Christmas Fireworks RFP 2024.pdf

July 26, 2024

Request for Proposal (RFP): Christmas Fireworks Show

I. Introduction

The Town of Tyrone is seeking proposals from qualified and experienced fireworks display companies to provide a fireworks show for its annual Christmas Tree Lighting event. This event is a cornerstone of our holiday celebrations and attracts a large number of residents and visitors.

II. Event Details

• Event Date: December 1, 2024

• Event Time: 7:00 p.m.

• Location: Shamrock Park – 960 Senoia Road, Tyrone, GA 30290

III. Scope of Work

The selected vendor will be responsible for the following:

1. Design and Choreography:

• Design a fireworks show with a variety of effects and colors suitable for a family-friendly audience.

• The show should be approximately 10 minutes long and include a typical grand finale.

2. Permitting and Compliance:

• Secure all necessary permits and approvals from relevant authorities.

3. Safety and Compliance:

• Adhere to all safety regulations and best practices for fireworks displays.

• Provide a safety plan outlining procedures for setup, execution, and post-show cleanup.

4. Setup and Teardown:

• Install all necessary equipment and ensure the safety of the display area.

• Conduct a thorough cleanup of the site after the event.

IV. Proposal Submission Requirements

Proposals must include the following:

1. Company Background:

• Company name, address, contact information, and brief history.

2. Experience and Qualifications:

• Details of experience with similar events.

• Information about key personnel involved in the project.

3. Technical Proposal:

• Description of the proposed fireworks show, including types and quantities of fireworks, layout, and timing.

4. Cost Proposal:

• Itemized budget including all costs (e.g., materials, labor, permits, insurance).

5. Safety Plan:

• Detailed safety plan including risk assessment and mitigation strategies.

6. Insurance:

The Firm’s Comprehensive General and Automobile Liability Insurance shall be written for not less than limits of liability as follows:

A. Comprehensive General Liability

1. Bodily and Personal Injury, Property Damage and Contractual: $1,000,000

Combined Single Limit Each Occurrence/$2,000,000 General Aggregate

2. General Aggregate Limits shall apply per Project

B. Comprehensive Automobile Liability

1. Bodily Injury and Property Damage: $1,000,000 Combined Single Limit Each

Occurrence

2. Any Auto including Hired and Non-Owned liability coverage is required.

C. Workers’ Compensation

1. Workers’ Compensation insurance covering all employees of Contractor or any subcontractor engaged in performing the services required by this proposal of not less than the minimum requirement of $100,000 per accident/$100,000 Disease each employee/$500,000 Disease policy limit. At a minimum, the policy must also meet Georgia's required coverage.

D. The Town must be listed as “additional insured” on the policy of insurance as follows: Town of Tyrone; 950 Senoia Road; Tyrone, GA 30290.

7. Contract

A copy of the vendor’s standard contract or service agreement.

8, References:

• Contact information for three references from similar events.

V. Evaluation Criteria

Proposals will be evaluated based on:

1. Experience and Track Record:

• Demonstrated experience with successful fireworks displays.

2. Technical Proposal:

• Quality and creativity of the proposed display.

3. Cost:

• Reasonableness and transparency of the budget.

4. Safety Plan:

• Thoroughness and adequacy of the safety measures.

5. References:

• Feedback from previous clients.

VI. Submission Details

Please submit your proposal by 10:00 a.m. om August 9, 2024 to:

Lynda Owens

Recreation Manager

Town of Tyrone

145 Commerce Drive

Tyrone, Georgia 30290 lowens@tyrone.org

770-487-4694

For any inquiries, please contact Lynda Owens using the above-listed information.

mailto:lowens@tyrone.org