CHWSHBAY24_BID_PACKET.pdf

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S T A T E H I G H W A Y A D M I N I S T R A T I O N

I n v i t a t i o n f o r B i d s ( I F B )

C o n t r a c t s L e s s T h a n $ 5 0 , 0 0 0

PROJECT: REPLACEMENT OF 2 WASH BAY DOORS AND

OPERATORS AT THE CHURCHVILLE SHOP FACILITY

CONTRACT NO. CHWSHBAY24

ADVERTISEMENT DATE: OCTOBER 4, 2024

BID DUE DATE / TIME: OCTOBER 25, 2024 @ 9:00 AM

BID LOCATION: State Highway Administration

District 4 Office

320 West Warren Road

Hunt Valley, MD 21030

I. SUMMARY STATEMENT

The Maryland State Highway Administration’s Churchville Maintenance Shop is soliciting a lump sum bid for the installation of TWO (2) wash bay doors and operators.

It is highly recommended to schedule an appointment with the Churchville Shop to review the doors that need to be replaced. The shops phone # is 410-838-7788 or call

John Provenzano @ 443-604-5023 to schedule a visit.

This is a non-exclusive Contract. It does not include all work expected to be performed in the designated areas. Therefore, at times, other Contractors may be performing similar work that is not associated with this Contract.

II. ISSUING OFFICE & PROCUREMENT OFFICER

Maryland Department of Transportation

State Highway Administration

District 4 Office

The sole point of contact for purposes of this Invitation for Bids (IFB) is the Procurement

Officer Jim Flutka (jflutka@mdot.maryland.gov; 410-229-2364) or his designee John

Provenzano (jprovenzano@mdot.maryland.gov; 443-604-5023). The Procurement

Officer may be contacted by phone between 8:00 A.M. and 3:00 P.M.

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III. BID DUE DATE

The Bids must be received by the Procurement Officer Jim Flutka at the State Highway

Administration offices located at 320 West Warren Road, Hunt Valley, MD 21030 before

9:00 AM on OCTOBER 25, 2024.

Vendors are responsible for assuring that their bids are delivered to the specified location before the deadline for receipt of bids, including those delivered by U.S.

Postal Service.

Jim Flutka

District 4 Office

Oral, mailgram, and e-mail bids will not be accepted.

Bids, requests for withdraws, and modifications not received by the time and at the place indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

IV. DURATION OF BID OFFER

Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the due date. The Procurement Officer may, however, request vendors to extend the time during which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions shall remain unchanged throughout the contract period.

V. PROCUREMENT METHOD

This solicitation shall be conducted in accordance with COMAR 21.05.07 – Procurement

Regulations ($50,000 or Less).

VI. TERMS & CONDITIONS

A. Termination for Non appropriation. If funds are not appropriated or otherwise made available to support continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after termination.

B. Maryland Law Prevails. The law of Maryland shall govern the interpretation and enforcement of this Contract.

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C. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement

Officer.

D. Changes. This contract may be amended only with the written consent of both parties. Amendments may not significantly change the scope of the Contract (including the Contract price).

E. Termination for Default. If the Contractor does not fulfill obligations under this

Contract or violates any provision of this Contract, the State may terminate the Contract by giving the Contractor written notice of termination. Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State.

Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.

F. Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions of federal and Maryland law.

G. Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor, nor (if the Contractor is a corporation or partnership) any of its officers, directors, or partners, nor any employee of the Contractor who is directly involved in obtaining contracts with the State or with any county, city, or other subdivision of the State, has been convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.

H. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon prior written notice to the Contractor specifying the extent and the effective date of the termination. The State shall pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination and all reasonable costs associated with termination of the Contract.

However, the Contractor may not be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12A(2).

VII. SCOPE OF CONTRACTOR SERVICES

See attachment #1

NOTICE TO CONTRACTORS

REQUEST FOR INFORMATION. Any information regarding the requirements or the interpretation of any provision of the Contract Documents shall be requested, in writing, and delivered no fewer than five (5) business days before bid opening. Responses to questions or inquiries having any material effect on the bids shall be made by written addenda sent to all prospective bidders. The Administration will not respond to telephone

CHWSHBAY24 Page 4 of 5 requests for information concerning this invitation for bids that would materially affect the bid.

Written requests for information or questions shall be addressed to:

Jim Flutka

District 4 Office

Each request for information or questions shall include the Contract number and the name and address of the originator.

CONTRACT MANAGER (CM)

The Contract Manager for this contract shall be John Provenzano, who can be reached by phone at (443) 604-5023, or by email at jprovenanzo@mdot.maryland.gov. The Contract

Manager may appoint other authorized representatives to serve in an identical capacity for the duration of the contract.

VIII. LIABILITY

The Contractor must be covered by a sufficient amount of liability insurance. The

Contractor shall provide this Administration with proof of liability insurance and coverage before the contract is awarded. The limit of liability shall be no less than

$1,000,000 per occurrence, and no less than $2,000,000 aggregate, as specified in GP-

7.14 and TC-5.01.

IX. BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be submitted on Attachment No. 1. Attachment No. 1 shall not to be altered in any way and shall contain only the price or prices stipulated on the form.

Bid submissions must be:

• Submitted in a sealed envelope marked "SEALED BIDS."

• Addressed to: Jim Flutka

State Highway Administration

District 4 Office

320 West Warren Road

Hunt Valley, MD 21030

• Clearly marked with the full name and address of the bidder.

• Clearly marked with the contents of the envelope (i.e., “Bid Submission - Contract No.

CHWSHBAY24”)

X. OPENING OF BIDS

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Bids will be opened in accordance with the provisions in COMAR 21.05.02.11 on the date and time specified in Section III of this Invitation for Bids.

XI. DURATION / TERM OF THE CONTRACT/PROJECT

The duration/term of the Contract is 6 months (6) months. All work must be completed prior to MARCH 31, 2025.

XII. ATTACHMENTS (The following items must be included with the bid package.)

• Attachment 1 – Special Provisions SOW

• Attachment 2 - Contract Bid Form

STATEMENT OF WORK FOR EXTERIOR DOOR REPLACEMENT

MARYLAND DEPARTMENT OF TRANSPORTAION

STATE HIGHWAY ADMINISTRATION

CHURCHVILLE MAINTENANCE FACILITY

3050 CHURCHVILLE ROAD

Churchville Maryland 21028

410-838-7788

SUMMARY STATEMENT

The Maryland State Highway Administration is soliciting lump sum bids for a Contractor to furnish and install two (2) overhead sectional doors, at the Administration’s Churchville Maintenance facility in the wash bay and team leaders bay located at, Churchville Maintenance Shop located at 3050 Churchville Road, Maryland 21028. Work associated with this project shall not interfere with the maintenance facilities work under emergency or winter operations. Vendor should have a minimum of 5 years’ experience in providing similar services. All work must be complete within 21 calendar days from the NTP.

The successful contractor shall furnish all supervision, labor, tools, transportation, equipment, Hoist and materials necessary to perform all work in accordance with this specification and scope of work in the manner called for, and to the satisfaction of the State Highway Administration Office of Maintenance (OOM). Vendor is to use best practices established in the construction industry to perform this work. All work to be done in a safe manner, adhering to OSHA, MOSH, SMACNA and NATIONAL ELECTRICAL codes/regulations and standards.

Vendor shall be licensed to perform work in the State of Maryland.

This is a non-exclusive Contract. It does not include all work expected to be performed in the designated areas. Therefore, at times, other Contractors may be performing similar work that is not associated with this

Contract. The Contract Manager for this contract will be Mr. John Provenzano

(Jprovenzano@mdot.maryland.gov) cell # (443) 604-5023. No Electronic Bids will be allowed, all bids shall be received by 9:00 am on October 25, 2024. Bids shall be submitted:

Jim Flutka

320 West Warren Road

Hunt Valley MD 21030

VIII. SCOPE OF CONTRACTOR SERVICES

A. This contract will only cover work at the following SHA facilities or buildings in Harford County:

Churchville Maintenance Facility –

Wash Bay Sectional Overhead Door Replacement

3050 Churchville Road, Churchville Md, 21028

B. Contractors are highly encouraged to visit the site of work to take measurements of the door and review the worksite for anything that will impact the work to be completed. SHA will not be providing measurements. Site visits may be arranged by contacting Mr. John Provenzano

C. Contractors must meet all Federal OSHA, MOSH, state and federal guidelines in the performance of work and proper handling and disposal of waste and or contaminated materials.

D. Vendors shall clear all debris from the worksite daily.

E. Upon starting the installation, vendor shall have 10 days to complete.

F. Work cannot leave the wash bay exposed to freezing temperatures.

G. Vendors shall provide all materials, supplies, tools, labor, fabrication, equipment, overhead, fuels, transportation. SHA will provide zero support to the vendor in accomplishing the work. This is a “furnish and install” contract. A fully operable final product is expected upon completion of work.

H. No work shall be subcontracted out.

I. Project is expected to start within 10 days of Notice to Proceed being issued by the Churchville

Maintenance Shop.

J. The disposal of the existing door system, operator, wiring and controls will be the responsibility of the contractor.

K. Contractor must provide manufacturer’s warranty on all materials and warrant the installation workmanship for a period of 1 year.

L. No work shall be started, and no orders placed by vendor until notice to proceed or signed purchase order is sent to the contractor.

M. Specifications for Overhead Sectional insulated Doors are as follows:

a. Install (2) 14’6”x 16’ Thermacore Overhead Insulated Sectional Doors or Approved Equal.

b. Door to be mounted on the Interior of building.

c. Install 2” inch Steel High Lift Track Wash Bay

d. Sectional Panels (to match existing brown/bronze color)

e. Install stainless steel rollers / panel hinges.

f. Install Shaft and Torsion Spring.

g. Install (2) NEMA 4x motors.

h. Provide bottom electric safety edge.

i. Weather-stripping

j. Provide Lintel Brush Seal at top of opening.

k. Provide Guide Brush Seals

l. Provide Neoprene Bottom Seal

m. Provide vision lites as follows: Located approximately 60” from bottom of door four (4) lites wide X five (5) lites high

n. Approved Manufacturers: Cookson, Cornell, Overhead, Raynor (or SHA approved equivalent)

N. Specifications for Electric Motor Operator are as follows:

a. Model "GH" (will need to verify voltage & phase)

b. Provide L/M Modification M103 (NEMA 4/12)

c. Provide NEMA 4 3-Button Exterior Control Station x Key-Lockout

d. Mortise Cylinder to be keyed to SHA Key System

e. Interior mounted up, down, stop control to be included.

f. Electronic reversing safety edge

g. Provide space inside cover for hoist chain storage

h. Provide complete cover for Tension Adjustment.

i. Approved Manufacturers: NEMA 4X (or SHA approved equivalent)

O. Electrical Work includes but not limited to the following:

a. Door installer is responsible for all low voltage wiring and connections. Low voltage wiring to be installed in conduit.

b. Line voltage to operator to be provided by Owner.

P. Contractor’s Qualifications:

a. The contractor ‘s business shall have been established for a minimum of three (3) years and be licensed and fully eligible to perform work in the State of Maryland.

b. All work performed under the contract shall be completed by technicians that are familiar with overhead door installation, repair, and maintenance. Proof of Vendor’s qualifications may be requested at SHA’s sole discretion.

c. The contractor shall submit three (3) references with the bid on Attachment No II Reference

Sheet, the name, address, telephone number and point-of-contact of at least three firms, for which the bidder provided similar services within the preceding 24 months. References may be checked prior to award. Any negative responses received may result in disqualification of the bid

CONTRACTOR’S QUALIFICATIONS:

1. The contractor ‘s business shall have been established for a minimum of three (5) years and be licensed and fully eligible to perform work in the State of Maryland.

2. All work performed under the contract shall be completed by technicians that are familiar with steel entry doors installation, repair, and maintenance. Proof of Vendor’s qualifications may be requested at SHA’s sole discretion.

3. The contractor shall submit three (3) references with the bid, the name, address, telephone number and point-of-contact of at least three firms, for which the bidder provided similar services within the preceding 24 months.

References may be checked prior to award. Any negative responses received may result in disqualification of the bid.

C O N T R A C T B I D F O R M – A T T A C H M E N T 2

This form is to be completed in its entirety, is not to be altered in any way and is to contain only the price or prices stipulated on the form.

State Highway Administration IFB No.: CHWSHBAY24

Contractor’s name:

Wash Bay Door Replacements

Column A

Item /Parts/Description

Column B

Quantity

Column

(B +C)

Column D

Total

ITEM 1001 LUMP SUM

REPLACEMENT (LABOR,

MATERIAL, EQUIPEMENT)

ITEM 1002 MATERIAL MARKUP

(NO TO EXCEED $0.10)

TOTAL

For the Contractor:

Company Name & Address

City State Zip

Phone Fax Email

Representing the above Company

SIGNATURE

Print Name & Title

SOCIAL SECURITY NO. OR

FEDERAL TAX ID NO. DATE: