CHP___Fairfield_Vending_RFP_17671_Ends_12-31-2026.pdf
PDF 590 KB Posted
- Solicitation number
- 0000040768
- Issued by
- Solano County, Trinity County, California
About this file
This Request for Proposals (RFP) is issued by the California Department of General Services and the California Highway Patrol for vending machine operations at the CHP Solano Area Office in Fairfield, California. The solicitation seeks qualified vending operators to install, operate, stock, and maintain snack and beverage vending machines at two locations within the facility: an office hallway location (maximum footprint 13.5 square feet with dimensions of 96 inches height by 54 inches width by 36 inches depth, serving approximately 400-500 daily pedestrians) and a breakroom location (maximum footprint 15 square feet with dimensions of 106 inches height by 72 inches width by 30 inches depth). The lease term is five years from the execution of the lease agreement. Proposals must be submitted by January 11, 2027, postmarked by 3:00 p.m., with proposal review and evaluation scheduled for January 18-22, 2027, and notification of the successful proposer by January 27, 2027. The advertisement period ends December 31, 2026, at 11:59 p.m.
Proposals must include the company legal name, a cover letter describing vending machine experience, three references from current or former vending locations, proof of financial capability, detailed equipment descriptions with manufacturer and model information, proof of insurance, and a copy of the current Statement of Information from the California Secretary of State. The successful proposer shall bear all project costs, including lease preparation, and is responsible for furnishing and installing vending machines, maintaining equipment in good operating condition, providing cashless payment capability, servicing and restocking machines, providing customer service and refunds, complying with CHP security requirements, and obtaining all necessary licenses, permits, and approvals. The State makes no representation or guarantee regarding sales volume, customer numbers, or revenue generation and reserves the right to reject any or all proposals and cancel or reissue the solicitation at any time.
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Text version
VENDING MACHINE SPACE AVAILABLE
FOR LEASE
BY THE STATE OF CALIFORNIA
The Department of General Services and the California Highway Patrol are seeking proposals from qualified vending operators to install, operate, stock, and maintain snack and beverage vending machines at the CHP Solano Area Office located at 3050 Travis Blvd, Fairfield, CA 94534.
The lease term shall be five (5) years commencing upon execution of a lease agreement.
The State has identified two vending machine locations within the CHP Solano Area Office. The approximate maximum equipment footprints are 13.5 square feet in the office hallway location and 15 square feet in the breakroom location.
The successful proposer shall provide all equipment, supplies, stocking, maintenance, repair services, and any permits or licenses required to operate vending services.
Available Space and Equipment Requirements The State has identified the following locations for vending machine placement. Proposers shall ensure that all proposed equipment fits within the available dimensions listed below.
Office Hallway Location Available space dimensions:
Maximum Height: 96 inches Maximum Width: 54 inches Maximum Depth: 36 inches
This location is expected to receive the highest level of pedestrian traffic within the facility. CHP estimates approximately 400 to 500 individuals pass through this area daily.
Breakroom Location Available space dimensions:
Maximum Height: 106 inches Maximum Width: 72 inches Maximum Depth: 30 inches
Proposers shall ensure that all proposed equipment fits within the available dimensions provided.
The State makes no representation or guarantee regarding vending machine sales volume, number of customers, or revenue that may be generated from the Premises. Any estimates of foot traffic are provided solely for informational purposes.
Proposed Equipment Information Proposers shall provide the following for all proposed vending machines:
Manufacturer and model number Machine dimensions Product capacity Accepted payment methods Electrical requirements Product literature or specification sheets
The State reserves the right to approve or reject proposed equipment based on size, accessibility, appearance, operational requirements, and compatibility with the available space.
Bidder Information Bidders are invited to submit a proposal via email to the contact listed below. Bids must include the following information:
1. Company legal name.
2. Cover letter describing vending machine experience.
3. Three references from current or former vending locations.
4. Proof of financial capability.
5. Description of proposed equipment.
6. Proof of insurance.
7. A copy of current Statement of Information from the California Secretary of State.
Scope of Services Operator shall:
• Furnish and install vending machines.
• Maintain machines in good operating condition.
• Provide cashless payment capability.
• Service and restock machines as necessary.
• Provide refunds and customer service.
• Comply with CHP security requirements.
• Obtain and maintain all necessary licenses, permits, and approvals required to provide vending services.
The State will require that the successful proposer pay for all costs associated with the project, including but not limited to lease preparation.
Bid Process Anticipated Milestones The bid process schedule is as follows:
Advertisement Period Ends December 31, 2026, 11:59 p.m.
Proposal Due Date January 11, 2027, postmarked by 3:00 p.m.
Proposal Review and Evaluation January 18, 2027 – January 22, 2027 Selection and Notification of Successful Proposer January 27, 2027, 5:00 p.m.
Proposal Mailing Instructions Proposals may be submitted by mail or email to the contact listed below. Questions regarding this solicitation should be directed to:
Department of General Services State Owned Leasing and Development Unit 707 3rd Street, 5th Floor West Sacramento, CA 95605 Attn: Jessica Leach-Simon Email: jessica.leach-simon@dgs.ca.gov
Questions and Clarifications All questions regarding this solicitation shall be submitted in writing via email to the contact identified above. Responses that materially affect the solicitation will be issued in writing as an addendum.
No verbal information or interpretation provided by State personnel shall be binding upon the State unless confirmed in writing through an official addendum.
Reservation of Rights The State reserves the right to reject any or all proposals, waive any immaterial irregularities in proposals received, and cancel or reissue this solicitation at any time if determined to be in the best interest of the State.
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Exhibit “A” - Site Map
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