Chiller Cover Letter 02.04.25.pdf

United States Government

Memorandum

FCI Aliceville

Aliceville, Alabama 35442

February 4, 2025

Dear Quoter:

Federal Correctional Institution- Aliceville, Alabama, has issued a solicitation, Request for Quote (RFQ)

15B31825Q00000005, FCI Aliceville Chiller Repair, for the requirements of its Facilities Operations.

All potential quoters are advised this solicitation includes FAR clause 52.212-4 Contract Terms & Conditions- Commercial Products and Commercial Services (November 2021) and utilizes the System for Award Management database (SAM), formerly Central Contractor

Registration (CCR). This clause requires all contractors conducting business with the Federal Government to be registered in the SAM database at http://SAM.gov. Quoters should include their Unique Entity Identifier (UEI number, formerly DUNS number) in the quote. The Contracting Officer will verify registration prior to award by entering the potential awardee’s

UEI number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award.

Quoters are required to comply with the specifications on the solicitation. Failure to complete repairs within the established times frames will be considered as non-conformance under the terms of the contract. The contract type is Firm-Fixed Price.

The NAICS code for this requirement is 333415. The Government will award to the responsible quoter(s) whose offer, conforming to the solicitation that are most advantageous to the Government based on Best Value. Best Value will be determined by the evaluation of cost/price, along with consideration of past performance when reviewing bids. The Government reserves the right to make single or multiple awards. The Contracting Officer has determined that it is in the best interest of the Government to make one award for all line items.

http://sam.gov/

A site visit will be held Wednesday, February 19, 2025, from

9:00 am to 10:00 am, CST at the FCI Aliceville Central Utility

Plant (located outside the Secure Perimeter). This site visit is mandatory as vendors will be able to tour the project location and examine the equipment. All individuals who plan on attending must complete, sign, and return the attached NCIC check form.

The NCIC must be emailed to LaTasha Windham, lwindham@bop.gov, by Friday, February 7, 2025, no later than 12:00 PM, CST. If you do not complete this requirement by this date and time, you will not be allowed to attend the site visit. Confirmation of receipt is the responsibility of the sender. If an NCIC check is submitted timely but clearance is not obtained based on the results of the background check, you will not be allowed to attend the site visit. All contractors approved to enter the institution for the site visit must adhere to the following:

1) Utilize the Administrative Complex Front Entrance

2) Inform the Information Receptionist you are attending the

Facilities Chiller Repair Solicitation site visit

3) Bring a valid photo ID and your license plate number to complete the Notification to Visitor form

4) Items that are not allowed: weapons (including pocketknives), drugs, alcohol, cell phones, tablets, smart watches, ear buds, pagers, radios, cameras, and electronic gadgets of any kind.

5) Please arrive at least 15 minutes early to allow time for security procedures.

Following the site visit, all questions must be submitted to the

Government in writing to LaTasha Windham at lwindham@bop.gov for clarification no later than 12:00 pm Thursday, February 20, 2025.

The solicitation is available on the System for Award Management website: https://SAM.gov. All future information pertaining unto this solicitation, including amendments, will also be distributed solely through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. Faith-Based and Community-Based Organizations have the right to submit offers/bids equally with other organizations for contracts for which they are eligible. The deadline for receipt of quotes is

Tuesday, February 25, 2025, 4:00 p.m., Central Standard Time.

Quotes received after closing date will not be considered.

Failure to provide required documents will result in the quote being eliminated from consideration. You are responsible for providing the correct prices to match our units of measurements.

mailto:lwindham@bop.gov mailto:lwindham@bop.gov https://sam.gov/

To be environmentally friendly, only send pages you have placed a bid on. Blank pages are unnecessary. Quoters must be able to accept Government purchase order and electronic funds transfer

(EFT) for payment.

PLEASE, NO TELEPHONE CALLS and do not send self-addressed stamped envelopes requesting information. Award information will be posted on https://SAM.gov. Quotes shall be received on or before the deadline of Tuesday, February 25, 2024, by 4:00 p.m., CST. Faxed quotes will not be accepted. EMAIL quotes to: ALI-

Acquisitions-S@bop.gov and lwindham@bop.gov

Thank you, //s//

L. Windham

Supervisory Contract Specialist https://sam.gov/ mailto:ALI-Acquisitions-S@bop.gov mailto:ALI-Acquisitions-S@bop.gov mailto:lwindham@bop.gov