Chiller RFP March 2018.doc

Business Office

INVITATION TO BID

St Joseph Public Schools will accept sealed bids for the High School Chiller Replacement as described in the attached specifications at the

St Joseph Public Schools Central Office

3275 Lincoln Avenue

St. Joseph, MI 49085

2:00 p.m. on April 3, 2018, at which time they will be opened and read for presentation to the Board of Education at their next regularly scheduled meeting. No oral, telephonic, telegraphic or facsimile proposals will be considered. No proposals will be considered after the time of closing of bids. Vendors may request a pre-bid tour of current equipment. Any questions should be referred to Mike King, Director of Facilities, 269-926-3260.

The Board of Education reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to waive any informalities therein; or for reasons of establishing uniformity, to award the contract to other than the low bidder. If either a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

All bids to be considered must meet or exceed all specifications herein.

All bids must be submitted on the attached bid form and signed by the bidder. Two (2) signed copies of the bid form should be addressed to the attention of:

Kathleen Hamilton, CFO

St Joseph Public Schools

3275 Lincoln Avenue

St. Joseph, MI 49085

ST. JOSEPH PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

High School Chiller Replacement St. Joseph Public Schools is requesting proposals from companies who can provide sole source turnkey services including mechanical services, plumbing, piping, controls, energy services, and training for St Joseph Public Schools staff. These services need to be within the divisions of the same company; not sub-contracted as services the main mechanical cannot provide. The Company shall reside with a fully equipped and functional office and shop within a 30 mile radius of the St. Joseph Public School District. The company is responsible for all measurements and other details of this proposal. Response to this request for proposal is indication that the vendor has checked all aspects of this request. Company in addition, must be an authorized MSCA Green Star certified contractor. Company must employ at least one LEED Accredited Professional. St. Joseph Public Schools reserves the right to reject any or all bids, in part or in total, for any reason whatsoever. Please read the enclosed instructions carefully and plan your participation in this effort within the guidelines established.

Company Profile

· Provide a brief overview of your company.

· Provide three (3) letters of recommendation from other clients who utilize company turnkey services.

· Provide qualifications of key staff you would propose for these assignments.

· Describe the involvement and role of the proposed staff members have had with the projects identified in the “Project Experience” section.

Project Experience

· Provide a minimum of three (3) examples of similar chiller replacement projects.

Current Litigation

· Provide a summary of any current litigation activity dealing with architectural/client issues.

Bid Bond

· A five (5) percent bid bond is required.

Equipment Selection and Scope of Work for High School Chiller Replacement

SUPPLY AND INSTALL THE FOLLOWING EQUIPMENT:

Quantity (1) Trane Air Cooled Screw Chiller

· Model: RTAF280EU**HXUA2N14X1NLNCCV2XAXBXXXAXXXXXX0

· Nominal 280 Tons

· 480 Voltage, 3 Phase, 60 Hz

Quantity (2) Armstrong Base Mounted Pumps

· Model: Series 4030-6x6x6-5HP

Quantity (2) Armstrong Triple Duty Valves

· Model: FTV-6S

Quantity (2) Armstrong Suction Guides

· Model: SG-66

Chiller System Details:

· 280 Ton Nominal capacity

· R 134a refrigerant full factory charge

· High efficiency/performance

· Factory installed flow switch

· Freeze protection

· ASHRAE 90.1

· AHRI certified

· Standard cooling 42-65 degrees

· Low ambient

· Factory insulation

· Performance based on water

· Dual point main line power

· Circuit breaker

· Isolators

· Default A short circuit rating

· Architectural louvered panels

· Super quiet

· Enclosure type UL 1995 for outdoor applications

· Operation to 32 degrees

· BAC NET Card

· Capable of running R 513a refrigerant from factory

· Variable Speed ECM condenser fan motors (VFD controlled condenser fans will not be accepted)

· 7” Color touchscreen control panel

· Chiller must be able to restart within 90 seconds after power restoration

· 5 year compressor parts warranty

· Factory installed refrigerant isolation valves

Also include:

· Demolition of existing chiller

· Electrical demolition for chiller removal

· Removal of refrigerant per EPA specs including disposal

· Removal and disposal of existing unit

· Setting and mounting of new chiller

· New piping to connect new chiller

· All necessary carbon steel piping and accessories

· Remove and replace existing chiller pumps

· All necessary piping materials to replace pumps

· Installation of pump accessories

· All necessary supports and hardware

· Pipe insulation where modifications are made to match existing

· Necessary power wiring to new chiller by licensed electrician

· Building automation control integration

· All necessary control modifications and programming

· Excavation

· Pad modifications and concrete work

· Crane fees

· Cartage

· Supervision

· Test and Water Balance

· Factory start up and commission unit

· Turnkey Project

Note:

Reuse existing disconnects

No alternates will be accepted

BID PROPOSAL FORM:

The undersigned certifies that the bid contained herein meets or exceeds the attached specifications. Prices bid will remain firm for at least sixty (60) days from the date of opening.

High School Chiller Replacement:

(Dollars) Substantial Completion Date:

July 16, 2018 Familial Relationship Disclosure:

There is no direct or indirect business relationship between this firm or any of its employees, with any member of the St. Joseph Public Schools Board of Education or any school district employee in a position of influence and there is no conflict of interest as outlined in Board Policy.

Iran Economic Sanctions Act:

As required by the Start of Michigan Public Act 517, I hereby certify that

(Company Name)

(is or is not) an Iran linked business.

Signature ________________________________________________________

COMPANY___________________________________________________________________

ADDRESS____________________________________________________________________

CITY/STATE/ZIP______________________________________________________________

AUTHORIZED SIGNATURE _________________________TITLE ____________________

PHONE ___________________________________________ FAX _____________________

DATE ______________________________________________________________________