Circadian Lighting - SOW.pdf

STATEMENT OF WORK

6th GENERATION CLASSROOM

GOODFELLOW AFB – FACULTY DEVELOPMENT FLIGHT

1. DESCRIPTION:

Scope: This statement of work will be executed by room. Starting with:

a. Building 448, Room 11a: Install 4 virtual windows. Install appropriate electrical circuit from nearest available circuit breaker panel to virtual window displays.

Install single on/off switch to control all virtual window displays. All wiring will be in EMT conduit and not surface mounted unless otherwise approved by 17

CES due to unforeseen field conditions. If conduit is authorized to be surface mounted, it must be painted to match existing wall color.

b. The Contractor shall provide all personnel, equipment, tools, material, transportation, labor, and supervision required to complete all phases.

c. Building 448, Room 31: Install 6 virtual windows. Install appropriate electrical circuit from nearest available circuit breaker panel to virtual window displays.

Install single on/off switch to control all virtual window displays. All wiring will be in EMT conduit and not surface mounted unless otherwise approved by 17

CES due to unforeseen field conditions. If conduit is authorized to be surface mounted, it must be painted to match existing wall color.

d. The Contractor shall provide all personnel, equipment, tools, material, transportation, labor, and supervision required to complete all phases.

Location: 170 Griffin Street, Goodfellow AFB, 76908. Building 448, rooms 11a and 31.

2. PERSONNEL: Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of company or by wearing appropriate badges that contain the company name and employee name.

3. QUALITY CONTROL: The contractor shall ensure that all work performed under this Statement of Work (SOW) meets the quality established in paragraph 9, General

Tasks, and paragraph 11, Specific Tasks of this statement of work.

4. SECURITY REQUIREMENTS: The contractors shall comply at all times with base law enforcement and security requirements to include base pass requirements.

a. Contractor Installation Access Pass. Before arrival, a government identification card-holding person from the sponsoring agency, base contracting office/administrator or applicable local project manager will submit a request for base access using the wing’s

Base Access List (BAL) memorandum as a form of registration for each credential applicant. The base sponsor/sponsoring agency/contract officer and the contracted management team should establish an accountability process to account for each applicant, to oversee the BAL process, and to retrieve installation passes when access is no longer required. Base sponsors/sponsoring agencies or contract officers will ensure the BAL is accurate, it is signed and forwarded to the 17 SFS Pass & Registration section for completion of the vetting and fitness determination processes. The BAL should be delivered to Pass & Registration, located at the Visitor Control Center (VCC). When delivery is not possible, the BAL may be forwarded to Pass & Registration via a “.mil” email account located on Goodfellow AFB. The BAL will include pertinent visitor information, reason for entry, frequency of entry, destination, times each day requiring entry, and duration of request.

b. Contractor Initial (and periodic) Installation Access Screening. Contractors will provide Pass and Registration with two forms of identification, one of which will be a state issued photo identification. Prior to being allowed access, a minimum of a background/National Crime Information Center (NCIC) check will be completed on all contractors, requesting unescorted access for official business. This screening process will validate the contractor's suitability to visit Goodfellow and certify that the contractor does not pose an increased threat to the base populace. The contractor will then be issued a temporary Defense Biometric Identification System (DBIDS) pass or AF Form 75A through the expiration date on the BAL request. Possession of an authorized access pass does not automatically authorize or guarantee access to the installation. The individual must still have a valid purpose to be on the installation and properly sponsored, as applicable.

c. Access Denial. If it is determined a contractor requesting access has been convicted of a felony or pled guilty to a felony charge within the past 10 years, or is considered not fit to obtain authorized access based on the information obtained during the identity vetting, or criminal history indicates the individual may present a threat to the good order, discipline and morale of the installation, Security Forces personnel will deny entry. The contractor will be informed of the access denial, will be issued an Access Denial Letter, and will be informed on how they may appeal this order.

d. Access Denial Appeal Process. When denied access, contract visitors will be informed to report back their manager. If the contract worker and management are considering an appeal, it will be submitted by letter to the 17 SFS Commander, within 30 days of access denial. The contract manager should first contact the military contract officer/administrator or on-base sponsor for additional guidance and clarification. The appeal may be delivered to the installation Visitor Control Section or mailed to Security

Forces, addressed to 17 SFS/CC, 361 Apache Trail, Goodfellow AFB, 76908. The contractor's appeal should discuss all facts and reasons to support rescinding access denial. The 17 TRW/CC will approve/disapprove all appeals for entry.

e. Antiterrorism/Force Protection: The service provider shall ensure service provider employees comply with base operations plans/instructions for Force Protection Condition

(FPCON) procedures, Random Antiterrorism Measures (RAMS), and local search/identification requirements. The government will provide/make available Anti-

Terrorism (AT) Level I training/information at the Contractor's request. This information can be provided through the 17 TRW Contractors AT Level I awareness pamphlets/binders, through computer-based training programs, or through the unit/installation Antiterrorism Office.

f. For installation access on non-duty hours or down days:

1. Identify which workers need access on weekends, federal holidays/family days, and down days.

2. Ensure only workers that are already vetted are on the Extended-Hours request

(no new personnel). New personnel require a new BAL and formal vetting.

3. Complete the “After Hours” BAL for workers requiring down day access to the installation.

4. Identify the vehicle requirements. If operations cannot support the search procedures for large vehicles/special purpose equipment, the request may be declined unless arrangements are made to deliver the vehicle/equipment prior, during normal duty hours.

5. During the above-mentioned days, the contract officer, contract representative sponsoring ID cardholder is required to be present during hours of the work request.

6. All BALs are (re)accomplished each time employees or personnel change, not to exceed 180 days. Oversight for BAL updates and establishment of procedures to ensure Physical Access Control System (PACS) credentials and locally created access credentials from individuals who no longer require installation access is the responsibility of the contracting officer/contract administrator.

7. When an employee (regardless of position) is no longer employed by the contractor or subcontractor all DBIDS passes are to be returned to the Contract

Officer/Administrator or to the Visitor Control Center. If a local issued access credential/pass is not returned, the contract officer may withhold funds or the

Installation Commander may consider permanent debarment to the installation. Immediate access denial may be initiated by Pass & Registration updating the DBIDS database until disposition of the DBIDS pass is resolved.

g. Traffic Laws. Contractor and employees shall comply with Texas transportation code, base traffic regulations and posted signs while on the installation.

h. WEAPONS, FIREARMS, AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor-owned vehicle or privately-owned vehicles while on base.

i. The Contractor shall be responsible for safeguarding Government property associated with the required work. At the close of each work period, facilities, equipment and materials shall be secured.

5. HOURS OF OPERATION: Normal duty hours are Monday through Friday, 7:30 am to 4:30 pm. The contractor is not required to schedule work on Federal Holidays. No weekend work unless approved by contracting in writing.

6. CONSERVATION OF UTILITIES: The Contractor shall instruct their employees in utilities conservation practices and shall be responsible for operating under conditions, which preclude the waste of Government utilities.

7. GOVERNMENT FURNISHED UTILITIES AND SERVICES: The Government shall provide the following without costs to the Contractor:

a) Primary Power

9. GENERAL TASKS:

a. The Contractor shall visit the job site to verify location, conditions, quantities and dimensions prior to starting work. The Contractor shall coordinate with the government representative prior to their visit to the job site.

b. The Contractor shall confine operations at the site to areas permitted by law, ordinances, permits, and contract documents and shall not congest the site with any materials or equipment without prior written authorization. Subject to prior written approval of exact location of each, the Contractor may be permitted to set-up an office trailer/portable building, a similar job tool trailer, and a waste dumpster in a location designated inside the work area and approved by the government. The Contractor shall store his other materials and equipment at the site reserved by the government at the end of each workday.

c. The Contractor shall plan operations so as to keep temporary work from blocking access to completed work. If, however, conflict with normal traffic access occurs, the

Contractor shall provide temporary bypass routing until such temporary work is complete.

d. Toilet facilities inside may not be available for use by Contractor’s personnel.

e. The Contractor shall coordinate all operations with and get written approval from the

Contracting Officer before using any portion of the site.

f. The Contractor shall be responsible for any cutting, fitting, or patching required to complete the work.

g. The Contractor shall take all actions to prevent work-generated refuse from entering storm drainage systems. Actions may include installation of temporary plugs, screens, strainers, or similar measures to prevent entry into systems or other actions, as necessary.

h. The Contractor-generated refuse and waste shall be hauled from the worksite as required to a disposal area to be selected by the Contractor and shall be located outside the physical boundaries of the installation. This refuse and waste material shall be kept neat, orderly, and safe for workers at all times.

i. During the performance period of this contract, and until final completion and acceptance thereof, the Contractor shall exercise the utmost care to avoid accidents or injuries to persons or property. The Contractor shall place and maintain all necessary barriers and safeguards, if necessary, about the work site for the prevention of accidents and shall take all precautions required to protect personnel and property to include the general public and properties adjacent to the work site.

j. The Contractor shall provide a full time quality control function to ensure that all materials and workmanship are in strict accordance with industry standards and this statement of work. Installation and materials shall conform to the requirements of applicable codes to include all of the following:

1) OSHA

2) AFOSHA

3) CoE

4) U.S. Consumer Product Safety Commission

5) NFPA 70 – National Electrical Codes

10. SPECIFICATIONS: Products will be installed using the manufacturers recommended methods, and must be installed by a professional who is knowledgeable of these products to prevent exclusion of any warranty on materials. Upon completion of each phase the Contractor shall request a final inspection. The Government shall inspect all work before acceptance. All work identified during the final inspection not meeting the criteria specified by this statement of work shall be repaired by the Contractor at no additional cost to the Government.

11. SPECIFIC TASKS:

a. PRIOR TO STARTING: Contractor will contact the 17 TRSS project POC

325-654-3669 to finalize the work schedule.

b. Building 448, classroom 11a: Install: 4 (40” w x 20-22” h) virtual windows in accordance with manufacturer recommendations. 6” below the ceiling, evenly spaced widthwise on West wall around the 98” whiteboard. There should be two windows on either side of the white board. They should be wired to a single on/off switch (not tied in with the room’s existing on/off switch), which will be located next to the room on/off light switch. Contractor will use a minimum of

#12 AWG wire and ivory-colored switches, receptacles and covers. Switches, receptacles, and circuit breakers will be rated at 20 amps. Switches and receptacles will be commercial grade. If surface mounted conduits and boxes are authorized contractor is responsible for painting them to match existing wall.

Contractor will use a minimum of #12 AWG wire. The contractor will notify the project manager when work is completed in room 11a. The 17th CES will inspect the work before the contractor is allowed to begin work in room 31.

c. See attached floor plan for reference.

d. Building 448, room 31: Install: 6 (40” w x 20-22” h) virtual windows in accordance with manufacturer recommendations. 4” below the ceiling, evenly spaced widthwise on North wall. They should be wired to a single on/off switch

(not tied in with the room’s existing on/off switch), which will be located next to the room on/off light switch. Contractor will use a minimum of #12 AWG wire and ivory-colored switches, receptacles and covers. Switches, receptacles, and circuit breakers will be rated at 20 amps. Switches and receptacles will be commercial grade. If surface mounted conduits and boxes are authorized contractor is responsible for painting them to match existing wall. The contractor will notify the project manager when work is completed in room 31. The 17th CES will conduct a final inspection with the contractor.

12. PERIOD OF PERFORMACE: Performance period shall not exceed 30 calendar days for install or completion of work. In the event the contractor encounters problems that may prevent or delay scheduled work, the contractor shall contact the contracting office POC for this requirement, Sarah Sasseen at 325-654-4423 or Robyn Moore at 325-

654-3814.