Child Youth Camp Svc Instructions to Offerors.pdf

52.212-1, Evaluation-Commercial Products and Commercial Services - Addendum

SOLICITATION W912L6-24-R-7225

OK ARMY NATIONAL GUARD (OKARNG)

CHILD and YOUTH PROGRAM

RESIDENTIAL CAMP FACILITY and PROGRAM SERVICES

JULY 2024

1. GENERAL INSTRUCTIONS:

a). The Government anticipates awarding a Firm-Fixed-Price (FFP) Purchase Order to a Small Business based on the evaluation criteria of the Lowest Price Technically Acceptable (LPTA) resulting from this RFP without discussions. LPTA means the technical proposal(s) will be evaluated first to be rated as “Acceptable” or “Unacceptable”. Those technical proposals rated as “Acceptable” will then be looked at for the lowest price; the Offeror with an acceptable technical proposal and with the lowest price will be awarded the Purchase Order. The Offeror shall submit a proposal that will meet or exceed the technical requirements stated in the Performance Work Statement (PWS).

b). The Offeror’s proposal must provide the date of availability (9-13Jul2024). If the Offeror has availability for both dates, the proposal must list both dates as available and submit separate proposals. NO pricing shall be submitted on or in the “Technical Proposal”. If pricing is found in the “Technical Proposal” the Offeror’s proposal will not be evaluated and will be notified right away.

c). Proposals received and deemed “responsive”, in accordance with these instructions, will be technically evaluated and rated either “Acceptable” or “Unacceptable” in accordance with the evaluation criteria below.

2. PROPOSAL SUBMISSIONS:

At the close of the proposal due date and time, the proposals will be reviewed for responsiveness as follows:

a). Proposals will be reviewed to determine if received on time, in accordance with the date and time due by. If the proposal is received late, the Offeror will be notified right away. Offeror is responsible for ensuring all documents and pages have been received.

b). The Offeror’s company will be searched in the Systems for Award Management (SAM) database for an active registration (https://sam.gov). If the Offeror’s SAM registration is found to be inactive, the Offeror’s proposal will be deemed “non-responsive” and will not be evaluated nor considered for award. The Offeror will be notified right away.

c). The Offeror’s proposal packet will be reviewed for document completeness (i.e. technical proposal(s) and price proposal documents) in accordance with the instructions for submitting a technical proposal and the price proposal documentation. If pricing is found in the technical proposal, the Offeror’s proposal will not be evaluated. The Offeror will be notified right away, and a revised technical proposal will not be accepted.

d). Once the review is complete, the Offerors deemed “Responsive” will be technically evaluated, per the criteria below.

3. TECHNICAL PROPOSAL PACKET:

a). The Technical Proposal Packet must have a sufficiently written plan to support the technical requirements in the PWS in a complete and detailed manner. A proposal packet that does not have a sufficiently written plan to support the technical requirements in the PWS in a complete and detailed manner, will result in an unfavorable proposal evaluation.

https://sam.gov/ b). The Technical Proposal shall NOT have, consist of, nor contain pricing information. If the Offeror’s technical proposal has pricing information, it will result in the proposal not being technically evaluated. This will be determined at the initial review when the proposals are received.

4. TECHNICAL EVALUATION CRITERIA:

The items listed below are the evaluation criteria for the “Technical Proposal” packet as follows:

a). The technical proposal(s) shall be titled, “Technical Proposal, W912L6-24-R-7225”, Offeror’s Company Name, address, phone number, POC for the submitted proposal and the company’s CAGE.

b). Provide the name and address of the camp facility proposed. If proposing more than one location, the Offeror must submit the proposed facilities separate for ease of technically evaluating with no confusion. The contracting office is awarding this requirement without discussions.

c). Offeror must provide the names of the primary and alternate site manager.

d). Is the proposed location barricade/fenced around the perimeter to prevent unauthorized guests and public traffic?

e). Offeror must provide a written plan for the 5 days camping program at paragraph 5 of the PWS:

i). Does the proposed facility feature a “Residential Camping” style and has a capacity up to 225?

ii). Provide information about the facility’s rooms and the capacity of each as required in the PWS at paragraphs 5.1.1, 5.1.2, 5.1.3, and 5.1.4. along with the tables and chairs.

iii). Will the OKARNG C&YP be the only program at the facility? If not, how will this be controlled?

iv). List the proposed indoor & outdoor activities, and the activity supervision, to include the cold-water stations?

v). Will audio/visual equipment be provided?

vi). Will a private room for the Government provided nurse with locking cabinets and/or doors?

vii). Does the proposed facility have overnight sleeping quarters for up to 225 persons, in accordance with the PWS?

viii). Does the proposed facility have restrooms and showers, separating the males and females, with hot water, as well as a stock of all toiletries as stated in paragraph 5.2.2 in the PWS?

xi). Does the facility have a kitchen? Provide a copy of camp facility’s most current State Food Safety Inspection that has a “pass” status.

x). Provide a menu for the time frame proposed and the types of snacks for the concession stand.

A plan is to describe the Offeror’s intent of how their company will organize and run the event. It is more than a restatement/reiteration/echo or mimicked language in the solicitation or stating the Offeror can meet the requirement at each paragraph in the PWS.

Note: the technical evaluation of the listed items above does not dismiss the remaining items in the PWS.

The awarded contractor will be responsible for ALL items, performance and deliverables, in the PWS.

f). Line Cards or marketing documents will not be evaluated or accepted as a technical proposal.

5. PRICE PROPOSAL:

a). Offeror shall submit pricing on the provided Proposal Pricing sheet in this solicitation. If the Offeror is proposing more than one location, click the plus sign at the bottom of the pricing spreadsheet, copy and paste from the first tab and complete additional pricing.

The dates are not subject to evaluation. The date range is given for flexibility of availability. There will only be one line item for the total price of the event for each date. Total pricing is required.

b). The requested information at the bottom of the “Price Proposal” sheet must be completed with the name of the Offeror, company name and address, and CAGE.

6.1. ALL questions shall be submitted electronically, via email, by or before May 1, 2024 at 1:00 p.m. CST to MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil and Harvetta Taylor at harvetta.r.taylor.civ@army.mil. No phone calls.

6.2. Proposals shall be submitted electronically, via email, by or before May 9, 2024 at 1:00 p.m. CST to MacKenzie Boyd at mackenzie.a.boyd.civ@army.mil and Harvetta Taylor at harvetta.r.taylor.civ@army.mil. It is the Offeror’s responsibility to ensure all proposal documents are received prior to the close date and time.

mailto:mackenzie.a.boyd.civ@army.mil mailto:harvetta.r.taylor.civ@army.mil mailto:mackenzie.a.boyd.civ@army.mil mailto:harvetta.r.taylor.civ@army.mil