold, weather strip, thresholds, and other necessary components.

• Ensure compatible fit with existing door openings and all components support overall energy efficiency and air sealing.

B. Rear Door Replacement – ENERGY STAR Steel Doors with windows

• Supply and install new ENERGY STAR steel rear entry/back doors.

• Doors must include insulated cores and meet ENERGY STAR performance for U-Factor and SHGC.

• Provide standard color (white) as approved by the City

• Install secure handle locksets, matching deadbolts and hardware as required for proper installation, to include rekeyable lock system. Locks should be compatible with front door operating on single key for all locks between both doors.

• Include brick mold, weather stripping, and other high-=efficiency sealing components.

C. General Requirements

• Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.

• Obtaining all necessary permits and ensuring work complies with building codes.

• Implementing security measures on the job site to prevent theft, trespass, and damage.

• Minimize disruption to residents during the work.

• Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing materials (inside & outside).

• Inspection of structural components to identify and make necessary repairs, to include frame and threshold.

• Inspection and proper measurement

• Ensure installation complies with all applicable building, fire and accessibility codes

• Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.

• Contractor to field verify all work.

• Provide manufacturer specifications and ENERGY STAR certification documentation for each proposed door model.

• Provide warranty information for doors, hardware, and workmanship.

All products must be new, free from defects, and suitable for heavy-use residential environments.

All material options must be comparable in cost, appearance, quality, and performance.

The Contractor shall provide City with a minimum of two (2) to three (3) options for all finished materials and color associated with work. All required options shall be included as part of the base bid, with no additive or deductive cost differences between the selections. Contractor’s base bid shall cover the furnishing and installation of any one (1) of the City’s selected options.

Each option shall include:

5. Product specifications, including manufacturer, model number, composition, and warranty information.

6. Material samples or digital sample boards, clearly labeled and representative of actual installed appearance.

7. Confirmation of cost neutrality, stating that all proposed options are comparable in price, durability, and availability and can be under the base bid amount.

8. Lead-time verification, ensuring that each option meets the project schedule requirements without delay

Work will occur in occupied property. Contractor shall provide unit-by-unit schedule, maintain daily communication protocol and coordinate with City staff o tenant concerns.

Contractor will maintain safe egress; post signage; daily clean-up; dust control and odors; isolate work areas. Contractor will assist in moving and protecting furniture/appliances within units or to designated storage, with protective coverings and inventory.

By entering into this Agreement, CONTRACTOR acknowledges that there may be other contractors on the site whose work will be coordinated with that of its own. CONTRACTOR expressly warrants and agrees that it will cooperate with other contractors and will do nothing to delay, hinder, or interfere with the work of other separate contractors, the AGENCY, the Construction Manager, the Architect, or utilities. CONTRACTOR also expressly agrees that, in the event its work is hindered, delayed, interfered with, or otherwise affected by a separate contractor, its sole remedy will be a direct action against the separate contractor. To the extent allowed by law, the CONTRACTOR will have no remedy, and hereby expressly waives any remedy against the AGENCY, the Construction Manager, or the Architect on account of delay, hindrance, interference or other events caused by a separate contractor.

II. TIME FOR PROJECT COMPLETION

All of CONTRACTOR’s work on the Project shall be completed within durations established for the individual activities as set forth in the Project Construction Schedule. All work shall commence ten

(10) calendar days after receiving a written Notice to Proceed from the AGENCY or Construction Manager, if a Construction Manager is employed by AGENCY on the Project. CONTRACTOR shall refer to the invitations for bids, and Project Plans and Specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all individual Prime Contractors to the AGENCY comprises the entire “Project” and shall be commenced and completed in conformance with the Project Construction Schedule. The entire Project shall be completed within Twenty (20) consecutive calendar days.

III. THE CONTRACT SUM

The AGENCY shall pay to the CONTRACTOR for the performance of this Agreement, subject to any additions and deductions provided in the Project documents, the sum of ($ .00).

IV. PROGRESS PAYMENTS

Based upon Applications for Payment submitted to the Architect by the CONTRACTOR and Certificates for Payment issued by the Architect, the AGENCY shall make progress payments on account of the Contract Sum to the CONTRACTOR as provided in the General Conditions.

This Agreement is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.]

V. RETENTION OF SECURITIES

Public Contract Code Section 22300 permits the substitution of securities for any monies withheld by a public agency to ensure performance under a contract, at the request and expense of the

CONTRACTOR.

VI. INDEMNITY, DEFENSE AND HOLD HARMLESS AGREEMENT

CONTRACTOR shall indemnify, defend with legal counsel approved by AGENCY, and hold harmless AGENCY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the AGENCY. Should conflict of interest principles preclude a single legal counsel from representing both AGENCY and CONTRACTOR, or should AGENCY otherwise find CONTRACTOR’s legal counsel unacceptable, then CONTRACTOR shall reimburse the AGENCY its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the AGENCY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONTRACTOR’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

CONTRACTOR obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of AGENCY under any provision of this agreement, CONTRACTOR shall not be required to indemnify and hold harmless AGENCY for liability attributable to the active negligence of AGENCY, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where AGENCY is shown to have been actively negligent and where AGENCY’S active negligence accounts for only a percentage of the liability involved, the obligation of CONTRACTOR will be for that entire portion or percentage of liability not attributable to the active negligence of AGENCY.

VII. PREVAILING WAGES

A. In accordance with the provisions of Labor Code §§1770 to 1781, the City Council of The City of Imperial has adopted the latest publication of the General Prevailing Wage Rates entitled, “State of California, Department of Transportation, Equipment Rental Rates and General Prevailing Wage Rates.”

B. The following Labor Code sections are hereby referenced and made a part of this

Agreement:

1. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.

2. Section 1777.4 - Apprenticeship Requirements.

3. Section 1777.5 - Apprenticeship Requirements.

4. Section 1813 - Penalty for Failure to Pay Overtime.

5. Sections 1810 and 1811 - Working Hour Restrictions.

6. Section 1775 - Payroll Records.

7. Section 1773.8 - Travel and Subsistence Pay.

VIII. RECORD AUDIT

In accordance with Government Code, Section 8546.7, records of both the AGENCY and the CONTRACTOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.

IX. FINAL PAYMENT

Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by the AGENCY to the CONTRACTOR no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the Agreement fully performed, and a final Certificate for Payment has been issued by the Architect.

X. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF PROJECT

In the event CONTRACTOR fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this Agreement in a diligent and workmanlike manner, and if the CONTRACTOR for a period of three (3) calendar days after receipt of written demand from AGENCY or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, and to prosecute its work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within said three

(3) calendar days, fails to continue to do so; then the AGENCY may exclude the CONTRACTOR from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this Agreement or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by the AGENCY to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by the AGENCY, shall be a charge against the CONTRACTOR, and may be deducted from any money due or becoming due to CONTRACTOR from the AGENCY, or the CONTRACTOR shall pay the AGENCY the amount of said charge, or the portion thereof unsatisfied. The sureties, provided for under this Agreement shall become liable for payment should CONTRACTOR fail to pay in full any said cost incurred by the

AGENCY.

XI. INSURANCE

Prior to the beginning of and throughout the duration of the Work, CONTRACTOR and its subcontractors shall maintain insurance in…