ChemPOL III RFP Questions and Answers.xlsx

XLSX spreadsheet 30 KB Posted Jul 5, 2024

Attached to: ChemPOL Recompete - Updated Active/Inactive NSNs and more Q&As Federal contract opportunity
Solicitation number: SPE4A224R00020002
Issued by: Defense Logistics Agency Aviation

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Written by GovTribe AI · Jul 5, 2024

This document contains a set of questions and answers related to the ChemPOL III Request for Proposals (RFP) solicitation. Key details include:

The RFP includes instructions on how to properly submit required documentation such as Hazardous Material Identification and Material Safety Data sheets, as well as the Capability Assessment Plan for Surge and Sustainment. Pricing terms are clarified, including that the Throughput Charge percentage will apply to all awarded NSNs, not just the initial 1,721 active NSNs. The government has updated the attachments with the latest data on active and inactive NSNs. The management charge is intended to cover support for all NSNs on the contract, not just the initial 1,721. This solicitation is for the ChemPOL Recompete requirement, issued by the Defense Logistics Agency Aviation.

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Other files for this federal contract opportunity

Other files attached to ChemPOL Recompete - Updated Active/Inactive NSNs and more Q&As, newest first.
File	Type	Posted
Attachment 3 - Inactive NSNs.xlsx	XLSX spreadsheet	Jul 5, 2024
Attachment 2 - Section B - Active NSNs - Updated.xlsx	XLSX spreadsheet	Jul 5, 2024
Amendment SPE4A224R0002-0002.pdf	PDF	Jul 5, 2024

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ChemPOL III RFP Questions

	No.	RFP Reference	Question	Government Response
	1	Section L, 4.3.4, Page Limitations, Page 6	This section states that 52.223-3, Hazardous Material Identification and Material Safety Data and clause 252.223-7001, Hazard Warning Labels do not count towards the page limitations listed in Table 1. It does not specify a volume, should our response to these clauses be included as part of Volume VI, Contract Documentation?	Added 10.4.5 to Section L. The documention shall be provided with volume VI, Contract documentation.
	2	Section L, 4.3.4, Page Limitations, Page 6	This section states that 52.223-3, Hazardous Material Identification and Material Safety Data and clause 252.223-7001, Hazard Warning Labels do not count towards the page limitations listed in Table 1. As per each clause, paragraphs (d) state, the apparently successful Offeror agrees to submit required documentation (Material Safety Data Sheet& Hazard Warning Labels) prior to award. Do you expect the required documentation to be submitted with the proposal submission or later, in final negotiations if successful?	Added 10.4.5.2 to Section L. The Government would like the information provided at time of proposal.
	3	Section H, H-902 BACKORDER example calculations, Page 3	Example calculations for Backorder disincentives appear to use incorrect Calendar Days Late for Category A and B. Can the Government validate the example calculations?	Updated the example.
	4	RFP L19 SURGE AND SUSTAINMENT (S&S) - CAPABILITY ASSESSMENT PLAN (CAP), Page 64	The RFP includes DLAD Procurement Note L19. Should the Capability Assessment Plan (CAP) be included outside of page count as an Appendix to Volume VI?	Added 10.4.6 to Section L. The documention shall be provided with volume VI, Contract documentation.
	5	Section M, 3.6.7, Total Evaluated Price, Page 8	Section M provides and example of how the TEP will be calculated, including screen shots of an example spreadsheet. But the example does not include all pricing components (e.g. throughput) and an actual TEP model spreadsheet was not included as an attachment of the solicitation. Can the government provide a TEP model spreadsheet that includes all pricing components (material, management, throughput) so offerors can fully understand how the TEP will be calculated.	Updated attachment #2 to have a formula that calculates unit price with throughput charge and then calculates total price, less management fee. The management fee will be within the contract price volume of the response.
	6	Section H, H-900 PRICING AND PAYMENT, Page 1	The costs covered by Throughput Charge are primarily warehouse labor and freight and bear no relationship to the costs of petroleum or chemical products. Therefore, can the Throughput Charge instead be adjusted by EPA factors PCU4841224841221 general freight trucking, long distance less than truckload, and CIU2010000520000I, total compensation for private industry workers in transportation and material moving, each EPA factor weighted at 50%? This would ensure the Throughput Charge is adjusted by the most relevant EPA factors.
For example, NSN X's base price is $135: $100 for Material and $35 (35%) for Throughput Charge. If the Chem or POL Material EPA index were to increase by 5%, and the blended EPA index (above) for Throughput Charge were to increase by 2% the EPA-adjusted price would be computed as: ($100 x 1.05) + ($35 x 1.02) = $140.70. Without a separate EPA index for Throughput Charge as recommended the NSN X's base price would adjust to $141.75 ($135 x 1.05).	The Government's intent was to tie the Throughput Fee to a measure that would vary with volume on the contract. As the pricing indices will vary throughout the contract (going both up & down) and the Government can't predict which way indices will travel at any given time, the Government will not be adjusting its Throughput Fee equation.
	7	RFP L19 SURGE AND SUSTAINMENT (S&S) - CAPABILITY ASSESSMENT PLAN (CAP), Page 64	The RFP includes DLAD Procurement Note L19. When will WICAP be populated for this solicitation?	The solicitation should be populated now.
	8	Section M.3.4.1, Attachment 13, Attachment 2	Section M.3.4.1 states the current contract has roughly 3,600 active NSNs and experiences between 13,000 and 17,000 delivery orders per month. The data in Attachment 13 shows 160,461 orders issued in 2023 (13,371 average per month) from a population of approximately 2,770 NSNs, which supports the solicitation’s delivery order volume estimate. However, Attachment 2 (Active NSNs) only includes 1,721 NSNs, which is far short of the actual number of NSNs with demand in 2023. Also, Attachment 13 shows approximately 60,000 orders were issued in 2023 for NSNs that are listed as inactive in Attachment 3, some individual NSNs having significant demand. For example, Inactive NSNs 011977693, 002865435, 002500926 and 002526383 each had more than 1,000 orders in 2023, and approximately 1,000 of the NSNs listed as inactive in Attachment 3 had demand in 2023.
Can the government clarify why only 1,721 NSNs are listed in Attachment 2 and why Attachment 3 lists around 1,000 NSNs that actually had demand in 2023?	Attachments 2 & 3 have been updated based on the latest data pull.
	9	Section L.9.3, Attachment 2	Regarding Attachment 7 - Section L, pricing instructions, paragraph 9.3, is the Management Charge only intended to cover contractor support for the 1,721 active NSNs listed in Attachment 2 or does it cover contract support for any number of active and inactive NSNs that may be supported on the contract throughout the period of performance?	The management charge covers all NSNs that may be supported on the contract throughout the period of performance.
	10	Section L.9.6, Attachment 2	Regarding Attachment 7 - Section L, pricing instructions, paragraph 9.6, will the awardee’s Throughput Charge percentage be applied to the material price of any NSN added to Attachment 2 during the term of the contract and not only to the material prices of the initially awarded 1,721 active NSNs?	The Throughput Charge percentage will be applied to the material price of any NSN added to Attachment 2.

File details come from the government source that posted it. Updated Jul 5, 2024.